RFIs_Question__2_answers.pdf

RFI’s: 30 July 2019

Question: Under the heading Supplies or Services and Prices/Cost: Description of requirement: States the proposed transportation cost is to be multiplied to the current market index cost using the U.S.

Energy Information administration. Then section under performance requirements: Offerors will submit attachment A with proposed multipliers included. The total evaluated price will be the sum of the estimated quantities multiplied by the proposed multipliers as shown in the sample provided in attachment B.

On this solicitation only showing three attachments: the solicitation, attachment “1” TEP worksheet, and the SOW. Not seeing anything referring to Attachment A or B? Can you please clarify this.

Answer: we are revising the Statement of Work to reflect the correct Attachment numbers that is shown on the solicitation. Attachment 1 is the Statement of Work, Attachment 2 is the TEP worksheet and Attachment 3 will be the Sample Task Order Pricing Sheet. Attachment 3 will be added by way of amendment to the solicitation.

Question: Can you also please clarify what sheets need to be submitted with this solicitation?

Answer: The completed TEP sheet (Attachment 2) is the only attachment required to be sent in with your proposal.

Question: Now stating two different ways you want this figured out on the pricing section. Do you want to see all the above attachments submitted.

And are we to take the estimated gallons and multiply by the freight?

Answer: The Not To Exceed freight/transportation costs that you propose in the TEP chart is to be multiplied by the estimated gallons shown in the chart. These estimated gallons are just for estimating purposes and the government is not in any way obligated to order this amount.

Question: Can you please confirm which price should be fixed? States we can lower the freight. But can we raised the freight when weather is extremely bad and we have to go outside state to get the fuel.

When there is no propane in state of GA. We have witness this on a few occasions.

Answer: At the time delivery orders are solicited the contractor will have opportunity to lower their NTE freight/transportation costs. If due to unforeseen circumstances the contractor cannot provide at the price they have proposed, they can “no quote” for that requirement.

Question: Will there be call for any deliveries that are not full loads. Which we have seen in the past.

Deliveries less than 2,000 gallon.

Answer: The government cannot guarantee the size of the orders but typically they would not fall under 2,000 gallons.

Question: Will we need to submit the current index price as of the due date 08/05/2019? Which changes on a daily basis.

Answer: The pricing submitted on 5 Aug 2019 should not show a current index price. We are only evaluating freight/transportation costs as shown in the TEP chart. When soliciting at the task order level the contractor will be sent a worksheet similar to the Attachment 3 in which they will provide a quote for that particular requirement. Contractor will plug in current market index price and the freight/transportation multiplier to show how their price for that task order was derived.

Question: On the invoices do you want us to invoice you with a separate line item for freight and surcharges.?

Answer: No. You will invoice as the CLIN is shown in the delivery order.

Question: You did mentioned in this solicitation that the transportation cost could be decreased. There really should also be where the transportation cost. Can be increased as well.

In past experiences we have ran into. Where Milner, Albany, and Alma, were all out of fuel. In this case it was urgent we had to go out of state. Just to get Robins AFB fuel.

So can we make a revision on the transportation cost. Should be not only be able to decreased. But increase as well. Where you have state of emergency and no fuel is available in GA.

Answer: As answered above, contractors are to quote a Not To Exceed mulitplier for freight/transportation. Contractors need to ensure that all risks are accounted for in this multiplier. In the event due to unforeseen circumstances the contractor cannot perform the solicited requirement for the delivery order they can “no quote” for that requirement.

Question: Besides the index your referencing can we use another index. And not just be solely tied to EIA for five years. Please advise.

Answer: For consistency purposes the government will utilitize the Energy Information Administration (EIA) index for this requirement.

Question: 1) page 2 of 39 Where is the solicitation/contract form?

Answer: No information is required in this section

Question: 2) page 8 of 39 inspection and acceptance. Who fills out this page If it’s the contractors responsibility do I use my cage number and Duns number?

Answer: No the Government is responsible.

Question: What do I put down for both and destination?

Answer: The Government is responsible