FA441819RA001_Questions_and_Answers_RFI_-_Final.pdf

FA441819RA001

CONTRACTOR SUBMITTED REQUEST FOR INFORMATION

FOR

SPACE AND NAVAL WARFARE SYSTEMS CENTER ATLANTIC

FACILITIES MAINTENANCE SERVICES

JOINT BASE CHARLESTON-NAVAL WEAPON STATION

SOUTH CAROLINA

7 NOVEMBER 2018

The RFI’s submitted below were asked in response the site visit held 2 November 2018 at Joint Base

Charleston-Naval Weapon Station site tour of the Space and Naval Warfare Systems Center Atlantic Site

Survey/Pre-proposal Conference.

1. Do you require load testing on all generators? Yes, in accordance with PWS 1.1.5.1, NFPA 110, Standard for Emergency and Standby Power, generators will be load tested every 30 days for 30 minutes.

2. Does this requirement require cycling chillers? Yes, chillers are rotated based on least run times and most are automatically on scheduled timeframes.

3. Are there any SPAWAR facilities which might be going away or near their end of life? Currently there are no immediate disposition of any facilities.

4. In the event of a natural disaster or other contingency situation/operation, will there be any burden to the contractor for damaged facilities? Acts of God or other outside influenced damage is not burdened to the contractor for damage/repair.

5. On average, how many emergency call responses are placed after hours each year? Approx 2% of all emergency calls were afterhours in 2017, estimated at 17, majority of those were simplistic response and resolution, less than 2-4 hours.

6. How will work tickets be issued to the contractor? How are calls/tickets placed? From whom are they placed? Anyone can place a request to the service desk via. Phone or email. Then the request is issued to the maintenance contractor by email then to work ticket within this contractor action workforce using CMMS required system.

7. If the contractor identifies an issue in the field, how may the contractor submit a work order? By phone call or email to the service desk and #6 above process applies.

8. In an emergency situation; can emergency personnel including subcontractors be escorted on base? Yes, dependent on required action the prime contractor can escort or government COR or facility government personnel will be required. Will certain badging be required? Yes, an

FA441819RA001

escort vendor badge if entering a facility, outside facility work may have an escort only, again dependent on the situation. Is the contractor responsible for escorting personnel or is the

Government? The prime contractor has been given the escort authority under certain circumstances, it depends on the facility level clearance requirements. The government will never be responsible for oversight of work by a subcontractor, a prime representative will always be required whether the escort or not. What if the event is after hours? If emergent, accommodations and arrangements will be made to execute requirements by government representative.

9. In regards to CMMS (Contractor’s Computerized Maintenance Management System) and the data maintained under the current contract, who owns the data? Government or Incumbent?

The government owns the data itself, the contractor is responsible for maintaining and all operating system licenses etc.

10. Does the Government have similar loggings of the contractors CMMS data or will another form of continuity be provided? There is a minimum of (3) required login access for SSC Atlantic personnel outside of the prime contractor requirements. During the transition time there will be migration of data or excel spreadsheet transfer for successful bidder use, unless same system is selected by contractor. The government will not provide migration.

11. Are there any security requirements which would restrict certain CMMS systems? No, currently there are no security requirements.

12. What is the current CMMS system utilized by the incumbent contractor? MVP Plant

13. On average, how many emergency call responses are placed after hours each year? See #5 above, same question.

14. Regarding the T10 warehouse area, does the current inventory of product belong to the incumbent contractor or the Government? Incumbent contractor. If this inventory belongs to the contractor, will this inventory need to be replaced, purchased from the incumbent, or kept by the incumbent? All needed material is owned by the contractor, government is not responsible for any material as per PWS Section 3. Materials owned by current contractor may be purchased from incumbent prior to start date, contractor to contractor action.