Attachment 2 PWS Mar 2011.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

GROUNDS MAINTENANCE SERVICES

DATED MARCH 2011

Solicitation No. FA2517-09-R-5002

Peterson Air Force Base November 2010

GROUNDS MAINTENANCE PWS

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1. MAINTAIN IMPROVED GROUNDS

1.1.1. MOW

1.1.2. EDGE

1.1.3. TRIM

1.1.4. IRRIGATION

1.1.4.1. OPERATION OF IRRIGATION SYSTEMS

1.1.4.2. MAINTENANCE OF IRRIGATION SYSTEMS

1.1.4.3. TEST

1.1.4.4. BACKFLOW PREVENTION DEVICES

1.1.4.5. CONTROL OF HAZARDOUS CROSS-CONNECTIONS

1.1.5. REMOVE DEBRIS/POLICE GROUNDS

1.1.5.1. DEBRIS REMOVAL AND DISPOSAL

1.1.5.2. .STORM DEBRIS

1.1.5.3. .SNOW DEBRIS REMOVAL

1.1.5.4. TUMBLEWEED DEBRIS

1.1.5.5 . DEAD ANIMALS

1.1.6. LEAF REMOVAL/PINE NEEDLES

1.1.7. FERTILIZATION

1.1.7.1. AERATE SOIL

1.1.8. PEST AND WEED CONTROL

1.1.9. LAWN RENOVATION

1.1.9.1. LAWN REPAIR – IMPROVED GROUNDS

1.1.9.2. REPAIR GRASS – SEMI-IMPROVED GROUNDS WITH IRRIGATION

1.1.10. PRUNE TREES,SHRUBS, AND PERENNIALS

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

1.3. MAINTAIN UNIMPROVED GROUNDS

1.4. MAINTAIN VEGETATIVE, INERT BEDS AND RELATED AREAS

1.5. MAINTAIN SURFACE DRAINAGE DITCHES

1.6 PERFORM SNOW/ICE REMOVAL

1.7. SPECIAL REQUIREMENTS

1.7.1.4. EMERGENCY TREE AND STUMP REMOVAL

1.7.1.5 PLANTING TREES, SHRUBS, PERENNIALS AND VEGETATIVE BEDS

1.7.1.6. REMOVE, REPLACE, TRANSPLANT AND/OR PLANT, TREES SHRUBS AND PERENNIAL FLOWERS

1.7.2. TRANSPLANT TREES, SHRUBS AND PERENNIALS

1.7.3. EMERGENCY PRUNING/TRIMMING

1.7.4. EMERGENCY AND SPECIAL EVENT SERVICES

1.7.5. NOT USED (space)

1.7.6. NOT USED (space)

1.8. UNSCHEDULED LANDSCAPE PROJECTS

2. SERVICES SUMMARY

2.1. QUALITY CONTROL PROGRAM

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES

3.2. UTILITIES

3.3. NOT USED.

3.4. SECURITY, FIRE, AND MEDICAL SERVICES

3.5. TELEPHONE

4. GENERAL INFORMATION

4.1. NOT USED

4.2. NOT USED

4.3. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

4.4. ENVIRONMENTAL REQUIREMENTS

4.4.9.2. BURNING OF MATERIALS

4.5. PERMITS, LICENSES AND CERTIFICATIONS

4.5.3. PEST CONTROLLER

4.6. HOURS OF OPERATION

4.7. RECOGNIZED HOLIDAYS

4.7.1. BASE CLOSURES

4.8. SECURITY REQUIREMENTS

4.9. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

4.10. SPECIAL QUALIFICATIONS

4.11 INTERFACES

4.12 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

4.13. WORK CLEARANCE REQUESTS

4.14. SAFETY REQUIREMENTS AND REPORTS

APPENDIX A –GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

APPENDIX B – AREA MAPS OR SITE PLANS

APPENDIX C - RESERVED

APPENDIX D - DEFINITIONS AND ACRONYMS

APPENDIX E – SEMI-IMPROVED AREAS

APPENDIX F - IRRIGATION SYSTEM DESCRIPTION AND SYSTEM MAINTENANCE PROJECTED WORKLOAD DATA

APPENDIX G – GRASS SEED SPECIFICATIONS

APPENDIX H - APPLICABLE PUBLICATIONS

APPENDIX I - CONTRACT DATA REQUIREMENTS LIST (CDRL)

1. DESCRIPTION OF SERVICES

The contractor shall provide non-personal services, to include all personnel, equipment, supervision, transportation, materials, supplies and other items and services necessary to perform grounds maintenance at Peterson Air Force Base,(PAFB) in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a neat and professional appearance. Maintenance at PAFB grounds to include but not limited to mowing, edging and trimming, pruning, irrigating, irrigation areas, fertilizing, aerating soil, installing new plants, removing, replacing and transplanting trees, shrubs and perennial flowers, removing snow and ice, supporting special events, providing customer support, and landscape projects. The contractor shall report the Full-Time-Equivalent (FTE) count report IAW CDRL 0001 (see Appendix I). The contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.1. MAINTAIN IMPROVED GROUNDS

1.1.1. Mow. The contractor shall mow all improved grounds to look well manicured, with a neat and professional appearance at all times. Maintain grass height between 2 ½” and 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area.

1.1.2. Edge. The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Grass, vegetation and weeds shall be cut back no more than 1/2” from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, post, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.4. Irrigation

The contractor shall maintain, adjust, and repair existing lawn irrigation systems during the growing season.

1.1.4.1. Operation of irrigation systems. The contractor shall irrigate improved grounds to maintain the health of the turf ensuring no ponding of water or excessive runoff. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see Appendix A and B) The contractor shall manually water “new” trees, shrubs and perennial flowers, as necessary to ensure moist soil. Manual watering shall be done between the hours of 7:00 a.m. and 4:00 p.m. Monday thru Friday unless otherwise approved by the Quality Assurance Evaluator (QAE). The contractor is prohibited from connecting to any hydrant within the boundaries of the installation. Contractor shall practice water conservation measures whenever possible and shall avoid overspray onto pavements, sidewalks, roadways, etc. Watering shall be performed during nighttime hours for irrigation systems. If daytime watering for irrigation systems is necessary, contractor shall notify the QAE of the reason for daytime watering, and the duration daytime watering will be in progress. Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computer, clocks/timers, controllers, pumps, etc.

1.1.4.2. Maintenance of irrigation systems. The contractor shall maintain all irrigation systems. The contractor shall have a qualified representative who is knowledgeable in all aspects of using and managing the Toro Sentinel commercial central irrigation system. They shall be proficient in all phases of irrigation including radio, electrical and plumbing practices, hydraulics valve and troubleshooting the systems central control. Maintenance includes but is not limited to emergency shut-off, draining, winterizing, charging systems, and replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. All repairs will be made In Accordance With (IAW) the current Uniform Plumbing Code (UPC) to prevent contamination to the base drinking water distribution system. Contractor must follow UPC Disinfection of Potable Water System requirements to include flushing the water system, super-chlorination procedures, standing times, and bacteriological examination requirements. Contractor will provide a copy of all bacteriological sample results to the base Bioenvironmental Engineer (base Medical Authority) once Disinfection of Potable Water System requirements are completed. Maintain equipment and systems to be efficient and in good operational working order. For certain Toro Sentinel System replacement parts, i.e.of pumps, controllers, clocks/timers, or backflow prevention devices etc. see Exhibit B of the contract. A public water system or a consecutive distribution system of a public water system shall have no uncontrolled cross-connections to a pipe, fixture, or supply, any of which contain water not meeting all applicable provisions of the state Primary Drinking Water Regulations. Contractor must ensure all containment devices (backflow prevention devices) shall be tested and maintained as necessary on installation and at least annually thereafter, by a Certified Cross-Connection Control Technician. The irrigation system to be maintained and related workload data is identified in Appendix A and B. The contractor shall respond within 1 hour to make repairs or modifications. This requirement is required 24 hours, 7 days a week only during the times the systems are fully operational. The contractor will be contacted by either the QAE or the Fire Department. The contractor shall operate irrigation systems so that adequate pressure exists without causing water pressure reduction in mains that could result in safety or operational problems at any time on the installation.

1.1.4.3. Test. Check/test all systems once a week, between 4:00 p.m. to 8:30 p.m., 15 April through 15 October to ensure they are functional. The QAE may approve changes to these hours of operation in advance. Remote control systems and all accessories will be adaptable to existing Rainbird controllers. The Remote Control Technology TRC2 System is used as one source. The Toro Sentinel central interface module with mounted satellites and hand-held radio commands will also be used.

1.1.4.4. Backflow Prevention Devices. The contractor shall inspect, test and maintain all anti-siphon or backflow prevention devices IAW the most current edition of the Colorado Cross Connection Control Manual. Perform testing within one year of the date of the last test by an ASSE Certified Cross Connection Control Technician. Prepare annually, IAW AFI 32-1066, Backflow Prevention Device Assembly Test and Maintenance Reports, AF Forms 843, 845 and 848 and make available to the QAE. Comply with the City of Colorado Springs Water Code, Section 12.4.1211 that requires repairs or replacement of failed backflow prevention devices within ten days of failure discovery. Newly installed backflow preventers will be tested prior to use of the lines and again within 3 months of installation and reported to the QAE. See Appendix H for regulation information.

1.1.4.5. Control of Hazardous Cross-Connections

(a) A public water system or a consecutive distribution system of a public water system shall have no uncontrolled cross-connections to a pipe, fixture, or supply, any of which contain water not meeting all applicable provisions of the Colorado Primary Drinking Water Regulations.

(b) The contractor shall protect the public water system from contamination in the following manner:

(1) Identify potentially uncontrolled hazardous service cross connections.

(2) Install and maintain (to include those installed by others) containment back flow prevention devices on any uncontrolled hazardous service cross connections, provided Civil Engineer (CE) has determined that the device is consistent with the degree of hazard posed by the uncontrolled cross connection.

(3) The contractor shall obtain CE approval of all containment devices prior to installation.

(4) The contractor shall test and maintain all containment devices as necessary and at least annually by a Certified Cross-Connection Control Technician.

(c) The contractor shall retain maintenance records of all containment devices. IAW Section 1.6.3 of the Colorado Primary Drinking Water regulations. All maintenance records shall be kept for three years.

(d) The contractor shall notify CE of any cross-connection, as defined in section 1.5.2(29) of the Colorado Primary Drinking Water regulations within 10 calendar days of its discovery. The cross-connection shall be corrected within 10 days of being ordered in writing by CE to correct the problem. Failure to do so may result in an enforcement order.

(e) Violations shall be subject to the provisions and penalties prescribed by sections 25.1.114 and 25.1.114.1 of the Colorado Primary Drinking Water regulations Colorado Revised Statutes, and to such other actions as provided by law.

1.1.5. Remove Debris/Police Grounds. The contractor shall perform general debris removal in all areas of improved grounds and additional areas identified in Appendices A and B, Monday through Friday. The additional areas include all areas within base boundaries assigned under this contract. The contractor shall police items including but not limited to removal and disposal of natural debris, (tree limbs, dry brush, rodent habitats, dead animals, tumbleweeds, etc), and man-made debris (i.e., trash). Debris removal excludes cigarette smoking debris. Police areas to maintain a neat and professional appearance. Government identified debris shall be removed within one hour of notification unless otherwise specified.

1.1.5.1. Debris Removal and Disposal. All debris will be disposed of at the contractor’s expense at an off-base location IAW existing local, state, and federal regulations.

1.1.5.2. Storm Debris. The contractor shall remove and dispose of tree limbs, wind and storm damage debris within 1 workday when debris creates a safety hazard or unsightly appearance, determined by CE, to ensure these areas are free of storm debris. This may include weekends and holidays.

1.1.5.3. Snow Debris Disposal. The contractor shall remove and dispose of sand, soil, rock, stones, and other snow debris within 48 hours of snow removal to ensure all priority and non-priority areas identified in Appendix B are free of snow debris. This may include weekends and holidays.

1.1.5.4. Tumbleweed Debris. The contractor shall remove and dispose of tumbleweeds from improved and semi-improved grounds with irrigation, barbed wire and chain link fences, plant beds, rock beds, parking lots, sidewalks and streets to ensure these areas are free of tumbleweeds. Tumbleweed removal excludes unimproved areas.

1.1.5.5. Dead Animals. All dead animals are to be collected for disposal. Prior to disposing, report number and type (bird, dog, cat, unrecognizable, etc.) to the QAE, who will forward report to Pest Management and Natural Resources. Contractor shall contact pest management and public health within 10 business days after contract award to get instruction on the protocols for handling dead animals (e.g.,Personal Protective Equipment (PPE) and local disease protections).

1.1.6. Leaf Removal/Pine Needles: The contractor shall remove leaves and pine needles in base improved grounds to maintain a neat and professional appearance. Leaf and pine needles removal must be completed within 2 days upon direction by the QAE.

1.1.7. Fertilization. This work will be issued via a separate job order under the issued task order by the CO. The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and lime using procedures appropriate for the soil conditions found, type of grass and season. Apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated.

1.1.7.1. Aerate Soil. The contractor shall aerate improved grounds each spring prior to fertilizing to provide a uniform coverage. Plugs may be left to deteriorate.

1.1.8. Pest and Weed Control. The contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation and labor to develop and implement an Integrated Pest Management (IPM) plan in the areas covered by this PWS in a manner that will ensure the health and general well being of installation personnel. The common pests on this installation and their abatement should be specifically addressed in the IPM plan and used to determine the workload. The contractor shall use only approved pesticides. All pesticides, herbicides, and rodenticides are defined in Department of Defense (DoD) and Air Force documents IAW Appendix H. The contractor shall comply with current federal, state, local, DoD, and Air Force Regulations. Control weeds in improved grounds through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved.etc.) All joint and cracks in sidewalks, parking lots, driveways, curbs, asphalt, concrete pavements, restricted flightline, storage lots and terraces will present a neat clean, manicured appearance. The government’s base pest managers must review and forward to MAJCOM for approval, if the base pest manager agrees with the request prior to using pesticides. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel. The contractor shall remove weeds and eliminate insects without damaging desirable plants. When herbicide or insecticide is used for weed or insect eradication, follow the most stringent local, state, and federal regulations. The contractor shall submit a report to the QAE within 5 working days following each month listing all pesticide applications made. Include pesticide name, use concentration, amount applied, date, and detailed location of use. A DD Form 1532-1 will be provided on request to facilitate record keeping. The contractor is subject to inspection by DoD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

1.1.9. Lawn Renovation. The contractor shall renovate lawns in improved grounds as identified by a job order issued by the QAE, under an issued task order by the CO. Renovate deteriorated lawn area to match surrounding areas. Remove any debris to present a neat, clean appearance, renovate deteriorated lawn area to match surrounding areas.

1.1.9.1. Lawn Repair – Improved Grounds. The contractor shall repair damaged lawn areas and dispose of any resultant collected debris to extent that a uniform and manicured appearance is restored.

1.1.9.2. Repair Grass - Semi-Improved Grounds. Within 5 workdays of the QAE’s issuance of a separate job order under an issued task order by the CO, repair grounds to provide a smooth/drain grade to match existing surrounding areas. Match seeding to existing surrounding areas to ensure complete coverage. Use green hydro-mulch with native seed at the rate of 75 lbs of hydro-mulch per 1000 square feet to provide adequate stabilization IAW Appendix G.

1.1.10. Prune Trees, Shrubs, Hedges and Perennials. The contractor shall prune, shear and trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Maintain hedges to their natural mature height and shape. Shear Peterson Blvd hedges to 40 inches in height. Keep all hedges uniform in appearance and shape with new growth not exceeding 4 inches. Prune shrubs, plants, hedges, and ground cover, 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned to keep from obstructing view of oncoming traffic. Keep areas beneath shrubs and hedges free of all grass, weeds, vegetation, and debris. Remove volunteer tree growth seedlings. This is a year round service.

1.2. MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A and B.

1.2.1. Mow. The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas except in airfield areas designed as Bird Aircraft Strike Hazard (BASH) areas and designated Anti-Terrorism Force Protection (ATFP) areas listed in Appendix E. Maintain grass height between 7 and 14 inches in BASH areas. Cutting of grass on airfield grounds shall be accomplished only after Airfield Management has approved scheduled times. Height of grass/weeds in restricted areas will not exceed 10 inches nor be cut to a height of less than 4 inches. Areas designated as ATFP areas will not exceed a height of 6 inches and be within 33 ft from all buildings and areas listed in Appendix E . Mowed areas must be clean with a uniform appearance. Cutting of grass/weeds in restricted areas may require escort by appropriate authority as indicated in each area. Gain approval and access from the property/building manager before mowing restricted grounds.

1.2.2. Trim. The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds ensuring height matches surrounding area grass height. All areas shall be trimmed concurrent with mowing. Remove visible grass clippings after trimming and before leaving work area.

1.2.3. Airfield Coordination. The contractor shall coordinate all activities on the airfield by contacting airfield management at 719-556-4986 or the QAE. Perform work only after airfield management has approved scheduled times.

1.2.3.1. Flight-line Drivers. Drivers training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flight line driver’s license) with them at all times. Street licensed vehicles must have a valid Personal Owned Vehicle (POV) pass issued by Airfield Management prior to operating on the flight line. All drivers must check in at the Airfield Operations counter prior to operating any equipment on the flight line. No equipment will be left unattended while working on the flight line. The contractor shall be responsible to ensure foreign objects and debris produced by grounds maintenance is cleared off the flight line before leaving the work area.

1.2.3.2. NOT USED.

1.2.3.3. NOT USED.

1.3. MAINTAIN UNIMPROVED GROUNDS.

Unimproved grounds are identified in Appendix A and B. The contractor shall maintain grass and vegetation in unimproved grounds to prevent woody encroachment. Maintain unimproved grounds to a height not exceeding 14” and not less than 4” except BASH areas).

1.4. MAINTAIN VEGETATIVE, INERT BEDS AND RELATED AREAS.

The contractor shall maintain vegetative beds, inert beds, and related areas as identified in Appendix A and B to present a neat and professional appearance. This work will be issued as a task order by the CO and each item (1.4.1 – 1.4.5) will be issue via a separate job order by the QAE. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repair, conform to good Xeriscaping practices for the area.

1.4.1. Maintain Rock Beds. The contractor shall repair rock beds using roll top metal edging to match existing materials within 1 workday of damage occurrence. Upon completion the rock beds will appear smooth, neat and manicured.

1.4.2. Maintain Plant Beds. The contractor shall repair plant beds using roll top metal edging to match existing materials within 1 workday of damage. Upon completion, plant beds will appear smooth neat, and manicured.

1.4.3. Maintain Decorative Stone/Pavers. The contractor shall repair decorative stone areas to provide a smooth surface matched to existing materials within 2 workdays of damage occurrence.

1.4.4. Maintain Red Breeze Paths. The contractor shall repair red breeze paths and exercise areas to provide a smooth surface matched to existing materials with 2 workdays of damage occurrence. Upon completion, red breeze paths and exercise areas will appear smooth, neat and manicured.

1.4.5. Repair Erosion. The contractor shall repair erosion with hydro-seed or soil to stabilize and restore areas to match the appearance of surrounding areas within 5 workdays of damage occurrence.

1.5. MAINTAIN SURFACE DRAINAGE DITCHES

The contractor shall maintain surface drainage ditches to be free of shrubs, trees, silt and trash to prevent erosion and ensure continuous flow of water. Drainage ditches to be maintained are identified in Appendix B. Maintained year round.

1.6. PERFORM SNOW/ICE REMOVAL

1.6.1. Priority and Non-Priority. The contractor shall remove snow and ice from all paved areas, sidewalks, steps, stairs, landings, and entrance ramps as shown in Appendix B. The snow in Priority areas (Appendix B), shall be removed when accumulation exceeds one (1) inch or within one (1) hour after snowfall stops. For areas identified as Non-Priority (Appendix B), the contractor shall remove snow when accumulation reaches 3 inches or within 2 hours after the snowfall stops. This may require multiple snow/ice removals each day. Contractor personnel required to remove snow and ice are considered mission essential during base closure or delayed reporting. Historical data on snow accumulation for the PAFB location can vary in inches, ¼” to 2” (about 12 times per year), 2” to 4” (about 8 times per year), 4” to 6” (about 3 times per year), 6”+ (about 1 times per year).

1.6.2. Remove Ice The contractor shall immediately remove ice to provide secure footing or safe driving conditions by the snow removal operation or by sanding with washed sand IAW Appendix B. The contractor will provide all sand material and shall remove and dispose of excess sand accumulation.

1.6.3. Sand Barrels. The contractor shall provide, maintain, and place sand barrels in areas identified in Appendices A and B. The contractor is responsible for all tools, equipment, and sand material required. The QAE shall approve the sand barrels prior to placement. The contractor shall keep the barrels full of sand material throughout the winter season. The contractor shall replace or repair any damaged barrels or lids within one (1) day after QAE notifies the contractor. The contractor shall keep the area in and around the sand barrels clean. The contractor will dispose of all trash and debris found in those areas. The barrels will be rubber or metal and 44-gallon size.

1.7. SPECIAL REQUIREMENTS

1.7.1. Trees. The contractor shall prune trees as necessary all year. The contractor shall be responsible for identifying all trees that require pruning. Accomplish pruning IAW the American National Standards Institute ANSI A300 Part 1 (Appendix H) industry standards. Pruning shall be required to lift, remove, and/or cutback branches that conflict with normal traffic or safety. Prune conifer trees annually from 1 January thru 31 March to encourage density and assure a natural shape with a vertical single-stem unless otherwise approved by the QAE. Tip prune spruce trees to encourage density and assure a natural shape. Do not remove live limbs and parts of limbs at a height of 6 inches or more from the ground unless approved by the QAE. Prune broadleaf evergreens and plant beds annually or as required. Fine chip and reuse clippings up to 6 inches in diameter as mulch in plant beds. In addition, prune trees that pose public safety hazards. Minimum safety clearances area: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Remove trees that pose threats to structures or buildings. Topping and de-horning are not permitted. Prune trees that touch or hang over energized utility poles or power lines. Ensure minimum clearance from primary lines (over 600 volts) of 8 feet. Ensure minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) of 4 feet. Contact QAE for specifications of electrical power. Remove all debris generated from pruning operations.

1.7.1.1. Tree Care. The contractor shall brace, cable newly installed trees, guy (to keep tree vertical), and deep water damaged trees after identification. Remove guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). Adjust wires, cables, and straps as required, to prevent girdling. See Appendix H, ANSI A300.

1.7.1.2. Tree Standards. The contractor shall perform all tree work IAW contract specifications and the following tree care standards, latest addition. See Appendix H for regulation information.

ANSI A300 – Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

ANSI A300 (Part 1) – Tree Pruning ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying) ANSI Z60.1 – American Standards for Nursery Stock ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.7.1.3. Tree and Stump Removal. The contractor shall perform tree and stump removal upon issuance of a job order by the QAE under the issued task order by the CO. The contractor shall perform stump and perimeter roots removal by completely removing all growth to a minimum of 8 inches below grade. Stumps shall be ground within one (1) workday of the tree removal date. Stump-grinding debris shall be removed the same day grinding is performed. In areas where a lawn sprinkler system exists, the contractor shall backfill with topsoil, and lay sod to match the existing ground grade. In areas where no lawn sprinkler system exists, the contractor shall backfill with topsoil and compact to match existing grades. Trees identified for removal shall be considered within the following categories, large, medium, and small, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter Large Trees: Diameter 36” and above, remove within 10 workdays from the job order date.

Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the job order date.

Small Trees: Diameter less than 24”, remove within 5 workdays from the job order date.

Saplings: Not Required.

1.7.1.4. Emergency Tree and Stump Removal. The contractor shall perform emergency tree and stump removal only after the issuance of a job order by the QAE under the issued task order by the CO.

Large Trees: Remove within 2 workdays from the job order date.

Medium Trees: Remove within 2 workdays from the job order date.

Small Trees: Remove within 1 workday from the job order date.

Saplings: Not required.

1.7.1.5. PLANTING TREES, SHRUBS, PERENNIALS AND VEGETATIVE BEDS. The contractor shall upon notification by the QAE through the issuance of a job order, under the issued task order by the CO, perform planting of trees, shrubs, perennials and vegetative beds to include but not limited to: removal and disposal of trees, shrubs, perennials or vegetative beds being replaced; and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability. Brace, cable, guy to keep trees vertical.

1.7.1.6. Remove, Replace, and/or Plant, Trees, Shrubs and Perennial Flowers. The contractor shall remove, replace dead and diseased, insect-infected or damaged trees, shrubs and perennial flowers with the same species unless otherwise indicated by the QAE. The outcome of these actions shall result in healthy, pest and disease free plants, shrubs and trees with a neat, clean and freshly manicured appearance. Deciduous trees shall have a single straight stem and a fully branched crown. Conifer trees shall have a single straight stem and heavily branched and uniform appearance.

1.7.1.7. Size of Plants. The size of all plants used for replacement or new planting will be as follows: conifer trees (10 ft height minimum), deciduous trees (2 ½” in trunk diameter minimum), shrubs (2 year grown in 5-gal container, minimum) and perennial flowers (1-gal minimum).

1.7.1.8. New Planting. The contractor shall install new plants as part of the basic grounds maintenance requirement within 5 workdays of QAE notification (excludes Landscape Projects). Spray all new trees and transplanted trees with an anti-transpirant to ensure healthy, pest and damage free plants.

1.7.1.9. Warranty. The contractor shall provide as a minimum, a one year warranty from the nurseries or growers from which all new plant materials are purchased. The contractor shall be responsible for replacing any defective plant within appropriate period of such warranty. These warranties shall include labor cost for removal and replacement. Replace plants with the same size and species within 5 workdays of notification from the QAE, unless a substitute plant has been approved by the QAE.

1.7.2. Transplant Trees, Shrubs and Perennials The contractor shall excavate, move and transplant trees or shrubs per an issue task order. Transplanted trees or shrubs shall be maintained until a green and healthy condition is established.

1.7.3. Emergency Spot Pruning/Trimming. Emergency spot pruning/trimming shall only be accomplished through issuance of a job order by the QAE under the issued task order by the CO. The contractor shall complete emergency pruning/trimming within one (1) workday from the job order date.

1.7.4. Emergency and Special Events Services. The contractor shall upon notification by the QAE through the issuance of a job order, under the issued task order by the CO, perform emergency or special event grounds maintenance service. Upon notification of an emergency, the contractor shall have a 1-hour response time upon receiving a job order. Any service requested after normal duty hours will have a 4-hour response time. Special events include the President’s Visit, Changes of Command, and special visits by distinguished visitors and may last up to five days which may include weekends and holidays. Special events may include mowing, edging, pruning, shearing, and water management on improved and semi-improved grounds. Remove debris prior to event starts and after event ends. The contractor shall upon notification from the QAE accompany them to pre-final and final inspections of projects completed at PAFB to ensure they meet the contract requirements upon acceptance of the project.

1.7.5. NOT USED.

1.7.6. NOT USED.

1.7.7. LANDSCAPE PROJECTS

1.7.7.1. General. Landscape projects include but are not limited to new and/or replacement projects and will be identified to the contractor on occurrence. Project work may consist of planting trees, shrubs, broadleaf evergreens, flowers, sod, ground covers and ornamental grasses, enhancement of irrigation systems and new berm construction, rock installation or removal, decorative stone pavers, flagstone, boulders, mulch, surface grading, hydro mulching, seeding, fertilizing and edging. Numerous projects may be on-going at any given time. The contractor shall upon notification from the QAE accompany them to pre-final and final inspections of projects completed at PAFB to ensure they meet the contract requirements upon acceptance of the project.

1.7.7.2. Provide Detailed Costing Information. The contractor shall provide written cost information, with applicable field measurements and drawings, to the CO after the CO has issued a request for proposal for the project. Cost information will include proposal breakdown of labor, materials, equipment, overhead and include all obstacles and site dimensions with square footages and other pertinent data, at the CO’s request. Proposals will be negotiated and mutually agreed upon by contracting parties and a task order issued.

1.7.7.3. For landscape projects items greater than $500. If the price of any single Bill of Material or Equipment, when a local purchase item is greater than $500, including FOB destination, the contractor shall obtain competitive quotes from a minimum of 3 different sources of supply and use the source of supply with price and delivery most advantageous to the government. Periodically, the government will spot check purchases.

1.8. Unscheduled Landscape Projects. The government may require supplies/services for other than general landscape projects as required above. Unscheduled landscape projects may occur throughout the term of the contract. See Exhibit A of the contract Schedule for an itemized list of materials. A task order will be issued, by the CO, for each project as it occurs.

2. SERVICES SUMMARY

2. SERVICES SUMMARY The contract service requirements are summarized in the following performance objectives (PO) that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each PO. The Services Summary (SS) provides information on contract requirements and the expected level of contractor performance. Established thresholds listed are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems. Any PWS requirements not included in the SS may still be assessed at any time by the government.

Threshold Remedy

PO 1 MAINTAIN IMPROVED GROUNDS

a. Mow

b. Edge

c. Trim

d. Irrigation Systems

e. Leaf Removal

f. Fertilization

g. Pest Control

h. Lawn Renovation

i. Prune Shrubs

Within 8 normal duty hours of notification

PO 2 Maintain Semi-Improved Grounds

a. Mow Non-Airfield semi-improved areas

b. Trim Non-Airfield semi-improved areas

c. Mow Airfield semi-improved areas

d. Trim Airfield semi-improved areas

e. Mow Taxiway, Runway Edge Lights and Signs

Within 8 normal duty hours of notification

PO 3

Maintain Un-Improved Grounds

Within 1 day of notification or a mutually acceptable timeframe to the CO or QAE and contractor.

Within 4 normal duty hours of notification

Within 4 normal duty hours of notification

Within 4 normal duty hours of notification

2.1. Quality Control Program. The contractor shall develop and maintain a quality control program to ensure contracted services are performed IAW this PWS. Develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

2.1.1. The contractor’s inspection instructions, auditing, and testing shall be kept current with contract requirements and encompass all aspects of the contract. The inspection instructions shall include the specific criteria for approval and rejection of services that will be used in each inspection or audit; checklists may be used for this purpose.

2.1.2. The contractor’s inspection instructions shall be submitted to the CO no later than the pre-performance conference. An updated copy shall be made available for review upon request by the CO.

2.1.3. The contractor shall maintain records of all audits and inspections and make available to the government upon request. The quality records shall indicate the nature and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. FACILITIES

The government will provide the grounds maintenance facilities (Bldg 200) identified below for contractor use in support of the requirements of this contract. In order to comply with environmental requirements no welding or painting inside the facility nor washing or steam cleaning vehicles, equipment or tools inside or outside the facility will be allowed. The facility shall be clean and neat at all times, free of hazards and free of unsanitary/unsightly conditions and safety hazards. Failure to comply will result in the contractor losing the use of the facility. The facilities are provided “as is.” Obtain QAE approval in advance of making any changes to the facilities. Such changes will be at no cost to the government unless otherwise approved by the QAE. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The QAE reserves the right to reallocate and relocate assigned facilities during the term of the contract. Upon completion or termination of this contract, or upon such reallocations or relocations return facilities to the government in the same condition as received, fair wear and tear and approved modifications.

3.1.1. Approximately 1,914 square feet of floor space to be provided.

3.1.2. Approximately 14,950 square feet of exterior space provided.

3.2. UTILITIES

The government will furnish electricity, water, and sewage as necessary for accomplishment of work IAW this contract. All facilities do not receive the same utility services. The contractor shall not change or modify any utility system or component; or connect any contractor property, equipment or system without prior QAE review and approval. The contractor shall practice energy conservation in the government provided facilities. The contractor shall ensure compound gate is secured at all times during non-working hours.

3.3. NOT USED.

3.4. SECURITY AND FIRE SERVICES

The government will provide police and fire protection.

3.5. TELEPHONE

The government will provide one (1) telephone line in the government provided facility for contractor use in making local commercial calls and on base calls in support of contract requirements. Long distance calls, Defense Switched Network (DSN), and toll calls are not authorized on government phones. Contractor shall furnish in writing to the QAE, CE Service Call Desk, and the Fire Department, a telephone number of the contract manager and alternate manager within 5 workdays after contract start date and within 1 workday as changes occur. Ensure the government can contact the contract manager or alternate by phone 24-hours per day, 7 days per week.

4.0. GENERAL INFORMATION

4.1. NOT USED.

4.2. NOT USED.

4.3. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to government buildings, equipment, or vegetation are addressed in clause 52.237-2- “Protection of Government Buildings, Equipment, and Vegetation.

4.4. ENVIRONMENTAL REQUIREMENTS.

Points of Contact for environmental requirements are:

Bioenvironmental 719-556- 7721 Natural Assets Branch 719- 556-6100 CE Utilities 719–556-7462

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.4.1. Solid Waste Collection and Disposal. The contractor shall handle and dispose of solid waste generated as a result of activities IAW the PWS. Make all arrangements for disposal of any wastes. Obtain all required laboratory testing and make any documentation submittals required by landfill owners. Colorado State Department of Public Health and Environment Sciences written approval is required for any non-inert materials such as asphalt-containing materials, steel-containing materials, etc., that are to be disposed of in a Class III landfill site. Ensure no waste or materials are left on the installation after completion of any project.

The contractor shall ensure all non-hazardous wastes are properly disposed of through a licensed landfill site unless specific provision at the installation allows disposal on the installation property. Do not bury rubble on base. Any cleanups and the costs of these cleanups of improper waste disposals or removals of improperly placed hazardous or landfill restricted waste materials shall be the responsibility of the contractor.

4.4.2. Reporting. Report quarterly the amount of Non-Hazardous solid waste disposed and non-hazardous solid waste diverted from land fill by re-use, recycling, donation, and composting.

4.4.3. Base Recycling. The contractor shall participate in the base recycling program or develop a program in coordination with the installation Natural Assets Branch office striving towards a 40% diversion of solid waste from landfills.

4.4.4. Land Disturbances of One Acre or Greater. The contractor shall coordinate with 21CES/CEANQ to obtain co-permit under Environmental Protection Agency (EPA) Construction General Permit. Prior to submission of co-Notice of Intent (NOI) Applications to the EPA, the contractor will provide a Storm Water Pollution Prevention Plan (SWPPP) to 21CES/CEANQ for review and signature. SWPPP must be approved by 21CES/CEANQ prior to submission of NOI. The contractor shall provide a copy of coverage approval letter and SWPPP to the CO upon issuance from the EPA. The contractor shall not begin work until 21 Space Wing (21SW) has received coverage under Construction General Permit. Prior to project acceptance, the contractor must provide a copy of all site storm water inspection records and a final version of the project SWPPP to theCO.

4.4.5. Natural Resources. The contractor shall direct any questions regarding impacts to installation natural resources, wildlife or wildlife habitat through the 21 CES/CEANQ, Natural Resource Manager.

4.4.6. Pesticide Application. The contractor shall coordinate with the base pest manager at the earliest possible time prior to pesticide application in order to minimize impacts to existing fauna and flora. Discuss integrated pest management strategies with the base pest manager and receive concurrence prior to the application of any pesticide associated with these specifications.

4.4.6.1. Pesticide Delivery, Storage and Disposal. The contractor shall ensure pesticides are delivered to the installation pre-mixed and in the original or other approved application device. Do not store or dispose of pesticides on the installation.

4.4.6.2. Pesticide Treatment and Handling Requirements. The contractor shall apply pesticide treatments IAW OSHA, label directions and applicable local regulations during all phases of the application. Ensure that only trained and certified contract personnel procure and apply pesticides on the installation, IAW DOD policy. Submit Material Safety Data Sheets (MSDS’s) for pesticides to 21 CES/CEANQ prior to installation entry and ensure MSDS’s are available for pesticide products at the location where used.

4.4.6.3. Pesticides List. The contractor shall only use pesticides listed on the ARMED FORCES PEST MANAGEMENT BOARD STANDARD PESTICIDES LIST available to DOD components and agencies. This list contains pesticides that the Armed Forces Pest Management Board (AFPMB) has approved for Defense Logistics Agency (DLA) Defense Supply Center Richmond (DSCR) stockage.