Backshop_Section_L_FINAL.pdf

PART IV REPRESENTATIONS AND INSTRUCTIONS

SECTION L– INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION L FA2486-16-R-0139

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EGLIN-L01 – Instructions to Offerors and Instructions for Preparation of Proposals

1.0. Overview

The Eglin Backshop Aircraft Maintenance Service contract will provide maintenance and repair of the F-16, A-10, F-15, UH1N, C-130; modifications to aircraft and non-aircraft equipment, to include possible maintenance of transient aircraft.

1.1 General Instructions

a. To assure timely and equitable evaluation of proposals, Offerors shall comply with all instructions within Section L and all solicitation submission requirements, including submission requirements within the terms and conditions and representations and certifications. Proposals shall consist of five (5) separate volumes: Volume I – Technical Capability, Volume II – Cost/Price, Volume III – Past Performance, Volume IV – Small Business Participation and Volume V – Contract Documentation. Failure to meet a requirement may result in a proposal being ineligible for award.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of the Offeror’s capabilities and experience and will base its evaluation on the information presented in the Offeror’s proposal, past CPAR’s and any questionnaires returned to the source selection team.

c. The Offeror shall not submit elaborate brochures or documentation, binding, detailed art work, and other embellishments.

d. Section A of the solicitation specifies the proposal acceptance period. The Offeror shall make a clear statement in Section A and in the Contract Documentation volume that the proposal is valid for a minimum of 180 days from receipt by the Government.

e. Proposals are due no later than 19 October 2016, 1300, Central Time. The Offeror shall either hand deliver or mail its proposal to the following address:

SOURCE SELECTION FACILITY

210 West D. Ave., Suite 160

Bldg. 373 Eglin AFB, FL 32542

Attn: Mr. Brian Hurley, Contracting Officer

Late submittal will be handled in accordance with (IAW) FAR 15.208.

f. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

g. Proposals shall not include any classified information.

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h. Notice to Offeror(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

1.2 General Information:

1.2.1 Point of Contact

The Contracting Officer (CO), Brian Hurley, email: brian.hurley.4@us.af.mil, phone (850) 883-0101 and the Contract Specialist, Penny Viljoen, email: penny.viljoen@us.af.mil, phone (850) 882-0337 are the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO or the Contract Specialist.

1.2.2 Debriefings

The CO will notify the Offerors of any decision to exclude them from the competitive range;

whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing. Offerors excluded from the competitive range are entitled to no more than one debriefing. The CO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506.

Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

1.2.3 Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as remedies the Offeror is asking the CO to consider as relating to the omission or error.

1.2.4 Discussions

The Government reserves the right to award without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a price and technical standpoint. If the CO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. If during the evaluation period it is determined to be in the best interest of the Government to hold discussions, Offeror responses to Evaluation Notices (ENs), and Final Proposal Revisions (FPRs) will be considered in making the source selection decision.

1.2.5 Electronic Reference Documents

Documents for this solicitation are available on the FedBizOpps website at http://www.fedbizopps.gov.

Offerors should subscribe for real-time e-mail notifications when information has been posted to the website related to this solicitation.

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1.2.6 Communications

The CO will control all exchanges of source selection information between the Government and Offerors. Exchanges with industry may be written and transmitted via encrypted e-mail, facsimile and/or U.S. Postal delivery. Oral communication via telephonic or face-to-face meetings may also occur.

1.2.7 Adequate Price Competition

The CO has determined there is a high probability of adequate price competition in this acquisition.

Upon examination of the initial offers, the CO will review this determination and if, in the CO's opinion, adequate price competition exists, certification under FAR 15.406-2 will not be required.

However, if at any time during this competition the CO determines that adequate price competition does not exist, Offerors may be required to submit information to the extent necessary for the CO to determine the reasonableness of the Cost/Price.

1.3 Organization/Number of Copies/Page Limits:

The Offeror shall prepare the proposal in accordance with the Proposal Organization Table (Table L1 below). The titles and contents of the volumes shall be consistent with the Volume Titles and Page Limits specified in Table L1.

Table L1 Proposal Organization

Volume Volume Title Copies (Paper/Electronic)

Page Limit

I Technical Capability

2/1 30 (including fold out pages)*

II Cost/Price

2/1 No Limit ***

III Past Performance

2/1 4 Pages per Information Sheet **

(attachment L2) IV Small Business

Participation

2/1 20

V Contract Documentation

2/1 No Limit

* A maximum of two (2) fold out pages, maximum size 11 inches by 17 inches may be included. In addition, cover page, table of contents, the Cross Reference Matrix (Attachment L5), list(s) of tables, drawings and illustrations, blank pages, and divider tabs are excluded from the page count. The General Manager resume must not exceed two pages in portrait format, 8.5 by 11 inch pages. The resume may be single spaced.

** Page count excludes completed Subcontractor/Teaming Partner Consent Forms (Attachment L1) and client authorization letters.

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*** Offerors are encouraged to limit Cost/Price Proposal pages unless the Offeror determines this limitation would preclude compliance with the cost proposal instructions of the Request for Proposal (RFP). The maximum of two fold out pages does not apply to the Cost Volume, however the fold out pages shall be single sided. NOTE: Offerors are cautioned that submission of more data than required by the cost proposal instructions, Public Law, and/or FAR may hinder the evaluation of the cost proposal.

1.3.1 Page Limitations

Page limitations are maximums. Those pages in excess of the limit will be removed starting from the back of the proposal volume and will be destroyed by the CO to ensure that they are not evaluated. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, the sheet is counted as two pages. All pages count towards the maximum page limitation except the cover pages, tables of contents, tabs, dividers, blank pages, glossaries, list of table and drawings, acronym list, cross reference matrix, small business subcontracting plan, organizational conflict of interest mitigation plan, resumes and completed Major Subcontractor/Joint Venture Partner Consent Forms. If ENs are required, each EN will specify the page limitation for the Offeror’s EN response.

1.3.2 Page Size and Format

Page size shall be 8.5 x 11 inches, not including foldouts. Narrative responses shall be typed with 1.5 line spacing. Font type shall be Arial and the type size for the text shall be no smaller than 12 point with proportional spacing permitted. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Margins on all four sides of each sheet shall be at least one inch. Pages shall be numbered sequentially by volume. These page format restrictions shall also apply to EN responses.

Offerors shall not alter the format or page size of Government provided forms that call for Offeror responses on the forms themselves, unless the instructions below allow tailoring (e.g. the Section L attachments). Offeror’s responses submitted on Government-provided forms are not otherwise subject to these restrictions.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and legible. Foldout pages shall fold entirely within the volume, contain data on one side, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics;

they shall not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than eight (8) point.

1.3.3 Cross-Referencing

Offerors shall write each volume on a stand-alone basis, meaning the Government must be able to evaluate each volume without having to cross reference to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The Offeror shall provide a solicitation cross reference

Page L - 6 matrix indicating, by Performance Work Statement (PWS) paragraph number, the corresponding proposal paragraph in that section that addresses the referenced item.

1.3.4 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

1.3.5 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used within the volume.

Glossaries do not count against any page limitation.

1.3.6 Binding and Labeling and Page Numbering

Each proposal volume shall reside in a separate three-ring loose leaf binder that enables the volume to lie flat when open. The Offeror shall not use staples. Each volume shall contain a cover sheet that clearly identifies the volume number, title, copy number, solicitation identification and the Offeror’s name. The Offeror shall apply all appropriate markings including those outlined in FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. The Offeror shall designate one copy of each numbered volume as the official version. The Offeror shall mark the binder of each official version, and the coversheet within the binder, with the word “Official.” The Offeror shall also sign the model contract within the official version of Volume V. The signed model contract becomes the official contract copy if the Offeror receives the contract award. Pages in each volume must be numbered sequentially and consecutively. The cover page, table of contents, lists(s) of tables and drawings, blank pages, and cross-reference matrix are excluded from the page count.

1.3.7 Electronic Copies

The Offeror shall submit one electronic copy of the proposal. The electronic copies shall reside on separate CDs (one CD per proposal copy). Each Volume and any Volume attachments within a CD shall be their own file. Offerors shall indicate on each CD file the volume number and title contained in the file. The contents and page size of the electronic Volumes must be identical to those of the paper copies. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 97-2003 or 2010, MS Office Excel 97-2003 or 2010, MS Office Project 97-2003 or 2010, and MS Office Power Point 97-2003 or 2010, as applicable. If any discrepancies exist between the paper copies and the electronic copies of the proposal, the paper copies will be considered the official proposal for record.

Do not embed files into the proposal documents. Embedded files will not be evaluated.

NOTE: Do not submit on flash drive media. All content must be READ ONLY.

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2.0 VOLUME I – TECHNICAL CAPABILITY - Limited to no more than 30 pages. Submit two (2) paper and one (1) electronic copy.

2.1 General

The Offeror’s Technical Capability Volume shall conform to this subsection and provide sufficiently detailed responses to each of the subsection’s focus areas. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Legibility, clarity, and coherence are very important.

2.2 Format

The Technical Capability proposal shall, at a minimum, contain the information specified below IAW the following general outline:

a. Table of Contents

b. List(s) of tables and drawings

c. Glossary

d. Cross Reference Matrix

e. Short Introduction and Summary

f. Subfactor 1: Management of Personnel

g. Subfactor 2: Quality Control

2.3 Short Introduction and Summary

This proposal section shall contain an overview of the Offeror’s general approach to performing the PWS requirements.

2.4 Subfactor 1: Management of Personnel

(1) This proposal section shall provide the Offeror’s technical approach to performing the Backshop maintenance requirements. This proposal section shall provide the Offeror’s ability to manage a qualified and capable workforce that can accomplish the entire scope, technical complexity and magnitude of Backshop maintenance programs in accordance with the PWS. At a minimum the Offeror shall provide:

a. An organizational structure to include the reporting chain for daily operations and mission events. Include an organizational chart identifying key personnel positions, to include a resume for the General Manager. Provide a matrix showing proposed manning by shift outlining the number of personnel per shift for each shop for day to day operations.

b. A plan to provide employees’ proof of qualifications/certifications within 15 days of performance start.

c. Strike Plan. Will be incorporated into the resultant contract at Section J). The Strike Plan shall detail how the Offeror will mitigate labor force strike, and how the Offeror will ensure continued performance in the event of a labor force strike.

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d. Contingency Plan. The Government has identified Crash Recovery, Hydrazine response and the Maintenance Operations Center (MOC) services performed under this contract as Mission- Essential. At a minimum, the Contingency Plan shall contain the following:

1. Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed.

2. Identify challenges associated with maintaining essential contractor services during an extended event, such as a national security crisis, natural disaster, or pandemic.

3. Submit a plan to fill all key and essential personnel billets by the performance start date.

4. Submit a plan for performance of contractual duties at alternate duty locations in the event the installation is closed to non-essential or non-military personnel.

5. Submit a contingency response notification plan for notifying and mobilizing key and essential personnel in the event of an emergency, contingency, spill or disaster.

6. Submit a plan detailing how it intends to communicate roles, responsibilities and expectations of its employees during an emergency, national crisis, or other event.

2.5 Subfactor 2: Quality Control (QC)

(1) Offerors shall provide a Quality Control Plan (QCP) IAW PWS Section 13. At a minimum, the QCP shall contain the following:

a. A detailed training and QC personnel rotation strategy as per section 13.1.2 of the PWS.

b. An organizational chart for your QC office to include responsibilities per inspector.

c. How QC augmentees will be assigned and managed.

d. Root cause analysis process for corrective actions on findings by QC and/or the Government and how the proposed fix will ensure no repeat occurrences.

e. An aircraft phase inspection process that satisfies all of the aircraft phase inspection requirement of the PWS.

f. A clear and concise plan on conducting/implementing and sustaining the Self-inspection program.

Note: The Strike Plan, Contingency Plan, and QCP will be incorporated into the resultant contract at Section J. They will not count against page limits within the proposal.

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3.0 VOLUME II – COST/PRICE PROPOSAL - Submit two (2) paper and one (1) electronic copy.

3.1 General Instructions:

3.1.1 The Offeror’s Cost/Price proposal shall fully and clearly demonstrate reasonableness, balanced pricing as well as document the Total Evaluated Price (TEP). The Total Evaluated Price will be the total of all “Maintenance Support, Backshop Services” and “Maintenance” Firm Fixed Prices (FFP) – CLINs 0001, 1001, 2001, 3001, and 4001. The Offeror shall provide hourly rates for each position/functional area. All CLINs not outlined above are cost-reimbursable no fee. Cost-reimbursable CLINs will be established upon contract execution at the cost listed in the description of the respective CLINs. Offerors shall not bid/price the cost-reimbursable CLINs (0002, 0003, 0004, 0005, 1002, 1003, 1004, 1005, 2002, 2003, 2004, 2005, 3002, 3003, 3004, 3005, 4002, 4003, 4004, 4005, 4006, 4007). To facilitate the evaluation of proposal information as outlined in Section M of this solicitation, information may be obtained from other sources including, but not limited to, Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), U.S.

Department of Labor, Global Insight Indices and any other resource available to the Government.

3.1.2 Reasonableness

This section is to assist you in submitting other than certified cost or pricing data that are required to evaluate the reasonableness of your proposed cost/price. Compliance with these requirements are mandatory and failure to comply may result in rejection of your proposal. The burden of proof for credibility of proposed costs/prices rests with the Offeror. Note that unrealistically low or high proposed costs or prices, initially or subsequently, may be grounds for eliminating a proposal from competition.

3.1.3 Materially Unbalanced Pricing

Materially unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror’s proposal. Materially unbalanced pricing exists when, despite an acceptable TEP, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. Offeror should explain significant fluctuations between offered rates in the same labor categories over various years.

3.1.4 Cost/Price Information

Data beyond that required by this instruction shall not be submitted, unless the Offeror considers it essential to document or support their cost/price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost/Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

3.1.5 Rounding

All calculated monetary amounts provided shall be rounded to the nearest cent. All Fully Burdened Labor Rates (FBLRs) shall be rounded to the nearest cent.

3.2 Volume Organization

The Cost/Price Volume shall consist of the following sections:

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SECTION 1 - Table of Contents; summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement.

SECTION 2 - Cost or pricing information and supporting data, to include estimating methodology.

SECTION 3 - Other information such as Government Furnished Property/Government Furnished Equipment (GFP/GFE), base support and inflation rate summary. List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Cost/Price volume, if any. Provide complete rationale for any exceptions.

3.3 Estimating System

Provide a summary description of your standard estimating system or methods. The summary description shall cover separately each major cost element (e.g., Labor, Indirect Costs, Other Direct Costs, Overhead, G&A, etc.). Also, identify any deviations from your standard estimating procedures in preparing this proposal volume. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

3.4 Purchasing System

Provide a summary description of your purchasing system or methods (e.g., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also, identify any deviations from your standard procedures in preparing this proposal. Indicate whether you have Government approval of your system and if so, provide evidence of such approval.

3.5 Accounting System

Indicate whether you have Government approval of your accounting system and if so, provide evidence of such approval. Also, identify any deviations from your standard procedures in preparing this proposal.

3.6 Labor Hours

If labor hours have been estimated based upon other than past experience, provide detailed rationale on how they have been estimated.

3.7 Labor Category Skill Mix

Attachment L7 (Cost Format D) includes a “Government Estimated Staffing Matrix” that includes labor categories and number of hours needed in performance of the PWS. The Offeror can propose the “Government Estimated Staffing Matrix” or provide an alternate solution to staffing. If an alternate solution to staffing is provided then explain how the proposed labor category/skill mix has been derived.

3.8 Cost Build Up For Fully Burdened Labor Rates (FBLRs) for Labor CLINs 0001, 1001, 2001, 3001 and 4001:

The Offeror will provide cost/price summary build up information for CLIN 0001 and Option CLINs 1001, 2001, 3001 and 4001 using the sample cost formats in "Cost Formats A through C," Attachment

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L6. The sequence of calculations presented within Cost Formats A through C will be used by the Offeror to develop the Offeror’s FBLRs, which will subsequently be used within Solicitation Attachment L7 (Cost Format D)

NOTE: Attachment L7 (Cost Format D) Microsoft Excel workbooks have multiple worksheets associated with each workbook.

3.8.1 CLINs and Option CLINs (Other Than CLIN 0001, and Option 1001, 2001, 3001, and 4001) CLINs 0002, 0003, 0004 and 0005; and Option CLINs 1002, 1003, 1004, 1005, 2002, 2003, 2004, 2005, 3002, 3003, 3004, 3005, 4002, 4003, 4004, and 4005 have Government provided CLIN/Option CLIN costs/prices within Section B and the Offeror shall not propose costs/prices for any of these CLINs and Option CLINs.

3.8.2 Subcontractors and Interdivisional Transfers

Submit a list of the proposed subcontractors and interdivisional transfers showing (a) the supplier, (b) description of effort, (c) type of contract, and (d) cost/price included in prime Contractor's proposal to the Government.

3.8.3 Schedule of Rates

Submit a schedule showing all proposed direct and indirect rates by Government fiscal year. This schedule is to include (but separately identify) prime Contractor, subcontractor and interdivisional rates. If subcontractor or interdivisional rates are not available to the Prime Contractor due to their proprietary nature, have these companies submit their rate information directly to the Contracting Officer referencing this solicitation number.

3.8.4 Submission of Cost Models

The Offeror is required to submit electronic cost/price models in support of their proposed costs/prices.

All cost/price models submitted must be consistent with your approved estimating system and must duplicate the logic and mathematical formulas reflected in the paper copies of your proposal.

Cost/price models submitted must comply with the following format requirements:

(1) Data file shall be submitted on a CD-ROM.

(2) Data files shall be accessible by a PC-based computer running MS Windows 2003 or later.

(3) Data file shall be .XLS file format (MS-Excel 2003 or later) compatible format.

(4) Do not password protect cost/price models.

3.9 CBA Wage Determination

In accordance with the Department of Labor and Service Contract Labor Standards (SCLS) (formerly, Service Contract Act), it is the contractor’s responsibility to make a determination as to which categories are non-exempt. It is not the Government‘s intent that all of the labor categories be subject to the SCLS nor does the Government intend to designate positions as either subject to or exempt from SCLS. It is the Offerors’ responsibility to incorporate appropriate increases for Wage Determination labor category rates. The current CBA is attached to this Request for Proposal.

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3.10 Financial Capability Review

Offerors shall submit the address, phone number, and point of contact of their cognizant DCAA and DCMA offices. This information is necessary in order for the Government to potentially request a Financial Capability Review. Offerors with current (within one year) Financial Capability Reviews shall provide a copy with their proposal. Offerors shall have the financial resources to perform as specified on the contract.

4.0 VOLUME III – PAST PERFORMANCE - Submit two (2) paper and one (1) electronic copy.

4.1 Recency and Relevancy of Past Performance Information

Offerors shall complete Attachment L2 “Past Performance Information,” on contracts and/or task orders you consider most recent and most relevant in demonstrating your ability to perform the proposed effort. Attachment L2 is limited to 4 pages per Information Sheet. Offerors shall only submit contracts for evaluation that are both recent and relevant. You may submit up to five (5) Past Performance Information sheets identifying active or completed contracts and/or task orders, either Government or commercial, for each prime, teaming partner, and/or joint venture partner (within the same division or cost center) and you may also submit up to three (3) Performance Information Sheets for each subcontractor.

Recent past performance is defined as ongoing contracts with a performance history, and contracts completed within three (3) years from the issue date of this solicitation.

Relevant Contract is a contract that meets the definitions for one of the following Relevancy Factors as set forth in Section M, Table M2: Very Relevant, Relevant, Somewhat Relevant and Not

Relevant.

If past performance information is submitted under an Indefinite Delivery/Indefinite Quantity (IDIQ), the Contractor must identify the delivery/task order relevant to this effort. Use one Past Performance Information Sheet for each delivery/task order cited. Do no submit a Past Performance Information Sheet for the entire IDIQ effort. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past and present performance.

4.2 Teaming Arrangements/Joint Ventures

If the Offeror intends to submit past performance information of a teaming arrangement member or a joint venture partner, then the Offeror shall provide sufficient information to ensure Government understanding of the roles and responsibilities that each member or partner performed. Past Performance information of team members or joint venture partners shall be consistent with the proposed roles and responsibilities that each member or partner will perform.

4.3 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of two recent past efforts and this source selection. To facilitate the Government’s

Page L - 13 relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), your "roadmap" shall be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

4.4 Questionnaires:

The submissions to the following sub-paragraphs do NOT count towards the page limit for the Offeror’s Past Performance Volume.

4.4.1 Questionnaire Submissions

For each Attachment L2 submission, the Government requires the Offeror to send out the Questionnaire Cover Letter and Past Performance Customer Questionnaire, (Attachments L3 & L4) to each of the Government Points of Contact. Completed questionnaires shall be submitted directly to the Government, not later than the date proposals are due.

Additional information may be obtained by the Past Performance Team by direct contact through the Contracting Officer.

While the Government may elect to consider data obtained from other sources, the burden of providing adequate, factual data to determine performance confidence rests with the Offeror. The Government does not assume the duty to search for data to cure problems it finds in proposals.

Proposals that do not contain the required information are subject to rejection by the Government.

The Offeror shall provide a summary of all prime Offeror and major subcontractor/team member performance history submissions, in columnar format, with the following information: Contractor Name, Contract Number, Performance Period, CO Name/Phone Number, Contracting Officer Representative Name/Phone Number. Completed questionnaires that are submitted by the respondents shall not count against any page limitations established for this volume.

Each of the Offeror’s identified Government POCs shall fax the completed Past Performance Customer Questionnaire directly to (850) 882-6066, Attention: Brian Hurley. Mailing the questionnaire(s) to the address listed below is an acceptable alternative method of transmission. If mailing, the outside envelope must be marked as follows:

Bldg. 373 Eglin AFB, FL 32542 Attn: Mr. Brian Hurley, Contracting Officer

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5.0 VOLUME IV – SMALL BUSINESS PARTICIPATION VOLUME: - Limited to no more than 20 pages. Submit two (2) paper and one (1) electronic copy.

5.1 Format

The Small Business Participation Volume shall, at a minimum, contain the information specified below:

5.2 Content

5.2.1 Unless the Offeror is a small business, the Offeror shall submit a Small Business Subcontracting Plan that complies with FAR 52.219-9, DFARS 252.219-7003 (or DFARS 252.219-7004 if the Offeror has a comprehensive subcontracting plan), and AFFARS 5319.704(a)(1). The Small Business Subcontracting Plan shall be incorporated into any resultant contract at Section J. Table L2 below depicts the breakdown of the contract’s Small Business Subcontracting goals. Small Business Subcontracting goals shall be expressed in terms of percent of total contract value in addition to percent of subcontracted amount in accordance with AFFARS 5319.704(a)(1). The Offeror shall propose percentages in their Small Business Subcontracting Plan for each of the categories listed in the table.

For small business categories in which the Offeror’s proposed goal is less than the contract’s goal, the Offeror shall provide a substantiated rationale explaining why the Offeror believes that it would be unable to meet the contract’s goal.

Table L2 Small Business Subcontracting Goals Breakdown

Type of Small Business

Goals for Percentage of Total Planned Subcontracting

Dollars

Offeror’s Proposed Percentage of Total

Planned Subcontracting

Dollars

Offeror’s Proposed Percentage of Total

Contract Value

Small Disadvantage Business

5%

Women-Owned Small Business

5%

Service Disabled Veteran Owned Small Business

5%

HUBZone Small Business

3%

Total Small Business 32.5%

5.2.2 Offerors (including large businesses with master subcontracting plans, individual subcontracting plans, commercial subcontracting plans or comprehensive subcontracting plans, and small businesses) shall submit a written narrative, which addresses the following:

(1) The extent of commitment to use small business concerns,

(2) The complexity and variety of the work small business concerns are to perform, and

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(3) The extent of participation of small businesses in terms of percentage and dollar value of the total contract.

6.0 VOLUME V – CONTRACT DOCUMENTATION: - Submit two (2) paper and one (1) electronic copy.

6.1 Solicitation Requirements, Terms and Conditions:

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror’s proposal shall include a signed copy of the Model Contract, as well as a digital copy of the Model Contract (to include clause fill-ins), Sections A through K. This includes:

6.1.1 Section A - Solicitation/Contract Form

Offerors shall complete blocks 13, 14, 15, 16, 17 and 18 of the RFP Section A, Standard Form 33.

Signature by the Offeror on the Standard Form 33 constitutes an offer, which the Government may accept. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

6.1.2 Section B – Supplies or Services and Costs/Prices

Offerors shall complete the pricing information in Section B of the model contract.

6.1.3 Section I – Contract Clauses

Offerors shall complete all clause fill-ins.

6.1.4 Section J – List of Attachments

If required, Offeror shall include its Small Business Subcontracting Plan in the model contract as Section J.

6.1.5 Section K - Representations, Certifications, and other Statements of Offerors Offeror shall complete the representations, certifications, acknowledgments and statements in Section K. Section K shall be returned in its entirety.

6.1.6 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table L3.

Table L3 Solicitation Exceptions

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6.2 Other Information Required:

Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

6.2.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

Identify those individuals authorized to negotiate with the Government. Additionally, please provide the name, title, and telephone number of the CEO, Division President, and/or Vice President.

6.2.2 Company Information

Provide the company/division’s street address, county and facility code; CAGE code; DUNS code;

size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed by any other locations(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed by each location.

SECTION L ATTACHMENTS:

1. Subcontractor/Teaming Arrangement/Joint Venture Partner Consent Letter for the Release of Past Performance Information to the Prime Contractor

2. Past Performance Information

3. Questionnaire Cover Letter

4. Past Performance Customer Questionnaire

5. Cross Reference Matrix

6. Cost Formats A through C

7. Cost Format D

Solicitation Exceptions

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale

SOO, SOW, SPEC,

Model Contract, ITO, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

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ATTACHMENT L1

Subcontractor/Teaming Arrangement Member/Joint Venture Partner Consent Letter for the Release of Past Performance Information to the Prime

Contractor

Past performance information concerning subcontractors, teaming partners and/or joint venture partners cannot be disclosed to a private party without the consent of the subcontractor, teaming partner and/or joint venture. Because a Prime Contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past performance information to the Prime Contractor during exchanges. In an effort to assist the Government’s Performance Confidence Evaluation Team in assessing your past performance relevancy and confidence, we request that the following consent letter be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent letters shall be submitted as part of your Past Performance Information Volume.

SAMPLE CONSENT FORM

Dear Mr. Hurley:

We are participating as a (subcontractor/teaming arrangement member/joint venture partner) with (Prime Contractor or name of entity providing proposal) in responding to the Department of the Air Force, Eglin AFB, FL Request for Proposal, FA2486-16-R-0139 for the Backshop Maintenance Program.

We understand that the Government is placing increased emphasis on past performance in order to obtain best value in source selections. In order to facilitate the performance confidence assessment process we are signing this consent letter to allow you to discuss our past performance information with the Prime Contractor during the source selection process.

(Signature and Title of individual who has the authority to sign for and legally bind the company)

(1) Company Name:

(2) Address:

(3) Cage Code:

(4) Phone Number and Fax No:

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ATTACHMENT L2

Past Performance Information

1. Company/Division Name:

2. Product/Service and Program Title:

a. Specify, by name, any key individual(s) who participated in this program and are proposed to support the instant acquisition. Also, indicate their contractual roles for both acquisitions:

3. Contracting Agency/Customer:

4. Contract or Task Order Number:

5. A brief discussion of the contract and a description of the relevance to the effort being proposed: (see section M, table 2)

6. Address any technical (or other) area about this contract considered unique:

7. Type of Contract:

8. Period of Performance:

9. Original Contract Dollar Value (including all options) and Final (or Current Estimated) Dollar Value, and brief description of reason for difference:

10. Original Completion Date and Current Completion Date and brief description of reason for difference:

11. Name, address, fax, and telephone number of current (or last, if contract has been completed) Government PCO, Program Director/Manager and ACO. Offerors are encouraged to ensure the correct phone numbers, fax numbers, and addresses are provided for the listed points of contact (POCs):

12. Comments regarding compliance with contract terms and conditions:

13. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions:

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ATTACHMENT L3

Questionnaire Cover Letter

The Air Force Test Center, 96th Test Wing, Eglin Air Force Base (AFB) Florida is in source selection to select a Contractor for the Backshop Maintenance contract.

One of the considerations in proposal evaluation is the verification of the Offeror’s past and current performance on contracts which reflect the Offeror’s ability to perform on the proposed effort. We depend on information received from agencies such as yours, which have had firsthand experience with an Offeror, for the evaluation of the Offeror’s performance on those contracts.

Our areas of interest in the Offeror are summarized in the attached questionnaire. Our schedule is extremely tight and we need your written response within 10 business days. This schedule will allow us sufficient time to analyze the data.

To assist you in preparing your response and expediting your reply, the questionnaire may be filled out by hand and faxed to (850) 882-6066, Attention: Brian Hurley/Contracting Officer, or mailed to the address in Attachment L4. Your completed questionnaire will become a part of the official source selection records. To facilitate open and honest responses, the completed questionnaires are to be sent directly to the Contracting Officer and they will not be provided to the Offeror.

Your assistance is greatly appreciated, and your prompt response will be important to the successful and timely completion of this source selection.

BRIAN J. HURLEY

Contracting Officer

Att.

Questionnaire

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ATTACHMENT L4

Past Performance Customer Questionnaire

Please expedite this request and fax or mail your response to:

Bldg 373 Eglin AFB, FL 32542

Attn: Mr. Brian Hurley, Contracting Officer

FAX: 850-882-6066

Phone: 850-883-0101

1. Evaluator Summary:

Evaluator’s Name:

Evaluator’s Title/Rank:

Evaluator’s Organization:

Evaluator’s Role (relative to the Offeror being evaluated):

Evaluator’s Phone: DSN, _____________________COMM,_____________________

Dates of Involvement: From: Phone/Fax: To: _______________

2. Contract Summary:

Contractor (Company and Division): Program Name:

Contract Number:

Contract Type: _____________ Period of Performance: ______________________ Purpose: (Circle one)

Engineering; Mathematics and Statistical Analysis; Computer Science; IT Support, Services, Other (Specify) Contract Cost:

Scope of Effort:

3. Instructions: Please complete the following survey using the rating scale below:

Exceptional (E): Identified performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the Contractor were highly effective.

Very Good (VG): Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being assessed

Page L - 21 was accomplished with some minor problems for which corrective actions taken by the Contractor were effective.

Satisfactory (S): Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the Contractor appear or were satisfactory.

Marginal (M): Performance does not meet some contractual requirements. The contractual performance of the element or sub element being assessed reflects a serious problem for which the Contractor has not yet identified corrective actions. The Contractor’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory (U): Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the Contractor’s corrective actions appear or were ineffective.

NOTE: Your comments on unsatisfactory ratings and other ratings where problems have not been satisfactorily resolved are critical to our Past Performance evaluation. Please take the time to provide comments.

Not Applicable (N/A): Indicates that the Contractor was not required to perform similar efforts on the subject contract. An N/A response will be evaluated neither favorably nor unfavorably.

Questionnaire

Background:

The requirements of our Backshop contract include: Provide personnel, equipment, tools, materials, vehicles, supervision, logistics, training, technical support, and other items and services (except those items and services specifically identified as Government furnished) necessary to manage and perform the services of this contract. The service provider shall provide Backshop maintenance, Temporary 2 (T-2) Modifications, and support tasks and functions specified within the Performance-based Work Statement (PWS) for the 96th Test Wing. The service provider is encouraged and expected to generate innovative approaches to efficiently and effectively accomplish tasks, functions, and requirements within this PWS in a quality manner and in a way which fosters pride and ownership in the work performed.

The service provider shall ensure work, services, and operations are in compliance with local, state, and federal laws and regulations, publications, and applicable technical orders (TOs) listed in Appendix D.

Additionally, the service provider shall comply with safety, security, and environmental requirements.

Sections in TOs, AF, Major Command (MAJCOM) or local regulations that refer to Bioenvironmental Engineering for Occupational Health support and evaluation shall be accomplished by the service provider's industrial hygiene/occupational health specialist except where specifically spelled out in the contract.

A. Phase-In/Transition Plan In evaluating the Contractor’s management approach, consider the following items:

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a. Ability to accomplish all phase-in/transition plans with all phase-in/transition activities completed within the required time limit.

b. Ability to provide a detailed plan on employees’ proof of qualifications/certifications.

c. Ability to provide a detailed plan on new employee hiring, retention of current personnel, training/orientation, badging activities and any security clearance issues prior to contract start.

d. Ability to provide a detailed plan to have all vehicles in place and serviceable to include the service providers logo on each vehicle at contract start.

Phase-In/Transition Plan E VG S M U N/A

a. The Contractor’s phase-in/transition plans with phase-in/transition activities was: (select one)

b. The Contractor’s ability to provide employees’ proof of Qualifications and or certifications was: (select one)

c. The Contractor’s ability on new employee hiring, retention of current personnel, training/orientation, badging activities and any security clearance issues prior to contract start

d. The Contractor’s Ability to have all vehicles in place and serviceable to include the service providers logo on each vehicle at contract start was:

(select one)

B. Program Management In evaluating the Contractor’s approach to program management, consider the following items:

a. The Contractor’s ability to provide an organizational structure to include reporting chain for daily operations and mission events; an organization chart identifying key personnel positions.

b. The Contractor’s ability to provide a key personnel listing by position and section clearly identifying those responsible for the respective flight commander/flight chief and non-commissioned officer in charge (NCOIC) duties outlined in each applicable section IAW AFI 21-101 as per the PWS.

c. The Contractor’s ability to provide listing of all contractor proposed vehicles by type and number.

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d. If subcontracting, the Contractor’s ability to describe their approach for subcontracting and managing any subcontracted efforts. Include a description of the functions that will be performed by subcontractors and where the performance will take place.

e. The Contractor’s ability to provide a training approach that addresses all contractor (and subcontractor if applicable) employees, and ensures the workforce is technically qualified to meet the PWS requirements on an initial and continuing basis.

f. The Contractor’s ability to provide a “draft” of the plans/programs as…