Attachment_1_-_Addendum_FAR_52.212-1_ _52.212-2.docx

Attachment 1 – Addendum to 52.212-1 & 52.212-2

Addendum to 52.212-1 - INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Apr 2014) THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD.

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm through 30 September 2015.”

To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

The response shall consist of three (3) separate parts:

Part I – Cover Sheet Part II - Offeror Schedule Part III – Technical Proposal.

1. Part I – Cover Sheet. Offerors shall submit a Cover Sheet containing the following information:

Submit an original and one (1) copy

1.1 Time specified in the solicitation for receipt of offers: 9 September 2015 at 1:00 p.m. Central Standard Time (CST);

1.2 Company name;

1.3 Company address and remit to address if different than mailing address;

1.4 Company telephone number;

1.5 Company e-mail address;

1.6 Company point of contact(s);

1.7 SAM registration expiration date;

1.8 CAGE code;

1.9 DUNS number;

1.10 Confirm small business size status for NAICS code 811219 in FAR Provision 52.212-3.

1.11 Acknowledge Solicitation Amendments (if issued);

2. PART II – OFFER SCHEDULE – Submit original and one (1) copy.

Insert proposed unit and extended prices on the SF 1449 for Contract Line Item Numbers (CLINs) 0001, 0002, 0003, 0004, 1001, 1002, 1003, 1004. The offer should ensure that the SF 1449 is completed in its entirely (representations in clauses, prices, signature). Do not submit pricing for CLINs 2001-2004.

3. PART III – TECHNICAL PROPOSAL – Limited to no more than ten (10) pages. Submit original plus one (1) copy. The technical proposal shall consist of two parts:

Repair Plan – The offer shall submit a repair plan IAW PWS paragraph 1.1 that explains how the contractor will complete all intial repairs on the 15 inoperable barrier systems. The offer shall indicate how they intend to evaluate and repair each of the inoperable barriers within the 90 day schedule required by the Government.

Annual Preventative Maintenance Inspection Plan – The offer shall submit IAW PWS paragraph 1.3 a plan that explains how the offeror will maintain the barriers throughout the entire period of performance. The plan shall have a schedule of all required inspections, tests, and services necessary to maintain each barrier system. The offeror shall explain how and when each of the 21 barrier systems will be inspected for preventative maintenance.

The offeror’s proposal must clearly explain how their proposal meets each of the elements above by specifically addressing and presenting a logical approach for each one. The offeror shall not just restate the PWS requirements. The offeror shall not simply state that their proposal meets the Government’s need or make statements such as “XXX, Inc. will maintain the barriers throughout the entire period of performance in accordance with manufacturer specifications.” Instead the offeror should explain how they intend to maintain the barriers throughout the entire period of performance.

B. Faxed or e-mailed proposals will NOT be accepted. Proposals will be accepted by mail or hand-carried to: 1 SOCONS/LGCA Attention: Michael Sgambati or Mr. David P. Jesmain , 350 Tully St., Bldg 90339, Hurlburt Field, FL, 32544. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, solicitation number and name address of the offeror.

1. Offerors are cautioned that Hurlburt Field, FL has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and to deliver the proposal PRIOR to the time specified for receipt.

2. To obtain a visitor pass, the offeror shall contact Michael Sgambati at Michael.Sgambati@us.af.mil.

3. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

4. All questions regarding this solicitation must be presented in writing via email to both points of contact listed within this solicitation no later than the close of business seven (7) days prior to the solicitation closing date. Offerors shall include the solicitation number in the subject line of any email submitted. All questions and subsequent answers will be posted to www.fbo.gov as an Amendment to the solicitation. Contractors are responsible for monitoring www.fbo.gov for updates. If no questions are submitted, the Government will assume that the offeror fully understands all requirements of the solicitation.

(End of Addendum)

ADDENDUM TO 52.212-2, “EVALUATION—COMMERCIAL ITEMS (OCT 2014)

A. The basis of award will be technical and price, in which the Government intends to award to an offeror with a technically acceptable proposal and the lowest overall total evaluated price.

This approach does not permit tradeoffs between price/cost and past performance, and will include an evaluation for technical acceptability.

B. Proposals that are unrealistic in terms of technical acceptability or price may be rejected at any time during the evaluation process. The Government reserves the right to make an award without discussions; however, discussions may be conducted with all, some, or none of the offerors. Offerors may be required to participate in telephone discussions or in face-to-face oral discussions at the 1st Special Operations Contracting Squadron, 350 Tully Street, Hurlburt Field, FL.

C. The Government intends to award a Time and Materials contract as a result of this solicitation.

D. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make an award based on initial offers received, without discussion of such offers.

E. Price Evaluation. Each offerors' price submitted in the Offer Schedule will be evaluated for completeness and reasonableness. Unrealistically low proposed costs/prices may be grounds for eliminating a proposal from competition either on the basis that either the offeror does not understand the requirement or the offeror has made an unrealistic proposal.

Total Evaluated Price = (Total Evaluated Price for Base Period) +(Total Evaluated Price for Option Period) + (Total Evaluated Price for Option to Extend Services IAW FAR 52.217-8 (CLINs 2001, 2002, 2003, 2004). Pricing submitted for Option period one (1) will be used for the Option to Extend Services CLINs (2001-2004).

Total Evaluated Price for Option to Extend Services IAW FAR 52.217-8: Offerors shall not submit pricing for the Option to Extend Services CLINS. The Total Evaluated Price for Option to Extend Services IAW FAR 52.217-8 will be calculated by dividing the quantities required in option period one by two (Option period one = 1 year, Option to extend services = max of 6 months). The prices are evaluated in the Total Evaluated Price for evaluation purposes only. The Option to Extend Services is not considered part of the contract period of performance and resultantly these totals shall not be included in the contract, however the CLINS will be added as information only. If the government exercises FAR 52.217-8, Option to Extend Services, the extension will not exceed 6 months total and the information only CLINS will be changed to priced CLINS at the unit price equal to the preceding base period prices.

F. Technical Evaluation. Offers shall be evaluated first on price and then on technical acceptability. The lowest priced offeror will be evaluated for technical acceptability first. If after the Government evaluates the first offer for technical acceptability and it find the lowest offer to be rated technically acceptable, the evaluation ends and the award is made to the lowest priced offer who was rated technically acceptable. If the lowest priced offeror is rated as technically unacceptable, then the next lowest offer will be evaluated for technical acceptability. This process will continue until a proposal is found to be technically acceptable.

The Technical factor will receive an overall rating of either “Acceptable,” or “Unacceptable” using the rating and descriptions in Table 1 below: The Government’s technical evaluation team shall evaluate the technical proposals on a pass/fail basis, assigning one of the ratings described below for each subfactor. Any subfactor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore, un-awardable. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. However, the offeror is cautioned that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

Table 1. Technical Ratings

Evaluators shall assign a rating, which falls within one of the following ranges according to the degree to which the offeror meets the minimum requirements described above:

Repair Plan – The offer shall submit a repair plan IAW PWS paragraph 1.1 that explains how the contractor will complete all intial repairs on the 15 inoperable barrier systems. The offer shall indicate how they intend to evaluate and repair each of the inoperable barriers within the 90 day schedule required by the Government. The offeror will be rated technically acceptable if the technical approach provided demonstrates a reasonable approach.

Annual Preventative Maintenance Inspection Plan – The offer shall submit IAW PWS paragraph 1.3 a plan that explains how the offeror will maintain the barriers throughout the entire period of performance. The plan shall have a schedule of all required inspections, tests, and services necessary to maintain each barrier system. The offeror shall explain how and when each of the 21 barrier systems will be inspected for preventative maintenance. The offeror will be rated technically acceptable if the technical approach provided demonstrates a reasonable approach.

G. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offerors initial offer should contain the offerors best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

(End of Addendum)