Attachment 1 - Addendum to 52.212-1 (Revised Finalized).pdf

Attachment 1

Addendum to 52.212-1 - Instructions, Conditions, and Notices to Offerors

1.0 Program Structure and Purpose

1.1 The purpose of this solicitation is to acquire Integrated Base Defense Security System (IBDSS) Services in support of Hurlburt Field, FL.

1.2 This acquisition is a 100% set aside for small businesses. The source selection will result in the Government awarding a multiple award Indefinite Delivery Indefinite Quantity (IDIQ) contract. The resulting IDIQ will have a five (5) year ordering period.

1.3 Offerors who propose on this requirement that is set aside for small businesses must comply with FAR 52.219-14 Limitations on Subcontracting and FAR 52.219-6 Notice of Total Small Business Set-Aside regulations.

1.4 This acquisition will utilize the Tradeoff source selection procedures in accordance with (IAW) FAR 15.101-1 and 15.3 as supplemented by the DoD Source Selection Procedures referenced in DFARS 215.300 and the DAFFARS Mandatory Procedures 5315.3.

2.0 Communications

2.1 Exchanges of source selection information between the Government and offerors will be controlled by the Contracting Officer (CO). Exchanges with industry will be via email with proper markings and controls to preserve the integrity of the source selection process.

2.2 All questions regarding the solicitation must be received by Justin.carroll.4@us.af.mil and kodei.calvin@us.af.mil no later than 4 February @ 1400 Central Daylight Time (CDT).

2.3 Proposals must be received by kodei.calvin@us.af.mil and justin.carroll.4@us.af.mil no later than 4 March 2026 @ 1600 CDT.

2.4 Hurlburt Field email size limitations: Emails containing submissions attachments shall not exceed five megabytes (5MB) of data; recommend all offerors confirm the receipt of all emailed proposals via telephone call before the response time. Multiple email submissions are recommended if the anticipated file size exceeds 5MB. It is 100% the contractor’s responsibility to verify proposals have been received on time.

3.0 Proposal Format & Organization

3.1 General: The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Offerors must follow the instructions contained herein. The Request for Proposal (RFP) requirements include all stated terms, conditions, representations, certifications, and all other information required in FAR 52.212-1 and any addendum of this RFP. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and therefore not considered eligible for award. Offerors shall submit only one proposal for the IBDSS Services. The Government will only review one proposal per offeror.

3.2 The CO will promptly notify Offerors of any decision to exclude them from the competition IAW FAR 15.503. Upon notification of exclusion, an Offeror may request and receive a debriefing. Offerors desiring a debriefing must make a request IAW FAR 15.503 or 15.506 as applicable. Debriefings will be conducted IAW FAR 15.505 or 15.506.

3.3 Proposal Volume Table:

Volume Title Paragraph Page Limit mailto:Justin.carroll.4@us.af.mil mailto:kodei.calvin@us.af.mil mailto:kodei.calvin@us.af.mil mailto:justin.carroll.4@us.af.mil

I Contract Information 5.0 10 pages II Technical 6.0 15 Pages III Past Performance 7.0 15 pages IV Price 8.0 N/A

In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

3.4 All submitted pages shall be single sided, typed, standard 8.5” x 11” pages. Type shall be no smaller than size 12 font. If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

4.0 Volume Organization

4.1 General: The proposal shall be clear, concise, and include sufficient detail for effective evaluation and substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

4.2 Each volume within the proposal shall be separately identified. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings, or color presentations are not desired or required.

Proposals shall be submitted to the Government in four separate volumes as set forth in the table above and information below.

5.0 Volume I – Contract Information

5.1 General: Volume I, Contract Information shall consist of the Master Table of Contents, completed and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined nonresponsive and therefore not considered eligible for award. Offerors shall ensure that all clauses and provisions that require “fill in” information are appropriately completed. Offerors must remain valid for 180 days from the closing date of the solicitation.

5.1.2 All offerors must list the offeror’s UEI number, CAGE code, and Federal TIN with Company name, POC and phone number. If an offeror needs to obtain or renew a CAGE code or UEI number, please visit https://www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award.

5.1.3 Offerors shall complete and provide a signature in the Offeror Section of the Standard Form (SF) 1449, Solicitation/Offer/Award. By completing blocks 12, 17a, 30a, 30b, and 30c of the SF 1449, the Offeror accedes to the contract terms and conditions as written in the RFP.

5.1.4 Offerors shall not insert pricing on the SF 1449. All pricing information is to be submitted on the price sheet/pricing document.

5.1.5 Offerors shall submit a completed SF 1449 in its entirety to include completed provisions/clauses for Offeror’s Representations and Certifications – Commercial Items (see

FAR 52.212-3).

6.0 Volume II – Technical Proposal

https://www.sam.gov/

6.1 General: The technical proposal, including its sub-factors, shall not make any reference to cost or pricing information. The following information will be evaluated to assess technical acceptability IAW FAR Provision 52.212-2, Evaluation – Commercial Products and Commercial Services and Addendum to FAR Provision 52.212-2, Evaluation – Commercial Products and Commercial Services (Section M).

6.2.0 Technical Subfactor 1 – Qualifications of Key Personnel

6.2.1 The Offeror shall provide valid and current certification and resumes for key personnel; to include certification in: Honeywell Vindicator, Hirsch Velocity, PSG VICADS, and must be a U.S. Citizen employed by a U.S. company. All key personnel that are proposed to the United States Government within the proposal will be incorporated into the contact and will be binding. If any key personnel need to be changed the contractor is required to submit the replacement along with all required certifications and resume for approval by the Contracting Officer prior to making any adjustments.

6.2.2 The Offeror must provide a statement that all their proposed deliverables for the Seed project are compliant with Attachment # 3, Non-Nuclear Configuration Management Database (CMD) Equipment Approval Memorandum, dated 29 April 2024. In addition, the Offeror must provide a statement to ensure that all deliverables supplied over the period of performance of the contract will be compliant with the CMD Equipment Approval Memorandum, dated 29 April 2024 as required by the individual task order. The Offeror must also provide a statement that, if the Air Force Life Cycle Management Center (AFLCMC) updates, corrects, changes, or adds to the CMD Equipment Approval Memorandum, the offeror intends to comply with all regulations therein.

7.0 Volume III – Past Performance:

7.1 General: The Offeror shall submit Present/Past Performance Information (PPPI) for itself and any joint venture member. The Offeror may submit PPPI regarding predecessor companies, key personnel who have relevant experience and certification, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Past performance will be evaluated IAW FAR 15.305(a)(2) and supplements as well as Addendum to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (Section M). Each Offeror shall provide recent and relevant past performance in regard to supplying IBDSS Services, as defined and according to the format identified below in Paragraph 7.4.

7.2 The Government will assess the Offeror’s performance on no less than two (2) and no more than five (5) recent and relevant PPPI submissions. Any submission in excess of the limit will not be considered and only the first five (5) customers listed in Volume IV will be evaluated.

The Government will evaluate each submitted effort for recency, relevancy, and quality.

7.3 Past performance for customers where the Offeror performed as the prime contractor and/or subcontractor will be considered. The Offeror’s performance as the prime contractor may be considered more relevant than performance as a subcontractor.

7.4.0 Recency and Relevancy:

a. To be recent, the Offeror’s performance with the customer must have been performed within the past six (6) years from the date of issuance of this solicitation and at least 50% complete or completed. Past performance given outside this given timeframe will not be evaluated.

b. To be relevant, the contract (or subcontract) must have provided an item similar in scope, magnitude, and complexities to the seed project listed in the solicitation.

7.4.1. The Government may also review the Past Performance Information Retrieval System

(PIRS), System for Award Management (SAM), Government customer interviews, applicable commercial clients, and any other source deemed necessary to obtain additional information that will be used in the evaluation of the Offeror’s past performance. The Government may contact references other than those identified by the Offeror and use information received to evaluate the Offeror’s past performance.

7.4.2. Follow-up Discussions: The Government will interview the POC’s identified in the offeror’s submitted PPI attachments. The interviews will be used to assess the quality of the offeror’s performance of the effort and to verify the recency and relevancy of the effort.

7.5 Small Business: Contracts submitted in Volume IV, Past Performance, must include relevant information concerning the offeror’s/joint venture member’s and critical subcontractor’s compliance with FAR 52.219-8, Utilization of Small Business Concerns.

7.6 Past Performance Questionnaires (PPQ): Offerors shall complete Section A of the PPQ (Attachment #4) and mail or email to all POC(s) the offeror has identified in the PPPI. The POC(s) will then complete the PPQ and send them directly to the Government representatives identified in the PPQ by e-mail, no later than five (5) workdays (not calendar days) prior to the solicitation due date. Offerors shall follow-up with respondents to ensure they have completed the PPQ and sent to 1 SOCONS/PKA. Once submitted, the information contained therein shall be considered sensitive and shall not be released to the offeror. Include the completed Sections A of the PPQ in the Past Performance proposal Volume. Any PPQs submitted directly by an offeror will not be considered. Any PPQ document submitted in format other than the document at Attachment 4 will not be considered. It is the sole responsibility of the offeror to send out and track the completion of a PPQ to ensure it is received by the emails identified above before the proposal deadline.

In lieu of a Past/Present Performance Questionnaire, if a project is currently available in the Contractor Past Performance Reporting System (CPARS), the contractor may attach a copy of the evaluation with its reference list. Copies of CPARS reports will not count against page count/limit.

8.0 Volume IV – Price Proposal

8.1 Offerors shall complete a price proposal for the initial task order identified in Attachment 5, and the CLINs shall be on a firm-fixed-price basis.

8.2 Initial Total Evaluated Price (TEP): The total price proposal summary of the initial task order will be the TEP for evaluation purposes.