Amendment 0003.docx

FA2517-09-R-5002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

A. The purpose of this amendment is to incorporate the following information and changes:

1. Incorporate additional questions received from offerors per amendment 0002 and provide responses.

2. Revise the Performance Work Statement; changes are highlighted and a vertical line placed in the right margin, where a line could be applied. PWS paragraphs changed are 1.1.4.4; 1.1.8.; 4.4.9.7.; and 4.5.1.; Appendix A, item 1.1.8.; and Appendix D, Acronyms.

3. Request for Proposal (RFP) changes are highlighted and a vertical line placed in the right margin, where a line could be applied.

a. RFP, Exhibit B, Item 1, Supplies/Services has been revised for base and all subsequent years.

b. PD2 generated Contract Minimum/Maximum Quantity and Contract Value was deleted; however NOTE1: Contract minimum/maximum remains.

c. RFP Addenda to 52.212-1; the following paragraphs were revised at C.1.A.(3)(c) and (4)

d. RFP Addenda to 52.212-2; the followig paragraphs were revised at C.1.A. Subfactor 1 paragraph was numbered (1), Subfactor 2 paragraph was numbered (2), Subfactor 3 paragraph was numbered (3); revised paragraphs at C.1.A., Subfactor 3, paragraph (c) and Subfactor 4.

B. SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

EXHIBIT B TO ORDER SCHED

EXHIBIT B TO ORDER SCHED

Base Year

EXHIBIT B

Exhibit B provides a list of parts required for repair of the Toro Sentinel Irrigation System throughout the term of the contract. It is possible that none, some or all of the items listed could be requested as system repairs are needed. The supplies/services list is not inclusive of parts that may be required for repairs. Therefore, the cost for all other less expensive parts will be negotiated prior to purchase. Labor costs for repairs will be inclusive under priced CLINs 0003; 1003; 2003; 3003 and 4003 of the SF 1449 Schedule. Unit prices will be firm fixed prices. Costs for repairs are in accordance with the PWS paragraph 1.1.4. and Appendix A. Unit price will be established based on Quantity and Unit of measure, as applicable. These prices will be used as the basis for adding parts under a task order as system repairs are required.

Grounds Maintenance Services IAW PWS, Paragraph 1.1.4.2. Parts for Toro Sentinel System CLIN 0034

ITEM

INPUT A UNIT PRICE, MULTIPLY THE UNIT PRICE BY THE QUANTITY, AND INPUT THAT PRICE AS THE ITEM TOTAL PRICE FOR ALL ITEMS. ADD THE ITEM TOTAL PRICE COLUMN FOR A “TOTAL PRICE FOR EXHIBIT A, ___ YEAR”. THE "TOTAL PRICE FOR EXHIBIT A, ___ YEAR " WILL BE USED FOR THE PURPOSE OF PROPOSAL EVALUATION ONLY.

OPTION YEAR 1

EXHIBIT B

Exhibit B provides a list of parts required for repair of the Toro Sentinel Irrigation System throughout the term of the contract. It is possible that none, some or all of the items listed could be requested as system repairs are needed. The supplies/services list is not inclusive of parts that may be required for repairs. Therefore, the cost for all other less expensive parts will be negotiated prior to purchase. Labor costs for repairs will be inclusive under priced CLINs 0003; 1003; 2003; 3003 and 4003 of the SF 1449 Schedule. Unit prices will be firm fixed prices. Costs for repairs are in accordance with the PWS paragraph 1.1.4. and Appendix A. Unit price will be established based on Quantity and Unit of measure, as applicable. These prices will be used as the basis for adding parts under a task order as system repairs are required.

Grounds Maintenance Services IAW PWS, Paragraph 1.1.4.2. Parts for Toro Sentinel System CLIN 1034

ITEM

INPUT A UNIT PRICE, MULTIPLY THE UNIT PRICE BY THE QUANTITY, AND INPUT THAT PRICE AS THE ITEM TOTAL PRICE FOR ALL ITEMS. ADD THE ITEM TOTAL PRICE COLUMN FOR A “TOTAL PRICE FOR EXHIBIT A, ___ YEAR”. THE "TOTAL PRICE FOR EXHIBIT A, ___ YEAR " WILL BE USED FOR THE PURPOSE OF PROPOSAL EVALUATION ONLY.

OPTION YEAR 2

EXHIBIT B

Exhibit B provides a list of parts required for repair of the Toro Sentinel Irrigation System throughout the term of the contract. It is possible that none, some or all of the items listed could be requested as system repairs are needed. The supplies/services list is not inclusive of parts that may be required for repairs. Therefore, the cost for all other less expensive parts will be negotiated prior to purchase. Labor costs for repairs will be inclusive under priced CLINs 0003; 1003; 2003; 3003 and 4003 of the SF 1449 Schedule. Unit prices will be firm fixed prices. Costs for repairs are in accordance with the PWS paragraph 1.1.4. and Appendix A. Unit price will be established based on Quantity and Unit of measure, as applicable. These prices will be used as the basis for adding parts under a task order as system repairs are required.

Grounds Maintenance Services IAW PWS, Paragraph 1.1.4.2. Parts for Toro Sentinel System CLIN 2034

ITEM

INPUT A UNIT PRICE, MULTIPLY THE UNIT PRICE BY THE QUANTITY, AND INPUT THAT PRICE AS THE ITEM TOTAL PRICE FOR ALL ITEMS. ADD THE ITEM TOTAL PRICE COLUMN FOR A “TOTAL PRICE FOR EXHIBIT A, ___ YEAR”. THE "TOTAL PRICE FOR EXHIBIT A, ___ YEAR " WILL BE USED FOR THE PURPOSE OF PROPOSAL EVALUATION ONLY.

OPTION YEAR 3

EXHIBIT B

Exhibit B provides a list of parts required for repair of the Toro Sentinel Irrigation System throughout the term of the contract. It is possible that none, some or all of the items listed could be requested as system repairs are needed. The supplies/services list is not inclusive of parts that may be required for repairs. Therefore, the cost for all other less expensive parts will be negotiated prior to purchase. Labor costs for repairs will be inclusive under priced CLINs 0003; 1003; 2003; 3003 and 4003 of the SF 1449 Schedule. Unit prices will be firm fixed prices. Costs for repairs are in accordance with the PWS paragraph 1.1.4. and Appendix A. Unit price will be established based on Quantity and Unit of measure, as applicable. These prices will be used as the basis for adding parts under a task order as system repairs are required.

Grounds Maintenance Services IAW PWS, Paragraph 1.1.4.2. Parts for Toro Sentinel System CLIN 3034

ITEM

INPUT A UNIT PRICE, MULTIPLY THE UNIT PRICE BY THE QUANTITY, AND INPUT THAT PRICE AS THE ITEM TOTAL PRICE FOR ALL ITEMS. ADD THE ITEM TOTAL PRICE COLUMN FOR A “TOTAL PRICE FOR EXHIBIT A, ___ YEAR”. THE "TOTAL PRICE FOR EXHIBIT A, ___ YEAR " WILL BE USED FOR THE PURPOSE OF PROPOSAL EVALUATION ONLY.

OPTION YEAR 4

EXHIBIT B

Exhibit B provides a list of parts required for repair of the Toro Sentinel Irrigation System throughout the term of the contract. It is possible that none, some or all of the items listed could be requested as system repairs are needed. The supplies/services list is not inclusive of parts that may be required for repairs. Therefore, the cost for all other less expensive parts will be negotiated prior to purchase. Labor costs for repairs will be inclusive under priced CLINs 0003; 1003; 2003; 3003 and 4003 of the SF 1449 Schedule. Unit prices will be firm fixed prices. Costs for repairs are in accordance with the PWS paragraph 1.1.4. and Appendix A. Unit price will be established based on Quantity and Unit of measure, as applicable. These prices will be used as the basis for adding parts under a task order as system repairs are required.

Grounds Maintenance Services IAW PWS, Paragraph 1.1.4.2. Parts for Toro Sentinel System CLIN 4034

ITEM

INPUT A UNIT PRICE, MULTIPLY THE UNIT PRICE BY THE QUANTITY, AND INPUT THAT PRICE AS THE ITEM TOTAL PRICE FOR ALL ITEMS. ADD THE ITEM TOTAL PRICE COLUMN FOR A “TOTAL PRICE FOR EXHIBIT A, ___ YEAR”. THE "TOTAL PRICE FOR EXHIBIT A, ___ YEAR " WILL BE USED FOR THE PURPOSE OF PROPOSAL EVALUATION ONLY.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2008)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty (This paragraph is not being considered for this solicitation.);

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing. (No product samples are required for this solicitation).

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. (Multiple offers are not being considered for this solicitation).

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978. (This paragraph is not being considered for this solicitation.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (This paragraph is not being considered for this solicitation).

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror. (This paragraph is not being considered for this solicitation).

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDA TO 52-212-1 PROPOSAL PREPARATION INSTRUCTIONS

A. This contract will be awarded as Firm Fixed Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) contract utilizing Low Price Technically Acceptable (LPTA) technique to make a best value award decision. Electronic or fax proposals are not authorized. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein to include all stated terms, conditions, representations, certifications, and all other information required. The government intends to award without discussions/reserves the right to award without discussions. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts; Part I - Technical Proposal and Part II - Price Proposal.

B. Standard Form (SF) 1449: Complete blocks 12, 17a and 30a, b, and c of the SF 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

C. Specific Instructions:

1. PART I – TECHNICAL PROPOSAL – Submit original and three (3) hardcopies plus one CD copy. The purpose of the technical acceptability proposal is to set forth and demonstrate the offeror’s processes, procedures and management/technical practices, as they will be applied to the grounds maintenance effort. The technical factor and sub-factors will be evaluated on a Pass/Fail basis. By your proposal submission you are representing your firm will perform all the requirements specified in the Request for Proposal (RFP). Submit your technical proposal addressing the following:

A. Factor 1: Technical

(1) Subfactor 1: Sample Schedule Plan: Contractor shall complete the sample schedule plan sheet provided in RFP Attachment 4.

(2) Subfactor 2: Staff Plan: Contractor shall complete the staffing plan table provided in RFP Attachment 5.

(3) Subfactor 3: Permits: The offeror will submit the following permits, licenses and/or certifications for the following positions:

1. Arborist(s): certified arborists with a valid International Society of Arboriculture Certificate for performing arboriculture

1. Pest controller(s): Colorado state certified to include categories 109 (Industrial and Right of Way Weed Control); 206 (Turf Pest Control); and 207 (Ornamental Pest Control)

1. Plumber maintenance/water manager: Certified cross-connection backflow prevention device testing of antisiphon; possess American Society of Sanitary Engineering (ASSE) certification; the Communications Commission Radio State Authorization license to operate and manage the Toro Sentinel Wireless Vantage Pro2 Systems will be required upon contract award.

(4) Subfactor 4: Contract Manager: Provide documentation to verify that the contract manager shall have a minimum of 3 years of practical Grounds Maintenance Management experience in maintaining grounds located in areas similar to the climatic conditions prevalent at Peterson AFB, i.e., semi-arid and high altitude (5000-7000 ft).

2. PART ll – PRICE PROPOSAL: Submit original and three (3) hardcopies plus one CD copy. The purpose of this part is to provide information to the government to determine price fair and reasonable and for preparing the contract document and supporting file.

A. Factor 2: Price. A price proposal will contain the completed SF 1449 Continuation Sheet, Exhibit A, and Exhibit B; necessary in order to submit a proposal.

(1) SF 1449 – Continuation Sheet: Complete the proposal SF 1449 Schedule section. Across each CLIN, the contractor will enter a unit price; multiply the unit price by the MAX Quantity, for the total MAX Amount. The contractor shall enter their MAX Amount for each CLIN. For evaluation purposes only, the contractor shall enter $300,000.00 in the CLINs 0032, 1032, 2032, 3032, and 4032; and the contractor shall enter zero ($0.00) for CLINs 0001, 0023, 0024, 0025, 0033, 0034, 1001, 1023, 1024, 1025, 1033, 1034, 2001, 2023, 2024, 2025, 2033, 2034, 3001, 3023, 3024, 3025, 3033, 3034, 4001, 4023, 4024, 4025, 4033, 4034, and 5001. For proposal purposes, no price amounts will be listed for zero ($0.00) CLINs. All task orders against CLINs 0033, 1033, 2033, 3033 and 4033 shall be fixed price as proposed by the contractor in Exhibit A, attached herein. Task orders (Contracting) and/or job orders (QAE) will be issued against the aforementioned CLINs. For proposal purposes, no price amounts will be listed in the stated CLINs. Complete the proposal Schedule section that replicates the Solicitation SF 1449 – Continuation Sheet Unit Price (Max Amounts) for all Contract Line Items Numbers (CLINs), for a base year plus four (4) option periods, in whole dollar amounts for the all priced CLINs.

(2) Exhibit A: Exhibit A for Unscheduled Landscape Projects (reference PWS paragraph 1.8) costs will be firm fixed prices and include labor and materials. The contractor shall complete Exhibit A by entering a unit price for each Item, multiplying that unit price by the Quantity, for the Total Price. The contractor shall enter the total price in the Total Price Column. The contractor shall add the total prices for all items in the Total Price column and enter the number at the bottom of that table, in the Total Price for Exhibit A, Base Year or Option Year (OY)__ (01, 02, 03, 04 as appropriate).

(3) Exhibit B: Exhibit B provides a list for parts to repair the Toro Sentinel Irrigation System (reference PWS paragraph 1.1.4.2.) as required. Labor costs for repairs for the Toro Sentinel Irrigation System will be inclusive under Maintain Irrigation Systems CLINs 0003; 1003; 2003; 3003 and 4003 of the proposal SF 1449 Schedule. Do not add labor cost into Exhibit B. The contractor shall complete Exhibit B by entering their unit price for each Item, multiplying that unit price by the Quantity, for the Total Price. The contractor shall enter the total price in the Total Price Column. The contractor shall add the total prices for all items in the Total Price column and enter the number at the bottom of that table, in the Total Price for Exhibit B, Base Year or OY__ (01, 02, 03, 04 as appropriate).

(4) Exhibit C: Exhibit C provides a list of trees, shrubs, and perennials (reference PWS paragraph 1.7.1.5.). Costs will be firm fixed prices and include labor and materials. The contractor shall complete Exhibit C by entering a unit price for each Item. All task orders against these CLINs shall be fixed price as proposed by the contractor in Exhibit C, attached herein.

(5) The complete proposal price will consist of adding all the completed SF 1449 Continuation Sheet Schedule CLINs and the completed Exhibit A, B and C, Total Prices, for the Base Year and all Option Years. Proposed costs will be firm fixed prices.

Determination of Responsible Prospective Contractors. Contractors must meet the prescribed policies, standards, and procedures for determining whether the prospective contractors and subcontractors are responsible IAW FAR Part 9.1.

D. General Information

1. Documents submitted in response to this solicitation must be fully responsive to and consistent with requirements of the solicitation and Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

2. Information Regarding Submission of Proposal: Deliver proposals to the following address not later than 1:00 p.m., Mountain Standard Time, on 29 March 2011:

All proposals delivered in response to this solicitation shall reflect the following information on the address label:

a. Solicitation Number FA2517-09-R-5002

b. The legend “To be delivered unopened to the Contracting Officers”

c. The document copy numbers contained in each package

Offerors are cautioned that Peterson AFB, CO has visitor control procedures requiring individuals not to affiliate with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

3. Federal Holidays: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January Martin Luther King’s Birthday, third Monday in January Presidents Day, third Monday in February Memorial Day, last Monday in May Independence Day, 4 July Labor Day, first Monday in September Columbus Day, second Monday in October Veteran’s Day, 11 November Thanksgiving Day, fourth Thursday in November Christmas Day, 25 December

4. Proposal Format:

a. Page: A page is defined as each face of an 8.5 x 11 inch sheet of paper containing information. All information except for document numbers, page number, etc. shall be provided in an image area of 7 x 9 inches. Two pages may be printed back-to-back on one sheet of paper.

However, this will be considered (2) two pages for the purpose of page count. The number of evaluation pages for the technical proposal is limited to 20 pages. The background color of each page of the proposal submission shall be white or ivory stock only. Cost information is limited to the proposal Schedule. Excess pages will not be evaluated, but will be retained in the file. Replacement pages in response to final proposal resulting from discussions and updates, if any, shall be blue stock. All changes will be marked with a vertical line on the left of the page and a change in color to the changes.

b. Text: Text type should be Times New Romans or Arial, no smaller than 12-point with normal proportional spacing. Illustrations and table shall be no smaller than Times New Romans or Arial, 10 point. Text lines will be, at a minimum, single-spaced.

c. Binding: Each part (Technical and Price listed in this Addenda to 52.212-1 Proposal Preparation Instructions, paragraph A. above) of the proposal will be bound in standard loose-leaf, three-ring binder separated with tabbed divider page. The number of copies of each binder is specified in Section C, 1 and 2. Provide a standard loose-leaf, three-ring binder for each copy. Elaborate format and binding are neither necessary nor desirable. The cover and spine of each binder will clearly identify the offeror’s name, binder number, Request for Proposal (RFP) number, “FA2517-09-R-5002”, RFP title, “Peterson AFB Grounds Maintenance Service”, and copy number, e.g., copy 2 of 2. The original for each binder will be clearly identified on the cover and the spine. All binders will allow for easy removal and replacement pages. Replacement pages in response to final proposal resulting from discussions and updates, if any, shall be blue stock.

d. The CE-electronic (softcopy) proposal shall be in a Microsoft Operation System format and as a minimum have Office 2000 capabilities. The softcopy version of the proposal will be submitted on compact disk/read only memory (CD/ROM) disks. Replacement disks will be required to update a final proposal resulting from discussions and updates, if any. Offers are advised to perform a computer virus check prior to submission. The government will perform computer virus checks on all submitted electronic media and will immediately return for replacement, any disk found to be infected.

5. Area Maps and Site Plans. Due to increased security requirements on Peterson AFB, area maps and site plans (PWS, Appendix B) will not be released publicly in FedBizOps website when the solicitation is released. Therefore, offerors interested in responding to this Request for Proposal (RFP), will need to request soft copies be mailed to them. Software program used for area maps and site plans will be in PDF format. Point of contact to request mailed copies will be Ms. Charlotte Maloney, telephone number: (719-556-7992) or e-mail: charlotte.maloney@peterson.af.mil or Susan Bechtel, telephone number: (719) 556-7996 or e-mail: susan.bechtel@peterson.af.mil. Due to security reasons, offerors will need to return soft copies of the area maps and site plans. They can be returned with an offeror’s proposal or if a proposal is not submitted please mail the soft copy to the following address:

Ms. Charlotte Maloney

21 CONS/LGCAB

580 Goodfellow St., Bldg. 1324 Peterson AFB CO 80914-1648

52.237-1 SITE VISIT (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Peterson AFB will conduct a site visit for one representative from each interested party. The site visit will be Friday, 28 January 2011, beginning at 0800 hours. 21 CONS will provide transportation to the different locations around base. The one representative from each interested party is required to provide: Full Name; Social Security Number; Date of Birth; Place of Birth; Citizenship; Name and address of your company and position within the company. Please provide this information to Ms. Charlotte Maloney no later than 1400 hours on Thursday, 20 January 2011. Due to security control, NO requests or substitutes will be allowed to participate in the site visit. Interested parties, who have submitted required information, will need to meet at the West Gate Visitor’s Center, Building 1334, at 0800 hours on 28 January 2011. Parties need to allow for enough time to pick up base passes prior to 0800 hours within the Visitor’s Center.

Offeror(s) is/are requested to submit questions in writing to Ms Charlotte Maloney at e-mail; charlotte.maloney@peterson.af.mil or fax at (719) 556-4752 or to Ms Susan Bechtel at e-mail; susan.bechtel@peterson.af.mil or fax at (719) 556-4752 on or before 31 January 2011 by 1200 hours (MST). Answers to questions submitted before; during or after the site visit will be made available via an amendment and posted to www.fbo.gov.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Evaluation will be based upon the evaluation factors described below:

Factor 1 - Technical Subfactor 1: Sample Schedule Plan Subfactor 2: Staffing Plan Subfactor 3: Permits Subfactor 4: Contract Manager Factor 2 - Price

Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. (FAR 15.101-2 (b)(1)) The non-cost factors are the four (4) Technical sub-factors listed above.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDA TO 52-212-2 EVALUATION—COMMERCIAL ITEMS

1. AWARD WITHOUT DISCUSSIONS.

As set forth in FAR 52.215-1(f)(4) of FAR Provision 52.212-1, the government intends to award without discussions. The government may make a final determination as to whether the offeror’s proposal is acceptable or unacceptable solely on the basis of the initial proposal as submitted. Accordingly, offerors are advised to submit initial proposals that are fully and clearly acceptable without additional information or explanation, and contain the offeror’s best terms from a technical and price stand point. The government reserves the right to conduct discussions if the contracting officer (CO) later determines them to be necessary.

1. LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA) PROCEDURES.

1. Basis for Contract Award. This is a competitive best value source selection using Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2, as supplemented. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the technically acceptable offeror with the lowest price, which is deemed responsible in accordance with the FAR 9.1 and whose proposal conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations, certifications, and all other information required by FAR 52.212-1, Instructions to the Offeror of this solicitation.

1. Evaluation Methodology. Technical acceptability will be evaluated on all offers.

Only those offerors determined to be technically acceptable, either initially or as a result of discussion, will be considered for award. Price will be evaluated and the proposals will be stacked from lowest to highest based on the total evaluated price. A determination of contractor responsibility in accordance with FAR 9.1 will be conducted on the lowest priced technically acceptable offeror. If that offeror is determined to be satisfactory, the award will be made. If the lowest priced technically acceptable offeror is determined to be unsatisfactory, a determination of contractor responsibility will be made on the next lowest price technically acceptable offeror. The process will continue until an offeror is determined to be the lowest priced technically acceptable offeror and determined to be a responsible prospective offeror.

1. Award. Only one award will be made as a result of this solicitation.

1. Discussions. It is the government’s intent to award without discussions; therefore, it is imperative that offeror’s submit their best terms initially. However, if during the evaluation period, it is determined to be in the best interest of the government to hold discussion, offeror responses to Evaluation Notices (ENs.), and the Final Proposal Revisions (FPRs) will be considered in making the source selection decision.

1. EVALUATION FACTORS.

1. Factors and Subfactors. Evaluation will be based upon the evaluation factors and subfactors described below:

(a) Factor 1 - Technical Subfactor 1: Sample Schedule Plan Subfactor 2: Staffing Plan Subfactor 3: Permits Subfactor 4: Contract Manager

(b) Factor 2 - Price

A. Factor 1 – Technical. The government technical evaluation team shall evaluate the technical proposals on a pass/fail basis. Failure to pass any subfactor will result in an offer being considered “failed.”

Pass – The proposal acceptably meets specified requirements for all four (4) subfactors listed above.

Fail – The proposal fails to meet specified requirements necessary for all four (4) subfactors listed above. Proposal with an unacceptable rating are not awardable.

The proposals shall be evaluated against the following technical subfactor criteria:

(1) Subfactor 1: Sample Schedule Plan. The offeror shall submit a sample schedule plan, Attachment 4, using the PWS information for maintenance of improved ground schedule, to include edging, trimming, sidewalks, and mowing for the areas identified in the provided format sample and map in Attachment 4. This schedule is IAW the PWS Appendix A workload estimate. An acceptable schedule sample will address adequate equipment and personnel to accomplish the improved grounds edging, trimming, sidewalks, and mowing.

(2) Subfactor 2: Staff Plan. The offeror shall describe how they will obtain the staffing for the service required in the PWS. Describe each “labor category description” to include position titles, required experience, and education requirements associated with the grounds maintenance performance requirements. Show a monthly breakout of all permanent and temporary employees and what position they will hold (i.e. contract manager, plumber maintenance, arborist, laborer etc.) during Period (1) one for the growing season (1 April through 30 October) and Period (2) two for the dormant season (1 November through 31 March). An acceptable staffing plan will meet the minimums provided in Attachment 5.

(3) Subfactor 3: Permits. The offeror will submit permits, licenses and/or certifications for the following positions:

(a) Arborist(s): An acceptable offer will provide a valid arborist(s) International Society of Arboriculture for performing arboriculture.

(b) Pest Controller(s): An acceptable offer will provide Pest Controller(s) Colorado State certification to include categories 109 (Industrial and Right of Way Weed Control); 206 (Turf Pest Control); and 207 (Ornamental Pest Control).

(c) Plumber Maintenance/Water Manager: An acceptable offer will provide a certified cross-connection backflow prevention device testing of antisiphon; possess American Society of Sanitary Engineering (ASSE) certification. Proof of Communications Commission Radio State Authorization license to operate and manage the Toro Sentinel Wireless Vantage Pro2 Systems will be required prior to contract start.

(4) Subfactor 4: Contract Manager. An acceptable offer will have a minimum of 3 years of practical Grounds Maintenance Management experience in maintaining grounds located in areas similar to the climatic conditions prevalent at Peterson AFB, i.e., semi-arid and high altitude (5000-7000 ft).

B. Factor 2 – Price: The purpose of this part is to provide information to the government to determine price fair and reasonable and for preparing the contract document and supporting file. The complete proposal price consisting of adding all the SF 1449 Continuation Sheet Schedule CLINs and the completed Exhibit A, B, and C Total Prices, for the Base Year and all Option Years will be evaluated by the Government. Proposed costs will be firm fixed prices.

(1) Price Information. The contracting officer (CO) has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this acquisition the CO determines that adequate price competition no longer exists; offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

(2) The government may determine that an offer is unacceptable if unit prices are significantly unbalanced. Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exits with, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated by the application of cost or price analysis techniques. The government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or subline items. Offers that are determined to be unbalanced may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the government.

(3) The offeror’s proposal shall represent the offeror’s best efforts to respond to the solicitation. All technically acceptable proposals will be evaluated for price reasonableness and then award will be made to the lowest evaluated price. Price is not assigned a rating; however, an assessment of reasonableness IAW FAR Part 15.404-1 will be performed.

C. Solicitation Requirements, Terms and Conditions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representation and certification in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

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