Site Visit Memo.doc

DEPARTMENT OF THE AIR FORCE

97th AIR MOBILITY WING

ALTUS AIR FORCE BASE OKLAHOMA

18 November 2011 SUBJECT: COCESS (FA4419-11-R-0108) Site Visit Notes (14 Nov 11)

1. List of Attendees:

a. Shanickiau Fowler, Contracting Officer, 97 CONS/LGCB

b. Brian Ames, Flight Chief/Contracting Officer, 97 CONS/LGCB

c. A1C Angelique Tetrault, Contract Administrator, 97 CONS/LGCB

d. Mike Vianco, Contracting Officer Representative, 97 CES/CEOSQ

e. Crystal Knox, Contracting Officer Representative, 97 CES/CEOSQ

f. Lee Weatherford, Noble Supply & Logistics

g. Norris Graves, WasteSolutions

h. Chris White, Fastenal

i. Shane Tusmon, Fastenal

j. Aaron Weissman, National General Supply Incorporated

k. Frank Mailki, C.C. Distributors

l. James Ingram, C.C. Distributors

2. The site visit meeting opened at 9:15 a.m. with open remarks from Shanickiau Fowler addressing housekeeping concerns (identifying the restrooms and snack bar). In addition, she identified the government personnel that attended.

3. Mrs. Fowler addressed the room by informing the site visit attendees can ask questions at anytime during presentation or site visit. The answers would be provided at that time in addition, a copy of the questions and answers will be provided through the FBO site. At this time Mr. Weissman with National General Supply Incorporated stated that he did have a couple of questions: Would the bidders need to provide a list of discontinued items? Mr. Ames with 97 CONS/LGCB stated if there are items that are discontinued please inform the office in writing. In addition, provide a bid for that item that would provide a suitable replacement.

4. At this time, Mrs. Fowler requested introductions from the attendees. During this time, the question was asked whom Mike Vianco is with by Mr. Mailki with C.C. Distributors. Mrs. Fowler stated that Mr. Vianco is the Contracting Officers Representative (COR).

5. Mrs. Fowler began the presentation by going through the overview slide, which outlined the site visit presentation: the guidelines to the site visit, schedule of events, a brief synopsis of the contract, and questions.

6. At this time, Mrs. Fowler notified that the power point aspect of the site visit was completed and the attendees could proceed to the site of the COCESS store.

7. The following questions were asked during the site visit meeting:

a. Can we get a copy of the past performance survey, because the copy on FBO is a copy of the PWS?

97 CONS Answer: Yes, there was difficulty updating the document on FBO but a copy will be sent to the bidders and another attachment will be added to the FBO posting with the correct document.

b. The pricing of NPI’s are unclear, please clarify?

97 CONS Answer: At this time the NPI will stay Cost plus fee i.e. the price of the item plus the fee identified in the Performance Work Statement (PWS) para 1.4.4.4.

c. Clarify, how past performance will be evaluated?

97 CONS Answer:

d. Is this area government owned?

97 CONS Answer: Yes, part of the area is Material Control while the caged area is the COCESS stocked items.

e. Can we get a published list of sales for say the last 24 months (gross sales my month) and fixed price vs. NPI?

97 CONS/CES Answer: At this time that would not be feasible

f. For the website, do you want cut sheets not a technical proposal?

97 CONS Answer: Yes, just screen shots to know that the site actually exists.

g. Is there a self-help store attached to the COCESS?

97 CES Answer: No, we have a self-help store but it is not attached to COCESS

h. For the number of items list in the market basket it is impossible to responds the 1100 items, is there going to be an extension to the timeframe for bids?

97 CONS Answer: Yes, the solicitation will be extended one week.

8. At this time, the site visit Mrs. Fowler stated that the site visit had concluded.

SHANICKIAU FOWLER, USAF

CONTRACTING OFFICER

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