Third_Party_Questionnaire.xlsx

This is a Third Party Questionnaire form for the City of Sarasota, Florida's Advanced Traffic Management System (ATMS) Design Continuing Services procurement conducted under the Consultant's Competitive Negotiation Act (CCNA) pursuant to Florida Statute 287.055. The City seeks registered and qualified professional engineers to provide engineering services on an as-needed basis for the Regional ATMS serving Sarasota and Sarasota County, with potential coordination involving Sarasota County, Manatee County, the City of Bradenton, the Florida Department of Transportation, Breeze Transit, and the Sarasota-Manatee Metropolitan Planning Organization. Services include design and engineering support for the existing ATMS system, preliminary studies, working drawings, specifications, scale and detail drawings, cost estimates, consultation and analysis services, fiber optic communication infrastructure design, project conference attendance, and construction engineering and inspection services. Proposals are limited to 150 single-sided pages, must be submitted electronically in PDF format through the City's online solicitation system, and are due by March 24, 2026, at 2:30 p.m. The solicitation was posted on January 29, 2026. The resulting contract will have a default term of one year with two optional one-year renewal periods for a total potential duration of three years, with the City intending to make multiple awards to establish a qualified engineering firm pool.

Pricing will be evaluated as a component of the overall proposal using a proportional scoring formula, with specific dollar values or budget ranges for individual task orders not disclosed in solicitation materials. Construction costs are restricted to projects not exceeding $7,500,000 and planning and study activities capped at $500,000, adjusted annually by the Bureau of Labor Statistics Consumer Price Index beginning July 1, 2025. The procurement is federally funded through FEMA and requires compliance with federal requirements including Davis-Bacon prevailing wage provisions, equal employment opportunity standards, and other mandated federal contract provisions. Required qualifications include a minimum of five continuous years of experience providing signalization services, active Florida professional engineer registration, proof of drug-free workplace certification (preferred), and submission of four contractor references with a minimum of three confirmed references required. The evaluation criteria consist of four equally weighted categories (25 points each): Qualifications of Company, Personnel Qualifications, Relevant Project Experience and References, and Approach and Methodology. Professional liability insurance of no less than one million dollars is required, and the consultant must perform at least 51 percent of total contract work with its own organization, though this requirement may be waived by the Purchasing General Manager under special circumstances. Liquidated damages will be assessed for project delays ranging from $12 per day for projects under $5,000 to $1,000 plus incremental charges for projects exceeding $700,000.