Statement_of_Work_Rev_2_Feb_2016.docx

BASE PAVEMENT IDIQ

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 REFERENCES – Applicable Publications

1.2 SUBMITTALS

1.3 IDIQ

1.4 WORK COVERED BY CONTRACT DOCUMENTS

1.5 CONTRACT DRAWINGS

1.6 PRE-PRICED UNIT PRICE LIST

1.7 WORK TO BE PERFORMED

1.8 OCCUPANCY OF PREMISES

1.9 EXISTING WORK

1.10 ON-SITE PERMITS

1.11 SALVAGE MATERIAL AND EQUIPMENT

PART 2 PRODUCTS

PART 3 EXECUTION

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SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. These publications are intended to be used as general guidance for how to accomplish the work required in the delivery orders that are the basis of this project. Specific requirements for work elements are covered much more precisely within the general specifications included in the project. All are usually referred to within the text by the basic designation only.

Department of Defense (DoD) Unified Facilities Criteria (UFC)

UFC 3-250-08FA Standard Practice for Sealing Joints and Cracks in Rigid and Flexible Pavements

Air Force Engineering Technical Letters (ETLs)

ETL 08-13 Incorporating Sustainable Design and Development (SDD) and Facility Energy Attributes in the Air Force Construction Program ETL 11-9 Electrical Manhole Entry and Work Procedures

Federal Highway Administration (FHWA) Manual

Manual for Uniform Traffic Control Devices (MUTCD)

U.S. Army Corps of Engineers (USACE) Manual

U.S. Army Corps of Engineers EM 385-1-1 Safety and Health Requirements Manual

Altus AFB Instruction

AAFBI 32-7001 Environmental Compliance

National Regulatory Agency Codes

All above references shall be in force according to the most current updated version of the particular UFC, ETL, or other document listed, as shall be all such documents and applicable publications listed on the accompanying project specifications. Any of the criteria listed are available on the Internet for public use. In any instance where one is listed that is required for designated work on the project, but is listed For Official Use Only, or other classified designation, such document will be made available to the successful bidder upon request.

In any instance where work is required that is not specifically covered by Code or by the specifications provided, it shall be determined jointly by the Contracting Officer and the contractor’s designated representative what standard is to be applied. In general, it is expected that such work would comply with the most applicable “standard of the industry” for that particular work.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

1.3 IDIQ

The form of the contract is to be Indefinite Delivery, Indefinite Quantity (IDIQ). Specifically, it is a general contract for providing the type of work indicated below on a Unit Price basis. It does not guarantee that all such work to be contracted for on Altus AFB will be awarded to the successful bidder on this contract, but simply that the work done as part of this contract will be limited to this general type of work.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

1.4.1 Project Description

The work includes the following general types and classes of work, along with various other incidental related work:

1.4.1.1 Numerous types of work will be included as part of the basic requirements of this contract. These will be involved with pavements and associated work peripheral to paving such as sidewalks, curbs, handicap ramps, storm drainage, excavation, and similar items of work. Listed below are general classes of work to be expected under this contract.

1.4.1.1.1 Construction of new pavements of the following types:

a) Portland Cement Concrete hereafter referred to as PCC or “concrete”

b) Asphaltic Cement Concrete, hereafter referred to as ACC or “asphalt”

c) Bituminous Surface Treatment, also referred to as BST, or “tar and chip seal”

d) Gravel compacted surface, referred to as “gravel”

1.4.1.1.2 Repair of pavements of the types listed above, such as distressed ACC, PCC, or BST in the form of potholes, surface cracking, full-depth cracking, weather-related wear-out, pavement breakup, surface distresses, and pavement breakdown.

1.4.1.1.3 Items of work related to demolition, such as cold milling, bulk demolition of PCC or ACC, curbs and gutters, or drainage inlets or outlets.

1.4.1.1.4 Sawcutting of concrete or asphalt pavement in preparation for new pavement construction or repair of existing pavement.

1.4.1.1.5 Earthwork, including unclassified general excavation, removal and stockpiling of topsoil, compaction of subgrade or base course, cement stabilization of base course or subgrade, providing select borrow or granular fill, and providing crushed aggregate base course.

1.4.1.1.6 General concrete work other than pavement construction to include concrete sidewalk, full-depth or partial-depth repair of concrete pavement, retrofit or cast-in-place dowel bars, flowable fill, concrete handicap ramps, concrete headwalls, or sidewalk drain boxes.

1.4.1.1.7 Concrete curb and gutter.

1.4.1.1.8 Concrete pavement of varying depths, and steel reinforcing bars of any size required for general road applications.

1.4.1.1.9 Sealing of cracks in ACC, PCC, or BST pavements, routing and resealing of PCC joints with bituminous, silicone-based, or preformed expansion joints.

1.4.1.1.10 Asphaltic cement concrete (ACC) for general use, including prime coat, tack coat, leveling (intermediate) course pavement, surface course pavement, and pothole repair mixture.

1.4.1.1.11 Asphalt preservative seals, such as fog seals, slurry seals, and asphalt rejuvenator.

1.4.1.1.12 Pavement markings of types for roads, streets and parking lots.

1.4.1.1.13 All pavement markings shall contain reflective beads.

1.4.1.1.14 Removal of existing pavement markings by water blasting, sand blasting, or mechanical means.

1.4.1.1.15 Installation, removal and re-installations, or removal of traffic signs.

1.4.1.1.16 Minor water piping work for repair of lawn sprinkler systems or other irrigation piping disturbed by pavement work, or storm sewer piping, inlets, grates, outlets, catch basins, drainage collection boxes or catchments, curb scuppers, and manholes.

1.4.1.1.17 Sodding of turfed areas where surrounding landscaping is disturbed by paving or pavement repair projects and incidental to the projects. Also, sodding of areas where pavement is permanently removed and returned to an unpaved state.

1.4.1.1.18 Adjustments, extensions, or modifications to catch basins, manholes, valve boxes, drop inlets, and other structures within the pavement.

1.4.1.1.19 Installation or replacement of pipe bollards of various sizes, wheel stops, and other parking area accessories and appurtenances.

1.4.1.1.20 Mobilization of specialized construction or demolition equipment such as asphalt milling machine or asphalt material transfer vehicle.

1.4.1.1.21 Other work not specifically expected, but co-incident with pavement repair or construction, which becomes necessary as a result of the primary work on the contract. Such work will be accomplished as necessary, and costs for such work will be directly negotiated between the contractor and the government based on actual cost of time, labor, equipment, and materials.

1.4.2 Location

The primary work location on this contract will be at Altus AFB, OK. There is also the possibility of project work at the Sooner Drop Zone, located 22 miles west of the Base in Harmon County, OK, or Frederick Field near Frederick, OK. Less than 1% of work would be expected to be performed at either of these facilities.

1.5 CONTRACT DRAWINGS

Contract drawings provided with the initial Request for Proposal (RFP) will consist of general detail drawings governing the basic work required for the overall project. Drawings for individual delivery orders will be provided to the contractor at the time of issue. Reference publications will not be furnished. Contractor shall immediately check furnished drawings and notify the Government of any discrepancies.

1.6 PRE-PRICED UNIT PRICE LIST

1.6.1 Goal: The Government goal is to accomplish construction using efficient, economical means and methods commensurate with the requirements of each Task Order.

1.6.2 Contractor Responsibility: The Contractor’s cost determination will utilize value engineering analysis and exercise reasonable judgment to assist the Government in meeting this goal, without reducing standards of quality.

1.6.3 Pricing Guideline: The approved price source for direct construction costs will be “R S Means Cost Data” as used by the Base approved electronic estimating program (“e4 Clicks”). Said data base will be designated as the Unit Price Book (UPB).

1.6.4 UPB will establish the maximum unit cost, pre-priced amounts allowed for material, labor, equipment and installing contractor overhead & profit as required for ‘in-place’ installation. Amounts are inclusive of all ancillary costs for procurement, storage, handling installation set-up and waste. The UPB will be adjusted to reflect regional pricing determinants and updated quarterly.

1.6.5 Adjustments based upon the following job conditions will NOT be factored into unit cost amounts:

(a) Size (scope) of project

(b) Labor/subcontractor availability

(c) Equipment availability

1.6.6 Total project cost will be calculated using the “e4 Clicks” electronic estimating program and shall be inclusive of both total cost for ‘Bare Construction’ and the additional amount proscribed by the Contractor’s Coefficient (fixed percentile of Bare Construction cost).

1.6.7 Deviation From UPB Data:

1.6.7.1 Non Pre-priced Items (NPI): Construction items not identified by the UPB will be submitted with competitive pricing quotes from three (3) or more sources when line item value is $2,000 or greater. Components will be described using the UPB format and submitted on stationary bearing the full legal name, address and telephone number of the Bidder.

1.6.7.2 Reduce project cost when local material and equipment unit costs are available and when work can be accomplished using a more economical crew composition than the type listed in the UPB.

1.6.7.3 Preparation of supplemental design by Licensed Design Professional will be determined by negotiation on an ‘as needed’ basis, subject to Government statutory cost limitation.

1.7 Contractor Coefficient

1.7.1 Definition: The coefficient will be a negotiated, fixed percentile of the total ‘Bare Construction’ cost, applicable to each Task Order. The coefficient will determine fair and reasonable compensation for costs incurred to administer this Contract and execute the various Task Orders. The coefficient will be fixed for the term of the Contract.

1.7.2 The coefficient will provide full compensation for the following services:

(a) Overhead – Main and field office costs (rent, equipment, vehicles, travel, supplies, maintenance/depreciation, utilities; insurance, salaries, advertising, reproduction, computers, supervisory field personnel) typical for the day-to-day operation of businesses providing construction and construction related services.

(Note: Coefficient will indicate if field office will be maintained at AAFB for the term of the Contract)

(b) Profit

(c) Labor Burden (personnel directly employed by the Pavement IDIQ Contractor)

(d) Bonding and Insurance

(e) Taxes (as required by Federal, State and Local government entities having jurisdiction over project and home office locations)

(f) General project administrative services standard to the industry will include pre-bid/pre-construction site survey, proposal preparation, pre-construction meeting, product research, procurement of submittal data, scheduling, and obtaining permits and certification, and coordination of work with both Government and non-Government agencies.

(g) Administration of supplemental design prepared by sub- contract.

(h) Provision, maintenance and operation of small construction tools and equipment required for and standard to the installation of work executed by well equipped contractors. Equipment will include but not be limited to pick-up truck, water-can, safety kit, portable fire extinguisher, drills, ladders, hand tools and electrical cords, protective tarps, ropes, stakes for construction fencing, portable work tables and platforms required for installation of work up to 12-feet above the working surface, and staging aids.

(i) Mobilization/Demobilization (applies only to equipment normally not maintained by business serving as General Contractor and which is usually rented due to specific or unique project construction requirements).

(j) Layout of the Work at the work site.

1.8 End of Year Projects (Provisional)

1.8.1 Preparation of Proposals: In addition to the administration of on-going projects, the Contractor will have sufficient resources and capacity to deliver multiple proposals, within a compressed time period, for provisional projects issued near the end of the Government's fiscal year, otherwise known as End of Year (EOY).

1.8.2 Award: Award of provisional projects will be contingent upon the availability of funding and Base prioritization.

1.8.3 Right to Negotiate: The Government reserves the right to enter into negotiations with the Contractor for purpose of obtaining a guaranteed price for one or more submitted EOY proposals. Negotiation actions by the Contracting Officer will be undertaken and completed before availability of funding is determined. Said actions will NOT, however, be construed by the Contractor to indicate intent to award. All costs incurred by the Contractor as a result of proposal preparation and subsequent negotiations will be borne solely by said same, whether project is or is not awarded.

1.8.4 Effective Period: Proposals developed for each Task Order will remain valid for 90 calendar days from date of delivery to Government (Contracting Officer).

1.9 WORK TO BE PERFORMED

1.9.1Work will be for general pavement construction and repair for sidewalks, curbs, roads, streets, and parking lots, along with other incidental work that must be performed in order to obtain a complete and useable product at the completion of construction.

1.9.2 Work on the Base (exclusive of airfield work) will be performed on streets, parking lots, sidewalks, and loading/unloading areas. It could also involve placing equipment pads, concrete headwalls, or culverts.

1.9.3 In summation, almost any type of work directly related to construction or repair of pavements may be expected as part of the work required to be performed under this contract.

1.9 OCCUPANCY OF PREMISES

1.8.1 Work will be accomplished in areas that are shut down to traffic during the Delivery Order performance period. Traffic will be redirected to other routes during construction, and full access given to the contractor for execution of the construction work unless emergency or other such circumstances should occur.

1.10 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.11 ON-SITE PERMITS

See specification section 00001 for specific requirements for Form 103 Work Clearance Request, Utility Outage Requests, and various permits required for construction, including Welding and Burning permits.

1.11 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Contracting Officer to be salvaged shall remain the property of the Government. The salvaged property shall be segregated, itemized, delivered, and off-loaded at the Government designated storage area located within Altus AFB, OK. Contractor shall maintain property control records for material or equipment designated as salvage. Contractor's system of property control may be used if approved by the Contracting Officer. Contractor shall be responsible for storage and protection of salvaged materials and equipment until disposition by the Contracting Officer.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

3.1 GOVERNMENT ADMINISTRATION

3.1.1 Quality Assurance (QA) Responsibility: The Government will monitor construction activities to ensure compliance with project requirements. Observations may be performed during both standard and non-standard hours by personnel representing various Government organizations having an interest in the means and methods used to install the Work. Discussions between Contractor and said Government personnel will be construed as informal and NOT as a Government directive. Government directives will be issued only in written format by the Contracting Officer.

3.1.2 Separate Work: The Government reserves the right to perform work at the job site by separate Contractor. The work will be accommodated by the pavement IDIQ contractor without additional cost to the Government to the extent said work does not create a burden for the pavement IDIQ contractor. The Contracting Officer will provide final determination of occurrence, extent and correction for claim that work by separate contractor constitutes a significant burden or imposition for on-going pavement IDIQ work.

3.1.3 Existing Conditions: Existing conditions under which the work of each Task Order must be executed may vary. Conditions impacting design and construction requirements will be identified by the Government to the extent known. This will include but not be limited to:

Building occupancy and operational requirements Existing site and equipment conditions Access routes and lay-down area locations Secure or restricted area requirements Government facilities and areas available for Contractor use Government Furnished – Contractor Installed (GFCI) materials.

Materials to be salvaged and delivered to the Government Applicable Air Force (AF) and Department of Defense (DOD) design guidelines and requirements Interim Government design reviews Compressed scheduling requirements (e.g. end-of-year project development surge, mission critical projects, other) Work to be performed outside standard working hours (expected to be less than 5% of projects)

· Standard work schedule will always be expected to be 0730 to 1630 Monday through Friday.

· However, non-standard hours may be required in special circumstances, such as emergency work and time-sensitive work, where the schedule for completion is critical.

Design review or execution by state licensed professional.

3.1.4 Number of Projects: The number of projects under construction at any given time will be subject to the Contractor’s ability to perform the work of each separate Task Order with sufficient resources to ensure continuous progress and timely completion. The Government reserves the right to determine the rate of progress deemed satisfactory. Said determination will be based upon the approved Progress Schedule.

3.2 CONTRACTOR RESPONSIBILTIES

3.2.1 Quality of Construction Services

3.2.1.1 As a prerequisite for overall pavement contract performance, the Contractor will implement and maintain an effective Quality Control Management (QCM) program for work provided under the IDIQ Contract, inclusive of both onsite and offsite activities.

3.2.1.2 Mandatory Document: Submit a written plan, following award of IDIQ Contract, describing general company QCM guidelines and instructions addressing, but not limited to, the following elements:

Company policy statement Onsite representative responsible for program administration Alternate onsite representative when primary representative is offsite.

Employee training and compliance Review and coordination of submittal data, to include accurate and timely updating of Record Documents Monitoring of preparatory operations, to include offsite fabrication activities and material delivery Monitoring of field tests and sampling Detection and correction of deficiencies or non-compliances, to include reporting and subsequent prevention.

Tracking actual work against scheduled work indicated on project construction progress chart

3.2.1.3 Acceptance of QCM plan shall be conditional, predicated upon performance deemed satisfactory by the Government during the IDIQ Contract performance period. The Government reserves the right to require the Contractor make changes to plans as necessary to achieve standards specified herein and by project Task Order.

3.2.1.4 Contractor will provide, on an ‘as-required’ basis, amendments to the general plan to describe standards and guidelines specific to projects issued by separate Task Order.

3.2.2 Non-Scheduled Meetings: Record informal discussions with Government personnel related to the Work. Provide timely notification to Contracting Officer indicating date of event, names and organizations of persons involved, issues discussed, recommendations and conclusions reached.

3.2.3 Work Delay: Liquidated damages will be assessed on projects not completed within the specified performance period. Assessed amount will be based upon Government costs to administer provisions of the Task Order between the scheduled and the actual completion dates.

3.2.4 Work By Separate Contractor: Provide reasonable accommodations to support schedule when required to accommodate installation of work by separate Contractor.

3.2.5 Assist Government Inspection Effort

3.2.5.1 Provide access to all areas of the work site for purpose of Government inspection.

3.2.5.2 Make available at the work site, for Government review, a complete and current set of the construction documents when work is in progress. The set will include drawings, specifications, approved modifications and copies of Government work requests and permits.

3.2.6 Assist Government Programs

3.2.6.1 Construction activities will be executed in full compliance with Federal and AF regulations, policies and directives administered through the Wing Safety Office, Base Security, Base Anti-Terrorism Office, and the Office of Environmental Management. As a prerequisite for overall pavement IDIQ contract performance, the Contractor will submit, for Government approval, general plans addressing the requirements of each organization and as specified within this SOW. Provisions will be applicable to all Contractor related activities conducted at AAFB and will include description of means and methods used to ensure Contractor employee awareness and compliance. In addition, Contractor will provide, on an ‘as-required’ basis, amendments to the general plans to describe standards and guidelines specific to each project issued by separate Task Order.

3.2.6.2 Mandatory Documents: Submit written plans, following award of IDIQ Contract, describing general guidelines for the following activities:

(a) General and Special Instructions:

Company policy statement On-site representative responsible for program administration; name and telephone number of immediate supervisor.

Procedures used to meet requirements specified in the General Requirements (Appendix A)

(b) Safety and Health: Means and methods used to protect persons (Contractor employees, Government personnel, and other) and property (Contractor, Government, private personal, and other) within and adjacent to the Contractor’s area of control.

Employee training First aid procedures Accident response, reporting, and investigation; correction of deficiencies or non-compliances Testing and inspection of personal safety equipment and protective barriers Fire Protection Rapid suspension of operations due to emergency or severe storm Sanitation and Industrial Hygiene

(c) Security: Means and methods used to ensure employee compliance, both on and off site, with Base Security and Force Protection requirements.

Employee training Tracking of identification badges

(d) Environmental Protection: Means and methods used to control construction waste.

Employee training Estimate the quantity of solid waste to be generated by construction activities Manage and track disposal of waste generated by construction operations Determine presence of hazardous materials and manage disposal Manage use of hazardous materials required for installation of new work Control and prevent pollution at the work site.

3.2.6.3 Acceptance of plans shall be conditional, predicated upon performance deemed satisfactory by the Government during the IDIQ Contract performance period. The Government reserves the right to require the Contractor make changes to plans as necessary to achieve standards specified herein and by separate referenced publications.

3.2.6.4 The Contractor shall submit, when specified by project Task Order, additional safety, security and/or environmental protection procedures (amendments) describing procedures pertinent to project specific conditions and requirements.

3-2.7General Requirements for Construction (Appendix A)

3.2.7.1 Comply with General Requirements described herein. Provisions may be amended by separate Task Orders when deemed necessary by the Government to meet project specific design requirements.

3.2.7.2 The Work will be governed by Standards referenced by general publication designation (latest edition).

3.2.8 Proposal Submission:

3.2.8.1 The contractor’s proposal for each Task Order will include:

Statement of Work based on the SOO and site visit Estimate utilizing current RS Means Cost Data to use with E4Clicks

3.2.9 Commencement

3.2.9.1 Pre-Performance Conference: Prior to issuance of a Notice to Proceed (NTP) for any Task Order, the CO may elect to host a Pre-Performance Conference. The Contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

3.2.9.2 Notice to Proceed: Work may not commence until receipt of a NTP signed by the contracting officer. For Task Orders that exceed the threshold for requiring bonds, NTP will not be issued until bonds are received by the contracting officer.

3.2.9.3 Progress Schedule: Submit a progress schedule prior to commencement of work for approval on AF Form 3064.

3.2.9.4 Actions Prior to the Start of Work: Before undertaking each part of the work, Contractor shall carefully study and compare the contract and check and verify pertinent figures shown thereon and all applicable field measurements. Contractor shall promptly report in writing to the government any conflict, error or discrepancy which the Contractor may discover and shall obtain a written interpretation or clarification from the government before proceeding with any Work affected thereby; however, Contractor shall not be liable to the government for failure to report any conflict, error or discrepancy in the contract, unless Contractor had actual knowledge thereof or should reasonably have known thereof.

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