Grounds_Environmental_(Information_Purposes_Only).doc

GROUNDS MAINTENANCE SERVICES

PATRICK AFB, FL

ENVIRONMENTAL REQUIREMENTS. In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

ENVIRONMENTAL REQUIREMENTS. In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided. The contractor is responsible for complying with all applicable environmental regulatory permits and all current 45 SW Management/Operating Plans to ensure environmental compliance at all times in the performance of operations under this contract. The contractor shall be completely financially responsible for any environmental notices of violation due to non-compliance and negligence by the Contractor or its sub-contractors. The contractor shall demonstrate compliance with all changes to rules and regulations during the contract period. The contractor shall complete all appropriate training necessary to meet the requirements of all environmental programs. 45 CES Environmental Office is the single point of contact with all regulatory agencies concerning Air Force issues such as: regulatory interpretation, compliance reporting, inspections, and spills or releases. The contractor shall attend and provide necessary coordination and technical support for regulatory and Air Force inspections/audits. The contractor shall perform pre-inspections of contractor operated sites/systems prior to scheduled regulatory inspections.

Hazardous Materials. . The contractor shall obtain approval using the application requirements of the AF Form 3952. (See Appendix G) Air Program. The contractor shall comply with all requirements in the Title V Air Operating Permit for those facilities/operations operated by the contractor. The contractor shall manage, store and track hazardous materials to avoid exceeding the Risk Management Program threshold quantities identified in the 40 CFR Part 68.

Environmental Release Notification, Response and Clean-Up. The contractor shall notify the Patrick AFB installation fire department (dial 911 and state location as Patrick AFB) of any release of oil products, hazardous materials or waste. The contractor shall request emergency spill response support if the cleanup task exceeds the contractor’s capability. The contractor shall reimburse the Government for costs associated with the cleanup/disposal of the contractor’s hazardous waste/spills, including the cost of replacement supplies, equipment, and firefighter suits.

The contractor shall have total responsibility for the storage and disposal of waste, hazardous substances, or contaminants; and for cleaning up or correcting any environmental pollution, contamination/damage to Government owned areas/facilities occupied or used by the contractor resulting from the contractor’s use/possession. This responsibility shall exist even if said waste, hazardous substance, pollution, damage, or contamination are not discovered until after the contractor has vacated the assigned areas/facilities and the agreement has been terminated.

The contractor shall be financially responsible for all fines, penalties, or judgments imposed by a federal, state, or local agency or court for environmental law violations or other damages resulting from, but not limited to, the treatment, storage, disposal, discharge, or release by the contractor of emissions, waste, effluent, hazardous substances, or contaminants in the areas/facilities assigned to the contractor. The contractor’s responsibility under this provision shall continue even if such violations are not discovered until after the contractor has vacated the assigned areas/facilities and the agreement is terminated.

Oil and Lubricants Storage. Fueling and lubrication of equipment must be conducted in a manner that affords the maximum protection against spill and evaporation. If on-site oil storage is required at any time throughout the duration of the contract and the storage containers or equipment are owned/rented/leased and operated by the contractor, the contractor shall provide a means of impervious secondary containment for their storage tanks, drums or portable equipment (generators, lighting, HVAC units, etc.) that contain oil greater than or equal to 55 gallons. The secondary containment structure shall contain the entire capacity of the largest single container stored within the containment structure in addition to 10% for additional freeboard (precipitation). The containment shall be kept free of debris and un-contaminated rainwater shall be properly drained within one business day of any rain event. Note: Secondary containment will not be required for mobile heavy equipment.

The contractor shall thoroughly inspect all containers and equipment on a daily basis for worn parts, leaks, drips, cracks, faulty gauges/sensors, inoperable release detection devices, corrosion, etc. The visual daily inspection that falls on the first business day of every week (e.g. Monday) shall be recorded by the contractor. At a minimum, the recorded inspection must provide what portion of the container or equipment was inspected, indicating deficiencies when identified. If any deficiencies are identified during the recorded weekly or visual daily inspections that could contribute to an oil release in any manner, the contractor shall immediately repair or replace the affected containers or equipment. All oil filled containers or equipment shall be properly closed and secured at all times excluding filling or emptying operations.

Formal written procedures shall be generated by the contractor and approved by the 45 SW Environmental Quality office for commercial fuel deliveries. These procedures shall include at a minimum:

· Use of a spotter during backing of tank truck

· Setting of parking brake

· Electrical grounding of truck

· Ensuring female Kam-Loc is wired or locked shut and valve is closed, if applicable

· Setting fuel meters to zero

· Using dead-man switch, if equipped on truck

· Ensuring tank valves are open prior to fuel transfer, if applicable

· Ensuring driver is aware of fuel transfer amount – no overfills

· Pumping of fuel

· Evacuating fuel hose after fuel transfer and prior to hose roll-up

· Recording fuel transfer amount

· Checking all valves closed and locked prior to truck departure

If the contractor requires on-site aggregate oil storage in quantities greater than or equal to 1,320 gallons, the contractor will be responsible for developing and implementing a Spill Prevention Control and Countermeasure (SPCC)Plan in accordance with 40 CFR 112. The 45 SW Environmental Quality office must be notified of the introduction of such equipment or containers greater than or equal to 55 gallons within one week of their arrival on-site.

The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

Emergency Planning and Community Right to Know Act (EPCRA). The contractor shall provide chemical usage data for each calendar year for all activities associated with contract operations this data will be retrieved from the AF hazardous material tracking system (see Appendix G).

Pollution Prevention. The contractor shall participate in the 45 SW Recycling Program. The program recycles all paper; cardboard, plastic bottles and aluminum drink containers, glass, used oil filters, and toner cartridges. The contractor shall comply with all requirements of the Air Force Green Procurement Program (GPP) and GPP Plan (45 SW Plan 32-7080) to include purchasing recycled content products, energy star products, water efficient and bio based products. The contractor shall maintain a continuous program for identifying any pollution prevention opportunities in processes associated with contractor operations. The contractor shall comply with the 45 SW Integrated Solid Waste Management Plan (ISWMP).

Green Procurement. Green procurement is the purchase of materials made from recycled content as listed under the EPA list of Comprehensive Procurement guideline items that meet the recovered material advisory notices (RMAN). It is required by the Dept of Defense, 27 August 2004 Policy Memorandum, “Establishment of the DOD Green Procurement Program” and the DOD “Green Procurement Strategy”. The USAF published the “Guide to Green Procurement” in January of 2005. Executive Order 13423, “Strengthening Federal Environmental, Energy, and Transportation Management” in January 2007 further added emphasis on the Green Procurement process. Green Procurement guidance is also provided in Section 6002 of RCRA and AFI 32-7080, Pollution Prevention Program. Contract guidance is given in FAR 52.223-4 and 52.223-9. Green Procurement also includes items published in the Federal Register meeting bio-based product guidelines of USDA, energy efficient and water saving products rated products as certified by Dept. of Energy. A listing of Green procurement items and attributes necessary for determination may be obtained from the installation Natural Assets Branch.

The contractor shall utilize paper products with a minimum of 50% post consumer recycled content paper for all correspondence, reports, documentation, shop drawings and other items in the performance of this contract.

The contractor shall review the list of green procurement items (EPA’s CPG items or United States Department of Agriculture (USDA)’s bio-based products) and provide green product substitute recommendations to the COR. Procure and incorporate these items as applicable and submit AF Form 3000 listing the green products substituted. Submit vendor estimates and certify that the materials meet minimum standards. The certification shall be in the form of a label from the product or certification from the vendor, and will be attached to the AF Form 3000 submittals. The COR will verify the certification of all recycled content or bio-based materials used.

The contractor shall submit vendor estimates and certify that the materials meet minimum standards listed by EPA RMAN’s. The certification shall be in the form of a label from the product or certification from the vendor. The COR will verify the certification of all recycled content or bio-based materials to be used.

Justification for green procurement materials exemption is required. If one of the following exemptions is met, the contractor may apply for an exemption: green procurement designated product not competitively available within a reasonable period of time, green procurement-designated product is at an unreasonable price, or green procurement-designated product does not meet the installation’s performance standard. The contractor shall complete the recovered materials justification form.

Environmental Safety and Occupational Health Management System (ESOHMS). The contractor shall conform to the requirements of the installation’s ESOHMS. Within 90 days after contract award, the contractor’s Environmental POC shall complete ESOHMS awareness training provided by 45 CES Environmental per Section 4.4.1.2. The contractor shall provide all necessary information and support to the installation ESOHMS coordinator and cross-functional team so environmental aspects and impacts can be assessed for contractor-operated processes. The contractor shall support the ESOHMS assessment process. The contractor shall make facilities, personnel and records available for review during annually scheduled Environment, Safety and Occupational Health Compliance Assessment and Management Program (ESOHCAMP) assessments.

Natural Resources. The contractor shall prevent adverse impacts to natural resources including damage to water, native vegetation, wetlands, fish, birds, other native, non-pest wildlife and their specific homes such as nests and burrows. The contractor shall contact the 45 CES Environmental, through the CO or COR, prior to actions if there is a potential to adversely impact any natural resources.

Cultural Resources. The contractor shall protect cultural resources including known archaeological sites. The contractor shall immediately contact the 45 CES Environmental, through the CO or COR, for guidance if there is an inadvertent discovery of cultural resources (i.e., artifacts).

Environmental Impact Analysis Process. The Contractor shall provide enough detailed information on all work request (AF Form 332) for the Government to accomplish a proper environmental analysis and assessment of environmental impacts of the proposed action in compliance with NEPA, 32 CFR 989 and 45 SW Instruction (SWI) 32-7002. The 45 CES Environmental, through the CO or COR, may request the Contractor to submit a completed AF Form 813. The contractor shall identify alternatives to each action (work request) on the AF Form 813. The contractor shall receive, maintain and comply with final approved EIAP documentation prior to expenditure of funds for the requested action in accordance with 32 CFR 989 and 45 SWI 32-7002. Reference Facility Maintenance section for additional requirements regarding environmental analysis and processing of work request.

Storm water. The contractor shall report any damaged storm water control structures to the 45 CES Environmental regardless of responsibility of damage. (Note: all storm water structures to include control structure baffles, dry swales, wet detention systems, and percolation pipes are permitted and require routine maintenance and upkeep to stay in compliance with State regulations) The contractor shall not introduce into any storm water inlet; grass clippings, sediment (dirt/sand), or trash while conducting any ground maintenance activity. The contractor shall report any observed illicit discharge into any storm water inlet that is noted during day to day activities to the 45 CES Environmental. The contractor shall have basic storm water awareness and illicit discharge training will be provided by the appointed Environmental POC at least once annually to all maintenance personnel that can affect storm water quality and reported to the 45 CES Environmental by November of each year as required by the Patrick AFB Multi Sector Generic Permit (MSGP) and Municipal Separate Storm Sewer System (MS4) Permit. The contractor shall not perform any emergency maintenance activities on equipment outside or over impervious surfaces without first ensuring Best Management Practices (BMPs) are in place to catch any potential storm water pollutant. All contaminated materials will be collected and disposed as provided in the 45 SW Integrated Solid Waste Management Plan (ISWMP) as well as 45 SW OPLAN 19-14, Waste Petroleum Products and Hazardous Waste Management Plan, and all applicable policies, regulations, and laws.

Drinking Water. The contractor shall coordinate with CEO Backflow Prevention Manager prior to any connection to the public drinking water system. The contractor shall utilize hoses with appropriate protection as defined by the CEO Backflow Prevention Manager prior to installation or usage.

Wastewater. The contractor shall not dispose of any non domestic wastewater into the sanitary sewer unless coordinated through and approved by 45 CES Environmental.

Hazardous Materials Inventory. The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and approved AF Form 3952 for each material item. See Appendix G.

Hazardous Materials Management: The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

Hazardous Material Management for Ozone Depleting Substance(s). The contractor shall not bring or use Class I Ozone Depleting Substance (ODS) on the installation and manage all Class II ODSs in accordance with AFI 32-7086, Chapter 4 and the 45 SW ODS Management Plan. The contractor shall not perform any maintenance, service, or repair of equipment that could reasonably be expected to release refrigerants into the atmosphere. These repairs must only be performed by EPA-certified technicians and not performed on the Installation. The contractor shall provide copies of current equipment and technician certifications to the 45 SW Environmental Offices after contract award but prior to contract start. The contractor shall dispose of any ODS material determined to be waste in accordance with all federal, state, local, the 45 SW ODS Management Plan and 45 SW OPLAN 19-14, Waste Petroleum Products and Hazardous Waste Management Plan. The contractor shall notify the 45 CES Environmental of any Class I or Class II ODS release within one hour and include the following information; identify the specific product (R-11, R-12, R-22, R-134b, etc); quantity released in pounds; location of release; equipment/appliance release occurred from.

Hazardous and Controlled Waste. The contractor shall manage all hazardous, non-hazardous, industrial and universal wastes in accordance with all applicable federal, state, local and Air Force policies, regulations and laws. The contractor shall manage all hazardous waste accumulation sites established for their use, and ensure that all new and existing waste streams have been identified, in accordance with the 45 SW Management Plan 19-14, Waste Petroleum Products and Hazardous Waste Management Plan, and all applicable policies, regulations, and laws. The contractor shall notify 45 CES Environmental Office, through the CO or COR, of all changes in hazardous waste activities including, but not limited to, waste stream process modifications, the location or relocation of accumulation sites, and names of accumulation site managers and alternates. The contractor shall ensure that all employees who are responsible for hazardous waste management activities receive annual hazardous waste training and, where applicable, have job descriptions that meet the requirements of 40 CFR 265.16 and AFI 32-7042, paragraphs 2.6 and 1.10.1.11 respectively. All hazmat employees (this includes all employees associated with hazardous waste) must receive the appropriate level of DOT training.

Hazardous Material Tracking. The contractor shall comply with the requirements of the 45 SW HAZMAT Pharmacy program, IAW AFI 32-7086, AFSPC Supplement 01 August 2006, Chapter 2, section 2.5, paragraph 2.5.5.2 and the 45 SW HAZMAT Guide. Procedures for accomplishing these requirements are provided in the 45 SW HAZMAT Tracking Procedures for Construction and Service Contractors (see Appendix G). The contractor shall ensure all sub-contractors comply with HAZMAT management requirements identified herein. The contractor shall develop and implement an aggressive HAZMAT reduction/elimination program. The contractor shall comply with all conditions of use identified on approved AF Form 3952, maintain an inventory listing of all HAZMAT used or stored in the work area, and maintain only limited quantities of HAZMAT in the work area. The contractor shall provide quarterly HAZMAT purchase reports by the fifth day of each fiscal quarter for all HAZMAT purchases made the previous quarter.

APPENDIX G – 45 SPACE WING HAZMAT TRACKING PROCEDURES FOR

CONSTRUCTION AND SERVICE CONTRACTORS

TABLE OF CONTENTS

CHANGE HISTORY

Chapter 1. 45 SW HAZMAT Tracking Procedures for Construction and Service Contractors

1.1 Overview

1.2 Purpose

1.3 Scope

1.4 Applicable Supporting Documents

1.5 Roles and Responsibilities

1.6 Process

ATTACHMENT A. Definitions

ATTACHMENT B. Acronyms

ATTACHMENT C. AF Form 3952

ATTACHMENT D. Authorized User List/Purchase Report

Change History

Version Number

Date

Summary of Changes

Chapter 1.

45 SW HAZMAT Tracking Procedures for Construction and Service Contractors without LAN Access or CAC Cards

1.1. Overview

45th Space Wing (45 SW) Civil Engineering Squadron/Environmental Quality (CES/CEAN) Standard Operating Procedure (SOP), provides Hazardous Material (HAZMAT) tracking procedures for construction and service contractors that do not have Common Access Cards (CACs) or Local Area Network (LAN) access.

1.2. Purpose

This SOP has been developed to effectively address the Air Force mandatory HAZMAT approval and tracking requirements in accordance with (IAW) Air Force Instruction (AFI) 32-7086.

1.3. Scope

This SOP applies to all service, construction and/or Indefinite Delivery and Indefinite Quantity (IDIQ) contractors that have the potential to use HAZMAT on any 45 SW Installation. It only applies to the afore mentioned contractors that do not have access to the Air Force LAN or CACs.

1.4. Applicable Supporting Documents

a. AFI 32-7086, Hazardous Materials Management, 1 November 2004

Air Force Space Command Supplement, 1 August 2006

b. 45 SW Master Specifications

1.5. Roles and Responsibilities

1.5.1. Contractor

a. Provide to the Contracting Officer (CO) a proposed list of materials to be used during the duration of the contract.

b. Provide to the CO a completed AF Form 3952 and a manufacturer specific, up-to-date Material Safety Data Sheet (MSDS) for each proposed material that is deemed Hazardous by the 45 SW Hazardous Materials Management Process (HMMP) Team.

c. Provide to the CO a quarterly report NLT COB on the 10th day of the month of each new quarter (based on the fiscal year) for the materials purchased in the previous quarter and a purchase report for a partial quarter at the end of the contract, if the contract ends prior to the quarterly reporting period.

1.5.2. Contracting Office

a. Review the contractors proposed list of materials and provide a copy to the 45 CES/CEAN Installation Hazardous Materials Program (IHMP) Manager. The IHMP Manager can be contacted at (321) 494-9261.

b. Receive and review the completed contractor provided AF Form 3952(s) and MSDS(s) for accuracy and correctness. Provide completed package to IHMP Manager.

c. Receive and review the contractors’ quarterly purchase report(s) and final purchase report and provide a copy to the IHMP Manager.

1.5.3 IHMP Manager

a. Review proposed list of HAZMAT with the HMMP Team to determine which materials will be tracked as HAZMAT, which materials will not be tracked and if any of the proposed materials are banned from use by the Air Force, HQ AFSPC or 45 SW.

b. Retrieve Material Stock Numbers (MSNs) for each material. Input all data provided by the contractor on the completed AF Form 3952(s) into the Enterprise Environmental, Safety and Occupational Health Management Information System (EESOH-MIS) and submit for HMMP review and approval.

c. Request issue and consumption data of all materials purchased by the contractor on a quarterly basis. This step will be accomplished through EESOH-MIS utilizing the Patrick AFB HAZMAT Pharmacy (HazMart).

1.6 Process

1.6.1. The following process shall be used by contractors that require the use of HAZMAT on 45 SW installations. The process is being implemented IAW AFI 32-7086, Section 2.5.5.

1.6.2. Notice to Proceed

a. Upon receiving Notice to Proceed (NTP), the contractor shall submit to the respective CO a proposed list of HAZMAT they plan to use on the installation IAW FAR Clause 52.223-3. The CO will provide an electronic or hard copy of the list to the IHMP Manager. The IHMP Manager will coordinate review of the list via electronic correspondence or interoffice mail with the HMMP Team to determine which materials will be tracked as HAZMAT, which materials will not be tracked and if any of the proposed materials are banned from use. The IHMP Manager will provide the CO the determination(s) made by the HMMP Team. Expected time for HMMP review and determination is five working days.

b. The contractor shall prepare a Chemical/Hazardous Material Request/Authorization form (AF Form 3952) for each HAZMAT required to be a tracked. A blank AF Form 3952, a completed example of an AF Form 3952, accompanying directions on how to complete, and a list of processes can be found in Appendix C. A manufacturer specific up-to-date MSDS for the material shall accompany each completed AF Form 3952. This submittal can be provided in a hard copy or electronic format. Note: If provided in an electronic format each document must be kept separately (i.e. do not supply multiple MSDSs or AF Form 3952s as one electronic document).

c. The IHMP Manager will retrieve a MSN for each material through EESOH-MIS. The IHMP Manager will generate a process or multiple processes under the contractors designated account in the EESOH-MIS. The processes will be established on an electronic version of the AF Form 3952 (e.g. painting-brush/roller process, painting-airless spraying process, painting-cleaning equipment process, etc.) The completed processes with applicable MSDS attached, will be submitted by the IHMP Manager for review by the 45 MDG Bioenvironmental Engineering Office and the 45 SW Ground Safety Office, then approval by 45 CES/CEAN. Upon process approval, the CO will be provided a list of the contractors HAZMAT in the form of an Authorized User List (AUL) allowing the contractor to bring the approved HAZMAT onto the Installation. Expected time to build processes, add materials and receive approval in EESOH-MIS is ten working days.

1.6.3. Commencement and Duration of Contract

a. The contractor shall submit a quarterly purchase report NLT COB on the 10th day of the month after the start of each new quarter (based on the fiscal year) for purchases made the previous quarter (e.g. Fiscal Year 2009, Fourth Quarter purchase report submitted 10 Oct 09 for reporting period 01 July 09 through 30 September 09). A template of this report will be provided by IHMP Manager and is part of the AUL. An example of the AUL/Purchase Report can be found in Attachment D of this SOP. If the contract is terminated before the last report due date, the contractor shall be submit a final purchase report for the partial quarter.

b. If at any time during the duration of the contract a material is substituted, a manufacturer changes, a container size changes, the quantity used is increased/decreased or a new material is required, section 1.6.2., b. must be completed by the contractor.

1.6.4. Contract End

a. If the contract ends before the last report due date, the contractor shall submit a final purchase report for the partial quarter.

b. At contract close out, the CO will notify the IHMP Manager that work has been completed and all materials and quantities are accounted for.

Attachment A Definitions

Attachment B Acronyms

Attachment C Forms

· Blank AF Form 3952

· Completed Example of an AF Form 3952

· Directions on how to Properly Complete an AF Form 3952

· List of Approved AFSPC Processes (see directions: Section IV, Item 18)

CHEMICAL/HAZARDOUS MATERIAL REQUEST/AUTHORIZATION FORM

PART I: MATERIAL REQUEST

SECTION I. REQUESTOR INFORMATION

SECTION II. MATERIAL INFORMATION

SECTION III. REQUIRING DOCUMENT(S)

SECTION IV. PROCESS INFORMATION

17. IS THIS REQUEST FOR A NEW WORKLOAD OR PROCESS IN THIS SHOP? (Circle one):

Y N

18. TASK (Fully describe work activity and process in which this material is used).

22. DESCRIBE ANY ENGINEERING CONTROLS IN USE DURING THE PROCESS (such as exhaust/ventilation systems, enclosures, covered tanks, cooling coils, etc.)

23. INDICATE ANY PERSONAL PROTECTIVE EQUIPMENT (PPE) CURRENTLY BEING USED IN CONJUNCTION WITH THIS PROCESS

24. DESCRIBE THE METHOD OF DISPOSAL FOR THE WASTE THAT IS GENERATED

SECTION V. REMARKS

25. PROVIDE ADDITIONAL INFORMATION

SECTION VI. CERTIFICATION

AF FORM 3952, PART I

CHEMICAL/HAZARDOUS MATERIAL REQUEST/AUTHORIZATION FORM

PART I: MATERIAL REQUEST

1. TYPE OF REQUEST

Limited/Onetime/Recurring

2. PROCESS CODE

N/A

SECTION I. REQUESTOR INFORMATION

SECTION II. MATERIAL INFORMATION

7. LOCATION (Be specific) Patrick AFB or Cape Canaveral AFS

16 oz aerosol can…etc.

SECTION III. REQUIRING DOCUMENT(S)

Leave blank

SECTION IV. PROCESS INFORMATION

17. IS THIS REQUEST FOR A NEW WORKLOAD OR PROCESS IN THIS SHOP? (Circle one):

Y N

18. TASK (Fully describe work activity and process in which this material is used). Use AFSPC EESOH-MIS Processes list to determine process type and name with short description of how material is used, and applied, i.e. rolled, brushed…etc.

22. DESCRIBE ANY ENGINEERING CONTROLS IN USE DURING THE PROCESS (such as exhaust/ventilation systems, enclosures, covered tanks, cooling coils, etc.) Describe controls used if any.

23. INDICATE ANY PERSONAL PROTECTIVE EQUIPMENT (PPE) CURRENTLY BEING USED IN CONJUNCTION WITH THIS PROCESS Describe all PPE used if any, e.g. respirator (type, brand, etc.); cartridges unless self contained or air fed, gloves (type), eye protection (type), arm, body, leg protection (tyvek suits, coveralls, etc.)

24. DESCRIBE THE METHOD OF DISPOSAL FOR THE WASTE THAT IS GENERATED

“the final disposition of any material residue” (best to use pull down menu; air emissions, bulk container, consumed in use, drained to Industrial Wastewater Treatment Plant, drained to sanitary sewer, drained/containerized, other, Industrial Wastewater Treatment Plant, Recycled off-site, Recycled on-site, reused, trash/municipal solid waste)

SECTION V. REMARKS

25. PROVIDE ADDITIONAL INFORMATION

SECTION VI. CERTIFICATION

AF FORM 3952, CHEMICAL/HAZARDOUS MATERIAL REQUEST/AUTHORIZATION FORM

Instructions. AF Form 3952, Chemical/Hazardous Material Request/Authorization Form, documents the hazardous material (HAZMAT) authorization process and establishes a standardized procedure for requesting and authorizing HAZMAT. Work area supervisors use AF Form 3952 to initiate a request for HAZMAT. This request provides information required to support the Air Force HAZMAT Management Process. Submissions of AF Forms 3952 must be accompanied by a copy of the manufacturer specific, up-to-date MSDS that the work area supervisor has used to conclude that the shop is prepared to properly use the specific material requested.

A. Part I—Material Request: After completing Part I, work area supervisors send an AF Form 3952 and a manufacturer specific, up-to-date MSDS for each HAZMAT that requires tracking to their respective Contracting Office.

SECTION I. REQUESTOR INFORMATION—Complete items 1and 3.

1. TYPE OF REQUEST—Initial, Renewal, Revision (for renewals and revisions, include in Block 25 the identification, by number, which fields have changed and explain what has changed -- i.e., "changed from __/to __").

3. COMMAND/INSTALLATION/ORGANIZATION/OFFICE SYMBOL

SECTION II. MATERIAL INFORMATION—Complete items 6, 7, 8, 9 (if known), 10, 12 and 13.

6. BUILDING NUMBER—Building where HAZMAT will be used.

7. LOCATION—Installation the HAZMAT will be used at.

8. MATERIAL NAME—Use material name on MSDS.

9. NSN/MSN—National or Material stock number of the HAZMAT (if known).

10. CONTAINER SIZE, UNIT and PACKAGE (CUP). The size and type of the container that the material is sold in. If the container is an aerosol this will also need to be specified in this Block. Providing the correct CUP is IMPORTANT.

12. & 13. DRAW AMOUNT & DRAW FREQUENCY— The quantity of a HAZMAT (expressed as a multiple of the CUP in block 10) that will be used over a specified period of time. The requestor should propose a Draw Amount and a Draw Frequency that is based upon the amount of material used during a process. For example, a shop may need to use 5 quarts of oil each time it performs an oil change on a fleet vehicle, which it does approximately once per month. The shop would enter “5 quarts” in Block 12 and “once per month” in Block 13

SECTION III. REQUIRING DOCUMENTS—NOT REQURED for Contractor Submittals

SECTION IV. PROCESS INFORMATION—Complete items 17 through 24.

17. IS THIS REQUEST FOR A NEW WORKLOAD OR PROCESS IN THIS SHOP?

18. PROCESS—A process NAME and TYPE must be provided in this Block. The process NAME and TYPE MUST be retrieved from the closest matching name and type on the AFSPC EESOH-MIS Processes list. A description of the process should also be placed in this Block. Be sure to provide the following information:

Application method, including but not limited to: hand, brush, spray, spatula/putty knife, cloth, roller, dipping, pouring, squeeze bottle, hose, spray gun/nozzle, and vapor condensation.

ii. Type of industrial equipment, such as open tanks, closed tanks, vapor degreaser, spray booth, mechanical equipment, or liquid-tight equipment (closed system) in which the HAZMAT will be used.

iii. If the process involves transferring HAZMAT to industrial equipment specify whether the transfer will occur by pouring, pumping, or another method.

iv. Method by which the HAZMAT will be or has been mixed (hand; mixer, open container; mixer, closed container, etc.), heated (oven, soldering iron, torch, etc.), or abraded (wire brush, sander, grinder, etc).

19. AMOUNT OF MATERIAL USED PER PROCESS—This amount is different from, but related to, the DRAW AMOUNT in Block 12. For example, if the process is to change the 5 quarts of oil in a motor vehicle, then a user wishing to change the oil in three vehicles would draw 15 quarts of oil (BLOCK 12), but use only 5 quarts per individual process (per vehicle). Therefore, enter “5 quarts” in this block.

20. FREQUENCY OF PROCESS—How often the process is performed. Example: If a work area has to change the oil in one of its vehicles approximately once per month, so state. If this is a non-recurring (one-time) requirement, enter "One-time only." NOTE: Blocks 12 and 13 should be consistent with the data in Blocks 19 and 20. If these two sets of data are not consistent, the AF Form 3952 should be rejected until this can be resolved.

21. DURATION OF PROCESS—How long it takes to complete the process one time.

22. DESCRIBE ANY ENGINEERING CONTROLS IN USE DURING THE PROCESS—Such as exhaust/ventilation systems, enclosures, covered tanks, cooling coils, etc.

23. INDICATE ANY PERSONAL PROTECTIVE EQUIPMENT (PPE) CURRENTLY

BEING USED IN CONJUNCTION WITH THIS PROCESS—List any PPE used while performing this process. Include eye, face, body, foot, and hand protection; and manufacturer and model number for both respirator and cartridge.

24. DESCRIBE THE METHOD OF DISPOSAL FOR THE WASTE THAT IS GENERATED—Typical responses include, but are not limited to: totally consumed in use, partially consumed in use, recycled on-site, recycled off-site, drummed/containerized, sanitary sewer, storm sewer, industrial drain, bulk, and air emission. NOTE: "returned to DLA Class I ODS Defense Reserve" is mandatory for all Class I ODS refrigerants and halons. Class I ODS solvents are normally disposed of as hazardous waste.

SECTION V. REMARKS

25. PROVIDE ADDITIONAL INFORMATION—Optional. If this is a revision to an existing AF Form 3952 (See Block 1), identity the blocks that have changed and what has changed in those blocks (i.e. "changed from __/to __")

SECTION VI. CERTIFICATION—Complete items 24 through 29

26a. REQUESTOR’S NAME, ORGN SYMBOL, AND PHONE—For the individual per forming the process.

26b. SIGNATURE—Electronic or hardcopy.

26c. DATE—Date requestor signed document.

27a. CERTIFYING OFFICIAL’S NAME, ORGN SYMBOL, AND PHONE—Work area supervisor who certifies that the material is required for use in the work area process described in Section IV and IAW the requiring document specified in Section III. NOTE: This person must be able to validate the requirement and ensure the workers using the requested HAZMAT have the proper training and equipment to safely use the requested HAZMAT

27b. SIGNATURE—Electronic or hardcopy.

27c. DATE—Date certifying official signed document

IMPORTANT:

A MANUFACTURER SPECIFIC UP –TO-DATE MSDS FOR THE REQUESTED MATERIAL MUST ACCOMPANY EACH AF FORM 3952.

AFSPC EESOH-MIS PROCESSES