Attachment_1_-_ISWM_PBWS_18_May_2016.pdf

PERFORMANCE-BASED WORK STATEMENT (PBWS)

FOR

NON-HAZARDOUS INTEGRATED SOLID

WASTE MANAGEMENT SERVICES

18 May 2016

Ki l d AFB NM

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform Integrated Solid Waste Management (ISWM) services at Kirtland Air Force Base, Albuquerque, New Mexico. The contractor s h a l l perform to the standards in the contract as well as all local, state, and federal regulations. Estimated workload data are located in Appendix A, Tables A1A through A6. The Kirtland Air Force Base Maps are located in Appendix C and illustrate the size and layout of Kirtland Air Force Base. All buildings listed in the workload data tables are located all over Kirtland Air Force Base.

Role of ISWM Contractor:

– Provide and maintain in good repair all MSW containers as Contractor-Furnished Equipment

– Collect all MSW dumpsters and transport to an approved off-base MSW landfill

– Collect Government-Furnished recycle dumpsters, roll-offs, and trailers

– Furnish and provide collection services for additional recycle roll-offs as specified

– Transport recycling commodities for processing off-base

– Provide supplemental office recycle bins (to augment government furnished recycle bins)

– Collect all office “curbside” recyclables

– Collect scrap metal and pulverized paper from Contractor-furnished roll-offs at designated locations. Market and sell the scrap metal and pulverized paper, and provide appropriate receipts/reports

– Provide monthly MSW and recycling quotes, receipts and reports with appropriate weight tickets

– Provide on-call MSW/recycling collection services to support additional pick-ups, special events, and bulk roll-off collection

1.1. COLLECTION REQUIREMENTS.

1.1.1 Main Base

1.1.1.1. Integrated Solid Waste Management. Empty MSW/recycling containers/dumpsters based on historical data for the first 30 days of performance, or at least weekly. The Contractor shall monitor fill capacities and establish initial vehicle routes and collection schedules during the phase-in period and the first 30 calendar days of performance. The Contractor shall submit the final proposed vehicle route and collection schedule to the Contracting Officer (CO) no more than forty-five

(45) calendar days after contract award.

The contractor may propose adjustments to the schedule at any time during the period of performance. No changes are allowed to the schedule or haul route without prior approval from the CO coordinated through the COR. The contractor shall provide the CO and COR all revised vehicle routes and collection schedules five (5) business days prior to changes taking affect.

When the contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a ten (10) foot radius of the container. For recycling containers, the contractor shall be responsible for separating the various types of recyclable materials (see Section 1.2).

1.1.1.2. Municipal Solid Waste Containers. Empty containers (dumpsters and carts) used to dispose of MSW, which includes all food, commercial, and office waste. Containers will be emptied no less than weekly, unless designated by the COR as on-call. Container designation is identified in Appendix A, Tables A1, A2 and A3.

1.1.1.3. Recycling Containers. Provide office “curbside” recycling services and cardboard dumpster collection services IAW Section 1.2. Recycling carts, dumpsters, and roll-offs are designated by the COR. Recycling locations and collection frequencies are identified in Appendix A, Tables A4, A5 and A6. Government furnished equipment is identified in Appendix B.

1.1.1.4. Bulk Containers. The Contractor shall furnish, as required, and haul all MSW and recycling roll-offs. The Contractor shall furnish and haul all compactors. The container size, quantity, location, and number of trips required for scheduled and on-call MSW and recycling roll-offs and compactors are listed in Appendix A. The COR shall contact the Contractor to provide on-call collection, disposal, and return of the bulk MSW and recycling roll-offs and compactors identified in Appendix A. The Contractor shall respond within one business day of notification from the COR. The Contractor shall provide weight tickets of all roll-off containers and compactors with monthly reports submitted IAW Section 1.5.

1.1.2. (RESERVED)

1.1.3. Over and Above Requirements.

1.1.3.1. Unscheduled Pick-ups/Special Events. In addition to the scheduled and on-call MSW and recycling collections, the COR with approval from the CO may request the contractor make unscheduled collections and disposals. Unscheduled services will require the contractor to provide (or re-position as directed) MSW and/or recycling containers. Unscheduled services shall be accomplished by separate work order. These containers shall be placed in locations for a length of time designated by the COR with approval from the CO. The COR with approval from the CO shall notify the contractor in writing at least two days in advance of the unscheduled requirement/special event; the contractor shall respond within one business day of notification from the COR with approval from the CO.

Additional work required for unscheduled services shall not relieve the Contractor of the responsibility to perform existing scheduled and on-call services. Additional pick-ups of existing MSW and recycling containers normally receiving scheduled service are addressed in Section 1.1.3.6. Special events shall be accomplished by separate work order.

1.1.3.2. (RESERVED).

1.1.3.3. (RESERVED).

1.1.3.4. (RESERVED).

1.1.3.5. (RESERVED).

1.1.3.6. Additional Pick-ups. In the event unusual conditions cause an existing container to require pick-up before the scheduled time, the CO or COR may request in writing, via email or F a x , pick-up within twenty-four (24) hours and the contractor will be compensated at a unit rate based on the container size. The contractor will not be compensated for additional pick-ups performed without advance written CO authorization.

1.1.4. Inclement Weather Schedule. The Contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the CO may authorize exceptions in writing. When exceptions are granted all missed collections shall be performed within twenty-four

(24) hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.5. Route Parameters. Collection shall be made between the hours of 0400 and 1700, Monday through Friday, except on recognized federal holidays. Collection outside these hours shall require prior coordination with the COR and approval from the CO.

If a recognized federal holiday falls on a regular collection day, the collection may occur on the day preceding or following the holiday. The contractor will notify the COR in writing NLT three (3) business days in advance of the holiday as to when collection will be rescheduled in order to accommodate the holiday.

1.1.5.1. Collection in the Flight Line Area: If applicable, shall not incur a Foreign Object Debris (FOD) problem. Currently, there are no collection points located in the Flight Line Area.

1.1.6. Points of Collection. Collection stations for MSW and recyclable materials are shown in Appendix A, Tables A1through A6. The contractor shall position bulk containers for customer ease in depositing MSW and recycling; this may require repositioning of containers. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.7. Cubic Yard Capacity. MSW and recycling capacities are shown in Appendix A, Tables A1 through A6. The contractor shall identify changes to the capacity of containers and/or pick-up frequency to improve the overall efficiency of the ISWM program, and submit these recommended changes and supporting documentation in writing (e-mail is acceptable) to the CO and the COR. No changes shall be made until the proposed change is coordinated with and approved by the CO. The Government may, at its sole discretion, direct the contractor to change the cubic yard capacity at any collection station, reduce or increase the service frequency at a collection station, or change the number of collection stations as long as such change does not increase the overall average total cubic yard capacity outlined in Appendix A of the base year PWS by more than ten percent.

1.1.7.1. Up to twice per year during the base year and each option year/period of performance, the c o n t ractor shall monitor fill capacities during any period that is coordinated through the COR and approved by the CO to assess adjustments to the collection schedule and frequency.

1.1.7.2. The contractor shall submit the fill capacity evaluations in writing to the COR along with proposed changes to optimize the MSW and recycling collection program IAW Section 1.1.7.

1.1.8. Government-Approved Containers. All Contractor-furnished MSW and recycling containers must be approved by the CO or COR. The Contractor shall provide all MSW containers as specified in Appendix A, Tables A1 and A2. All MSW dumpsters must be front-load dumpsters with sliding side doors, and possess a lid and lid lock. The Contractor shall provide bulk containers as specified in Appendix A, Tables A3 and A6. All recycling roll-offs shall have permanent lids that protect recyclable materials from the elements (e.g. wind, precipitation, etc.). The Government-provided recycling containers, dumpsters, and roll-offs are listed in Appendix B, Government Furnished Equipment/Property.

The Contractor shall supplement the Government Furnished recycling containers with 65- or 95-gallon wheeled recycling carts at each facility designated for office curbside collection. The facilities designated for office curbside collection are listed in Appendix A, Table A5; see Appendix A, Tables A4, A5 and A6 for the quantities of recycling carts required, including the breakout of Government-furnished vs. Contractor-furnished carts at each facility.

All recycling carts, whether Government-furnished or Contractor-furnished, shall possess a new, COR-approved label IAW Section 1.1.8.1. Contractor shall furnish all liners for office recycling containers set at the curb for collection. The liners must be clear plastic and a minimum of 3 mils in thickness.

The facilities designated for office curbside collection are listed in Appendix A, Table A5.

The Contractor shall perform recommended maintenance IAW PWS Section 1.4 on all of the containers used in this contract, including the Government-furnished recycling containers. The Contractor-furnished MSW and recycling dumpsters, as well as the Government-furnished recycling dumpsters, shall be freshly painted not later than six (6) months after contract start. The color scheme for all containers must be approved by the CO with coordination through the COR.

1.1.8.1. All refuse and recycling containers will require decal signage and paint stenciling with an individual identification number, coordinated through the COR and approved by the CO, to improve integrated solid waste management tracking. All refuse and recycling containers will also require appropriate signs to indicate allowable and not-allowable contents;

specific wording and sign design must be coordinated through the COR and approved by the CO. Signage/decals will be replaced within two business days after they have become illegible. Sample labels are included in Appendix C.

1.1.9. Maintaining Collection Area. The Contractor shall return all MSW and r ecyc l ing containers to their original location after servicing, in an upright position with the lids secure ly in place (closed, and locked where applicable). Dumpsters or roll-offs sited on uneven surfaces must be stable after servicing in order to prevent a safety hazard to users. The contractor is responsible for cleaning up a n y spills, debris, etc., on the ground within ten (10) feet of the container when servicing a location.

The contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. In the event debris placed at a collection station is of a size or weight that precludes placement in the container and/or unduly complicates handling of said container, the Contractor may request written approval from the CO with coordination through the COR to complete and bill for an additional pick-up IAW Section 1.1.3.6. The Contractor will not be compensated for an additional pick-up of debris of problematic size or weight without advance written CO approval with coordination through the COR. The contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pick-up frequency with coordination through the COR and CO approval. The Contractor shall be responsible for keeping collection areas free of solid waste and debris.

1.1.10. Weighing of Vehicles. All vehicles used in the collection or transportation of MSW or recyclable materials shall be weighed on state-certified vehicle scales prior to any commingling with waste or recyclables belonging to other customers. Incoming and outgoing vehicle weights shall be recorded on weight tickets provided by the scale operator. The contractor shall submit a monthly report IAW Section 1.5 that includes weight tickets reflecting the type of material, disposed tonnage figures, date of disposal, type of vehicle, and cost/revenue resulting from disposal. The contractor shall be reimbursed for landfill tipping fees according to submitted invoices and verified by weight tickets submitted with the monthly report.

1.2. RECYCLABLE MATERIALS HANDLING. The base operates a Qualified Recycling P r o g r a m (QRP) to reduce the volume of non-hazardous solid waste disposed. It is the intent of the base to conduct sales of recyclable commodities IAW QRP guidelines as detailed in Sections 1.2.4 and 1.2.5. The contractor shall provide a detailed accounting of recyclable commodities sold (type/weight/price) to the QRP along with one hundred percent (100%) of the proceeds. The Contractor may not off-set contract cost from generated recycling revenues or off-set invoices submitted to the Government for payment based on generated recycling revenues.

1.2.1. Materials. The following items shall be recycled: solid white ledger paper, corrugated cardboard, mixed paper, shredded paper, aluminum beverage containers, toner cartridges, and scrap metal. All recyclable material shall be bid independently. Each recyclable material will be evaluated in order to demonstrate cost effectiveness in accordance to Air Force Common Output Level Standards (AFCOLS) and may or may not be removed from the contract. Additional materials may be recycled in future option years if demonstrated to be cost-effective and approved by the CO. All recyclable items shall be stored, shipped/transported and disposed of IAW applicable federal, state, environmental and local regulations.

1.2.2. Pick-up Points. The Contractor shall collect and transport all recyclable materials to an off-base facility for processing. All scrap metal roll-offs shall be inspected by the Contractor prior to hauling off-base to maintain accountability and verify that demilitarized or other prohibited items do not leave the installation. If demilitarized or other prohibited items are discovered, the Contractor must contact the COR immediately for resolution. Appendix A specifies current locations for cardboard recycling dumpsters, recycling roll-offs and curbside collection locations.

1.2.3. Bulk Recycling Center. The government will provide the contractor use of the Bulk Recycling Center (BRC) as shown in Appendix B. With COR approval, the Contractor may transport recyclables to a contractor-owned or third party off-base facility for separation and resale so long as government recyclable materials are sorted and weighed prior to commingling with other customers’ recyclables.

The Contractor shall use the BRC only for purposes of storing non-hazardous recyclables for this contract.

1.2.4. Marketing. The contractor shall provide for the marketing of recyclable materials, including transportation of recyclable commodities to the purchasers. The contractor shall ensure that recyclable materials are sold for no less than prevailing market rates. The contractor shall obtain and document the available market rates (minimum of three vendors, documentation submitted NLT quarterly with the monthly report IAW Section 1.5).

1.2.4.1. The Contractor shall assist in educating base facility occupants on the benefits of recycling and encourage the widest possible participation. Written publications such as original published pamphlets, brochures, or o ther media, may be used to inform users.

1.2.5. Sales Receipts. The Contractor shall provide a summary of sale proceeds by type of commodity, along with original sales receipts for recyclable materials and the proceeds to the COR no later than the tenth calendar day of the month following the sale month. The sales receipts shall contain the weight, type and price of the commodity recycled.

1.2.6. (RESERVED).

1.3. DISPOSAL.

1.3.1. Off-Base Disposal. The contractor shall transport and dispose of all MSW. Disposal shall be at a permitted off-base disposal site. A copy of operating permit of the landfill(s) receiving Kirtland’s MSW shall be provided to the CO. The Contractor shall transport recyclable commodit ies to an off-base recycling facility. The contractor is responsible for ensuring all transportation and disposal i s IAW existing applicable federal, state, environmental and local regulat ions . The Contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations and shall separately invoice the tipping fees to CLIN X 0 15 for reimbursement.

1.3.2. Disposal of Non-marketable Materials. Disposal of non-marketable materials, including any recyclable material rejected for any reason, shall be the responsibility of the Contractor.

Contractor shall inform the CO or C O R what material was rejected and the reason for rejection.

1.4. EQUIPMENT MAINTENANCE. The Contractor shall furnish containers that match the color scheme of the base; the paint color must be coordinated through the COR and approved by the CO. Additional re-painting must match the approved color scheme; containers shall be cleaned prior to repainting. The contractor shall maintain all contractor and government provided containers, ensuring they are f ree of unpleasant odors, dirt, debris, and pests. All containers must remain in good, workable cond i t i on , with no leaks. They must remain easily accessible to customers. The contractor shall per form all cleaning, painting, repair and other maintenance tasks off-base. Trucks and trailers u sed for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. All equipment maintenance shall be performed at an off-base location. Should any contractor vehicles or equipment have any leaks, the contractor is responsible for cleanup.

1.4.1. Bulk Container Maintenance Methods. Maintenance of bulk containers (95-gallon size and larger) shall be performed as required at an off-base location. The contractor shall furnish to the CO or COR the schedule of maintenance for the bulk containers. The contractor shall furnish replacement containers for all containers removed (for more than ninety (90) minutes) for cleaning, painting, or repair to ensure that collection stations have adequate municipal solid waste containers. Cleaning or painting inc ludes minor repair and maintenance to ensure a properly operating container. Major repairs o r maintenance, as determined by the CO or COR, shall require replacement of the container.

1.5 Reports and Records. The contractor shall provide a monthly report detailing total tonnage of waste (MSW and recycling) collected, landfill tipping fees and recyclables revenue, and weight tickets.

Format for these monthly reports shall be coordinated with the CO or COR. In addition, recyclables report shall detail materials collected and recycled by by commodity, and proceeds from recyclable sales. Sales receipts and sales price verification (Section 1.2.5) from the recyclables must accompany the report. Provide these reports by the tenth business day of the month.

1.6 PHASE-IN AND TRANSITION

1.6.1. Phase-In: The phase-in period is thirty (30) calendar days or less, and is projected to begin on 1 March 2016. This period provides for seamless transition between incumbent and successor contractors to include, but is not limited to, a phase-in for personnel staffing, training, and observation of the incumbent’s waste collections, recyclable collections, and any other activities related to contract execution. Successor contractor’s personnel shall not interfere with the current/ongoing operations.

The incumbent contractor’s workforce shall retain full responsibility for all contract requirements during the phase-in period.

1.6.2 Phase-Out: After the final performance period of this contract, the current Contractor shall cooperate with any successor Contractor to ensure a smooth transition of all operating instructions, data inspection records, reports, and other documentation pertinent to the operation and management of MSW and recycling collections. Ongoing operations shall be coordinated with the successor’s management and a d mi n i s t r a t i v e personnel.

2. SERVICE SUMMARY (SS). The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service for each requirement. These thresholds are critical to mission success.

Performance Objective PWS para. Performance Threshold Collect Municipal Solid Waste (MSW) IAW established schedule.

1.1. Containers emptied on time as

specified. No more than two (2) COR-validated deficiencies per month.

Dispose of MSW IAW the established governing directives.

1.3 Zero deficiencies permitted.

Maintain equipment in good workable condition.

Paint/maintain dumpsters as specified. Trucks and solid waste containers washed and free of odors.

1.4 No more than two (2) COR-

validated deficiencies per month.

Must meet or exceed 80% compliance in all areas.

Perform unscheduled and special event refuse and recycling collections as required.

1.1.3.1 Collections and disposal

accomplished within one (1) business day of notification;

100% accountability, measured on all occurrences.

Collect and transport recyclable materials. 1.1 – 1.3 Recyclable Materials collected and transported IAW PWS requirements. No more than two

(2) COR-validated deficiencies per month.

Market/sell recyclable materials. 1.2.4 – 1.2.5 All recyclable materials sales handled IAW PWS.

Provide required MSW and recycling reports. 1.5 Sales receipts, appropriate documentation, and reports provided 100% on time by the 10th business day of the month. No more than one (1) re-write per report.

2.1. Performance Assessment.

2.1.1 Periodic Validation. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validation will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be a d j u s t e d , based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR.

Non-compliance with the performance thresholds for any performance objective may result in a Performance Assessment Report (PAR) and/or a Corrective Action Report (CAR). Non-compliance with the performance thresholds of these performance objectives for any two or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.1.2. Customer Complaints. The COR will receive and investigate complaints. The COR will be responsible for initially validating customer complaints. The CO will make final determination of the validity of customer complaint(s) in cases of disagreement between the COR and the Contractor.

Validated customer complaints shall be re-performed after notification by t h e CO or COR.

2.2. Periodic Progress Meetings. The CO, COR, other government personnel as appropriate, a n d the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues should be discussed; opportunities to improve the contract, any modifications r e qu i r e d of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

Contracting will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file.

3. GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES. Government furnished recycling containers; the BRC and the Contractor Storage Area (CSA) are described in Appendix B.

All other equipment, tools, computers, materials, supplies, specialized equipment and vehicles and any other items required in the performance of this PBWS, including replacements for GFP when determined unserviceable, shall be provided by the contractor and retained by the contractor upon contract termination. For Emergencies, the Fire Emergency Services phone number from an installation phone is 911 (and from a cell phone is 853-9111). No utilities are furnished at the BRC or the CSA.

3.1. Contractor Storage Area. The government will provide the Contractor use of the Contractor Storage Area (CSA), as shown on Appendix A, Table A6, and on Appendix B. The Contractor shall use the CSA for storage of equipment and material used only on and for this contract.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The Contractor shall develop and maintain a quality program to ensure integrated solid waste management services are performed in accordance with commonly accepted commercial practices. The Quality Control Plan shall be submitted with the Contractor’s proposal and will be updated as appropriate throughout the duration of the contract, with changes/updates coordinated and approved by the CO. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the Contractor shall develop quality control procedures addressing the areas identified in Section 2, Service Summary.

4.2. QUALITY ASSURANCE. The government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract.

The CO or COR will inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a PAR or a CAR for issuance to the Contractor. The Contractor shall respond to the PAR or CAR IAW instructions provided and return it to the Contracting Officer by the date indicated on the form.

4.3. (RESERVED)

4.4. HOURS OF OPERATION. IAW PWS Section 1.1.5, the Contractor shall perform collections between the hours of 0400 and 1700, with the exception of federal holidays. The Contractor may propose adjusted working hours to meet all requirements of the contract with coordination and approval by the COR. There may be mission situations that require the Contractor to work other than normal hours. Some of these situations are military exercises, contingency operations, special events, or weather emergencies. When the Contractor’s access to a work area conflicts with an Air Force mission requirement, the Contractor shall schedule the work to minimize disruption. Such scheduling may require work to be accomplished at times other than normal duty hours. With prior approval of the CO and coordination through the COR and at no additional cost to the Government, the Contractor may work extended hours to ensure timely completion of work.

4.4.1 Federal Holidays. The following legal Federal holidays are observed by Kirtland AFB: New Year’s Day – 1 January; Martin Luther King’s Birthday – Third Monday in January; Presidents Day – Third Monday in February; Memorial Day – Last Monday in May; Independence Day – 4 July; Labor Day – First Monday in September; Columbus Day – Second Monday in October; Veterans Day – 11 November; Thanksgiving Day – Fourth Thursday in November; and Christmas Day – 25 December.

4.5. SECURITY REQUIREMENTS.

4.5.1 Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes.

The contractor shall comply with all requirements and procedures IAW AFFARS 5352.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

4.6. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DOD)

CONTRACTOR SERVICES DURING CRISIS. The Contractor shall develop a contingency plan, acceptable to the CO, for collection and disposal of refuse to provide reasonable assurance of continuation of the service during crisis conditions. A copy of this plan must be submitted to the CO and COR at the pre-performance conference prior to the start of this contract.

4.7. SPECIAL QUALIFICATIONS. Provide appropriate environmental, health, first aid/CPR and safety training to Contractor employees to ensure compliance with all federal, state, county and local laws or regulations. This training shall include hazardous waste and polychlorinated biphenyl (PCB) waste recognition, demilitarization recognition, operations, maintenance, safety, health, environmental controls, and emergency response training. The Contractor shall ensure employees are trained and qualified to operate specialized vehicles/equipment before assigning employees to tasks that require use of the vehicles/equipment. All training shall be documented and be available on-site for CO or COR review.

4.7.1. Hauler Registration. IAW New Mexico Solid Waste Rules, 20.9.2 – 20.9.10 NMAC, commercial haulers of solid waste must be registered with the New Mexico Environment Department.

The Contractor shall provide documentation of registration (including any terms and conditions) and the registration expiration date prior to the start of the contract. If registration expires during the course of the contract, the Contractor will provide documentation of any re-registration with five business days of issuance, to include any terms and conditions associated with the registration.

4.7.2. Contractor’s Contract Manager. Provide a contract manager who has full authority to act for the Contractor on all matters relating to daily operation of this contract and is fully responsible for the performance of the work. The name and contact information of the contract manager and alternate(s) shall be designated in writing to the CO or COR within ten business days after contract award.

(Subsequent reference to the contract manager shall be synonymous with the alternate(s).) The contract manager shall be available during normal duty hours within thirty (30) minutes to meet on the installation with government personnel. After normal duty hours, the contract manager shall be available on-site within two hours of notification. The contract manager shall be able to read, write, speak, and understand the English language. The Contractor shall be required to have an email address at the office for correspondence with government personnel. The contractor shall arrange for and pay for all commercial telephone/fax and internet provider service. Contractor shall have telephone service with answering system to communicate with the CO and COR. The contract manager and alternate shall have cell phones and supply the cell phone numbers to the Government.

4.7.3. Contractor Employees. Contractor personnel shall present a neat appearance at all times and be easily identified as contractor employees, to include distinctive clothing and/or nametags bearing the Company’s or employee’s name. All Contractor employees must be able to read, write, speak, and understand the English language.

4.7.4. Operation of Motor Vehicles. Personnel operating motor vehicles shall comply with State of New Mexico and Kirtland AFB requirements at all times. All Contractor employees that are required to operate vehicles in the flight line area shall successfully complete the Kirtland AFB Flight Line Vehicle Training requirements before operating any vehicle on the flight line, and shall maintain certification. When Contractor employees are collecting MSW and recyclables, the vehicle driver shall maintain appropriate radio contact with the COR. The Contractor shall be responsible for providing and maintaining all radios used in the performance of this work.

4.8. MULTI-FUNCTIONAL TEAM. Senior Leadership will require a multi-functional team be established between the government and the contractor to ensure joint cooperation and a sound customer focus of all parties involved in the execution of this contract.

4.9. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE. The Contracting Officer will appoint a primary and a l t e r n a t e representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award .

4.10. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO and the COR as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within one (1) calendar day of each occurrence.

4.10.1 Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws and permits, as well as DoD, Air Force, and base environmental requirements and instructions , including but not limited to: 40 CFR §243 (Guidelines for the Storage and Collection of Residential, Commercial, and Institutional Solid Waste), 40 CFR §246 (Source Separation for Materials Recovery Guidelines), 40 CFR §260-280 (Hazardous Waste Management), and 20.9.2 – 20.9.10 NMAC (New Mexico Solid Waste Rules). The Contractor shall also be knowledgeable of and shall comply with applicable DoD, Air Force, and base environmental requirements and instructions, including but not limited to Air Force Instruction 32- 7042 (Waste Management). If applicable laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

4.10.2 Notification of Environmental Spills. If the initial responder, contractor vehicle operator, determines that the hazardous material emergency release cannot be safely handled by personnel in the immediate area, immediately notify the Kirtland AFB Fire Department by either dialing 911 from a base phone or (853-9111 from cell phones or off-base phones). The Kirtland AFB Fire Department will provide immediate first response to hazardous material releases. Also notify the CO and COR of spills or releases into the environment of any substance listed in 40 CFR §302 (Designation, Reportable Quantities, and Notification), Table 302.4. If immediate contact of the CO or COR cannot be made, contact the Civil Engineering Customer Service Desk at 505-846-8222. Contractor shall be responsible for containment, cleanup, and disposal of the spill or release of such substance, including associated costs. Procedures should be followed in the Kirtland Hazardous Material Emergency Planning and Response Plan, 15 May 2008, available from the COR.

4.11 Contractor Manpower Reporting Requirement. Contracting officers shall require the Contractor Manpower Reporting Requirement (CMRA) for all contracts and orders for services and supplies that include defined requirements for services, provided that the DoD is receiving or benefiting from the contracted services. Contractors are required to report all labor hours, regardless of contract type, via one of the four enterprise-wide Contractor Manpower Reporting Applications (eCMRA) at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The Contractor shall use the Air Force eCMRA tool.

5. APPENDICES.

A. Estimated Workload Data

Table A1A – Summary Overview (Tons/FY) Table A1 – Front-Load Refuse Collection Locations Table A2 – TLF Refuse Collections (95-Gallon Carts) Table A3 – Refuse Compactor and Roll-off Services Table A4 – Front-Load Recycling Services Table A5 – Office Curbside Recycling Service Table A6 – Recycling Roll-off Service

B. Table B1, GFE Inventory and Tracking, BRC and CSA C. Sample Labels and Kirtland Air Force Base Maps http://www.ecmra.mil/ http://www.ecmra.mil/

APPENDIX B – GFE Bulk Recycling Center (BRC) and Contractor Storage Area (CSA)

2. Bulk Recycling Center

The Government will furnish an area for open storage of multiple recycle roll-offs. This center is centrally located between East and West Kirtland and is large enough to accommodate roll-off trucks.

This area does not include any facilities or utilities and will purely function to store bulk recyclables in a paved area. This area will be used for storing the recyclable commodities. The recyclable commodities will be segregated and collected in roll-offs at the Bulk Recycle Center until the roll-off is full enough to transport to an off-base market. No facilities or utilities are provided in the BRC.

3. Contractor Storage Area

The Government will provide the Contractor use of the Contractor Storage Area (CSA). This CSA is near the BRC, also centrally located between East and West Kirtland. The Contractor shall use the CSA for storage of equipment and material used only on and for this contract. No facilities or utilities are provided in the CSA.

Appendix C

Sample Labels

Maximum Size: 19 inches wide, 13 inches tall Minimum Size: 18 inches wide, 12 inches tall

Maximum Size: 19 inches wide, 13 inches tall Minimum Size: 18 inches wide, 12 inches tall

Maximum Size: 12 inches wide, 9 inches tall Minimum Size: 11-1/2 inches wide, 8-1/2 inches tall