FA2521-12-B-0002 _Q_ _A_No._1 _14_Feb_13.pdf

Q & A No. 1, 14-Feb-13

FA2521-12-B-0002 GROUNDS MAINTENANCE, PAFB, FL

QUESTION ANSWER

Are Grounds currently being maintained according to standards ?

Current contracted services meet or exceed the AF standards.

Exhibit A-1 and Exhibit A-2 are Microsoft Office Excel files. Is is it acceptable to submit these exhibits in Excel or must they be converted to Word or a PDF file?

Price Exhibits A-1 and A-2 are to be submitted in Microsoft Office Excel 2010 (or lower) with no hidden cells or formulas.

In the PWS, Non growing season services are shown for Improved grounds, Debris & Policing Grounds, Semi Improved BASH & Non BASH. On the pricing schedule they are listed with a (0) quantity. Can you confirm there are no plans for non growing season services?

Base period of performance is from1 Apr 13 - 30 Sep 13 therefore the non growing season has already passed. All other option years have quanities identified.

Prune Shrubs- Is listed quarterly, but on the pricing schedule it only has (2) applications listed. Is it planned to initially only prune (2) times and not quarterly for a total of (4)?

Base period of performance is from 1 Apr 13 - 30 Sep 13 therefore only 2 are required.

Can you provide the incumbent contractors name, award amount for scheduled services, and number of contract years for that amount?

South Dade Air Conditioning 7 Refrigeration Inc., Homestead, FL; Contract Value $1,174,340; 18 month bridge contract

Detention Ponds- Are we required to provide monthly inspections, annual inspections, or any other county/state inspections. If so, and there are no non growing season services- are we still to maintain and inspect to keep detention ponds current for any compliances through the non growing season?

No

Unscheduled Grounds Maintenance: Watering newly planted shrubs, annuals, etc.- Will we have access to an irrigation quick connect or pressurized hydrant for filling water tanks/truck, or does the source need to come from off base?

No.

Mangrove Pruning- Will we be allowed to have water access for a boat if needed?

There is no prohibition in the contract. Access would be requested as needed.

Mulch- Estimated number of cubic yards of mulch or bed sq ft. known for the yearly scheduled services?

No. Keep existing to standard

Is there a bathroom facility in the provided building storage area available for staff use?

A government provided portable toilet is located next to storage facility.

Are CLIN 1001, and corresponding options, to be priced as part of the proposal? If so, do you wish for us to add CLINS 1001 – 1021, all sub-CLIN, and all pricing exhibits to derive that number? Please clarify.

Yes, all pricing to include schedule and exhibits must be complete.

CLIN 1007, Lawn Renovation. The CLIN indicates 4 Each, Appendix “A” estimates 2000 sf. Is it your intent to have “Each” equal to 500 sf. Or rather is each equal to 2000 sf.

Appendix A is a workload estimate only.

Q & A No. 1, 14-Feb-13

Is the Air Field edging to be mechanically edged for a distance of 300,000 lf? The PWS would indicate that the intent is to provide “weed eating, string trimmer” or edging. The price difference is significant; please clarify the Governments intent for service.

PWS Paragraphs 1.2.3. provides the standards and acceptable methods

CLIN 1020, Special cuts. The CLIN calls for 5 Each, is “each” 5 acres or is each 25 acres as defined in appendix A

See answer to 12.

CLIN 1021, Plant trees, shrubs, vegetative beds.

Appendix “A” identifies a job order is 40 plants, is the intent of the CLIN that 2 each is equal to 80 plants?

Additionally, please identify what the Government wishes to be priced ( trees, shrubs, perennials), as there is a significant price difference among the listed selection ( tree vs. shrub)

See answer to 12.

CLIN 1019, Emergency / Special events. CLIN asks for pricing by the labor hour (LH) as 4 each. Appendix “A” refers to 300 LH and 4 job orders, is “each 75 LH or 300LH (4 X 75 = 300). Please clarify.

See answer to 12.

Exhibit “A” (1), Pricing Schedule. 0007, 0015 – 0021 are listed as TBD (to be determined), at the bottom of the exhibit it asks for a total price of those TBD items.

Do we insert TBD or do we leave it blank. Please advise.

Total price at the end of Price Exhibit A (2), Unscheduled Services, is copied to each period of performance on Price Exhibit A (1)

PWS 1.1.2, 1.1.2.1 requires the contractor to maintain / control “crack grass” in sidewalks and parking lots located within the improved grounds, could you provide acreage of those areas for calculation of effort.

Hard surface areas are identified on the maps.

PWS 1.1.8 and 1.1.8.1 identifies a pest and weed control program. Is it the Governments intent that the contractors maintain the turf weeds within the improved grounds?

Yes

Can we purchase fuel on the base? Government source of supply for fuel or other supplies/services are not authorized under this contract.

Can I get a list of current employees and their date of employment under this requirement? No. 52.222-17 states that the CO must pass on this list to the successor contractor. The information will only be available after award.