Exhibit_D_Titles_and_Position.pdf

Exhibit D Titles and Position (informational purposes only)

A-E Titles and Position Descriptions

Titles Position Descriptions Hourly Rate 1 Architect Registered w/ 1+ years post registration experience.

2 Architect Intern Non-licensed with 4 year degree in Architecture.

3 Project Architect Registered w/ 5+ years of post registration experience.

4 Senior Architect Registered w/ 10+ years of post-registration experience.

5 Chief Engineer 1 PE w/ 15+ years of post registration experience.

6 Chief Engineer 2 PE w/ 25+ years of post registration experience.

7 Community Outreach Specialist H.S. graduate or equivalent, and 3-10 years of public information experience.

8 Community Outreach Specialist -

Junior H.S. graduate or equivalent, with up to 3 years of public information experience.

9 Community Outreach Specialist - Senior

H.S. graduate or equivalent, and 10+ years of public information experience.

10 Engineer 1 PE w/ 0 years of post registration experience.

11 Engineer 2 PE w/ 5+ years of post registration experience.

12 Engineering Intern Entry level w/ engineering degree; EI License required.

13 Engineering Technician Entry level, with 0-4 years of experience.

14 Geotech Engineer P.E. with 4 yrs exp. as Geotechnical Engineer.

15 Geotechnical Technician CTQP only.

16 Project Manager 1 PE w/ 5+ years of post registration experience.

17 Senior Engineer 1 PE w/ 10+ years of post registration experience.

18 Senior Engineer 2 PE w/ 20+ years of post registration experience.

19 CADD/Computer Technician Design and Drafting Associates degree with 1+ year of experience.

20 CEI Assist Contract Support Spec HS diploma or equiv. plus 2 years of secretarial and/or clerical exp. and experience with word processing and data management software.

21 CEI Contract Support Specialist HS diploma or equiv. plus 4 years of CEI exp. or a Engineering, Engineering

Technology, or Construction Management degree.

22 CEI Assist Proj Admin/Project

Engineer CEI Assist Project Engineer - P.E. with 1 yr of engineering exp. in relevant transportation projects.

CEI Assist Proj Administrator – Engineering, Engineering Technology, or Construction Management degreed with 1 yr engineering exp. in relevant transportation projects, or for personnel without Engineering, Engineering Technology, or Construction Management degrees, HS diploma or equiv. and 6 years of responsible and related engineering exp.

23 CEI Project Admin/CEI Project Engineer

CEI Project Engineer - P.E. with 2 years of engineering experience in relevant transportation projects.

CEI Project Administrator - Engineering, Engineering Technology, or Construction Management degreed requires 2 years of engineering experience in relevant transportation projects or for personnel without Engineering, Engineering Technology or Construction Management degrees, HS diploma or equiv. and 8 yrs of CEI or roadway or bridge construction exp.

24 CEI Senior Project Engineer P.E. w/ 6 years of engineering experience.

25 CEI Inspector's Aide HS diploma or equivalent.

26 CEI Scheduler HS diploma or equivalent plus 4 yrs experience of schedule development and review for road and bridge construction using Primavera.

27 Designer 10+ years of design experience, non-registered (design related to engineering).

28 Electrical Engineer EE degree w/ 2+ years of post-graduate experience.

29 Environmental Specialist B.S. degree in physical or natural sciences or engineering w/ 2+ year's exp.

30 GIS Specialist Degree in related field; or combination of education and experience.

31 Inspector H.S. graduate or equivalent +2 years experience in inspection.

32 Landscape Architect Registered.

33 Landscape Designer/Landscape

Planner Non-registered with 3+ years of experience.

34 Planner Degree in planning or equivalent w/ 1+ years of experience.

35 Program Controls Analyst Responsible for monitoring program budget and cost; 1-3 years of fi i l i fi i l d36 Secretary/Clerical Entry level w/ HS degree or equivalent.

37 Senior Designer 15+ years of design experience, non-registered (design related to engineering).

38 Senior Electrical Engineer EE degree w/ 10+ years of post-graduate experience.

Do N ot Provide

Rates W ith Subm ission

A-E Titles and Position Descriptions

Titles Position Descriptions Hourly Rate 39 Senior Inspector HS degree + 4 years of experience.

40 Senior Planner Degree in planning or equivalent w/ 10+ years of experience.

41 Field Crew Supervisor 1 MOT Certification with 1+ years supervisory experience.

42 Field Crew Supervisor 2 PSM and MOT Certification, with 1+ years supervisory experience.

43 Instrument Operator HS Graduate or Equivalent with minimum 2+ years of instrument operator survey experience.

44 Rod Person HS Graduate or Equivalent with no minimum years experience in Survey.

45 Survey Technician 1 HS Graduate or Equivalent with entry level experience in Utility or Survey.

46 Survey Technician 2 HS Graduate or Equivalent with 2+ years SUE experience.

47 Survey Technician 3 HS Graduate or Equivalent with 4+ years SUE experience.

48 Survey Crew Chief HS Graduate or Equivalent with minimum 2+ years survey crew chief experience.

49 Surveyor PSM with 1+ year transportation experience.

50 Technician Aid Entry level Design and Drafting.

Proposed Title Proposed Description

Appendix B

Task Listing

Check Required Task Phase/Task 1 Pre-Design Services Phase

1A Data Collection and programming for the project.

1A1 Project coordination meetings with local agencies and owner representatives.

1A2 Review and Present to Stakeholders.

1A3 Preform neighborhood and community charettes as 1A4 Prepare a scope design concept or preliminary design 1B Site Analysis Services

1B1 Collecting site data - boundry surveying 1B2 Collecting site data - topographical surveying 1B3 Site studies - environmental 1B4 Site studies - Traffic 1C Preparation of site plans.

1D Meeting with public utilities 1E Permitting applications (approvals and presentations)

1F All other services as identified by the City Project Manager. See added sheet for additional services under

2 Preliminary Design/Development (Estimated 30%) Phase

2A Research the project and make recommendations to the City throughout this phase. City will provide the Project description.

2A1 Prepare a conceptual design and cost estimate.

2A2 Attend all public hearings and public meetings related to the project.

2A3 Conduct necessary field reviews.

2A4

Confer with the sponsor on project require-ments, programming, finances, schedules, early phases of the project, and other pertinent matters; meet with the concerned agencies and parties on matters affecting the project.

2A5 Collect data and undertake field investigations; geological engineering and surveys; and architectural, engineering, land surveys, and environmental stud-ies.

2A6

Plan, procure, and/or prepare necessary surveys, geological engineering investigations, field investigations, and architectural and engineering studies required for preliminary design considerations.

2A7

Develop design schematics, studies, sketches, and exhibits, lists of environmental and aesthetic considerations, project recommendations, preliminary layouts, and updated cost estimates.

2A8

Assist the City in the preparation of all neces-sary and required documents for State and federal grants, includ-ing Disadvantaged Business Enterprise (DBE) plan and goals, and exhibits.

2A9 Develop source documentation related to the design of the project.

2A10 Submit final preliminary phase documents and recommendations to City for review and approval prior to finalization by the Consultants.

2A11 Meet with Purchasing Division to review consultant checklist and requirements.

2A12 All other services as identified by the City Project Manager. See added sheet for additional services under

3 Intermediate Design (60-90%) Phase

3A

Refinement of schematics design with staff and advisory personnel. Scaled floor plans and elevations of the interior space utilizations by occupants, selections of building system. Discussion of cost effective and functional methods to promote the use of green materials through innovative architectural processes. Strive to meet LEED standards and Energy Star optimum rating standards whenever cost effective.

3B Schedule and attend meetings and design conferences to obtain informa-tion and to coordinate or resolve design matters.

3C Prepare necessary reports and recommendations.

3D Ensure red, green, and brown colored marked up plans and utility relocation schedules to all agencies are prepared and submitted as required.

3E

Prepare plans, specifications, and cost estimates as appropriate for 60% and 90% level of completion.

Conduct a detailed value engineering analysis, if applicable and if requested. Print, bind as necessary, and provide all necessary copies of engineering drawings and contract specifications.

3F All other services as identified by the City Project Manager. See added sheet for additional services under

4 Final Design (100%) Phase

4A Ensure red, green, and brown colored marked up plans and utility relocation schedules to all agencies are prepared and submitted as required.

4B Submit Permit Applications to and respond to all subsequent Requests for Additional Information from State, Federal, and Local reviewing agencies, as

4C Conduct necessary field reviews.

4D Attend public hearings and public meetings related to the project.

4E Provide all necessary land surveys and legal descriptions for right-of-way and easement acquisitions.

4F Prepare final construction plans, specifications and bid form and submit to City Staff for review and approval prior to finalization.

4G Preparation of final working drawings and specifications.

4H All other approvals as necessary to complete the project

4I All other services as identified by the City Project Manager. See added sheet for additional services under

5 Bidding and negotiations Phase

5A Provide the City specified number of plan sets, specifications, and the scope of work for this phase.

5B Assist the Purchasing Division with the preparation of all bid documents as requested.

5C Ensure that all bid document meet the Consultant Checklist provided by the Purchasing Division. Copy of the current Consultant Checklist is in Appendix A.

5D Be present at all pre-bid meetings.

5E Provides answers to question from the pre-bid meeting and addenda as requested

5F Be present at the bid opening at the discretion of the City.

5G Analyze bid results and provide a calculated and verified bid tab in a formatted as specified by the City.

5H Verify references and contactors qualification for the selected project.

5I Furnish recommendations on the award in writing.

5J Provide assistance to the City with negotiations, as

5K Prepare a complete set of conformed plans and specifications to include all changes made through

5L All other services as identified by the City Project Manager. See added sheet for additional services under

6 Constructions Phase

6A

Conduct a post bid/pre-construction conference and provide meeting minutes to the City for its review and approval prior to distribution unless otherwise directed by the City. The City may chose to record the minutes.

6B Review and forward for City approval all submittals for the project.

6C Provide construction staking of the project by a Florida licensed Land Surveyor.

6D

Provide construction inspection of the project by a fully qualified individual with experience in the specialty as required by the City and as approved by the City on one of the following basis:

6D1

A full time basis by at least one (1) individual. Full time shall be described such that the inspector will be present on the site between 87% and 100% of the time that the contractor is productively working.

6D2

A part time basis by at least one (1) individual. Part time shall be described such that the inspector will be present on the site between 14% and 86% of the time that the contractor is productively working.

6D3

An occasional basis by at least one (1) individual.

Occasional shall be described such that the inspector will be present on the site between 3% and 13% of the time that the contractor is productively working.

6E Provide quality control (testing) services utilizing a qualified testing laboratory located in the State of Florida as approved by the City.

6F

Conduct regularly scheduled project status meetings on a schedule determined by the City and provide meeting minutes to the City for its review and approval prior to distribution.

6G Review and recommend approval to the City, the contractor’s quantities and pay requests.

6G1

Furnish record drawings with no disclaimers, unless authorized by the City, based on the contractor’s redlined construction plans and surveys conducted by a Florida licensed Land Surveyor. Such record drawings shall be provided in both hard copy and electronic media acceptable to the City.

6H Construction Observation

6H1

Consultant shall observe the construction and ascertain to the best of the consultant’s ability that the project is constructed in accordance with approved plans and specifications.

6I All other services as identified by the City Project Manager. See added sheet for additional services under

Appendix C

Consultant Checklist

CONSULTANT CHECKLIST - BID DOCUMENT REQUIREMENTS LIST

1. Detailed Scope of Work

a. This should be a description of the project and what you are trying to accomplish.

b. Include contractor/vendor qualification.

c. You may use any numbering sequence, but you must use a sequence.

i. Numbering of paragraphs allows the bidder to refer to the section by section number, paragraph etc…

2. Liquidated Damages

a. Include the following clause:

i. The Contractor shall pay to the City the sum of written amount in Dollars ($NNN.NN) per calendar day liquidated damages for each and every day’s delay over and above the number of calendar days prescribed for completing the work.

b. Determine the liquidated damages by using the chart below:

i. The chart below is based on Federal Standard and Florida Department of Transportation.

ii. The chart is only a recommendation. The more critical the project the more severe the liquidated damages should be.

Estimated Project Cost Over

Estimated Project Cost But Less than

Daily Charge Per Calendar Day

$0.00 $50,000.00 $960.00 $50,000.00 $250,000.00 $965.00 $250,000.00 $500,000.00 $1245.00 $500,000.00 $2,500,000.00 $1665.00 $2,500,000.00 $5,000,000.00 $2715.00 $5,000,000.00 $10,000,000.00 $3450.00 $10,000,000.00 $15,000,000.00 $4870.00 $15,000,000.00 $20,000,000.00 $5820.00 $20,000,000.00 over $9198.00 plus .00005

3. Completion Days

a. Include the number of calendar days for delivery or completion of the project or product.

i. Include start day.

1. From Notice to Proceed or

2. Issuing of purchase order

b. This needs to include any mobilization or parts lead time.

i. Possible breakdown of days

ii. If the lead time for equipment and materials cannot be determined then the following information should be added:

“The number of days to complete this project will be (number of days here) days for substantial completion. Final completion will be (number of days here) days for a total project time of (number of days here). Additional lead time may be added for equipment and materials as approved by the City. The contractor/vendor will be required to provide documentation from the supplier of the lead time requirements.”

4. Length of Contract and renewal (May not apply if using section 3)

a. Under Florida State Statute

i. Renewal of contracts for commodities or contractual service may be renewed for a period not to exceed 3 years or the term of the original contract, whichever is longer (Example, two (2) initial years with two (2) one (1) year renewals.

ii. Renewal must be for the same terms and conditions as the initial contract unless escalation clauses are included. In which case an amendment must be approved.

b. All terms as for length of contract and number of renewals must be approved by the Purchasing Manager or designee.

5. Additions Insurance Requirements

a. List any additional insurance requirements that are not contained in the City’s terms and conditions.

b. The City requires at a minimum:

i. General Liability

ii. Auto

iii. Workers Compensation

c. Make sure you include any specific insurance, such as Builder’s Risk, Hazardous Liability, Liquor Liability and so on.

6. Bond Requirements

a. Some bids (usually construction) require bid, performance, or payment bonds.

b. Please note in the Scope of Work if any other bonds beyond the normal requirement may be needs.

7. Related Permits and Cost

a. Must include any pricing for all permits under State Statute or regulatory agencies as applies (i.e.

FAA, FDOT, etc…).

b. If permit is based on the construction cost percentage then inform the buyer.

c. Provide a chart or calculation formula for calculating the permit cost.

8. Technical Specifications

a. This needs to include a table of contents

b. Include page numbers as related to the title of the section (08330-1, 08330-2, etc.). This needs to be in the document header.

c. Do not include other footers. Such as project name or the directory where it can be found. The

Purchasing Division uses the footer for information about the bid.

d. Include plans. All drawings.

e. Be careful in using brand names.

i. Clarify that brand names are used for specifications only.

ii. Give details of the specification for name brands. Don’t just list the name brand.

iii. Provide provisions for approved alternates.

1. Include deadline for approved alternates. (example, 15 days before opening etc..)

f. Everything should be provided in an electronic format.

i. Include Word file and PDF file.

1. File names must be no more than 11 characters and cannot include special characters other than dashes.

ii. If specifications and plans are in multiple files you will need to provide a combined form that has all documents in the proper format and ordering. This should be in a PDF document with the exception of the bid form which may be in Excel.

9. Review City’s Standard Terms and Conditions

a. Note any conflict with the City’s Standard Terms and Conditions.

b. Note precedents in section 2 of the Terms and Conditions.

10. Post Bid Requirements

a. Provide a bid tabulation of ALL contactors/vendors that submitted bid

i. Analyze unit pricing for irregularities

b. Provide letter of recommendation for awarded vendor or justification why lowest bid should not be accept and why the next bid should be accepted.

c. Attend pre-construction meeting. This item may be provided by the Project Manager.

(Coordinate with Project Manager and Purchasing)

i. Provide agenda

ii. Provide follow up brief of pre-construction minutes

BID DOCUMENT REQUIREMENT SUMMARY (completed by Technical Specification Preparer)

1. Scope of Work Summary Brief summary

Reference page, section where noted in specs

2. Liquidated Damages $ Per Calendar Day Substantial Completion Days Calendar days

3. Final Completion Days Calendar days

4. Length of Contract and renewal

(May not apply if using section 3)

Initial term

Renewal terms

5. Additions Insurance Requirements Yes / No

6. Bond Requirements

7. Related Permits and Cost Check list of notable items

8. Technical Specifications ______ table of contents

Contractor/Vendor qualification (if applicable) page numbers formatted in header.

Footer blank Plans and Drawings included Brand Names include minimum specifications and “approved alternate” verbiage

Approved Alternate provision Provided electronic format

Word and PDF (all files combined) bid form which may be in Excel No special characters in titles

9. Review City’s Standard Terms and Conditions Note any conflict with the City’s Standard Terms and

Conditions.

List where items are located in documents

10. Engineer/Architect’s estimated project cost

Miscellaneous Notes: