Attch_01_FA441819RA0001__Performance_Work_Statement.pdf

FA441819RA001 Attachment 1

PERFORMANCE WORK STATEMENT

FOR

SPACE AND NAVAL WARFARE SYSTEMS CENTER ATLANTIC

FACILITIES MAINTENANCE SERVICES

JOINT BASE CHARLESTON-NAVAL WEAPONS STATION

SOUTH CAROLINA

05 FEBRUARY 2018

FA441819RA001 Attachment 1 Page 2 of 23

1. DESCRIPTION OF SERVICE: The Contractor shall perform Preventive Maintenance (PM) and Repair Services for the Space and Naval Warfare Systems Center (SPAWARSYSCEN) Atlantic Facilities located on Joint Base Charleston – Weapons Station (JB CHS-WS), South Carolina. Performance shall be in accordance with all applicable laws, regulations, standards, instructions, Manufacturer Recommended Maintenance, and Industry Best Practices, as described in the Performance Work Statement (PWS) with a dedicated focus on safety and customer service. The Contractor is encouraged and expected to use innovative approaches to efficiently and effectively accomplish PWS requirements in a thorough and timely manner. The following are examples of the dispersion of maintenance and repair work requirements at various locations, but not limited to:

(1) Chilled Water (Air-Cooled and Cooling Towers) and Standard Air Conditioning Unit Systems

(2) Air Handling Systems

(3) Pumps

(4) Electric Motors and Controllers

(5) Chilled Water Piping Systems

(6) Chilled Water System Chemical Treatment, including Chemicals

(7) Adjustable Frequency Drives

(8) Computer Room Air Conditioning Units (CRAC)

(9) Mechanical Thermal Insulation

(10) HVAC Control Systems

(11) Electric and Gas Fired Boilers (Includes Annual Certification)

(12) Dehumidifiers

(13) Steam Humidifiers

(14) Exhaust Fans

(15) Variable Air Volume Terminals/Boxes

(16) Backflow Preventers (Includes Annual Certification)

(17) Plumbing from the backflow preventer to the building exterior sewage lines to include:

− Exterior: water supply lines, spigots, cut off valves, sewage lines, etc.

− Interior: piping, valves, fixtures, sinks, water closets, water fountains, ice machines, supply and drain lines to building systems etc.

(18) Electrical distribution equipment: Includes all facility electrical distribution components starting at the secondary service point of connection to the utility transformer, service entrance conductors into the facility and the encompassing facility electrical distribution system. (examples (but not inclusive to) conductors, conduit, fuses, switchboards, panelboards, UPS Systems, Emergency Diesel Generators (EDG) and Engines, Automatic Transfer Switches (ATS), Motor Control Centers (MCC), lighting, switches, receptacles)

(19) Corrosion control applications

(20) Operation of Direct Digital Controls System (DDC) maintenance, programming and repair

(21) Service calls (Emergency Service Calls, Urgent Service Calls, and Routine Service Calls)

(22) General building and structure deficiencies including doors and hardware, roof leaks, wall leaks, window repairs, lock repair or replacement, floor repair (subfloor, VCT, sheet vinyl, carpet, ceramic tile, concrete, etc.), wall repairs (sheet rock, plaster, wall paper, ceramic tile, brick, concrete block, etc.), small painting requirements, security sliding gates and arms, fencing, roof drains and gutter systems, pressure washing, etc.

(23) Irrigation system maintenance and repair

(24) Exterior lighting to include any lights attached to the buildings and parking lot lights (street lights not included)

(25) Escort Services for maintenance vendors and Contractor support.

(26) Roll-up Door services

(27) Programmable Logic Control (PLC) Systems (Power Command System Bldg. 3148)

1.1. PM SPECIFIC INSTRUCTIONS: The Contractor shall perform PM and inspections (monthly, quarterly, semi-annual, annual) to ensure reliable and continuous safe operation of all facilities, systems and equipment covered under this PWS. The Contractor shall submit the PM schedule to the Government Contracting Officer Representative (COR) within 30 days after the contract performance period start and shall keep it current. The Contractor shall obtain the manufacturer’s written recommendations, instructions, specifications, and standards. All service and maintenance work performed by the Contractor shall conform to the applicable latest editions of the

FA441819RA001 Attachment 1 Page 3 of 23 manufacturer’s written recommendations, instructions, specifications, and standards. Where manufacturer instructions are not provided, applicable national standards shall be used (e.g. ANSI, NETA-ATS, NETA-MTS, NFPA). Upon completion of maintenance and inspections, the Contractor shall provide inspection reports as stated in section 1.5.1. During contract performance if the Contractor through failure or negligence damages a facility or equipment, the Contractor shall be responsible for the resulting repair.

1.1.1. GENERAL BUILDING MAINTENANCE SERVICES: The Contractor shall prepare and maintain a PM schedule for all facilities covered under this PWS. All service and maintenance work performed by the Contractor shall conform to the applicable latest editions of the following:

− EM 385-1-1: U.S. Army Corps of Engineers Safety and Health Requirements − P.L. 91-596: Occupational Safety and Health Act − OPNAV 5090.1: Environmental and Natural Resources Program Manual − OPNAV 5530.14: Navy Physical Security

NOTE: PM requirements are the Contractor’s full burden responsibility; Limit of Liability (LoL) does not apply.

1.1.2. PM AND INSPECTIONS OF LARGE HVAC SYSTEMS: The Contractor shall inspect and perform PM (inclusive of water treatment requirements) in accordance with (IAW) manufacturer’s written instructions. The following work requirements shall be in addition to Manufacturer’s Recommendations or Industry Standards.

1.1.2.1. PERIODIC ADJUSTMENT: Periodic adjustments as may be required for efficient, economical, and safe performance of equipment systems shall be made at the time of each scheduled PM inspection and service.

1.1.2.2. PERIODIC CLEANING AND SANITATION: Routine and scheduled cleaning of work areas and mechanical equipment rooms, systems, drains, drain piping, traps and pans shall be accomplished as a part of the regular scheduled PM inspection and service, or more frequently as may be necessary to maintain a clean and sanitary operating condition.

1.1.2.3. PIPING WATER, REFRIGERATE, OIL AND AIR: Check for leaks, rust, corrosion, deformation, and material defects of all applicable piping and tubing. Check for piping and tubing vibrations, looseness, and rubbing against objects that can cause damage; proper support for the piping and tubing; and vibra-absorbers, expansion joints and rupture discs. Piping, tubing, and fittings being replaced shall be compatible with existing materials.

1.1.2.4. WATER CHILLERS: Check for dust, dirt, oil and grease deposits and accumulations, refrigerant and oil leaks, damaged sight glasses and gauges, damaged fittings, piping, valves, etc. Check for loose connections, excessive or unusual noise and vibrations; proper suction and discharge temperatures and pressures. Check oil levels, unloaders for proper operation, and change out dirty/contaminated oil and filters. Check compressor full load and run load amps, compare against manufacturer's data plate rating, and record the findings. Check all electrical wiring and related components. Record the suction and discharge pressures and type and amount of refrigerant and/or oil added to the system, on the log sheet (as applicable) for air conditioning and compressed air plant compressors. Annually meg the motor windings on all compressor motors 15 H.P. and larger and record the readings.

1.1.2.5. TANKS AND HEAT EXCHANGERS: Check pressure tanks and related equipment items for damage and deterioration. Blow down or drain air tanks. Check all equipment items for leaks and missing or defective parts. Check pressure relief valves, check valves and regulators for proper operation. Check liquid levels, sight glasses, heat transfer, temperature differentials, and pressures as applicable.

1.1.2.6. CHILLED WATER PIPING SYSTEM: Check applicable valves for proper operation. Check source of valve operation, (i.e.: pneumatic, electrical, pneumatic/electric, etc.) for required pressures, electrical power voltages, etc. Check accuracy of pressure gages and thermometers.

1.1.2.7. AIR HANDLER UNITS, DUCTS, PLENUMS, GRILLES, REGISTERS, DIFFUSERS, SCREENS, DAMPERS, VANES, MIXING BOXES, VAV BOXES, BALANCING OF SYSTEMS: Check plenum chambers, supply and return air ducts, branch ducts, mixing boxes, VAV boxes, dampers, registers, grills, diffusers, FA441819RA001 Attachment 1 Page 4 of 23 louvers, and insect and bird screens. Check for dirt, dust and trash; air leaks, broken, ripped or torn insulation and disconnected ducts; loose or broken connections, brackets, hangers, supports, and other parts; excessive vibrations or other movements; defects in metal, fiber glass, and other materials; proper operation of movable parts such as dampers, louvers, and vanes in relation to the controlling device; and inadequate air flow and/or distribution in main and branch duct circuits. Check air handler unit systems for proper operation and correct CFM air flow. Balance air distribution systems to original design specifications for all areas being serviced by the systems. Check air temperatures and static pressures. Check turning vanes, fire dampers, access openings, doors, panels, outside air make-up systems, ducts, and screens. Clean by sweeping, brushing, dusting, vacuuming, washing, hosing with water, detergents, degreasers, solvents, chemicals, air pressure, steam, or other methods as are applicable to the nature of the item being cleaned, and as may be required to obtain desired results. Clean, adjust, service, repair or replace all items found to be deficient.

1.1.3. PM AND INSPECTIONS OF SMALLER HVAC SYSTEMS: The Contractor shall inspect and perform PM (inclusive of Direct Digital Control System) IAW manufacturer’s written instructions.

1.1.4. GENERATOR MAINTENANCE SERVICES: The Contractor shall perform PM, inspections and monthly load tests to ensure reliable and continuous safe operation of all facility generators identified in Appendix C-Equipment Inventory.

1.1.5. ELECTRICAL DISTRIBUTION AND LIGHTNING PROTECTION SYSTEM MAINTENANCE

SERVICES: The Contractor shall perform PM and inspections to ensure reliable and continuous safe operation of all electrical distribution equipment identified in Appendix C-Equipment Inventory. The contractor is responsible for electrical distribution systems from the secondary service point of connection at the utility transformer into and encompassing the building covered.

1.1.5.1. CODES, STANDARDS AND PUBLICATIONS: Electrical distribution equipment shall be maintained in accordance with the following:

(1) Manufacturers requirements

(2) ANSI/NETA ATS, Acceptance Testing Specifications for Electrical Power Distribution Equipment and Systems

(3) ANSI/NETA MTS, Maintenance Testing Specifications for Electrical Power Distribution Equipment and Systems

(4) NFPA 70B, Electrical Equipment Maintenance

(5) NFPA 110, Standard for Emergency and Standby Power

(6) NFPA 780, Standard for the Installation of Lightning Protection Systems

(7) UL 96, Standard for Lightning Protection Components

1.1.5.2. MINIMUM INTERVAL PERIODS: Maintenance intervals are not explicitly identified in References

(1) through (4) of section 1.1.5.1. Optional maintenance methods shall be submitted to the Government representative 30 days prior to scheduled performance for acceptance. The following guidance is identified by SPAWARSYSCEN Atlantic as the minimum period for the performance of electrical maintenance as an exception to those specified in References (1) through (4).

− Switchboards with Molded Case or Drawout Style Circuit Breakers and Panelboards shall be at an interval of five years. Maintenance methods are Infrared, Visual, Mechanical, Primary Current Injection (where applicable), Manual Breaker Operation

− Dry-Type Transformers shall be at an interval of five years. Maintenance methods are Infrared, Visual − UL Master Label Lightning Protection System Evaluation and Maintenance (denoted with LP) shall be at an interval of five years. Third-Party Lightning Protection System Inspection and either inspection and re-issuance of Master Label Certificate or letter of findings outlining basis of noncompliance and items required to be corrected for re-issuance of Master Label Certificate. Corrections shall be subject to LoL.

1.1.5.3. MAINTENANCE INTERVALS: The following identifies the maintenance intervals for section 1.1.5.2.

Note, “LP” signifies Year of Lighting Protection Evaluation and Maintenance.

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Building Year 1 Year 2 Year 3 Year 4 Year 5

3112 X (LP)

3113 X (LP)

3123 X 3404 X 3405 X 3406 X 3408 X 3410 X 3411 X 3412 X 3413 X 3414 X 3417 X 3418 X 3419 X 3420 X 3421 X 3422 X 3429 X 3431 X 3443 X 3454 X 3456 X 3137 X

3146 X (LP)

3147 X (LP)

3148 X (LP)

3149 X 3415 X 3450 X 3452 X T-10 X

T-14B X T-14D X T-24 X T-28 X

3457 X X (LP)

3427 X X (LP)

3451 X X (LP)

3453 X X (LP)

3455 X X (LP)

3416 X X (LP)

3432 X X (LP)

T-1 Excluded Excluded Excluded Excluded Excluded

T-10 Excluded Excluded Excluded Excluded Excluded T-11 Excluded Excluded Excluded Excluded Excluded

T-14B Excluded Excluded Excluded Excluded Excluded T-14D Excluded Excluded Excluded Excluded Excluded T-16 Excluded Excluded Excluded Excluded Excluded T-24 Excluded Excluded Excluded Excluded Excluded T-25 Excluded Excluded Excluded Excluded Excluded T-26 Excluded Excluded Excluded Excluded Excluded

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T-27 Excluded Excluded Excluded Excluded Excluded T-28 Excluded Excluded Excluded Excluded Excluded T-35 Excluded Excluded Excluded Excluded Excluded 3110 X 3139 X 3430 X 3444 X 3458 X 3632 X 3636 X 3637 X

3637A X 3638 X 3639 X 3104 X

3143 X (LP)

3440 X 3442 X

3442A Excluded Excluded Excluded Excluded Excluded 3446 X T-25 X T-26 X T-27 X 187 X 188 X 189 X M1 X M2 X

198 X X (LP)

290 X 216 X 237 X

1602 X 1603 X 1620 X 1621 X 1624 X 1636 X 1637 X 1638 X 1639 X 1647 X 1648 X 4000 X 1753 X 1758 X T-32 X T-33 X T-34 X

Test Facility A X Test Facility B X

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1.1.6. OVERHEAD AND ROLLING DOORS MAINTENANCE SERVICES: The Contractor shall perform PM and inspections to ensure reliable and continuous safe operation of all facility Overhead or Rolling Door systems identified in Appendix C-Equipment Inventory.

1.1.7. BOILER MAINTENANCE SERVICES: The Contractor shall perform PM and inspections to ensure reliable and continuous safe operation of all facility boilers identified in Appendix C-Equipment Inventory. This includes seasonal start-up and shut down as well as water testing and treatment.

1.1.8. BACKFLOW PREVENTERS: The Contractor shall perform PM and inspections to ensure reliable and continuous safe operation of all designated backflow preventers identified in Appendix C-Equipment Inventory.

1.1.9. FUEL TESTING, CERTIFICATION AND TANK CLEANING NOTIFICATION: The Contractor shall perform annually: fuel testing using ASTM clear and bright test, chemically treat fuel with appropriate inhibitors, tag and label the tank noting the date and description of service, certify fuel quality as passing or failing and clean as required. The Contractor shall provide a copy of all test results to the COR.

1.1.10. COMPRESSED AIR SYSTEMS: The Contractor shall perform PM and inspections to ensure reliable and continuous safe operations of all designated compressed air systems identified in Appendix C-Equipment Inventory.

1.2. MINOR BUILDING / EQUIPMENT REPAIRS AND SERVICE CALLS: Service Calls are defined as maintenance, repair, alteration or other miscellaneous work requirements which are considered above and beyond PM and inspection. Service Calls may be generated by SPAWARSYSCEN Atlantic Work Reception Center, the COR, or by the Contractor as a result of PM or inspections. The standard LoL for all facilities is $2,500. Service Calls valued under $2,500 shall be the responsibility of the Contractor to perform. Facilities identified within Appendix A-Higher Limit of Liability have a higher LoL to cover the listed equipment, for these items the Higher LoL shall apply. For Service Calls exceeding the LoL, the Contractor shall submit repair cost estimates with at least two written vendor quotes IAW section 1.5.2. to the COR and Contracting Officer (CO). Upon receipt of the quote, the CO shall approve or disapprove the work. No work above the LoL shall be initiated without CO approval. If the CO approves the work, the Government will be responsible for the amount in excess of the LoL. If the Contractor performs work above the LoL without prior CO approval, the Contractor shall be liable for costs incurred. Maintenance and repair requirements received for the same trade in the same building or structure at the same time will be combined into one Service Call.

Example: If the LoL is $2,500 and a plumbing repair is projected to be $3,000, the Contractor shall provide a written quote as stated in section 1.5.2. The Contractor shall provide the repair quote to the CO or their representative. The CO or their representative will notify the Contractor if and when the repair is approved. The Contractor shall invoice the approved amount above $2,500, in this example $500.

1.2.1. SERVICE CALL RECEPTION

1.2.1.1. NORMAL WORKING HOURS: The Government's Work Reception Center (WRC) will receive Service Call requests during normal working hours and classify each call as defined in section 1.2.2. The Contractor is responsible for picking-up Service Calls from the WRC, on a routine basis. Service calls shall have the following information; a description of the problem or requested work, date and time received, location, and other appropriate information will be provided to the Contractor. If the call is classified as emergency or urgent the COR will notify the Contractor by phone or radio. The Contractor shall respond to the notification within the required response time identified at section 1.2.3.

1.2.1.2. AFTER NORMAL WORKING HOURS: The Contractor shall receive all Service Call requests directly from the COR after normal working hours, on weekends, and holidays. Calls will be received and classified by the Contractor as emergency, urgent, as defined in section 1.2.2. and responded to accordingly. If the call is classified as emergency or urgent, the Contractor shall fill out a Service Call Work Authorization Form, including order number, description of the problem, date and time received, building number, and caller's name and telephone number. The COR may upgrade or downgrade the classification of any Service Call received by the Contractor.

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1.2.2. SERVICE CALL CLASSIFICATION

1.2.2.1. EMERGENCY CALLS: Service Calls will be classified as emergency at the discretion of the Government Work Reception Center. Emergency calls consist of correcting failures, which constitute an immediate danger to personnel, threaten to damage property, threaten to disrupt the mission, or affect the operation of critical equipment or systems. An estimated 10% of the Service Calls issued to the Contractor will be classified as emergency. (Approximately 840/year)

1.2.2.2. URGENT CALLS: Service Calls will be classified as urgent at the discretion of the Government Work Reception Center. Urgent calls will consist of providing services or correcting failures which do not immediately threaten personnel, property, or activity missions, but which would soon affect the health or well-being of personnel, lead to property damage or lead to disruptions in the mission if not abated. An estimated 15% of the Service Calls issued to the Contractor will be classified as urgent. (Approximately 1,260/year)

1.2.2.3. ROUTINE CALLS: Service Calls will be classified as routine when work does not qualify as an emergency or urgent call. (Approximately 6,303/year)

1.2.3. SERVICE CALL RESPONSE: The Contractor shall have adequate procedures for picking up Service Call work authorizations from the WRC during normal working hours, and for receiving and responding to emergency and urgent Service Calls 24 hours per day including weekends and during holidays. A local point of contact shall be provided by the Contractor for receipt of all Service Calls. Emergency and urgent calls shall be considered received by the Contractor at the time and date the call is placed by the COR or CO. Routine calls shall be considered as received by the Contractor at the time and date the Work Reception Center makes the work authorization available for pick up.

1.2.3.1. EMERGENCY CALL RESPONSE: The Contractor shall respond immediately and must be on the job site and working within two hours after receipt of an emergency Service Call. The Contractor shall work continuously without interruption and shall arrest the emergency condition before departing the job site (e.g. return critical system to operation, secure power to eliminate electrical hazard, etc.). If the estimated cost to arrest the situation will exceed the LoL, the Contractor shall immediately contact the COR and CO to report the anticipated repair cost. The Contractor shall follow the verbal notification with a written quote to the COR and CO within 4 hours. The Contractor shall continue to arrest the emergency Service Call up to the cost of the LoL, once the LoL cost is reached the Contractor must stop performance until repair costs above the LoL are approved by the CO.

Once the emergency Service Call has been arrested; if further labor and material are required to complete the repair, the call will be reclassified as either urgent or routine, as appropriate, and the corresponding completion time will then apply. Notification of reclassification shall be coordinated by the COR by 0900 the next day. Such follow-up work shall be considered part of the original Service Call.

1.2.3.2. URGENT CALL RESPONSE: The Contractor shall be on the job site and working within 24 hours after receipt of an urgent Service Call. Once performance of an Urgent Service Call begins, work shall be prosecuted to completion and must be completed within 72 hours. If the estimated cost to arrest the situation will exceed the LoL, the Contractor shall immediately contact the COR and CO to report the anticipated repair cost. The Contractor shall follow the verbal notification with a written quote to the COR and CO within 24 hours. The Contractor shall continue to arrest the urgent Service Call up to the cost of the LoL, once the LoL cost is reached the Contractor must stop performance until repair costs above the LoL are approved by the CO. Once the urgent Service Call has been arrested; if further labor and material are required to complete the repair, the call will be reclassified routine, as appropriate, and the corresponding completion time will then apply. Notification of reclassification shall be coordinated by the COR by 0900 the next day. Such follow-up work shall be considered part of the original Service Call.

1.2.3.3. ROUTINE CALL RESPONSE: Work for routine Service Calls must be initiated within three days after receipt and completed within seven days. Routine Service Calls should be accomplished during normal work hours, Monday through Friday. If the estimated cost to complete a routine Service Call will exceed the LoL, the Contractor shall submit a repair estimate in accordance with paragraph 1.5.2 within 3 working days to the COR and CO. The

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Contractor shall continue to perform routine Service Calls up to the cost of the LoL, once the LoL cost is reached the Contractor must stop performance until repair costs above the LoL are approved by the CO.

1.2.4. SERVICE CALL COMPLETION: Within one day after completion of each Service Call, the Contractor shall add the following information to the work authorization form and return to the WRC to be entered in the work tracking system:

− Description of completed work − Description of material and parts; including quantities and cost − Date and time work began − Date and time work was completed − Hours of labor (by craft) expended − Signature or initials of the Contractor's craftsman performing the work (or supervisor), indicating work has been completed

1.2.5. SERVICE CALL WARRANTY: The Contractor will warranty repairs for the length of time consistent with the equipment manufacturer’s recommended commercial standard warranty to include parts and labor.

1.3. INSPECTION, TESTING, AND CERTIFICATION: The Contractor shall provide inspection, testing, and certification service to ensure equipment is maintained in a safe and fully operational condition. This shall include an Integrated Maintenance Program (IMP). IMP is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The Contractor is responsible for IMP data integrity and database management. Service Calls will be issued for accomplishment of repairs on systems and equipment maintained under IMP.

1.3.1. FACILITY INSPECTIONS: All facilities in Appendix B-Building Inventory as well as all exterior systems such as irrigation system and exterior lighting shall be inspected to ensure equipment is maintained in a safe and fully operational condition quarterly. These quarterly inspections shall include all disciplines, such as:

structural, electrical, and mechanical. Structural inspections shall include discovering such items as broken windows, leaves on the roof, mildew on the exterior of the building, locks needing servicing, broken skirting around structures, painting touch-up, frayed carpet, damaged tile, as examples. Electrical inspections shall include such items as light lamps burned out, inoperative light sensors, malfunctioning switches, and parking lot lights as examples. Mechanical inspections shall include such items as heating and A/C operation, exhaust fans, pumps, as examples. Additional inspections should be conducted to ensure chiller and UPS systems are properly operating daily, examples (not all inclusive): chilled water temperature and pressures, equipment rooms for leaks, alarms on equipment, failed equipment.

1.3.2. INTERIOR AND EXTERIOR LIGHTING SYSTEMS: The Contractor shall develop and implement a program to inspect, re-lamp, and make all necessary repairs to interior and exterior lighting systems to ensure trouble-free lighting quarterly, inclusive of emergency lighting systems. Service Call requests shall follow the timelines of appropriate classification of work, routine, emergent, or urgent. This plan shall be presented as part of the PM Schedule.

1.3.3. BOILER INSPECTION, TESTING, AND CERTIFICATION: The Contractor shall perform annual PM and operate boilers and Unfired Pressure Vessels (UPV’s) to support certification.

The boiler inventory is located at Appendix C-Equipment Inventory. The date of last certification shall be the beginning of the heating season, September/October.

The Contractor shall prepare boilers and UPV’s for inspection IAW the National Board of Boiler and Pressure Vessel Inspectors Code and UFC 3-430-07, Operations and Maintenance: Inspection and Certification of Boilers and Unfired Pressure Vessels. Boiler inspection safety certificates shall be void immediately on the discovery of a

FA441819RA001 Attachment 1 Page 10 of 23 safety deficiency regardless of the expiration date on the certificate. The certificate will again be valid only after the deficiency has been corrected by the Contractor and the boiler has been re-certified.

The Contractor shall be responsible to perform all requirements to obtain certification of boilers and UPV’s. UFC 3- 430-07, Operations and Maintenance: Inspection and Certification of Boilers and Unfired Pressure Vessels, specifies the qualification, certification, and licensing requirements for all Contractor employees performing inspections, witness tests, prepare reports, and issue certificates.

A current and valid certificate, or authorized commercial equivalent must be posted on, or near, the equipment, under a clear protective covering as specified in UFC 3-430-07, Operations and Maintenance: Inspection and Certification of Boilers and Unfired Pressure Vessels.

Repairs identified during PM, inspection, testing, and certification shall be accomplished as a Service Call.

1.3.4. ANNUAL TESTING/INSPECTION/REPAIR OF SPAWARSYSCEN ATLANTIC FACILITY

BACKFLOW PREVENTERS: The Contractor shall develop and implement a program to perform Annual Testing/Inspection/Repair of Facility Backflow Preventers to ensure trouble-free operation and state certification annually. This plan shall be presented as part of the PM Schedule. The Facility Backflow Preventers inventory is provided in Appendix C-Equipment Inventory.

1.4. MANAGEMENT: The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Management includes, but is not limited to; planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall continuously maintain an adequate staff with the necessary management expertise to ensure performance objectives and standards are met.

1.4.1. WORK CONTROL: Verbal scheduling and status reports shall be provided when requested by the COR or CO. A written status report of any item of work must be provided within four hours of the inquiry during regular working hours, and 24 hours for inquiries after regular working hours.

1.4.2. WORK SCHEDULE: The Contractor's performance, including PM’s, shall not interfere with normal Government business. In the event interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access to all work schedules to the COR. The Contractor shall notify the COR of any difficulty in scheduling work due to Government controls.

1.4.3. NOTICE OF EQUIPMENT SHUT-DOWNS: Prior approval shall be obtained from the COR, except in emergencies, for work requiring shut-down of equipment for more than 30 minutes during regular work hours. All such requests must be submitted at least 72 hours in advance. In cases where shutdown is necessary, the Contractor shall coordinate the shut-down with the Building Custodian or other designated representative in the affected building.

1.4.4. SERVICE INTERRUPTIONS: If any utilities or other services must be discontinued (temporary or otherwise) due to routine scheduled contract work, the Contractor shall inform the COR and initiate an outage request on an AF Form 103 (Base Civil Engineering Work Clearance Request) or a Request and Pay for service disconnect from South Carolina Electric and Gas (Facilities not on the Weapons Station).

− Outages during normal working hours: minimum of seven days in advance.

− After hours outages: minimum of 30 days in advance − Outages that require DISA approval: minimum of 45 days in advance − If the discontinued service is due to an emergency breakdown, the Contractor shall notify the COR, affected tenants and customers as soon as practicable.

1.4.5. CONTRACTOR'S COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEMS (CMMS):

The Contractor shall maintain current and accurate records stored in their CMMS system. The Contractor shall provide system access to the COR or designated Government representatives. The Government shall be granted

FA441819RA001 Attachment 1 Page 11 of 23 read, review, and report printing authorization only. At a minimum, the Contractor’s CMMS should have the following capabilities:

− Organize and track inventory − Manage equipment costs − Track equipment history − Schedule PM tasks − Allocate resources − Generate work orders − Requisition parts − Project Equipment replacement/failures − Run Reports by Building, Equipment Type, Open or Closed issues or tickets outside of required timeframe parameters − Service Call Reports identifying start & stop time/date − Generate reports as required IAW section 1.5.

1.4.6. WARRANTY MANAGEMENT: The Contractor shall report to the COR all defects in workmanship, material, parts, damage, or improper installation by others and found by the Contractor to be covered by a warranty prior to performing repair work. The Contractor is responsible for identifying and tracking equipment and components covered by a warranty and the warranty duration. The COR will provide available warranty documents.

1.5. CONTRACTOR-FURNISHED REPORTS: The Contractor shall furnish the following reports to the Government.

1.5.1. INSPECTION REPORTS: The Contractor shall prepare and submit a written report within two days after each PM inspection to the building custodian and COR. The report shall identify the type of equipment, the location’s building number, maintenance work performed, repairs needed, date of inspection, name of the technician(s) who performed the work and the overall condition of the equipment. If the needed repairs, annotated in the inspection report, require work considered over and above routine maintenance work and exceeding the LoL, the Contractor shall provide a written quote as stated in section 1.5.2.

1.5.2. WRITTEN REPAIR QUOTE: For Service Calls exceeding the LoL, the Contractor shall submit at least two written vendor quotes to support repair cost estimates to the COR and CO. This written quote shall include the estimated cost of parts and labor, the specified time needed to repair and the projected equipment downtime.

Additionally, repairs utilizing the Contractor’s contract workforce shall only be included in written repair quotes if the repair(s) is performed after normal business hours or on weekends. See section 1.2 for standard Firm Fixed Price LoL and Appendix A-Higher Limit of Liability.

1.5.3. WRITTEN REPAIR REPORT: The Contractor shall prepare and submit a written repair report within two days after Service Call repairs are completed. The report shall include the date and time of the Service Call, type of Service Call, the type of equipment, the location’s building number, repairs performed to include replacement parts and labor breakout, the actual equipment downtime, and the name of the technician(s) performing the repairs.

1.5.4. MONTHLY EXECUTION REPORT: The Contractor shall supply the COR a compiled report that will outline number of emergent Service Calls received (completed and open), number of urgent Service Calls received (completed and open) and number of routine Service Calls received (completed and open). The report shall list all tickets as open or closed and identify Service Calls exceeding the required repair time associated with each type of Service Call.

1.5.5. TWO MONTH LOOK AHEAD FOR CRITICAL ACTIONS: The Contractor shall supply the COR a two month projection report detailing all performance actions requiring coordination approval, such as: PM for UPS Shutdown, Large Breaker and ATS Maintenance requiring Power Outage, etc.

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2. SERVICE SUMMARY: The Service Summary includes Performance Objectives that describe the desired end result or outcome the Contractor shall achieve. The Performance Thresholds states the minimum acceptable level of performance in terms of quality, timeliness, and quantity in realistic and achievable standards. These thresholds are critical to mission success. The PWS sections reference the details of the Performance Objective in the PWS.

Performance Objective

PWS

Section

Performance Threshold

PM PROGRAM: PM is accomplished per the Contractor's program and work schedule and IAW this

PWS

1.1. Work is accomplished to the

stated objective 95% of the time

PM AND INSPECTIONS OF LARGE HVAC

SYSTEMS: The Contractor shall inspect and perform PM on schedule and IAW this PWS

1.1.2. Work is accomplished to the

stated objective 98% of the time

PM AND INSPECTIONS OF SMALLER HVAC

SYSTEMS: The Contractor shall inspect and perform PM on schedule and IAW this PWS

1.1.3. Work is accomplished to the

stated objective 98% of the time

GENERATOR MAINTENANCE SERVICES: The Contractor shall perform PM and inspections to ensure reliable and continuous safe operation of specified generators as scheduled and IAW this PWS

1.1.4. Work is accomplished to the

stated objective 98% of the time

ELECTRICAL DISTRIBUTION AND LIGHTNING

PROTECTION SYSTEM MAINTENANCE

SERVICES: The Contractor shall perform PM and inspections to ensure reliable and continuous safe operation of specified electrical systems as scheduled and IAW this PWS

INTERIOR AND EXTERIOR LIGHTING

SYSTEMS: The Contractor shall develop and implement a program to inspect, re-lamp and make all necessary repairs to interior and exterior lighting systems to ensure trouble-free lighting as specified in the PWS

1.1.5.

1.3.2.

Work is accomplished to the stated objective 98% of the time

OVERHEAD AND ROLLING DOOR

MAINTENANCE SERVICES: The Contractor shall perform PM and inspections to ensure reliable and continuous safe operation of specified overhead and rolling doors as scheduled and IAW this PWS

1.1.6. Work is accomplished to the

stated objective 95% of the time

BOILER MAINTENANCE SERVICES: The Contractor shall perform PM and inspections to ensure reliable and continuous safe operation of specified boilers as scheduled and IAW this PWS

BOILER INSPECTION, TESTING AND

CERTIFICATION: The Contractor shall clean, prepare, and operate boilers and UPV’s to support certification IAW this PWS

1.1.7.

1.3.3.

PM is accomplished to the stated objective 98% of the time

Certification is accomplished to the stated objective 100% of the time

COMPRESSED AIR SYSTEMS: The Contractor shall perform PM on compressed air systems and associated equipment to ensure proper operation, to minimize breakdowns, and to maximize useful life

1.1.10. Work is accomplished to the

stated objective 95% of the time

SERVICE CALLS: Service Call response and repair is completed within the times specified in the PWS 1.2.

Repairs are completed within time specified 98% of the time each month

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Contractor responds to Emergency Calls as specified in the PWS 100% of the time

Contractor responds to Urgent Calls as specified in the PWS 98% of the time

Contractor responds to Routine Calls as specified in the PWS 95% of the time

FACILITY INSPECTION: All facilities in Appendix B-Building Inventory as well as all exterior systems such as irrigation system, and exterior lighting shall be inspected to ensure equipment is maintained in a safe and fully operational condition as specified in the PWS

1.3.1. Work is accomplished to the

stated objective 98% of the time

ANNUAL TESTING / INSPECTION / REPAIR OF

SPAWAR FACILITY BACKFLOW PREVENTERS:

The Contractor shall develop and implement a program to perform Annual Testing / Inspection / Repair of Facility Backflow Preventers, and make all necessary repairs as specified in the PWS

1.3.4. Work is accomplished to the

stated objective 98% of the time

SUBMIT MAINTENANCE AND REPAIR

REPORTS: Provide and maintain accurate accountability of all PM and repairs to all equipment through accurate inspection reports and written repair estimates. Written or electronic reports shall be submitted as specified in this PWS

1.4.5.

Reports will be accurate and submitted on-time 98% of the time

3. GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES: The Government shall provide the facilities, fixtures, equipment, materials and services listed in this section. Materials, equipment, labor and supplies necessary for the successful performance of this contract not specifically identified shall be provided by the Contractor. The Contractor shall maintain all work areas and equipment in a neat, clean, and orderly fashion.

3.1. GOVERNMENT-FURNISHED FACILITIES (GFF): These facilities are representative and may change.

The Contractor is responsible for housekeeping and adequate precautions to prevent fire hazards, odors and vermin.

The Contractor may not alter facilities without written approval of the CO. At the completion of the contract, all facilities shall be returned to the Government in the same condition as received, except for normal wear and tear and any approved modifications. The Contractor shall be held responsible for the cost of any repairs caused by negligence or abuse. The Contractor shall act as the Facilities Manager for the GFF. The Government will provide facilities for office space, warehouse space, trailer space and land for lay down if required; specifically:

− Partial use of T10 office and T10 warehouse and area for an office trailer − Partial use of 3431 warehouse

3.2. GOVERNMENT-FURNISHED UTILITIES: At no cost the Contractor, the Government will furnish the following utility services at existing outlets, as may be required for the work to be performed under the contract:

− Restroom and fresh water available within the general area. Information concerning the location of existing outlets may be obtained from the COR. The Contractor shall provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

− Refuse services at existing refuse cans or dumpsters − Electricity at buildings T10 and 3431 − Water and sewer at area for an office trailer

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3.3. GOVERNMENT-FURNISHED MATERIALS (GFM):

All materials necessary for satisfactory performance of the contract shall be the responsibility of the Contractor.

Ownership of unconsumed materials provided by the Contractor shall remain with the Contractor after contract expiration.

The Contractor and the COR will perform a joint inventory within 15 days of the start of the contract and annually thereafter. The inventory will include equipment condition and the disposition of unserviceable equipment.

Unserviceable materials shall be disposed of through Defense Logistics Agency Disposition Services Office. The Contractor shall coordinate with the COR and Central Supply for turn-in procedures.

3.4. GOVERNMENT FURNISHED SERVICES: The following is a list of Government-provided services.

The Contractor shall notify the COR immediately if there is disruption of services or there is a situation that requires a Government furnished service (i.e.: power outage, pests in building, dumpsters overflowing, fire, or security problem).

− Pest Control: The Government shall furnish pest control through Service Calls. The Contractor shall contact the WRC Help Desk at X-4015 in the event of a pest issue.

− Refuse Collection: Refuse collection will be provided at existing dumpsters. The Government reserves the right to adjust the numbers and locations of dumpsters based on observed utilization and requirements. If the Contractor is required to perform services that create an unusually large requirement for refuse disposal, the Contractor will coordinate this requirement with the COR no less than 10 days in advance so that special pick-ups can be scheduled.

− Police and Fire Service: JBC-WS has a security and fire department. These services will be furnished to the Contractor at no cost. The Contractor shall be liable for the cost of services that are required due to the negligence of the Contractor

4. GENERAL INFORMATION

4.1. HOURS OF OPERATION: The Government normal hours of operation are 7:00AM to 5:00PM, Monday through Friday. The Contractor is not required to provide PM and repair services for equipment on Federal Holidays. If a scheduled service falls on an observed Federal Holiday, service will be performed on the next day, (i.e.: if a Holiday falls on Monday, service will be provided on Tuesday). The performance of other work requirements shall be accomplished within the Government’s normal hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government normal hours requires a request submitted to the COR for approval.

4.1.1. RECOGNIZED FEDERAL HOLIDAYS

− New Year’s Day − Martin Luther King Day − President’s Day − Memorial Day − Independence Day − Labor Day − Columbus Day − Veteran’s Day − Thanksgiving Day − Christmas Day

4.2. QUALITY CONTROL: Contractor shall develop and maintain a quality program to ensure services are performed in accordance with this PWS, Manufacturer Recommended Guidelines and other commonly accepted Industry Best Practices. The Contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the Contractor shall develop quality control procedures to support PWS requirements and be available upon request by the Government.

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4.3. QUALITY ASSURANCE: The Government will perform contract quality assurance IAW FAR, DFARS, AFFARS, and Agency regulations and guidance.

4.4. FIRE SAFETY: The Contractor shall obtain a burning permit from the Base Fire Department prior to welding, burning or cutting operations each day performing that type of work. All welding and burning operations necessary for the completion of this contract shall be accomplished in strict compliance with base fire safety standards. A copy of these standards is available from Civil Engineering upon request.

4.5. SAFETY: The Contractor shall comply with all safety regulations and procedures. The Contractor will maintain and provide a copy of a written safety plan to the wing safety office prior to start of work IAW AFPAM 91-210. Upon request, the Contractor will provide OSHA 300 and 301 logs to the safety office for mishaps occurring on the installation. Any mishaps involving damage to USAF or SPAWARSYSCEN Atlantic property or personnel will be immediately reported to the JBC-WS Safety office. Contractors, whether regularly involved in routine site operations or engaged in temporary projects must follow all federal and state safety standards. Access to SPAWARSYSCEN Atlantic facility drawings and electrical one-line diagrams may be available for use upon request to the COR and are maintained in PDF, AutoCad and EasyPower.

4.6. SECURITY REQUIREMENTS: The Contractor shall comply with all federal, state, and local security statutes, regulations and requirements. Upon request, submit the name and address of each employee hired for work on this contract. Security may request questionnaires and other security related forms be filled out prior to work or access by employees. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the CO when required to enter a Government site.

The Contractor shall not disclose or disseminate information concerning the operations of the activity which would result in or increase the likelihood of the possibility of a breach of the activities security or interrupt the continuity of its operation.

Disclosure of information, relating to the services performed hereunder, to any person not entitled to receive the information, or failure to safeguard any classified information that may be received or observed by the Contractor in connection with work under this contract, may subject the Contractor to criminal liability under 18 U.S.C., Sections 793 and 798.

Inquiries, comments, or complaints arising from any matter observed, experienced, or learned as a result of, or in connection with, the performance of this contract, the resolution of which may require the dissemination of official information will be directed to the CO.

U.S. Government security clearance eligibility is required to access and handle classified and certain controlled unclassified information, attend program meetings, and work within restricted areas unescorted. Access to Sensitive Compartmented Information (SCI) is limited to U.S. Government Facilities or other U.S. Government sponsored SCI Facilities authorized on the DD254 per DoDM 5220.22.

Contractor personnel, including Sub-Contractors if applicable, shall adhere to the OPSEC program policies and practices as cited in the SPAWARINST 3432.1 and existing local site OPSEC procedures. The Contractor shall develop their own internal OPSEC based on SPAWARSYSCEN Atlantic OPSEC requirements. At a minimum, the Contractor’s program shall identify the current SPAWARSYSCEN Atlantic site OPSEC Officer/Coordinator.

Contractor shall track and ensure applicable personnel receive initial and annual OPSEC awareness training.

Training may be provided by the Government or a Contractor’s OPSEC Manager. Contractor training shall, as a minimum, cover OPSEC as it relates to contract work, discuss the Critical Information applicable in the contract/task order, and review OPSEC requirements if working at a Government facility. The Contractor shall ensure any training materials developed by the Contractor shall be reviewed by the SPAWARSYSCEN Atlantic OPSEC Officer, who will ensure it is consistent with SPAWARSYSCEN Atlantic OPSEC policies. OPSEC training requirements are applicable for personnel during the contract term.

FA441819RA001 Attachment 1 Page 16 of 23

4.6.1. EMPLOYEE LISTING: The Contractor shall maintain and provide, upon request, a current listing of employees. The list shall include employee’s name, contact number and level of security clearance.

4.6.2. VEHICLES: The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration, if applicable. Operators shall carry their license with them at all times while operating a vehicle.

4.6.3. PASSES AND BADGES: All Contractor employees shall obtain the required employee and vehicle passes.

Prior to the start of the contract, submit to the CO an estimate…