Exhibit D - Paperwork Schedule.pdf
PDF 146 KB Posted
- Attached to
- Crosstown Water Main Route Study RFP
- Solicitation number
- 143835
- Issued by
- Lucas County, Ohio
About this file
This is a paperwork schedule document issued by the City of Toledo, Ohio, outlining a streamlined submission process for bidders beginning March 13, 2026. The City has implemented a tiered paperwork collection system designed to reduce redundant submissions across multiple bids within the fiscal year. Companies submitting their first bid on or after March 13, 2026, must submit three categories of documentation: City Paperwork (Vendor Registration Form, Business Tax Registration Form, and notarized Child Support Affidavit for new vendors), Annual Paperwork (W-9, Certificate of Insurance with annual renewal, Workers' Compensation Certificate with annual renewal, EEO Compliance documentation, Debarment Certification, and Living Wage Affidavit updated by February 1), and Project Paperwork (Primary/Subcontractor Agreement Certificate, Acknowledgement & Acceptance of Terms & Conditions, Living Wage Contract Addendum, and Best Bid Criteria if applicable). Subsequent bids submitted in the same year require only the Project Paperwork category.
The City Paperwork and Annual Paperwork categories need only be submitted once per company during the 2026 contract year, with companies responsible for notifying the City and updating documentation if any information changes. The Living Wage Affidavit must be refreshed annually no later than February 1. Insurance certificates must remain valid through their expiration dates and be renewed annually. Questions regarding paperwork submission should be directed to pursupplies@toledo.oh.gov. This streamlined approach aims to reduce administrative burden on bidders while maintaining necessary compliance and documentation standards for City of Toledo contracts.
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Text version
The City of Toledo is excited to announce a new streamlined approach to collecting paperwork from bidders in 2026!
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork
• W-9
• Certificate of Insurance, through expiration and then annually
• Workers’ Compensation Certificate, through expiration and then annually
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
Beginning with bids advertised on or after March 13, 2026, the following documents must be submitted with each bid your company submits in 2026.
Project Paperwork
• Primary/Subcontractor Agreement Certificate
• Acknowledgement & Acceptance of Terms & Conditions
• Living Wage Contract Addendum
• Best Bid Criteria, if applicable
Example for 2026:
If a company submits its first bid in March 13, 2026, it will be required to include City Paperwork, Annual Paperwork, and Project Paperwork. For any subsequent bids submitted after the initial bid, the company will only need to submit the required Project Paperwork.
For questions regarding the submission of paperwork, please email pursupplies@toledo.oh.gov mailto:purspplies@toledo.oh.gov
File details come from the government source that posted it. Updated .