FA3047-14-R-0005-0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to modify the Addendum to FAR 52.212-1--Instructions to Offerors--Commercial Items, Attachment 1 Revised Performance Work Statement (PWS) dated 12 August 2014 and incorporate Revised Wage Determination No. 2005-2521 Revision No. 15 dated 07/25/2014, and extend the proposal response date.

Contracting Officer: Cathy E. Garcia, (210) 671-1717, Email: cathy.garcia@us.af.mil Primary Contract Administrator: Isadiri N. Estalilla, (210) 671-2739, Email: isadiri.estalilla@us.af.mil Alternate Contract Administrator: Armandina Martinez, (210) 671-1727, Email: armandina.martinez@us.af.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 36

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Aug-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA3047-14-R-0005

X 9B. DATED (SEE ITEM 11)

24-Jul-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Aug-2014

CODE

502D CONTRACTING SQUADRON

1655 SELFRIDGE AVE

JBSA LACKLAND TX 78236-5253

FA3047 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA3047-14-R-0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The standard size code has changed from $25.5M to $27.5M.

The required response date/time has changed from 11-Aug-2014 03:00 PM to 18-Aug-2014 03:00 PM.

The following have been modified:

52.212-1 ADDENDUM

52.212-1 ADDENDUM

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

(FEB 2012)

Addenda to paragraph (b), Submission of offers. The paragraph is deleted in its entirety and tailored as follows:

1.0. Proposal Preparation Instructions

To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in an offer being ineligible for award. Taking exception to any provision in the solicitation will render the proposal ineligible for award. The proposal in response to this solicitation shall consist of two (2) separate volumes: Volume I - Price Proposal and Volume II - Technical Proposal. All documents submitted in response to this RFP must be fully responsive to and consistent with the requirements of the RFP. The maximum of allowable pages for the technical proposal, including attachments, is 10 pages. If technical proposal exceeds 10 pages, the Government will only evaluate the first 10 pages.

To be considered, the complete proposal must be received not later than 3:00PM Central Time on 18 August 2014 at 502 CONS/LGCAAA, Attn: Ms. Cathy E. Garcia, 1655 Selfridge Avenue, JBSA-Lackland, TX 78236. Proposals received after 3:00 P.M. Central Standard Time (CST) on 18 August 2014 will be late and will not be considered for award.

All proposals must be in English. Fax or email proposals will not be considered.

Any Questions in response to Amendment 0002 shall be submitted in writing via email to cathy.garcia@us.af.mil and armandina.martinez@us.af.mil and isadiri.estalilla@us.af.mil no later than 1:00 PM CST, Thursday, 14 August 2014. Late questions will not be accepted.

2.0 General Information

2.1 Proposal Format

2.1.1 Guidance

(a) This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal.

(b) The Offeror's proposal must include all data and information requested and must be submitted in accordance with these instructions.

(c) All the requirements specified in this solicitation are mandatory.

(d) You are representing that your firm will perform all the requirements specified in the solicitation by submitting your proposal.

(e) These instructions are intended to elicit brief and specific responses. However, simply stating that the Offeror understands and intends to comply with this effort or paraphrasing statements in the solicitation is inadequate.

(f) The offer shall comply with the requirements as stated in the solicitation.

(g) Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are NOT desired.

(h) All pricing information shall be addressed ONLY in the Price Proposal Volume I.

2.1.2 Hard Copies. Offeror shall submit 3 hard copies of Vol 1 and II (1 original and 2 copies)

(a) One hardcopy of Volumes I & II shall be clearly identified as “original”. The “original” shall be formatted as follows:

(i) Clearly marked as “Original”

(ii) Proposal shall be bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open. Each volume shall have a cover sheet, clearly marked as volume number, “ORIGINAL”, Offeror's name, solicitation title, and solicitation number.

(b) Each hard copy volume of the proposal shall be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open.

(c) A cover sheet shall be bound in each book, clearly marked as to volume number, copy number, Offeror's name, solicitation title, and solicitation number.

(d) A label shall be placed in the front cover of each binder clearly identifying volume number, copy number, Offeror's name, solicitation title, and solicitation number.

(e) The Offeror's proposal shall include a signed copy of the solicitation and Amendment(s).

Complete blocks 12, 17, 26, and 30 of the SF 1449. Signature by the Offeror on the Standard Form 1449 constitutes an offer, which the Government may accept. Complete all contract clause fill-ins if applicable. The Offeror's proposal shall include a signed copy of the Representations and Certifications. The Offeror may submit a signed copy from the Online Representations and Certifications in the System for Award Managagement (SAM) website in lieu of completing the representations and certifications included in the solicitation.

2.1.3 Electronic Copies (E-Copies) (Attachment 3 only)

(a) General requirements.

(b) All electronic copies shall be submitted on CD-ROM.

(i) Offerors shall ensure electronic copies on CD-ROM are virus free.

(ii) Electronic copies of each volume shall be compatible with the following available Government equipment and software products:

a. Windows compatible PCs

b. Adobe Acrobat Reader 9.0

c. Microsoft Office 2010

d. Microsoft Excel 2010

(iii) If discrepancies are identified between the electronic proposal and the “original” paper proposal, the paper proposal shall prevail.

2.1.4 Sufficient Detail

(a) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

(b) The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

(c) Offeror(s) shall assume that the Government has no prior knowledge of their capabilities and experience, and will base its evaluation solely on the information presented in the Offeror's proposal.

2.1.5 No Cross-Referencing

(a) Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal.

(b) Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal.

(c) Each response to each Sub factor shall be self-contained. No cross-referencing between Sub factor responses is allowed.

2.1.6 Table of Contents

(a) Table of Contents.

(1) Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume.

(b) The Table of Contents will not count against the page limitations for their respective volumes.

2.1.7 Page Format Restrictions and Limitations

2.1.7.1 Page Format

(a) All pages shall be printed double-sided on recycled paper as much as practical. For example, original letters are exempted from the double-sided requirement.

(b) Pages shall be 8.5 x 11 inches, not including foldouts.

(c) Text pages shall be portrait oriented. Graphics and tables may be landscape oriented if required to properly present the information.

(d) Pages shall be typed with single line spacing.

(e) No condensed fonts allowed. Times New Roman, Arial, or similar font preferred. The font size shall be no less than 10 point.

(f) Margins on all four edges of each sheet will be at least one inch.

(g) Proprietary statements, security markings, and page numbers can fall within the defined margin area.

(h) Except for the Pricing Volume, each required section within a volume shall be numbered consecutively

(i) These page format restrictions shall also apply to responses to Evaluation Notices (ENs).

2.1.7.2 Page Limitations

(a) Page limitations shall be treated as maximums.

(b) Each side of each 8 ½ x 11 inch sheet that displays printed material shall be counted as 1 page for page limitation purposes.

(c) Each side of each 11 x 17 inch sheet that displays printed material shall be counted as 2 pages for page limitation purposes.

(d) If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

(e) Page limitations shall be placed on responses to ENs. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offeror(s).

2.1.7.3 Pages Counted

Each page shall be counted except the following.

(a) Cover pages

(b) Table of contents

(c) List of figures

(d) Glossaries

(e) Tabs

(f) Dividers

(g) Blank pages

3.0 VOLUME I – PRICE PROPOSAL

Volume Organization

I. VOLUME I – PRICE PROPOSAL

(a) General Instructions: The Contracting Officer (CO) has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists;

offerors may be required to submit other than certified cost or pricing data to the extent necessary for the CO to determine the reasonableness of the price.

Unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. Compliance with these instructions is mandatory and failure to comply may render your proposal ineligible for award. Offers shall be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed costs/prices rests with the Offeror.

(b) Bid Schedule: The Offeror shall complete one hard copy of the Bid Schedule of the RFP and submit with Volume I Price Proposal and the electronic copy of the Bid Schedule provided at Attachment 3 of this RFP, and submit with Volume I Price Proposal in accordance with these instructions. A unit price shall be proposed and inserted for each Firm Fixed Price (FFP) Contract Line Item Number (CLIN) for each performance period and shall be rounded up to two decimal places. The extended amount must equal the unit price multiplied by the number/quantity of units. The bid schedule shall be completed as is with no changes made by the offeror. In the event of a discrepancy between the electronic version and the hard copy submission of the Bid Schedule, the hard copy shall take precedence. The proposed prices shall be based on the Offeror’s own technical approach submitted in the Technical Proposal (Volume II) and the Government’s Performance Work Statement (PWS) requirements as set forth herein.

II. VOLUME II – TECHNICAL PROPOSAL

(a) General Information: All the requirements specified in the solicitation are mandatory.

(1) The Technical Volume shall be specific and complete. In the Technical Volume, address your proposed approach to meeting the minimum performance or capability requirements of each technical Sub factor.

(1) Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors.

(3) Legibility, clarity, and coherence are very important.

(4) Your responses will be evaluated against 52.212-2, Evaluation Factors.

(5) Provide as specifically as possible, the actual methodology you would use for accomplishing and satisfying the requirements.

(b) Technical Evaluation Criteria:

(1) Technical Factor 1 – Manning: The Offeror shall provide the manpower mix proposed to determine if it is sufficient to meet all requirements of the statement of work.

To include the following as a minimum: the numbers, types, and skills of the personnel proposed against the requirements of the performance work statement.

(2) Technical Factor 2 - Corporate Experience: The Offeror shall provide the following information for all corporate experience. Experience shall be commensurate with the size, scope and technical complexity of the requirement. The Offeror shall provide at least one contract where the Prime performed 50% or more of the work. The requirements below could be met through one or more contracts. The Government will not consider nor evaluate experience that concluded more than three years from the original solicitation release date. Corporate experience shall include all of the following at a minimum:

a. The Offeror shall provide 3 years of past experience similar in size, scope, and complexity to the entire scope of the PWS. For each contract offeror must provide:

contract number, Contract Title, Period of Performance, customer or company name and Description of work performed.

(3) Technical Subfactor 3 - Management Plan: The Offeror shall provide an approach and a process to adequately demonstrate a sound, comprehensive, realistic, effective, and efficient technical and management approach to provide and manage the appropriate qualified workforce to achieve consistent and efficient operations in accordance with the entire scope of the requirements of the PWS with no disruption in operations. This process shall include all of the following at a minimum:

a. Managing delivery consisting of furnishing items physically moved.

b. Managing movement of large scale household of various sizes at multiple locations.

c. Managing warehouse storage.

d. Documenting annual/semiannual inventories of furnishings and appliances.

e. Operate office computer equipment.

f. Effectively communicate via electronic messaging.

g. Ability to enter electronic data regarding household furnishings data as it relate to all warehoused furnishing.

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.”

Addendum to 52.212-1(d), Product Samples, is deleted in its entirety.

Addendum to 52.212-1(e), Multiple Offers, is deleted in its entirety.

Addendum to 52.212-1(g), Contract Award. The following sentence is added: “If the Contracting Officer determines discussions are to be conducted, a competitive range will be established.”

Addendum to 52.212-1(h), Multiple Awards, is deleted in its entirety.

(END OF ADDENDUM TO 52.212-1)

ATTACHMENT NO. 1

PERFORMANCE WORK STATEMENT

FOR

FURNISHINGS MANAGEMENT OPERATIONS

Joint Base San Antonio (JBSA), Texas

Revised 12 August 2014

1. DESCRIPTION OF SERVICES / GENERAL INFORMATION. The contractor shall provide all supervision, personnel, tools, pallets, materials/banding equipment, transportation, forklifts, dollies, pallet jacks, and materials necessary to operate Furnishings Management Operations (FMO) as defined in this Performance Work Statement (PWS) and Air Force Instruction (AFI) 32-6004, Furnishings Management. The contractor shall be responsible for sustainment and management of designated warehouse, periodic deliveries of furnishings and appliances, repair furniture and appliances in support of Joint Base San Antonio (JBSA), TX (Lackland AFB, Medina Training Annex, Kelly Field Annex, Camp Bullis Training Annex, Randolph AFB, Seguin Fire Station, and Fort Sam Houston). The warehouses are located at the following installations: JBSA Lackland (JBSA-LAK), Kelly Field Annex, JBSA Ft Sam Houston (JBSA-FSH) and JBSA Randolph (JBSA-RND). The contractor shall set up the central office for furnishings management operations at building 5187 on JBSA-LAK ONLY.

Workload estimates, including building numbers, deliveries, and repair frequency are identified in Appendix A. The contractor shall perform management operation for all government owned furnishings authorized for use in government owned/leased quarters and facilities as defined in this PWS and AFI 32-6004, Furnishings Management.

1.1. DESCRIPTION OF NON-PERSONAL SERVICES. The contractor shall perform management and operation of all furnishings and appliances to ensure storage warehouses, furniture, and appliances comply with local, state, and Environmental Protection Agency (EPA) rules and regulations and AFI 32-6004, Furnishings Management. The contractor shall perform accountability and inventory of furnishings and appliances at storage warehouses listed in Appendix B. The contractor shall perform repair of all furnishings. The contractor shall perform (scheduled) pick up/deliveries and mass (unscheduled) pick up/deliveries to all facilities listed in Appendix A.

1.1.1. SPECIFIC FUNCTIONS. The Contractor shall perform functional areas of managing furnishing responsibilities to include: management of designated storage warehouses throughout JBSA; accountability and inventory; furnishings and appliance repair; acquire training to operate the Enterprise Military Housing (EMH) automated database or equivalent; input and retrieve furnishings accountability; and utilize Microsoft Outlook/email, Word Processor, and Excel government software programs.

1.1.2. The contractor shall perform warehouse management of furnishings and appliances to include: receive, store, issue, deliver, and turn in furnishings in accordance with AFI 32-6004, Furnishings Management.

1.1.3. The contractor shall perform management of appliances in accordance with AFI 32-6004, Furnishings Management, paragraph 3.4. The contractor shall perform management of appliances and ensure all incoming property is thoroughly checked to verify identification, quantity, condition, and warranty data requirements. The contractor shall use the date of receipt to determine depreciation allowances. The contractor shall use the date of receipt to determine the age of the inventory for future furnishing/appliance replacement. Refer to AFI 32-6004, Attachment 5 for Repair Allowances and Replacement Criteria Chart. The contractor shall contact the COR with results of depreciation calculations. The contractor shall maintain warranties on all new appliances upon receipt and present it to the Contracting Officer Representative (COR) or government representative upon request.

1.1.4. The contractor shall perform (scheduled) deliveries/pickups based upon customer request in accordance with AFI 32-6004, Furnishings Management, paragraph 3.3. Performance time for deliveries (deliveries = 1 – 499 furnishing items) is three (3) business days. The estimated workload data listed in Appendix A is for planning purposes only and subject to change. The furnishing items listed in Appendix A include: Area Rugs (Indoor/Outdoor) (Small/Medium/Large), Armoires (TV Cabinets/Stands), Bed Frames (Twin/Full/Queen/Captains Bed), Bedding (Spreads/Sheets/ Pillows /Pillowcases/Mattress Pads), Blue Ray/DVD Players, Bookcases (Small/Medium/Large), Box Springs (Twin/Full/Queen), Buffets/Servers, Cabinets (China/Locker/Liquor), Carpet Extractors, Carts Serving (Tea/Liquor/Utility/Water Hose), Chairs (Small/Medium/Large), Chest of Drawers (Small/Medium/Large), Couches/Sofas (2-3 Seat), Dehumidifiers, Desks (Base/Hutch Student/Executive w/wo Glass), Dishwashers, Fireplace Sets/Screens, Floor Buffers, Floor Mats, Foot Boards (Twin/Full/Queen), Freezers (Small/Medium/Large), Gliders (Porch Swing), Grills (Barbeque), Head Boards (Twin/Full/Queen), Heaters (Patio/Table/Floor w/wo Fuel Tank), Ice Machines - Free-Standing, Irons (Steam), Lamps (Desk/Floor), Laundry Benches (Small, Medium), Lawn Push Mowers, Mattresses, (Twin/Full/Queen), Microwave Ovens, Mirrors (Framed/Non-Framed), Name Plaques (Interior Record of Residents), Night Stands, Ottomans, Patio Furnishings (w/wo Cushions), Patio Umbrellas (w/wo Stand Base), Plants (Small/Medium/Large/Artificial), Play Station Game Units, Pressure Washers, Racks (Bakers/Coat/Magazine), Range Ovens (Countertop & Non-Countertop), Recliners (1, 2 & 3 Theater Seating), Refrigerators (Small/Medium/Large w/wo Icemakers), Stereo Systems (Portable & Surround Sound), Stools (Small/Medium/Large), Tables (Small/Medium/Large) (Folding, Dining w/wo Center Leaves/ Extensions /Patio/End/Coffee/Vanity / Electric Hockey/Foosball/Pool/Dart), Televisions/Flat Screen Small/Medium/Large), Trash Compactors, Vacuum Cleaners (Upright/Hand Held), Wall Art/Pictures (Small/Medium/Large), Wall Mounts (Small/Medium/Large), Wall Ovens (1-2 Doors),Wardrobes/Lockers (Small/Medium/Large/Wood/Metal), Washer/Dryer (GOH ONLY), Window Treatments (Blinds/Brackets/Draperies/Rods/Sheers/Blinds), and list is not all inclusive.

1.1.5. The contractor shall perform mass (unscheduled) moves to include deliveries/pickups based upon customer request in accordance with AFI 32-6004, Furnishings Management, paragraph 3.3. The government shall provide 5-10 business day notice of mass move requests to the contractor. The contractor shall ensure all mass move of furnishings request is coordinated and approved by the COR at least 3 business days. Performance time for mass move is

(5) five to (10) ten business days, unless specifically approved by the contracting officer. The contractor shall perform mass move(s) consisting of uploads/downloads of 500 or more furnishings and appliances. The contractor shall completely remove all furnishings and appliances from facility interior and securely placed at ground level at designated holding location(s). The COR will approve designated holding location prior to scheduled mass move.

The contractor shall perform upload and download from designated holding area(s) to storage warehouse and/or the Defense Reutilization and Marketing Service (DRMS).

1.1.6. The contractor shall perform furnishings management and operation consisting of turning in any furnishings identified as serviceable or unserviceable and complete all necessary arrangements for turn in to JBSA (Defense Reutilization and Marketing Service (DRMS) within

(30) business days or DRMS scheduled availability via the DRMS website http://www.dispositionservices.dla.mil. The contractor shall provide transportation, materials, banding, pallets and other required materials per DRMS for complete turn in. The contractor shall acquire proof of delivery documentation such as, DD Form 1348-1A, Issue Release/Receipt Document and other related documentation from DRMS and ensure the COR acknowledge document with a signature.

1.1.7. The contractor shall perform delivery and pick-up services upon request from authorized customers as identified in the EMH or equivalent database in accordance with AFI 32-6004, Furnishings Management, paragraph 3.3. The COR will provide a signed appointment letters listing authorized customer, designation of government personnel from all JBSA locations to include: lodging facilities (JBSA-LAK only); JBSA dormitories including Permanent Party, Basic Military Training (BMT), Technical Training, Army Technical Training, Wounded Warrior, and contingencies dormitories; Fire Station Sleeping and Entertainment areas; and Supplemental Furnishings for General Officer Housings (GOH).

1.1.8. The contractor shall perform furnishings management and operation using government furnished EMH Furnishings Management Database/AETC Form 300 Furniture and Equipment Issue/Turn-In Request or equivalent database. Government will provide EMH Furnishings Management and/or Database Training to contractor personnel within 30-90 days after contract award.

1.1.9. The contractor shall perform maintenance and repairs on furnishing per AFI 32-6004, Furnishings Management, paragraph 3.8.2. The contractor shall perform minor touch-up of surface, tightening and adjusting hardware, and minor re-gluing.

http://www.dispositionservices.dla.mil/

1.1.10. The contractor shall perform refrigerant removal from unserviceable refrigerators prior to delivery of refrigerators to DRMS. Unserviceable refrigerators will be determined by the government. The contractor shall provide proof of certification upon request by the Contracting Officer Representative (COR). The contractor shall ensure all refrigerant/oil is completely removed in accordance with local, state and Environmental Protection Agency (EPA) rules and regulations. The contractor shall provide DRMS Form 2016/equivalent form, Refrigerant Removal Verification Statement of the Freon/oil extraction removal will be accomplished and completed at the installation warehouse. Transport of any refrigerant cylinder shall be approved by the COR. The contractor is responsible to provide the recovery of FREON/oils back to the Government.

1.1.11. The contractor shall maintain a clear and defined audit trail of all furnishings transactions in accordance with AFI 32-6004, Furnishings Management, paragraph 4.3. The contractor shall document each appliance make, model, and serial number in the EMH database.

1.1.11.1. The contractor shall use automated systems for accountability when available.

1.1.11.2. The contractor shall document all furnishings transactions on internal furnishings accounting control records. These records show the status of all furnishings and appliances physically in the warehouses and those issued to customers and in in-house or contract maintenance.

1.1.11.3. The contractor shall use AF Form 228, Furnishings Custody Receipt and Condition Report to issue furnishings to authorized customers, and make sure that all records are properly adjusted (Custodian Authorization/Custody Receipt Listing [CA/CRL], automated, and manual system). The contractor shall maintain an electronic file on all customers, with pertinent documents (such as AF Forms 228, orders, and appointment letters).

1.1.12. The contractor shall perform assessment and inventory of furnishings and appliances in accordance with AFI 32-6004, Furnishings Management, paragraph 4.6. The contactor shall perform a physical count of all furnishings stored throughout the designated storage warehouses for sensitive and pilferable items and provide inventory report to the COR within 30 days after contract award. The contractor shall perform a physical count semiannually of sensitive or pilferable items (refrigerators, televisions, DVDs, microwave ovens) and an initial/annual inventory of all warehouse furnishings. The second semiannual inventory may be incorporated with the initial/annual inventory. The contractor shall provide the COR a copy of the AF Forms 228, Furnishing Custody Receipt and Condition Report. The contractor shall maintain required backup stock in the designated warehouses in accordance AFI 32-6004, Furnishings Management, paragraph 1.6.1.3. The contractor shall compute the furnishings backup stock quantity or level and notify the COR when the backup stock quantity or level is less than 2 percent in accordance AFI 32-6004, Furnishings Management, paragraph 2.4. The government shall provide the contractor with the method to calculate the required backup stock after the initial inventory. The contractor shall perform a physical count of all furnishings stored throughout the designated storage warehouses and provide inventory report to the COR within 60 days before the contract expires.

1.1.12.1. The contractor shall provide a copy of semi-annual inventory report to the COR no later than the 5th workday of the month due. The first semi-annual inventory is due no later than six (6) months from the initial inventory report.

1.1.12.2 The contractor shall provide initial/annual inventory report to the COR no later than the 5th workday of the month due. The first inventory report is due no later than 12 months after the initial inventory.

1.1.13. The contractor shall monthly adjust and reconcile furnishing/appliance balances in accordance with AFI 32-6004, Furnishings Management, paragraph 4.7. The contractor shall provide a Discovery Report from the EMH Database/approved database and provide an electronic copy to COR no later than 5th workday each month.

1.1.14. The contractor shall maintain primary inventory of the furnishing/appliances under contractor control in the west end of Building 5187 (2530 Gott Street) on JBSA-LAK, Bldg1530 bay B cage A and B on Kelly Field Annex and within a COR approved area in accordance with AFI 32-6004, Furnishing Management, paragraph 4.3. Contractor is not responsible for inventorying and maintaining furnishings from Lodging at east end of Bldg. 5187 on JBSA- LAK. The contractor shall physically perform and document an initial/annual inventory of all appropriated funded furniture and appliances maintained in all applicable FMO storage warehouse facilities.

1.1.15. The contractor shall perform furnishings management and operations to ensure standard proper warehouse practices are maintained in accordance with AFI 32-6004, Furnishings Management, Chapter 3. The contractor shall ensure on a daily basis, furnishings covered with drop cloths/shrink wrap, padding between stacked items, padding on hand trucks and dollies in accordance with AFI 32-6004, Furnishings Management, paragraph 3.6. The contractor shall store GOH furniture in the GOH warehouse, Bldg. 878, JBSA-RND. The contractor shall pick up/deliver furniture from/to the GOH warehouse (Bldg. 878) and deliver/pick up at designated GOH quarters upon notice from JBSA-Randolph GOH contact. The contractor shall contact COR for approval prior to delivery of any GOH furnishings.

1.1.16. JBSA FMO Storage Warehouse Locations & Addresses are as follows:

1.1.16.1. JBSA-LAK: 2530 Gott Street (Building 5187), JBSA-Lackland, Texas 78236, with an overflow facilities located at Bldg1530, Bay B, Cage A and B on Thompson Place, Kelly Field Annex, Texas 78226.

1.1.16.2. JBSA-FSH: Bldg. 4193 Supply Street, JBSA-Fort Sam Houston, Texas 78234.

1.1.16.3. JBSA-RND: Bldg. 878 GOH Warehouse, JBSA-Randolph, Texas 78148.

1.1.17. EMERGENCY RESPONSE: The contractor shall respond onsite within two (2) hours after notifications from the COR to emergencies, such as removing or installing furnishings and appliances in any JBSA facility listed in Appendix A to prepare a building on an accelerated schedule. Accelerated schedule is less than the prescribed time lines outlined in paragraph 1.1.4 in the PWS. Emergency services shall be approved by the COR performed after normal duty hours/weekends or holidays. The contractor shall provide the COR with an estimated number of hours for all work to be performed within one hour after arrival onsite.

1.2. GENERAL INFORMATION.

1.2.1. QUALITY CONTROL. The contractor shall be responsible for quality control for all work accomplished during the performance of the task. The contractor shall provide and maintain a Quality Control Plan (QCP) which ensures the requirements in this PWS are met.

The QCP shall be submitted no later than (10) ten business days after contract award. The QCP will be considered acceptable unless the contractor is notified by the Contracting Officer (CO).

As a minimum, the contractor shall develop quality control procedures that address the areas identified in section 2, Service Delivery Summary.

1.2.2 QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a Contracting Officer Representative (COR) to monitor performance to ensure services are received. The COR will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) for this requirement.

1.2.3. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Sep 2013), for contractor’s failure to correct nonconforming services.

1.2.4. HOURS OF OPERATION. The FMO shall operate on the work schedule used by JBSA, (7:30 AM– 4:30 PM), Monday through Friday. The contract manager or alternate shall be available during normal duty hours within one to two hours to meet on the applicable installation with authorized government personnel.

1.2.5. HOLIDAYS OBSERVED. Under non-emergency conditions the contractor is not required to provide service on the following days:

New Year's Day Labor Day Martin Luther King Jr.'s Birthday Columbus Day Presidents Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.2.6. SECURITY REQUIREMENTS

1.2.6.1. BASE ENTRY AND VEHICLE CONTROL REQUIREMENTS: Contractor shall comply with AFFARS Clause 5352.242-9000, “Contractor Access to JBSA Installation” which is hereby incorporated by reference if not otherwise included. Contractor personnel shall comply with all on-base traffic laws. Approved base access will allow entry onto any JBSA installation.

Contractor shall contact the COR for assistance for base entry approval.

1.2.6.2. LIST OF EMPLOYEES: The contractor shall provide the COR a current list of employees within 5 calendar days after receiving award or Notice of Award. The list shall include employee's full name, social security number and date of background investigation.

Updated lists shall be provided when an employee's status or information changes.

1.2.6.3. FREEDOM OF INFORMATION ACT PROGRAM (FOIA AND PRIVACY

ACT): The contractor shall comply with Department of Defense Directive (DODD) 5400.7, DoD Freedom of Information Act (FOIA) Program requirements and AFI 33-332, Air Force Privacy Act Program. The Freedom of Information Act sets policy and procedures for the disclosure of records to the public and for marking handling transmitting and safeguarding For Official Use Only materials.

1.2.6.4. REPORTING REQUIREMENTS: The contractor shall comply with AFI 71-101:

Volume 1, Criminal Investigations Programs and Volume 2, Protective Service Matters (Paragraph 1.2). Contractor shall report to the JBSA Security Forces regarding any information or circumstances which may pose a threat to DOD or contractor personnel, resources, or DOD information.

1.2.6.5. PHYSICAL SECURITY: The contractor shall comply with JBSA Exercise FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements.

1.2.6.6. KEY CONTROL: The contractor shall safeguard all keys issued by the government and insure they are used only by authorized contractor personnel. The contractor shall not duplicate issued keys and shall report lost keys to the COR immediately. The contractor shall be charged for lost keys, re-keying, and lock replacement as applicable.

1.2.6.7. CRIMINAL BACKGROUND CHECKS: Contractor shall ensure a criminal background check has been performed on all employees working on the installation. Only minimum level National Crime Information Center (NCIC) background checks are required for the performance of this contract. This requirement is mandatory per Air Education Training Command Supplement 1 to AFI 10-245, ANTITERRORISM (AT), paragraph 2.18.1.1. These checks shall be accomplished prior to the first day of performance. Background checks shall be accomplished at no additional cost to the government and must be provided to an authorized Government official upon request.

1.2.6.8. RECORDS ACCESS. DoD Freedom of Information Act (FOIA) Program. If the contractor receives a FOIA request, the contractor shall immediately hand carry to the JBSA FOIA manager for processing, contact COR for further guidance. The FOIA manager shall task a government official. When tasked, the contractor shall be responsible for searching for the records and providing those records to a government official who as the authorized official shall make the decision on releasing government records.

1.2.7. RECORDS MANAGEMENT. The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the AF records management procedures in AFI 33-322, Records Management Program, AFMAN 33-363, Management of Records, AFI 33-364, Records Disposition-Procedures and Responsibilities, and the Air Force Records Disposition Schedule (AF RDS) located at https://afrims.amc.af.mil/rds_series.cfm or http://www.amc.af.mil/shared/media/document/AFD-060803-003.pdf.

1.2.8. AIR FORCE ANTITERRORISM (AT) PROGRAM. The AT program seeks to deter or limit the effects of terrorist acts against the AF by giving guidance on collecting and disseminating timely threat information, providing training to all AF members, developing comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. In accordance with AFI 10-245, ANTITERRORISM (AT), paragraphs 2.18 and paragraph 2.25, DOD contractors and sub-contracts personnel shall be offered Level 1 – AT Awareness Training. Compliance with the training will be monitored by the contracting officer representative.

1.2.9. CONTRACTOR FULL-TIME EQUIVALENT REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. The contractor is required to completely fill in all required data fields at https://afcmra.hqda.pentagon.mil/login.aspx.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

2. SERVICE DELIVERY SUMMARY.

Performance Objectives

PWS

Paragraph Performance Threshold

Furnishing Management

PWS Para 1.1

No more than 3 defects are allowed per month

Control Furnishings Inventory PWS Para

1.1.12 No more than 2 defects are allowed per

month

Refrigerant Recovery

PWS Para 1.1.10

No more than 2 defects are allowed per month

* All tasks identified in this PWS are subject to monitoring.

Defect – A service that does not meet the requirements of the Performance Work Statement; may be found during a government inspection or reported on a valid customer complaint. Multiple defects may be found during one inspection or reported on one valid complaint (ex.

Inspection/complaint may identify defects for all Service Delivery Summary (SDS) performance objectives). Defects may be from inspections, customer complaints and/or a combination of multiple evaluations.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES: The Government shall provide, without cost to the Contractor, the facilities, equipment, materials and services listed below.

3.1. FACILITIES: As listed in Appendix B.

3.1.1. Government facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified for which work-around have been established. Should a hazard be subsequently identified, the government shall correct OSHA hazards according to approved base procedures. A higher priority for correction shall not be assigned to the facilities provided merely because of this contract.

3.1.2. The fact that no hazards have been identified does not warrant or guarantee that no possible conditions exist, that work-around procedures shall not be necessary, or that facilities as furnished shall be adequate to meet the responsibilities of the contractor.

3.1.3. The contractor shall comply with all OSHA standards.

4. EQUIPMENT: None.

5. SERVICES: The following services shall be provided by the Government at no cost to the Contractor.

5.1. UTILITIES: Electricity, water, sewage, heat and air conditioning.

5.2. TELEPHONE: The Government shall provide one Class A telephone line with DSN access official government business only.

5.3. Refuse collection: The Government shall provide an outside 40 cubic yard container for contractor use. The contractor shall be responsible to deliver excess recyclable materials, such as; paper, plastics, metal, and glass to JBSA-LAK, JBSA-FSH, and JBSA-RND Recycling Center for proper disposal.

5.4. INSECT AND RODENT CONTROL: The Contractor shall notify COR when arrangements need to be made to pest treatment the warehouse at least semiannually and as needed.

6. DEFINITIONS

Government-Owned / Contractor-Held Records. Records (regardless of media) that document the contractor’s activities and functions necessary for the performance of the contract.

This shall include documentation of those day-to-day operating procedures that are essential to carrying out the performance work statement and those actions, organizational structure, policies, decisions, operations, and activities necessary to perform or continue the work performed under the contact.

Contractor Owned Records. Records that relate exclusively to the contractor’s internal business or are of a general nature not specifically related the performance of work under the contract.

Freedom of Information Act (FOIA) Request. A written request for DoD records made by any person, including a member of the public, an organization, or a business that either explicitly or implicitly involves the FOIA, DoD Directive 5400.7.

Privacy Act Request. A written request is required from the subject of the records or a request with the subject’s written consent.

Functional Request. A written request for DoD records made by any person, including a member of the public, an organization, or a business that either does not cite the FOIA or Privacy Act. This does not include those with a need to know to perform official Government business.

7. APPENDICES.

A. ESTIMATED WORKLOAD DATA

B. GOVERNMENT-FURNISHED FACILITIES

C. PUBLICATIONS

APPENDIX A

ESTIMATED WORKLOAD DATA

JBSA-LAK (2009-2013)

Item Name Completion

Time

Est (2009 – 2011)

Est (2012) Est (2013)

1 Estimated number of pieces moved Monthly 2,200 2,420 2,662 2 Estimated number of repairs Monthly 10 11 12 3 Estimated number of deliveries (1-7 pieces) Monthly 150 165 182 4 Estimated number of pick-ups (1-7 pieces) Monthly 130 143 157 5 Estimated number of mass moves Yearly 10 11 12 6 Number of customers (Bed Spaces) 16,542 18,196 20,016

JBSA-FSH (2009-2013)

Item Name Completion

Time

Est (2009 – 2011)

Est (2012) Est (2013)

1 Estimated number of pieces moved Monthly 800 880 968

2 Estimated number of repairs Monthly 10 11 12

3 Estimated number of deliveries (1-7 pieces) Monthly 80 88 97

4 Estimated number of pick-ups (1-7 pieces) Monthly 60 66 73

5 Estimated number of mass moves Yearly 8 9 10

6 Number of customers (Bed Spaces) 10,673 11,740 12,914

JBSA-RND (2009-2013)

Item Name Completion

Time

Est (2009 – 2011)

Est (2012) Est (2013)

1 Estimated number of pieces moved Monthly 50 55 61

2 Estimated number of repairs Monthly 5 6 6

3 Estimated number of deliveries (1-7 pieces) Monthly 20 22 24

4 Estimated number of pick-ups (1-7 pieces) Monthly 10 11 12

5 Estimated number of mass moves Yearly 15 17 18

6 Number of customers (Bed Spaces) 241 265 292

JBSA-LAK

Bldg.

Double

Occupancy Single

Occupancy Open Bay

Est. pieces of furniture per

Bldg.

126 X 3000 127 X 3000 1209 X 852 1212 X 1200 1215 X 1200 1217 X 1200 1219 X 1200 1400 X 1300 1405 X 1300 1408 X 2000 1409 X 100 1410 X 1300 1411 X 2000 1650 X 1512 1676 X 824 2009 X 900 2013 X 800 2015 X 825 2018 X 900 2020 X 900 2437 X 280 2439 X 988 2441 X 437 2445 X 969 2447 X 855 2449 X 912 3610 X 798 3612 X 294 3614 X 315 3616 X 315 3618 X 294 5401 X 672 5405 X 192 5409 X 192 5411 X 336 5413 X 3000 6275 X 4000 6582 X 4000

6586 X 4000 6588 X 4000 6592 X 4000 6596 X 4000 7357 X 336 7358 X 364 7423 X 1040 7424 X 1040 7425 X 962 7426 X 897 7427 X 767 7428 X 1092 7435 X 1768 7436 X 1742 7460 X 1950 9085 X 3706 9110 X 3931 9210 X 4486 9410 X 2729 10050 X 1312 10055 X 2112 10065 X 25 10070 X 1596 10075 X 1596 10201 X 1590 10205 X 1260 10207 X 2208 10251 X 2772 10255 X 2772 10261 X 120 10265 X 120 10380 X 960 10385 X 1088 10395 X 768 10416 X 3829 10504 X 5100 10534 X 1536 10540 X 928 10547 X 1536 10650 X 1428 10652 X 1428 10656 X 1428 10802 X 924 10804 X 924

10806 X 924

JBSA-FSH - (Single occupancy for the rooms that have separate sleeping rooms (which have their own entrance) but share a bathroom)

Bldg.

Double

Occupancy Single

Occupancy Open Bay

Est. pieces of furniture per

Bldg.

257 X 864 272 X 2304 590 X 1026 591 X 1026 616 X 32 617 X 240 688 X 160 904 X 752 905 X 752 907 X 752 915 X 752 916 X 752 920 X 752 929 X 752 930 X 752 1002 X 3060 1152 X 132 1153 X 208 1159 X 204 1160 X 0 1161 X 0 1350 X 4144 1469 X 10800 1475 X 10800 1479 X 10800 2791 X 2556 3312 X 5400 3314 X 10800 3631 X 1692 3635 X 972 3820 X 3960

JBSA-RND

Bldg.

Double

Occupancy Single

Occupancy Open Bay

Est. pieces of furniture per

Bldg.

394 X 1407 700 X 75 861 X 1046 878 X 200

JBSA-LAK (Populated based on historical data for 2009 – 2013)

NUMBER OF CUSTOMERS SERVICED LAST FIVE (5) YEARS

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2009 50 92 92 57 49 49 41 33 52 66 34 40 2010 17 35 60 41 34 26 62 22 19 58 30 26 2011 52 38 42 30 53 20 20 41 51 68 39 42 2012 55 48 25 33 45 34 55 58 48 50 55 48 2013 60 52 25 50 48 33 22 25 52 25 60 10

JBSA-FSH (Populated based on historical data for 2009 – 2013)

NUMBER OF PICK-UP/DELIVERIES LAST FIVE (5) YEARS

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2009 25 31 29 25 22 31 20 19 19 30 35 35 2010 40 31 25 20 12 12 13 12 22 22 22 36 2011 11 12 20 16 19 18 13 15 29 20 22 22 2012 48 42 33 47 55 32 29 42 55 47 48 42 2013 20 28 25 20 17 12 10 10 15 10 15 12

JBSA-RND (Populated based on historical data for 2009 – 2013)

NUMBER OF PICK-UP/DELIVERIES LAST FIVE (5) YEARS

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2009 15 21 9 15 12 21 10 9 9 20 25 25 2010 30 21 15 12 10 10 2 3 2 11 12 16 2011 1 2 5 6 9 8 3 5 19 10 12 12 2012 5 2 15 9 6 8 9 10 8 8 10 5 2013 2 4 6 5 12 16 9 8 6 3 9 8

DORMITORIES:

JBSA-LAK: 110, 112, 120, 122, 126, 146, 5413, 7357, 7358, 10070, 10075, 10251, 10255, 10261, 10265, 10504, 10650, 10652, 10656, 10802, 10804, 10806, 9085, 9110, 9210, 9310, 9410, 10416, 1209, 1212, 1215, 1217, 1219, 1400, 1405, 1408, 1409, 1410, 1411, 2009, 2013, 2015, 2018, 2020, 6582, 6588, 6592, 6596, 6586 & 6578.

Lodging: 1650, 1676, 2437, 2439, 2441, 2445, 2447, 2449,…