Exhibit_E_-_Lawn_Care_Maintenance_and_Services_Report.xlsx
XLSX spreadsheet 22 KB Posted
- Solicitation number
- 2000018461
- Issued by
- Minnesota
About this file
This is a Lawn Care Maintenance and Services Report form for the Minnesota Department of Military Affairs' multiple National Guard facility locations throughout Minnesota. The form serves as a monthly reporting and invoicing checklist that vendors must submit with all invoices on a monthly basis to document completion of lawn care and grounds maintenance services. The contract scope includes routine lawn care service performed as needed (mowing to less than 4 inches, debris removal, tree base maintenance, weed removal along edges, and clipping removal), fertilization applications scheduled in April, June, August, and October, pesticide applications to designated storage compounds in May and August, shrub and plant trimming in May, spring cleanup in May (including vacuuming, leaf/debris clearing, and parking lot cleanup), fall cleanup in October (including lawn mowing to wintering height, leaf clearing, branch trimming, and debris removal), mulch installation to shrub and flower beds with a minimum 4-inch depth in May, and grounds maintenance in solar field areas for Bemidji (mechanical trimming in June and September) and Rochester (pesticide application in May and August) locations. The form tracks each task completion with checkboxes for monthly verification and requires vendors to document the date each service was performed.
The pricing schedule bills most services by occurrence or application, with the exception of mulch installation for shrub and flower beds, which is billed per cubic yard installed. The form does not specify contract term, renewal options, insurance requirements, or pricing amounts; however, the related RFP (Solicitation ID #G0210-2000017999) indicates that comprehensive insurance requirements are detailed in Exhibit B of the Sample Contract and Exhibits, requiring careful review by potential responders. Questions and clarifications regarding the solicitation were due to Seth Hagen by July 10, 2026, at 3:00 PM CT. The SWIFT Vendor Assistance Helpline is available at 651-201-8100 for additional support. This reissued RFP establishes the contract framework for lawn care services across multiple Minnesota National Guard facilities statewide.
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Report
| EXHIBIT E |
| Lawn Care Maintenance and Services Report |
| Lawn Care Maintenace and Services Report - This form must be submitted with all invoices ON A MONTHLY BASIS. Multiple forms per month may be sumbitted. | ||||||
| Purchase Order Number | Month of Service - Check the month service was performed. | |||||
| Location of Service | April | June | August | October | Invoices must be submitted at least monthly and include this checklist. | |
| Vendor | May | July | September |
| Task | To be completed | Date Performed | Date Performed | Date Performed | Date Performed | Date Performed | ||||||
| A | Lawn Care Service | As needed. | ||||||||||
| All debris/trash/branches removed prior to mowing. | Check that each service was performed | Check that each service was performed | Check that each service was performed | Check that each service was performed | Check that each service was performed | |||||||
| Lawn professionally mowed to seasonal height less than 4 inches. | ||||||||||||
| Bases of trees and shrubs maintained. Grass, weeds, and "suckers" removed. | ||||||||||||
| Weeding along the edge of sidewalks, curbs, drives and flower beds to include crack and crevasses as needed by manual or mechanical means or spot spraying. | ||||||||||||
| All twigs, branches, grass clippings etc removed after mowing. |
| B | Fertilize lawn based on schedule. | ||||||
| Provide and apply a crabgrass prevention fertilizer. | April | Check if service was performed | Check if service was performed | Check if service was performed | Check if service was performed | Check if service was performed | |
| Provide and apply a Turf Builder in the form of a Weed and Feed. | June | ||||||
| Provide and apply a Turf Builder in the form of a Weed and Feed. | August | ||||||
| Provide and apply a Winterizing fertilizer. | October |
C Apply pesticide to the Motor Vehicle Storage Compound (MVSC). May August
D Shrub and plant trimming. May
| E | Spring cleanup. | May | |||||
| Vacuum all lawns and grounds. | Check if service was performed | Check if service was performed | Check if service was performed | Check if service was performed | Check if service was performed | ||
| Clear all shrubs and trees of leaves and debris. | |||||||
| Cleanup of the parking lot removing debris. | |||||||
| Remove and properly dispose of material off-site. |
| F | Fall cleanup. | October | |||||
| Vacuum all lawns and grounds. | Check if service was performed | Check if service was performed | Check if service was performed | Check if service was performed | Check if service was performed | ||
| Mow the lawn to correct wintering height. | |||||||
| Clear all shrubs and trees of leaves and debris. | |||||||
| Trimming of low hanging tree branches that impeded traffic. | |||||||
| Cleanup of the parking lot removing debris. | |||||||
| Remove and properly dispose of material off-site. |
G Provided and installed mulch for shrub and flower beds to minimum of 4" depth and evenly dispersed. May
H Apply pesticide to equipment and other storage areas. May August
| I | Grounds maintenance in solar field area. | If applicable, only one option will be used as directed. | |||||||
| Trim grasses by mechanical means. | Bemidji Only | June | September | Check if service was performed | Check if service was performed | Check if service was performed | Check if service was performed | Check if service was performed | |
| Apply pesticide. | Rochester Only | May | August |
Sheet1
| Price Schedule | ||
| Task | Description | Bill By |
| A | Lawn Care service | Occurrence |
| B | Fertilize lawn | Application |
| C | Weed control applied to Motor Vehicle Storage Compound | Application |
| D | Shrub and plant trimming. | Occurrence |
| E | Spring cleanup | Occurrence |
| F | Fall cleanup | Occurrence |
| G | Provided and installed mulch for shrub and flower beds to minimum of 4" depth and evenly dispersed. | Cubic Yard Installed |
| H | Apply pesticide to equipment and other storage areas. | Application |
| I | Grounds maintenance in solar field area. | Occurrrence/applicatuion |
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