Site_Visit_MFR_and_Sign_in.pdf

Memorandum for Record

Subject: Pre Bid Site Visit, FA4417-18-R-0019

Project title – FA441718R0019 Upgrade Electrical Service Hangar 90700, Hurlburt AFB, FL

SITE VISIT BRIEF: Everyone was asked to sign in. Everyone was informed the sign in sheet and meeting minutes will be posted to

FBO.

Introductions were made: Contracting Officer- Richard (Rick) Beaty; Contract Administrator- Romeo Reyes, Construction Engineer- Steve Loken

- The Contracting Officer and Contract Administrator contact information:

Contracting Officer: Rick Beaty; Email: richard.beaty.3@us.af.mil Phone: 850-884-2036 Contracting Administrator: Romeo Reyes; Email: romeo.reyes.1@us.af.mil. Phone: 850-884-3288

The following was discussed

- Solicitation number FA441718R0019. Current closing date of 10 Sep 2018 @ 2:00 PM. Monitor FBO for any amendments to the solicitation.

HARD COPIES OF PROPOSALS WILL NOT BE ACCEPTED, except for the hard copy bid bond which is a requirement and must be hand carried or delivered by mail by the time specified in this solicitation. Only electronic versions of the proposals will be accepted. Paper copies of proposals will not be evaluated, will be rejected, and will not be considered for award. However, Bid bonds must be submitted in original hard copy form (not electronically) either by hand carrying or delivered by mail by the time specified in this solicitation in addition to one of the methods identified in the solicitation. Proposals may be submitted electronically in one of the following three ways identified see Section L of the solicitation.

The time clock outside of the large conference room will be used to determine the time proposals are received… And one minute late is still late.

- Base Entry - Personnel requiring access to Hurlburt Field for the purpose of delivering an electronic proposal on compact disk, must send an e-mail containing the company name and the name of the person(s) requiring access to Romeo Reyes, email romeo.reyes.1@us.af.mil and Richard Beaty, email richard.beaty.3@us.af.mil. Requests must be received NLT 24 hours prior to the date and time established for receipt of proposals. All commercial vehicles will need to use the new Commercial Vehicle Inspection (CVI) gate located off of Martin Luther King Jr Blvd. Personal Owned Vehicles will use the main gate off of Hwy 98.

Please allow extra time to obtain your pass.

- Please review solicitation documents carefully especially Sections L and M of the solicitation to ensure compliance with all proposal submission requirements. Section L and M contain the proposal preparation instructions and evaluation factors for award. Failure to ensure compliance with all submission requirements could potentially make an offer non-responsive and ineligible for award consideration.

A complete proposal shall consist of the following THREE (3) sections:

(a) Volume I, Technical Proposal

1. Subfactor 1 – Project Schedule (Review work phasing and power outage notes)

2. Subfactor 2 – Management Plan and Qualification

(b) Volume II, A) Past Performance, B) Teaming Agreement (if applicable); and

(c) Volume III, Cost/Price Proposal and Contracor Responsibility In regards to Past Performance, it is your responsibility to mail out past performance questionnaires to your previous customer contacts, and ensure they are completed and returned the contracting POC no later than the closing date of the solicitation.

- Review LD Clause 52.211-12 – Two LD amounts:

-- $191.11, during the normal period of performance -- $2,592.03, during the 30 hangar shutdown (See Drawings for details)

- Mr Loken addressed the Temporary Power, Lighting and Cooling requirement. This requirement will be incorporated into the contract documents.

- In lieu of a Past/Present Performance Questionnaire, if a project is currently available in the Contractor Performance Assessment Reporting System (CPARS) the contractor should attach the evaluation to the questionnaire with the relevant solicitation number and submit directly to the 1st Special Operations Contracting Squadron office before the official closing date and time.

- Attendees are advised of the requirement to submit all questions in writing to the Contracting office NLT COB five (5) business days following the site visit, which is currently 29 Aug 2018. All questions must be submitted in Word format. Only those questions asked and answered in writing will be considered binding to the government. Send all questions to Richard Beaty at email richard.beaty.3@us.af.mil AND Romeo Reyes at email: romeo.reyes.1@us.af.mil.

- Answers to the questions and site visit sign in sheet will be posted on FBO.

//Signed//

ROMEO REYES

Contract Specialist