The file's text, extracted by GovTribe without its formatting.
RFP 25-10 Labor Consultant
EXHIBIT D: TRAVEL EXPENSE REIMBURSEMENT
(Effective for travel on or after January 1, 2025)
The Court's policy and limits on reimbursable travel-related expenses are listed below. To be eligible for lodging and/or meal reimbursement, expenses must be incurred in excess of 50 miles from Contractor’s headquarters. All travel-related expenses must be incurred for the Work specified in this Agreement and must be approved in advance by the Court. Receipts are required for all expenses.
Effective for travel on or after January 1, 2025, the Court will adopt the federal standard reimbursement rates for lodging rate established by the General Services Administration (GSA) for federal fiscal year, October through September, and are subject to change each year.
1. Lodging. Maximum reimbursement rates for in-state lodging will align with the standard federal rates. Contractor shall at all times stay informed as to the applicable current rates.
a. In-state. Actual costs are reimbursable up to the maximum rates shown below, supported by a zero-balance receipt plus applicable tax (if not waived by the lodging establishment).
| County |
| 2025 Jan |
| 2025 Feb |
| 2025 Mar |
| 2025 Apr |
| 2025 May |
| 2025 Jun |
| 2025 Jul |
| 2025 Aug |
| 2025 Sep |
| All counties except those listed below |
| $ 110 |
| 110 |
| 110 |
| 110 |
| 110 |
| 110 |
| 110 |
| 110 |
| 110 |
| Alameda |
| $ 145 |
| 145 |
| 145 |
| 145 |
| 145 |
| 145 |
| 145 |
| 145 |
| 145 |
| City of Santa Monica |
| $ 273 |
| 273 |
| 273 |
| 273 |
| 273 |
| 273 |
| 273 |
| 273 |
| 273 |
| Contra Costa |
| $ 147 |
| 147 |
| 147 |
| 147 |
| 147 |
| 147 |
| 147 |
| 147 |
| 147 |
| El Dorado |
| $ 247 |
| 247 |
| 247 |
| 143 |
| 143 |
| 171 |
| 171 |
| 171 |
| 141 |
| Fresno |
| $ 129 |
| 129 |
| 129 |
| 129 |
| 129 |
| 129 |
| 129 |
| 129 |
| 129 |
| Humboldt |
| $ 125 |
| 125 |
| 125 |
| 125 |
| 125 |
| 172 |
| 172 |
| 172 |
| 125 |
| Inyo / NAWS China Lake |
| $ 142 |
| 142 |
| 142 |
| 142 |
| 142 |
| 142 |
| 142 |
| 142 |
| 142 |
| Kern |
| $ 132 |
| 132 |
| 132 |
| 132 |
| 132 |
| 132 |
| 132 |
| 132 |
| 132 |
Los Angeles/Orange/Ventura/Edwards AFB (excluding the City of Santa Monica)
$ 191
| Madera |
| $ 135 |
| 135 |
| 135 |
| 135 |
| 135 |
| 135 |
| 135 |
| 135 |
| 135 |
| Marin |
| $ 153 |
| 153 |
| 153 |
| 153 |
| 153 |
| 175 |
| 175 |
| 175 |
| 175 |
| Mariposa |
| $ 203 |
| 203 |
| 203 |
| 203 |
| 181 |
| 181 |
| 181 |
| 181 |
| 181 |
| Mendocino |
| $ 129 |
| 129 |
| 129 |
| 129 |
| 129 |
| 129 |
| 129 |
| 129 |
| 129 |
| Mono |
| $ 195 |
| 195 |
| 195 |
| 139 |
| 139 |
| 139 |
| 139 |
| 139 |
| 139 |
| Monterey |
| $ 191 |
| 199 |
| 199 |
| 199 |
| 199 |
| 199 |
| 279 |
| 279 |
| 191 |
| Napa |
| $ 172 |
| 246 |
| 246 |
| 246 |
| 246 |
| 246 |
| 246 |
| 246 |
| 246 |
| Nevada |
| $ 169 |
| 169 |
| 146 |
| 146 |
| 146 |
| 173 |
| 173 |
| 173 |
| 142 |
| Placer |
| $ 131 |
| 131 |
| 131 |
| 131 |
| 131 |
| 131 |
| 131 |
| 131 |
| 131 |
| Riverside |
| $ 186 |
| 186 |
| 186 |
| 186 |
| 141 |
| 141 |
| 141 |
| 141 |
| 141 |
| Sacramento |
| $ 150 |
| 150 |
| 150 |
| 150 |
| 150 |
| 150 |
| 150 |
| 150 |
| 150 |
| San Bernardino |
| $ 124 |
| 124 |
| 124 |
| 124 |
| 124 |
| 124 |
| 124 |
| 124 |
| 124 |
| County |
| 2025 Jan |
| 2025 Feb |
| 2025 Mar |
| 2025 Apr |
| 2025 May |
| 2025 Jun |
| 2025 Jul |
| 2025 Aug |
| 2025 Sep |
| San Diego |
| $ 199 |
| 199 |
| 199 |
| 199 |
| 199 |
| 237 |
| 237 |
| 199 |
| 199 |
| San Francisco |
| $ 259 |
| 259 |
| 259 |
| 259 |
| 259 |
| 259 |
| 259 |
| 259 |
| 272 |
| San Joaquin |
| $ 132 |
| 132 |
| 132 |
| 132 |
| 132 |
| 132 |
| 132 |
| 132 |
| 132 |
| San Luis Obispo |
| $ 163 |
| 163 |
| 163 |
| 163 |
| 163 |
| 203 |
| 203 |
| 163 |
| 163 |
| San Mateo |
| $ 183 |
| 183 |
| 183 |
| 183 |
| 183 |
| 183 |
| 183 |
| 183 |
| 183 |
| Santa Barbara |
| $ 205 |
| 205 |
| 205 |
| 205 |
| 205 |
| 205 |
| 262 |
| 262 |
| 205 |
| Santa Clara |
| $ 192 |
| 192 |
| 192 |
| 192 |
| 192 |
| 192 |
| 192 |
| 192 |
| 192 |
| Santa Cruz |
| $ 139 |
| 139 |
| 139 |
| 139 |
| 139 |
| 176 |
| 176 |
| 176 |
| 139 |
| Sonoma |
| $ 157 |
| 157 |
| 157 |
| 157 |
| 157 |
| 157 |
| 157 |
| 157 |
| 157 |
| Tulare |
| $ 131 |
| 131 |
| 131 |
| 131 |
| 131 |
| 131 |
| 131 |
| 131 |
| 131 |
| Yolo |
| $ 142 |
| 142 |
| 142 |
| 142 |
| 142 |
| 142 |
| 142 |
| 142 |
| 142 |
2. Meal and Incidental Expenses (M&IE). Reimbursement rates for all counties will be based on travel time frames and actual costs are reimbursable to the limits stated below:
M&IE Time Frames
When travel status is
Maximum reimbursement for actual expenses is
More than 12 but less than 24 hours
Actual expense up to 75% of the applicable M&IE standard rate per day (up to $51).
| 24 hours or more, on |
| First day of travel |
| Actual expense up to 75% of the applicable M&IE standard rate (up to $51). |
| Full days of travel in between |
| Actual expense up to 100% of the applicable M&IE standard rate (up to $68). |
| Last day of travel |
| Actual expense up to 75% of the applicable M&IE standard rate (up to $51). |
Less than 12 hours
Not eligible for M&IE reimbursement.
Applicable M&IE Rates
| M&IE Total |
| Breakfast |
| Lunch |
| Dinner |
| Incidental Expenses |
| First & Last Day of Travel |
| Up to $68 |
| $16 |
| $19 |
| $28 |
| $5 |
| Up to $51 |
a. Meal reimbursement for one-day trips is taxable and reportable income unless travel included an overnight stay.
b. Incidental Expenses. Up to five dollars ($5.00) per day. Incidentals are not reimbursable for one-day trips; they may only be claimed after 24 hours.
3. Transportation. The most efficient and least costly mode of transportation shall be reimbursed. The actual cost of tickets for air, rail, bus, rental car, or other forms of public transportation is reimbursable, except that the lowest cost ticket available must be purchased. The actual costs of cab fare, public parking, and tolls are reimbursable, except that the lowest cost option must be used.
End of Exhibit D Exhibit D: Travel Expense Reimbursement // Page 1 of 2