Pre Proposal Site Visit Memo - 30 June 2020.pdf

MEMORANDUM FOR RECORD 30 June 2020

SUBJECT: Site Visit, Capital Project (CP) 1033735, Special Operations Forces (SOF) alter building 90540 for Special Tactics and

Training Squadron (STTS) Vehicle/Watercraft Maintenance Areas in Hurlburt Field, FL.

1. A site visit was accomplished on 30 June 2020, at 1:30 P.M., Central Daylight Time (CDT).

2. Everyone who arrived was checked against the roster and asked if they would like to have their names posted on beta.SAM.gov for sub-contractors and suppliers. Introductions were made: Contracting Officer – Marlena Perez; Contract Administrator – Jaysen

Cortez; and Construction Engineer – Michael Tuominen (temporarily filling in for Paul Kendrick).

3. The following items were discussed:

The Contracting Officer and Contract Administrator contact information:

Contracting Officer: Marlena Perez; Email: marlena.perez@us.af.mil; Phone: 850-884-4941

Contracting Administrator: Jaysen Cortez; Email: jaysen.cortez.1@us.af.mil; Phone: 850-884-3364

Solicitation number: FA441720R0004. Current closing date of 21 Jul 2020 @ 2:00 PM, Central Daylight Time (CDT). Electronic

Proposals are to be delivered via DoD Safe Access File Exchange (SAFE) or to the 1st Special Operations Contracting Squadron, Bldg 90339, Hurlburt Field, FL, 32544 (if delivering proposals by mail (.pdf documents on CDs or DVDs), use UPS or FedEx, DO

NOT use USPS). If submitting via DoD SAFE site, the offeror shall send an email requesting a "Drop-Off" link to the personnel listed above no later than (NLT) 48 hours prior to the proposal due date/time. The time clock outside of the large conference room will be used to determine the time proposals are received. For proposals sent via DoD SAFE, the date and time stamped on the upload will be used to determine the time delivered. One minute late is still late.

It is the offeror’s responsibility to check beta.SAM.gov for any amendments or changes to the solicitation.

HARD COPIES OF PROPOSALS WILL NOT BE ACCEPTED. Only electronic versions of the bid bonds and proposals will be accepted. Paper copies of proposals will not be evaluated, will be rejected, and will not be considered for award. Proposals shall be submitted electronically in one of the following three ways identified see Section L, paragraph 2 of the solicitation.

Base Entry - Personnel requiring access to Hurlburt Field for the purpose of delivering an electronic proposal on disks (CDs or

DVDs), must send an e-mail containing the company name and the name of the person(s) requiring access to Jaysen Cortez, email jaysen.cortez.1@us.af.mil, and Marlena Perez, email marlena.perez@us.af.mil. Requests must be received NLT 72 hours prior to the date and time established for receipt of proposals. All commercial vehicles will need to use the new Commercial Visitor

Inspection (CVI) gate located off of Martin Luther King Jr Blvd. Please allow extra time to obtain your pass.

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the

Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the

Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Please review solicitation documents carefully especially Sections L and M of the solicitation to ensure compliance with all proposal submission requirements. Section L and M contain the proposal preparation instructions and evaluation factors for award. Failure to ensure compliance with all submission requirements could potentially make an offer non-responsive and ineligible for award consideration.

A complete proposal shall consist of the following THREE (3) Volumes:

- Volume I, Technical Proposal

1. Subfactor 1 – Project Schedule

2. Subfactor 2 – Management Plan and Qualifications

- Volume II, A) Past Performance, B) Signed Teaming Agreement (if applicable); and

- Volume III, Cost/Price Proposal and Contracor Responsibility

In regards to Past Performance, it is your responsibility to mail out past performance questionnaires to your previous customer contacts, and ensure they are completed and returned the contracting POC no later than the closing date of the solicitation.

In lieu of a Past/Present Performance Questionnaire, if a project is currently available in the Contractor Performance Assessment

Reporting System (CPARS) the contractor should attach the evaluation to the questionnaire with the relevant solicitation number and submit directly to the 1st Special Operations Contracting Squadron office before the official closing date and time.

mailto:marlena.perez@us.af.mil mailto:jaysen.cortez.1@us.af.mil mailto:jaysen.cortez.1@us.af.mil mailto:marlena.perez@us.af.mil

Attendees were advised of the requirement to submit all questions in writing to the Contracting office NLT 2:00 PM, CDT, five (5) business days following the site visit, which is 9 July 2020. All questions must be submitted in Word format. Only those questions asked and answered in writing will be considered binding to the Government. Email all questions to Jaysen Cortez at jaysen.cortez.1@us.af.mil AND Marlena Perez marlena.perez@us.af.mil. Answers to the questions will be posted on the beta.SAM.gov website.

4. Immediately following this briefing, everyone proceeded to the project site.

JAYSEN CORTEZ

Contract Administrator mailto:jaysen.cortez.1@us.af.mil mailto:marlena.perez@us.af.mil