Attachment 7 Section L Amendment 0001.pdf

ATTACHMENT 7

SECTION L – INSTRUCTIONS TO OFFERORS

PROPOSAL PREPARATION INSTRUCTIONS AND INFORMATION TO OFFERORS

1.0 General Instructions: This section provides general guidance, as well as specific instructions on format and content, for preparing proposals. The Offeror's proposal must include all information requested and must be submitted in accordance with these instructions. Compliance with these instructions is mandatory and failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and may eliminate the Offeror from further consideration for award. It is the Offeror's responsibility to ensure the completeness of the proposal submitted. With respect to Price proposals, the burden of proof for credibility rests with each

Offeror. Evaluation of a proposal will be conducted solely on the basis of the information contained within it and the Government will not assume that an Offeror possesses any capabilities not specified.

Inconsistencies among the parts of each proposal shall be explained. Any unexplained inconsistency may raise a fundamental question of the Offeror's understanding of the requirement and/or ability to perform.

Offerors are advised that their proposals are presumed to represent their best efforts and most complete responses to this solicitation. Proposals that simply reiterate the contents of this solicitation, or contain only superficial responses, may be considered unacceptable. Evidence of experience, capability, and qualifications that clearly demonstrate and support the Offeror’s claims are essential. The absence of such evidence will adversely influence the evaluation of the proposal. Offerors must clearly identify any exceptions to the solicitation terms and conditions and provide complete supporting rationale. Non-conformance with the instructions provided in these Instructions to Offerors may result in an unfavorable proposal evaluation.

In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain a copy of all unsuccessful proposals.

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting

Officer to determine the reasonableness and affordability of the price.

1.2 Type of Acquisition: This acquisition is a HUBZone Small Business set aside. Proposals may only be submitted by HUBZone Small Business firms, registered in the North American Industrial

Classification System Code (NAICS) of 237310.

1.3 Discrepancies and Ambiguities: If an offeror believes the requirements in these instructions contain an error, omission, ambiguity, or are otherwise unsound, the offeror shall immediately notify the

Contracting Officer in writing with supporting rationale no later than ten (10) calendar days after the RFP release.

1.4 Discovery of Mistakes: Mistakes in a contractor’s proposal that are disclosed after award shall be processed substantially in accordance with the procedures for mistakes in bids at FAR 14.407-4

1.5 Virtual Site Visit: A virtual site visit of Lewis Valley Road and Lewis Valley Trail was held on

Weds, 29 April 2020. The video of the site visit will be available on Tues, 05 May 2020 at 12:01 AM

CDT. The unlisted YouTube hyperlink is https://youtu.be/m0kKqIOTCR8 and is available on beta.sam.gov. All questions and answers will be in written form and provided to bidders through beta.sam.gov.

1.6 Points of Contact (POC): The POCs for this acquisition are the Contracting Officer (CO), Mr. Todd

Martinez, and the Contract Specialist (CS), Mr. Robert Gallegos. Written requests for clarification shall be sent to the CO/CS. All communication must be coordinated through the CO/CS using the following contact information:

Todd Martinez Robert Gallegos

Contracting Officer Contract Specialist todd.martinez.1@us.af.mil robert.gallegos.4@us.af.mil

502 CONS/JBKAD 502 CONS/JBKAD

1655 Selfridge Ave 1655 Selfridge Ave

JBSA Lackland, TX 78236 JBSA Lackland, TX 78236

Phone: 210-671-7461 Phone: 210-671-7461

1.7 Questions and Answers Period: All questions regarding this solicitation must be submitted in writing. All questions and subsequent answers will be posted to the beta.sam.gov website. It is the responsibility of the offeror to continuously monitor the site for updates. All questions must be submitted electronically to the individual(s) listed in paragraph 1.6 above no later than 2:00 PM CDT 7 business days after the virtual site visit hyperlink is made available. Any questions submitted after this period may not be answered.

2.0 PROPOSAL PREPARATION INSTRUCTIONS

2.1 The following instructions are to aid in the evaluation process: To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation; alternate proposals will not be accepted. The response shall consist of three 93) separate volumes; Volume I – Executed

Contract Documentation, Volume II – Technical and Volume III Pricing.

2.2 Proposal Submission: Offerors are responsible for submitting proposals so as to reach the

Government office designated in this solicitation by the time specified in this solicitation. An electronic proposal is due prior to the proposal submission date. The electronic copy shall be submitted using the

DoD SAFE website https://www.arl.army.mil/www/safe.cfm. Offerors will be required to contact the

Contracting Officer and Contract Specialist (see 1.6 above) to obtain a code to upload source selection documents. It is the responsibility of the offeror to request the code and submit the proposal prior to the time and date set for proposal submission. Exchanges of source selection information after submission of the initial proposal packages between the Government and offerors will be controlled by the Contracting

Officer.

The original hard copy bid guarantee must be delivered to the address in Block 7 of the SF 1442 prior to the time set for closing of proposals; see Block 13A of the SF 1442.

All electronic documents must be in .pdf format and shall follow the instructions in paragraphs 2.2 and

2.3 below. Title of the documents should state the corresponding proposal volume/title and include the offerors CAGE code (i.e. “Vol 1 Executed Contract Documentation and Offeror CAGE#”).

mailto:todd.martinez.1@us.af.mil mailto:robert.gallegos.4@us.af.mil https://www.arl.army.mil/www/safe.cfm

Any proposal, bond, amendment, or revision that is received at the designated Government office after the exact time specified for receipt of proposals will be “late” and will not be considered unless the

Contracting Officer determines the criteria set forth in FAR 15.208 exists.

USE OF USPS, UPS, FedEx or any other COMMERCIAL SYSTEMS TO TRANSMIT SOURCE

SELECTION SENSITIVE INFORMATION: To facilitate review and evaluation for this source selection the Government proposes to transmit data via commercial systems. Distributed material will be identified as source selection sensitive and distribution will be strictly limited to appropriate personnel, and shall be encrypted per AFFARS MP 5315.3 paragraph 1.4.2.2.3. Should any contractor object to their proprietary information being shared between source selection evaluators and advisors via commercial email as described above, please advise the either the Contract Specialist or the Contracting Officer using the contact information above.

Proposals shall be complete, clearly presented, and include sufficient detail for effective evaluation as detailed in section M of this solicitation and for substantiating validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the

Government has no prior knowledge of the offeror’s facilities and/or experience and will rely heavily on the information presented in the offeror's proposal. Proposals shall be neat, indexed (cross-indexed as appropriate) and assembled in an orderly manner. Elaborate artwork and expensive visual and other presentation aids are neither necessary nor desired. Include only information that is relevant to this source selection.

2.2 Organization/Number of Copies/Page Limits: A complete proposal shall consist of three (3) volumes: Volume I – Contract Documentation, Volume II – Technical, and Volume 3 -Pricing. Specific guidance regarding the content of each volume will be discussed further below. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. When Evaluation Notices (ENs) are necessary, the Government will issue them by electronic means to prospective offerors. Page limitations may be placed on responses to these ENs and such limitations will be provided at the time the EN is issued.

2.3 Page Size, Format and Limit: The proposals will be on 8 1/2” x 11” paper, white or ivory stock.

Charts, tables or diagrams may not exceed 11” x 17”. A page is defined as one face of a sheet of paper containing information. This includes all appendices, charts, graphs, diagrams, tables, photographs, etc, unless placed on 11” x 17” sheets, in which case they will be counted as two (2) pages. Covers for volumes, tables of contents, indices, title pages, cross reference indices and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating volumes/sections of the proposal. They will be counted if they contain any other information, (e.g.

diagrams, extraneous data, etc). Pages marked “This page intentionally left blank” will not be counted.

Pages in excess of the page count stated in the table below will not be read, and will be removed and returned to the offeror. Type face shall not be less than 12-font, with 1” margins on all sides. Smaller, legible font size, no smaller than 6-point, may be used for charts and tables. An electronic page is defined as each face of an 8 ½” X 11” electronic sheet of paper containing information. Page limits apply to all electronic files and hard files.

TITLE Electronic

Copy

Hard Copies Page Maximum

Volume I – Executed

Contract

Documentation

Required Original bid guarantee only

No Page Limitation

Volume II –

Technical

Required none 10 Page Limitation for each site: Lewis

Valley Rd 10 pages, Lewis Valley Trail 10 pages

Volume III – Pricing Required none No Page Limitation

All pages of each part shall be appropriately numbered and identified with the Request for Proposal (RFP) number. Pages in excess of the maximum will not be evaluated.

Cost or Pricing Related Data. All cost and/or pricing data shall ONLY be addressed in the Volume III

Pricing Volume.

Proposals should be titled appropriately so as to easily discern each volume. Each Volume shall contain a more detailed table of contents to delineate the subparagraphs within that file. Tab indexing shall be used to identify sections. Indexing is not included in the page limitations.

Electronic copies shall be searchable documents compatible with Adobe Reader 9 and/or Microsoft 2007.

The documents shall be delivered electronically.

3.0 SPECIFIC PROPSAL SUBMISSION INSTRUCTIONS: The proposal shall be prepared in accordance with these instructions and shall be evaluated in accordance with the evaluation criteria and evaluation standards in Section M, Evaluation Factors for Award. Proposals shall include necessary information to enable the evaluators to form a definitive conclusion concerning the offeror's ability to perform the required construction.

Proposal revisions shall conform to the requirements of this section and must be clearly marked to show the changes, on different color stock as directed by the Contracting Officer.

3.1 VOLUME I - EXECUTED CONTRACT DOCUMENTATION

3.1.1 Tab 1 - SF 1442. Complete applicable blanks. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through J. These sections constitute the model contract.

3.1.2 Tab 2 - SF 1442 Section B. Insert the proposed price to provide a complete and usable end product in accordance with the terms and conditions stated in this solicitation. Offerors who do not comply with this requirement shall be considered unacceptable and not eligible for award.

3.1.3 Tab 3 - SF 1442 Section E through J. Complete applicable blanks, the offeror shall submit only those pages that require a fill-in.

3.1.4 Tab 4 - SF 1442 Section K and Section I. Because of system limitations, some fill-in clauses/provisions are in Section I. Complete the representations, certifications, and acknowledgments.

Section K and I shall be returned in their entirety.

3.1.5 Tab 5 - Acknowledgement receipt of all amendments issued to this solicitation in box 19, print name and title of authorized person to sign offer in box 20A, and signed box 20B and date box 20C on the SF 1442 to be submitted with this proposal.

3.1.6 Tab 6 - The offeror shall include the original bonds in amounts according with the solicitation requirements.

3.2 VOLUME II – TECHNICAL: Technical Proposal. Each Offeror shall submit a technical volume for each site independently. One technical volume specifically for Lewis Valley Road and one technical volume for Lewis Valley Trail. Each technical volume shall be in the format below. Offerors are cautioned that the Government will only use data provided by each Offeror in this volume in the technical evaluation. By your proposal submission, you are representing that you will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

All the requirements specified in the solicitation are mandatory. The contractor shall address the proposed approach to meeting the minimum performance or capability requirements of each technical factor.

Marketing presentations are not wanted and will not be evaluated. Hard and compelling evidence of capabilities is required to receive credit for the evaluation factor. Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements.

Offerors must meet the standards for each subfactor below in order for their technical proposal to be determined technically acceptable. All technical factors must be rated acceptable for the proposal to be

"technically acceptable".

Tab 1 -Subfactor 1: Proposed Project Schedule.

Description: Provide a proposed schedule that captures the major elements of work described in the statement of work, deliverables, and specifications to meet any other scheduled timelines for deliverables and complete the project at minimum within the allotted period of performance (or sooner).

Tab 2 - Subfactor 2: Work Breakdown Structure (WBS).

Description: Provide a WBS that demonstrates and describes the proposed solution activities, tasks, and elements required to complete all requirements IAW the SOW. The WBS shall provide the major elements of work, labor, materials, and equipment for each activity.

Tab 3 – Subfactor 3: Sanitized Cost Estimate Breakdown

Description: A sanitized copy of the Cost Estimate Breakdown showing no prices shall be provided and is not part of the page limitation for this Volume II.

3.3 VOLUME III - PRICING

3.3.1 Tab 1 – Basis of Estimate - The offeror shall prepare a Cost Estimate Breakdown by line item detailing their individual cost elements, including but not limited to: materials, equipment, labor, overhead, profit, and bonds. The line item estimate shall include unit prices and quantities for each cost line element prepared and submitted in a format similar to RS Means.