Attachment_4_-Hurlburt_PWS_Barrier_Maintenance.doc

PERFORMANCE WORK STATEMENT

FOR

BARRIER SYSTEMS MAINTENANCE AND REPAIR SERVICES

HURLBURT FIELD, FLORIDA

Review/Approve

1 Special Operations Civil Engineer Squadron

Date

Contracting Officer

Date

Performance Work Statement for

Barrier Systems Repair and Maintenance Services

1.0. DESCRIPTION OF SERVICES. This Performance Work Statement (PWS) describes contractor inspection, repair and scheduled maintenance services for pop up barrier systems on Hurlburt Field, Florida. The contractor shall provide all supplies, materials, equipment, tools, labor, personnel, transportation, supervision, and management necessary to perform listed services for 21 RSS Wedge Vehicle Barrier Systems, at Hurlburt Field, Florida.

The contractor shall complete an inspection of all barriers within the first 14 days of the contract and shall submit an Initial Repair Plan to make required barrier repairs to bring all barriers into fully operational condition to the Government within 30 days of contract award. The plan shall include a list of recommended actions, parts, parts pricing, and number of anticipated labor hours per barrier as well as a schedule, including required material lead time for all initial repairs. All initial repairs shall be completed within the first 90 days after contract award.

1.1. Initial Repairs. The contractor shall replace/re-build and restore all barrier systems identified in paragraphs 1.2.1-1.2.6 to fully operational/optimum working condition within the first 90 days of contract start date to include but not limited to adjustments, sump pumps, motors, brakes, lights and barrier arm components repair/replacement required. After repairs are complete, contractor will be responsible for maintaining all barriers in a ready state of operation at the following locations. The contractor shall coordinate with 1 SOCES on the order of repairs so the proper notifications can be made for road closures or electrical outages. Repairs shall be grouped

1.1.1. Sound Side Entry Gate.

1.1.2. Main Entry Gate.

1.1.3. East side Entry Gate.

1.1.4. Commercial Vehicle Inspection Gate.

1.1.5. Building 1.

1.1.6. Building 90208.

1.2. Basic Maintenance Services. The contractor shall maintain the barrier systems in accordance with established professional standards and manufacturer’s instructions. The contractor shall conduct preventive maintenance inspections (PMI) and related services to sustain the barrier systems to prevent service interruptions. Corrective actions shall be performed to correct any deficiency identified on any of the barrier systems, described in paragraph 1.4 below. The contractor shall prepare and maintain records of all services performed. Records shall be submitted to the Authorized Government Representative (AGR), a 1 SOCES representative, to document all completed work. Documentation shall match invoice requests with regard to number and type of hours performed and parts procured and installed. As the end user POCs for this requirement are the 1 SOSFS (Security Forces), the 1 SOSFS POCs, who shall be identified by their on-duty position, may also act as an AGR to make calls for service in the case 1 SOCES AGRs are not available.

1.2.1. The contractor shall notify 1st Special Operations Civil Engineer Squadron (CES) AGR and 1st Special Operations Security Forces Squadron (SFS), at least 5 days in advance, of any known required barrier system maintenance shut down. The contractor shall inform the AGR of any barrier system condition that will adversely affect the traffic flow prior to the traffic flow disruption.

1.3. Preventive Maintenance Inspection (PMI) Plan. The contractor shall develop, implement, and maintain a PMI plan that includes a schedule of all required inspections, tests, and services necessary to maintain all barrier systems functional. The contractor shall submit the PMI plan to the Contracting Officer (CO) for acceptance, prior to contract start date. The PMI plan shall include an estimated annual schedule of all preventive maintenance to be performed by the contractor for each barrier system. The contractor shall perform preventive maintenance in accordance with the PMI plan. If the contractor cannot perform preventive maintenance in accordance the PMI plan, the contractor shall immediately notify AGR and provide the date’s preventive maintenance will be performed. The contractor shall submit an updated PMI plan to the CO for acceptance when changes are made to the plan.

1.4. System Description-- RSS-2000 Electric Wedge Vehicle Barrier. These systems provide anti-terrorism force protection for the base by providing physical barriers to vehicles. Refer to Appendix 1 for estimated preventative maintenance (PM) workload.

1.5. Service Calls. The Government will designate in writing, individuals authorized to place service calls to the contractor for maintenance and repair services. Service calls may be classified as urgent or routine, and the assigned designation will be provided to the contractor with each service call.

1.5.1. Urgent Service Calls. Emergency service calls will be placed for the correction of barrier systems conditions that constitute an immediate danger to personnel (Force Protection), threaten property, or require action to restore essential services. The contractor shall be on the job site within eight (8) hours after receipt of an Urgent service call and shall work continuously until barrier systems are fully functional,or if awaiting parts, barriers are placed in a safe condition as approved by the AGR. Urgent service calls may be placed during normal working hours and outside of normal working hours.

1.5.1.1. The contractor shall provide the AGR with an estimated repair cost after arriving on site. The repair cost shall consist of the estimated labor hours, estimated parts list, and the time required, including part procurement lead time to bring the barrier into fully operational/optimum working condition.

1.5.1.2. The contractor shall provide the AGR with an update to any changes to the estimated cost, parts or time if there is a change after the initial estimate.

1.5.1.3. The contractor shall provide the 1 SOCONS Contract Administrator and the AGR with three quotes for any parts which exceed $3,000.00. If the parts can only be sourced from 1 company, the contractor shall submit the invoice for the part.

1.5.2. Routine Service Calls. Routine service calls will be placed for work that is not classified as urgent. The contractor shall ensure all barrier systems are returned to a fully functional state, within two (2) days after receipt of a routine service call.

1.5.2.1. The contractor shall provide the AGR with an estimated repair cost after arriving on site. The repair cost shall consist of the estimated labor hours, estimated parts list, and the time required, including part procurement lead time to bring the barrier into fully operational/optimum working condition.

1.5.2.2. The contractor shall provide the AGR with an update to any changes to the estimated cost, parts or time if there is a change after the initial estimate.

1.5.2.3. The contractor shall provide the 1 SOCONS Contract Administrator and the AGR with three quotes for any parts which exceed $3,000.00. If the parts can only be sourced from 1 company, the contractor shall submit the invoice for the part.

1.6. Contractor Access to Barriers. The contractor will have routine access to the barrier systems during non-peak traffic hours (0900-1100; 1300-1600), except for Urgent service calls, or when authorized by the Contracting Officer or AGRs.

1.7. Barrier Systems Locations. The Government will provide the contractor with a base map prior to contract start date. Appendix 2 contains locations of the barrier systems.

1.8. Quality Control Plan (QCP) The contractor shall develop and maintain a QCP that ensures proper barrier maintenance. The plan shall include the contractor’s plan to ensure that all barrier systems are maintained in accordance with the manufacturer’s product literature, professional commercial standards, and the contract. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP shall address all service requirements to maintain proper barrier functionality. The contractor shall submit the QCP to the Contracting Officer, for acceptance, before the contract start date.

1.9. Government Quality Assurance. Government AGR will regularly evaluate the contractor’s performance to ensure compliance with contract terms and conditions.

1.10. Gate Hours. The hours of operation for Hurlburt Field gates are subject to minor modifications. The Government will notify the contractor in advance, if possible, of any changes to the hours of the gates. The normal hours of gate operations are as follows.

a. Main Entry Gate: 24 Hours a day, 7 days a week.

b. East Entry Gate: 24 Hours a day, 7 days a week.

c. Commercial Vehicle Inspection Gate: 24 Hours a day, 7 days a week.

d. Sound Side Entry Gate: 24 Hours a day, 7 days a week.

e. Building 1: 24 Hours a day, 7 days a week.

f. Building 90208: 24 Hours a day, 7 days a week.

1.11 DELIVERABLES. The contractor shall provide the following:

Quality Control Plan

Repair

Summary Report

1.12 Manpower Reporting

1.12.1 Reporting Full-Time-Equivalent (FTE) Data: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site for. The contractor is required to completely fill in all required data fields at the Contractor Manpower Reporting Application (CMRA) site http://www.ecmra.mil (select the US Air Force logo). Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

1.12.2 Reporting Period: Contractors are required to input data by 30 September of each year.

1.12.3 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.12.4 User Manuals: User manuals are available on the front page of the CMRA link at http://www.ecmra.mil

2.0. GENERAL INFORMATION

2.1. Contractor Point of Contact. The contractor shall provide a primary and alternate point of contact that is responsible for the performance of all contractor-provided services. The contractor’s point of contact shall be available twenty-four (24) hours a day, seven (7) days a week by telephone, for service calls and discussion of barrier systems maintenance/repair issues with AGR. The contractor shall designate these individuals, in writing, along with phone numbers to the CO before the contract start date.

2.2. Security Requirements

2.2.1. Pass and Identification Items. The contractor shall ensure that pass and identification items required for contract performance are obtained for contactor employees and non-Government owned vehicles.

2.2.2. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc., and turn them in to the issuing office.

2.2.3. Traffic Regulations. Contractor employees shall comply with all base traffic regulations, and are subject to random vehicle speed control checks. Contractor’s personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones, except hands-free phones, is prohibited while driving on Hurlburt Field.

2.2.4. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

2.2.5. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within contractor-owned vehicles or privately owned vehicles while on Hurlburt Field AFB.

2.2.6. Reporting Requirements. Contractor personnel shall immediately report any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information to an appropriate Government authority

2.2.7. Physical Security. Contractor employees are be responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

2.3. Safety. Contractor personnel shall comply with all applicable laws and safety regulations. Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities.

2.3.1. Work Area. The contractor shall at all times, keep work areas free from any accumulation of debris, waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job, or when away from the work site, the contractor shall leave the work area and its premises in a clean, neat, safe and workmanlike condition. The contractor is responsible for removal and proper disposal of all job related waste material at a permitted site.

3.0. Government Furnished Property and Services

3.1. Emergency Services. The Government will provide fire and police services. There are no emergency medical services available on base. The contractor shall dial 911 for emergency medical services.

4.0 AUTHORIZED GOVERNMENT REPRESENTATIVES

4.1 Authorized Government Representatives (AGRs). The following individuals will perform Primary and Alternate AGR duties.

4.2 Primary 1 SOCES AGR: MSgt Jeremy Isaac, 1 SOCES, Hurlburt Field, FL 32544. Telephone: Commercial: (850) 884-4441.

4.3 Alternate 1 SOCES AGR: SrA Joseph Colon, 1 SOCES, Hurlburt Field, FL 32544. Telephone: Commercial: (850) 884-7591.

4.4 Primary 1 SOSFS AGR: SSgt Brandon Wiggins, 1 SOSFS, Hurlburt Field, FL 32544. Telephone: Commercial: (850) 884-5180.

4.5 Secondary 1 SOSFS AGR: TSgt Kevin Jacovino, 1 SOSFS, Hurlburt Field, FL 32544. Telephone: Commercial: (850) 884-6185.

4.6 1 SOCONS/LGCA: Contract Administrator, SSgt Michael Sgambati (or successor) 1 SOCONS/LGCA, Hurlburt Field, FL 32544 (Bldg 90339) Telephone: Commercial: (850) 884-7685.

5.0 Essential Services The services under this task order are not essential for performance during crisis according to DODI 3020.37.

6.0. Appendices

Appendix 1 – Quarterly Maintenance Requirements Appendix 2 - Location of Barriers (TO BE PROVIDED TO AWARDEE PRIOR TO CONTRACT START) Appendix 1 - Quarterly Maintenance Requirements

PREVENTATIVE MAINTENANCE CHECKLIST

Make copies of this checklist for maintenance activity for each barrier and maintain a copy in the maintenance binder for the Warranty/Historical Record. For assistance, please call RSSI’s service department at (850) 871-9300 or email service@rssi.com.

Name of Person Performing Maintenance:

BEFORE YOU INITIATE MAINTENANCE OPERATIONS

All Maintenance Operations must be coordinated with site personnel.

WARNING

Place traffic cones and block roadway from traffic to ensure worker safety Preventative Maintenance Steps

1. Turn power on to unit (if necessary) to check for proper voltage.

2. Place necessary traffic safety cones to ensure worker safety.

3. Check operation of unit by operating the barrier 3 times. Ensure that the post assembly rotates smoothly and reaches full UP and DOWN positions.

4. Check LED safety lights on barrier for proper operation.

5. Make sure the vehicle barrier is in the UP position and disconnect power to the barrier by turning off the Main Disconnect and lock out with a wire tie or IAW local lockout procedures.

6. Remove all access plates (3 ea Large; 5 ea small over bearings; and 1 ea over Servo Drive Panel). Using a cordless drill with a TORX 45 bit, remove the screws from all access plates. After all screws are removed move the access plates from the barrier.

7. Check sump pump and drainage ports (if applicable). Make sure that the drain ports and/or sump pump are clear of debris and the sump pump operates properly.

8. Check actuator and spring assembly pivot arm clevis bracket bolts. If these connections are not kept tight, it might cause loose motion that could result in excessive wear. Spray down pins that hold spring packs in with white lithium grease.

9. Check actuator clevis pin and cotter pin. Make sure these are tight. A loose fit might cause excessive wear and improper barrier operation.

10. Check spring assembly front clevis pin and retaining pin and pivot tube end bolt and nut. Make sure these are tight. A loose fit might cause excessive wear and improper barrier operation. Spray down pins that hold spring packs in with white lithium grease.

11. Check spring assembly. Make sure springs are not broken. Also, check the anchor bolts to ensure none are loose. A loose fit or broken spring might cause excessive wear and improper barrier operation.

12. Check chain pins. If these connections are not kept tight, it might cause loose motion that could result in excessive wear.

13. Check split journal bearing bolts. Make sure these are tight. A loose fit might cause excessive wear and improper bollard operation.

14. Inspect Servo Drive Panel in barrier.

a. Check cables for damage and ensure all connectors are seated properly.

b. Check for corrosion on Ethernet Termination at the Servo Drive Panel.

c. Check for signs of water intrusion in power connector at Servo Drive Panel.

d. Check Mounting Bolts/Nuts for the Servo Drive Panel. Make sure they are tight.

e. Check that Servo Drive Panel is not sitting in water (if so, re-check item #7).

15. Check post assembly and touch up paint as needed.

16. Check the barrier interior for dirt and debris. Remove as necessary.

17. Replace the access cover plates and screws. Apply Permatex anti-seize lubricant or equal to screws.

18. Reinstate power to the barrier by turning on the Main Disconnect

19. Remove traffic safety cones.

20. Return barrier to NORMAL operation.

21. Complete this checklist, report any deficiencies to your supervisor, and maintain a copy in files.