Third_Party_Questionnaire.xlsx

This is a Third-Party Questionnaire file submitted as part of the City of Sarasota, Florida's Consultant's Competitive Negotiation Act (CCNA) procurement for Advanced Traffic Management System (ATMS) Design Continuing Services. The City seeks to establish a library of qualified professional engineers to provide design and engineering support services for the Regional ATMS serving Sarasota City and County, with potential coordination involving Sarasota County, Manatee County, the City of Bradenton, the Florida Department of Transportation, and other regional entities. Services include design and engineering support for the existing ATMS system, preparation of preliminary studies, working drawings, specifications, cost estimates, fiber optic communication infrastructure design, project conference attendance, and construction engineering and inspection services. The solicitation was posted on January 29, 2026, with proposals due by March 24, 2026, at 2:30 p.m. The contract will have a default term of one year with two optional one-year renewal periods for a maximum three-year duration. The City intends to make multiple awards to establish a qualified contractor pool.

Contractors must meet specified qualifications including a minimum of five continuous years of experience in signalization services, active Florida professional engineer registration, proof of drug-free workplace certification, and submission of four references with at least three confirmed. Evaluation criteria consist of four equally weighted categories at 25 points each: Company Qualifications, Personnel Qualifications, Relevant Project Experience and References, and Approach and Methodology, with pricing evaluated proportionally. The project is federally funded through the Federal Emergency Management Agency (FEMA), requiring compliance with Davis-Bacon prevailing wage provisions, equal employment opportunity standards, and other federal mandates. Construction costs are restricted to projects not exceeding $7,500,000 and planning activities to $500,000, with annual adjustments by the Consumer Price Index beginning July 1, 2025. Professional liability insurance of no less than one million dollars is required, and contractors must perform at least 51 percent of work with their own organization. Liquidated damages for project delays range from $12 per day for small projects to $1,000 plus incremental charges for projects exceeding $700,000. Proposals are limited to 150 single-sided pages in PDF format and must be submitted electronically through the City's online system.