EXHIBIT A - SCOPE OF SERVICES.pdf

IFB No. OP1435688370 EXHIBIT A - SCOPE OF SERVICES Artificial Ivy Installation & Maintenance 06/10/26

IFB No. OP1435688370

ARTIFICIAL IVY INSTALLATION & MAINTENANCE

EXHIBIT A - SCOPE OF SERVICES

I. BACKGROUND AND PROJECT SUMMARY

The Los Angeles County Metropolitan Transportation Authority (Metro) provides public transit services to Los Angeles (LA) County through its Metro transit system. This transit system includes facilities on the A Line (Blue), B Line (Red), C Line (Green), D Line (Purple), E Line (Expo), G Line

(Orange), J Line (Silver), and K Line (Crenshaw/LAX), Rail to Rail (R2R) Corridor, Traction Power

Substations (TPSS), Communication and Signaling Facilities (C&S), Rail Maintenance Yards, Inactive Rights-Of-Way (IROW’s), Parking Lots, and Park & Ride (P&R) Lots, and non-operational parcel properties and facilities. Other facilities may be added to the scope of work as they become operational during the life of this contract.

Metro is seeking a contractor to provide installation and routine maintenance and repair services for artificial ivy plant material, strategically placed as a method of graffiti vandalism deterrence, as needed throughout the Metro system.

This contract term is a three-year base.

II. FUTURE WORK

Metro is a dynamic agency. New locations may become operational during the life of this Contract.

As these stations or locations become operational, they may be turned over to Facilities Contracted

Maintenance Services (FCM) and may become part of this contract. If that should be the case, those new locations would be added through a written Contract Modification.

• Metrolink San Bernardino Sub-division Ramona Gardens Housing Development o Address - 2830 Lancaster Ave. Los Angeles, CA 90033 o Anticipated start date – Spring of 2028

Future work locations are not chargeable against this contract unless a written contract modification is issued in accordance with the Schedule of Quantities and Prices.

III. METRO RESPONSIBILITY

The Metro Project Manager (PM) will provide the Contractor with the necessary instructions, guidance, and any access to the facilities needed for the purpose of performing the work. The Metro

PM will work closely with and provide direction for the Contractor. The Metro PM or his/her duly appointed alternate in FCM are the only authorized persons to request service and approve work on this contract.

IFB No. OP1435688370 EXHIBIT A - SCOPE OF SERVICES Artificial Ivy Installation & Maintenance 06/10/26

Metro reserves the right to contract with and/or utilize additional contractors for artificial ivy installation or routine maintenance/repair services at any time, for any reason. Also, Metro reserves the right to add or remove services and/or locations as needed.

IV. CONTRACTOR RESPONSIBILITIES

A. ALL CONTRACTOR’S PERSONNEL WORKING IN AND AROUND METRO RIGHT OF

WAY (ROW), FACILITIES AND PROPERTIES MUST HAVE THE ABILITY TO

UNDERSTAND, TO RETAIN, TO COMMUNICATE, TO OBSERVE, TO BE AWARE OF

AND TO APPLY ALL METRO SAFETY PROCEDURES, REQUIREMENTS AND

TRAINING PROVIDED BY METRO, TAKING INTO CONSIDERATION THE

POTENTIALLY HAZARDOUS ENVIRONMENTS SERVICED UNDER THIS

CONTRACT INCLUDING EXPOSURE TO TRAIN AND BUS MOVEMENTS.

B. Prior to commencement of service, Contractor personnel shall familiarize themselves with each location to be maintained under this Scope of Work, and ensure each worker is aware of any hazards, such as running trains, buses, electrified track work or overhead power lines, to ensure their safety. Buses, trains and related service equipment are constantly on the move at all locations. Contractor shall comply with all traffic rules and regulations pertaining to the movement of vehicles at each facility

C. All Contractor personnel shall be able to speak and understand the English language. In addition, Contractor lead personnel shall be able to read, write, speak and understand the English language.

D. All Contractor personnel assigned to work on this project must be a minimum of 18 years of age.

E. Contractor must appoint a Project Manager (PM) to be the official liaison between his/her firm and Metro. Contractor must also provide an alternate if the primary contact is unavailable.

F. Contractor shall provide the artificial ivy product and perform the installation and maintenance required in accordance with the contract scope of work. See Attachment A

– List of Locations.

G. Upon contract award, within two weeks prior to commencement of work, contractor shall inspect all existing location and provide the Metro PM a report of findings for the overall condition of each of the existing locations.

H. Upon contract award, within two weeks prior to commencement of work, contractor shall inspect all new locations, and submit information detailing methods with accompanying plans or drawings specifying the proposed recommend mechanical method of installation for each new location to the Metro PM for approval. No new installations shall occur without written approval form the Metro PM. See Attachment B – Task Order Procedure.

IFB No. OP1435688370 EXHIBIT A - SCOPE OF SERVICES Artificial Ivy Installation & Maintenance 06/10/26

I. Contractor, as directed by Metro PM, shall install the artificial ivy product at strategically designed vertical wall surfaces by mechanical means. No glue or other forms of adhesive shall be allowed to secure the product in place.

J. Requests for new installations or vandalism repairs shall be administered through a task order and completed within the timeframe specified by the task order procedures or agreed upon by the Contractor and Metro PM. The task order shall detail the exact labor time (hours) and material (square footage) to be used during the initial installation or repair at each location, and in accordance with the Schedule of Quantities and Prices. If this timeframe cannot be met for any reason Contractor shall immediately notify the Metro PM via e-mail with a revised schedule and completion time. See Attachment B - Task Order Procedure.

K. Contractor shall remove all graffiti found on the artificial ivy material during routine service inspections or on an as-needed basis.

L. Artificial Ivy Specifications:

• Material to be installed shall resemble natural green ivy in texture and appearance and consist of high-strength grid & leaf clusters, low-density polyethylene (LDPE) resin, fire-retardant, and ultraviolet (UV). For larger surface areas, installation of full sheets up to 6’ x 8’ are acceptable.

• Material to be 12” x 12” tile ivy square panels with minimum of 19 leaf clusters, or equivalent product having at least the same density, with interlocking tabs to be secured with fender washers and concrete anchors per manufacturer recommendation and have the ability to withstand human interaction in a high-traffic outdoor public environment.

• Material shall have the ability to withstand full exposure to various climates, incremental weather conditions, and other environmental elements such as, heat from direct sunlight, rain, wind, smog, and dust, and capable of lasting a minimum of seven

(7) years in an outdoor environment.

• Contractor shall submit detailed specifications and a sample of the material to be installed with bid submittal for evaluation and provide supporting documents of product life expectancy for the outdoor environment

M. Contractor shall perform field visits once every two months (six times per year) , conducting thorough inspections of the ivy material in an effort to monitor and assess the overall condition of the product. Contractor shall remove any graffiti found on the ivy material.

N. During each field visit, contractor shall remove any graffiti found on the ivy material and repair, reattach, readjust or replace any portion of ivy material that appears to be missing, faded in color, out of place as a result of being tugged or pulled off, vandalized, or otherwise appears to be loose hanging. Contractor shall also respond to incidents reported by patrons to the Metro PM.

IFB No. OP1435688370 EXHIBIT A - SCOPE OF SERVICES Artificial Ivy Installation & Maintenance 06/10/26

O. After each field visit, contractor shall issue a written report to Metro PM detailing the condition of the artificial ivy, any vandalism or damage and any routine maintenance work performed per location including dates and location description. “Before” and “After” photos shall be included in each report. The report format is subject to approval by Metro

PM.

P. Contractor shall pressure wash the ivy product at each project site at a minimum of once per quarter and provide “Before” and “After” photos during each occurrence and submit to Metro PM. The ivy product shall be kept clean at all times.

Q. During each quarterly wash cycle, contractor shall divert all excess water run-off to the nearest storm drain or catch basin. Contractor shall supply their own water source during each washing cycle.

R. “As-Needed” work is defined as replacement of damaged and/or missing existing ivy product (material) in excess of 40 square feet per individual vertical area due to vandalism damage. The determination of any damage meeting the “As-Needed” criteria shall be that of Metro PM and unconditionally accepted by the contractor.

S. Requests for “as-needed” services beyond the routine maintenance shall be administered through a task order, detailing the exact labor time (hours) and material (square footage) to be used at each location, in accordance with the Schedule of Quantities and Prices.

Quotes shall be provided at no cost to Metro. See Attachment B – Task Order

Procedure.

T. Contractor shall complete the “As-Needed” maintenance work beyond the regular, routine maintenance within 72 hours of receiving the approved task order, provide “Before” and

“After” photos of each occurrence and submit to Metro PM accordingly.

U. All inspections, reports and quarterly washing cycles fall under the category of “routine maintenance”.

V. Contractor’s Project Manager shall be readily accessible for communications and meetings with Metro staff during the duration of the contract.

W. Contractor shall provide only experienced and well-trained supervision at all Metro locations. Contractor personnel shall wear proper uniforms. Contractor service vehicles shall display proper company name and logo identification.

X. Each employee of the Contractor is to carry identification prepared by the Contractor.

Identification information will include the employee's full name, photograph (portrait), company name, address, telephone number, employee's identification number, and the printed name, signature, and title of the employee's immediate supervisor.

Y. Contractor personnel, equipment, and worksite must at all times present a neat appearance. Contractor’s staff must wear clothing of the trade. Under no circumstance will Contractor’s employees perform work wearing shorts. Personnel must wear proper uniforms with Contractor’s insignia or name. Work must be performed, and complaints handled by the Contractor, with due regard for Metro’s image and public relations.

IFB No. OP1435688370 EXHIBIT A - SCOPE OF SERVICES Artificial Ivy Installation & Maintenance 06/10/26

Z. Contractor must observe the following Metro-observed holidays unless otherwise advised by Metro PM in writing. Observed holidays include New Year’s Day, Martin Luther King Jr.

Day, President’s Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. If a holiday falls on a Saturday it will be observed on the preceding Friday. If a holiday falls on a Sunday it will be observed on the following

Monday.

AA. Contractor shall provide and sustain the appropriate quantity of all workforce labor, administrative, technical, maintenance, professional, supervisory, and management personnel necessary for the complete performance of this Contract, none of whom shall be employees of Metro. All employees of the Contractor involved in any aspect of providing the Contract services and/or for performing other obligations and requirements under this Contract shall be subject to the management, supervision, and oversight of

Metro.

BB. Contractor shall provide, at all times, adequate and expert managerial and administrative supervision for its employees. Contractor shall also provide sufficient personnel back up in times of staff shortages due to vacations, illnesses, and inclement weather.

CC. Contractor shall maintain current, throughout the duration of the Contract, all applicable and appropriate permits, certificates, licenses, safety training records, etc. related under this Contract as well as the systems, facilities, equipment, and personnel used in the performance of the Contract services and obligations

DD. Quality of work shall be in accordance with generally accepted standards as identified within this statement of work. Work quality shall be subject to the Metro PM’s approval.

Metro reserves the right to inspect the work either during or at a reasonable time after completion. If Metro PM does not accept the work done, the contractor is responsible to redo the work at the contractor’s expense. In the event a callback request is placed, Contractor personnel shall perform the necessary repairs as directed by Metro PM at no additional cost to Metro.

EE. Track Allocation authorization (issued after submittal and review of application) is required in advance of any work on or in close proximity to Metro Rail property. Work permits are subject to cancellation with little or no notice. See Attachment C – Rail

Operations Control (ROC) Track Allocation/Work Permit Process.

FF. Contractor’s supervisor and on-site personnel shall be adequately equipped with communication equipment such as cellular phones and two-way radios to facilitate the work. The Contractor shall provide a 24-hour telephone number, a fax number and an email address to the Metro PM for ease of communications.

GG. Contractor shall always dedicate one (1) Employee in Charge (EIC) and one (1)

Watchperson to escort each work crew while working on active ROW. The EIC shall not perform any work other than communicate by radio with Rail Operations Control (ROC) and direct the work crew in accordance with railroad safety requirements. The

Watchperson shall not perform any work other than warn the work crew of approaching trains in accordance with railroad safety requirements. The Watchperson and the EIC cannot be the same person.

IFB No. OP1435688370 EXHIBIT A - SCOPE OF SERVICES Artificial Ivy Installation & Maintenance 06/10/26

HH. Contractor will be required to use radios supplied by Metro and issued to the EIC of each work crew at no cost to the Contractor. The Contractor is responsible to safeguard the radio equipment from damage. In the event a radio is lost or damaged, the Contractor shall be held responsible for replacement costs. The radio system is shared and monitored by other Metro personnel and, as such, the Contractor shall be held responsible for the language and professionalism of the Contractor’s personnel when using these radios. Contractor’s EICs shall be required to attend the Radio Training class offered by Metro free of charge however these hours are non-chargeable to Metro.

II. Metro will provide each EIC and Watchperson overseeing a work crew with personal safety equipment called the Pro-Tran Device provide training on how to use the equipment. It is the responsibility of the Contractor to charge the devices after each shift, test the devices prior to each shift, and report any malfunction during the daily testing to the PM. All EICs and Watchpersons overseeing a work crew shall use this equipment at all times while working in an active right-of-way. Moreover, the Contractor shall return all equipment issued upon demand and shall be responsible for immediate replacement of lost or damaged devices.

JJ. Contractor’s PM shall be responsible for properly filling out and submitting Track

Allocation Request forms for access to active ROWs to perform work. Contractor’s Project

Manager shall also attend Track Allocation Meetings as necessary. Track Allocation procedure shall be provided by the Metro PM. See Attachment C – Rail Operations

Control (ROC) Track Allocation/Work Permit Process.

KK. Contractor shall report all vandalism to the Metro PM.

LL. Calls for emergency service must be responded to within one (1) hour during regular working hours and perform as-needed emergency service requests within two (2) hours during after hours, weekends and holidays, at no additional cost to Metro. The Metro PM or designated representative have the authority to assign/request unscheduled service via an incident report.

MM. Contractor shall not use office/station trash cans to dispose of any trash, equipment or parts. Contractor shall remove and dispose of any equipment or parts in a lawful manner through its own means and at its own expense. All debris shall be disposed of off-site (the same day) in an approved and legal manner. Metro does not provide disposal service for trash and debris generated by Contractor operations.

NN. Contractor shall not store material or equipment on the property without prior written approval from the Metro PM.

OO. Contractor service vehicles shall display proper company name and logo identification and have “Metro Contractor” placard supplied by Metro, displayed on the driver side and rear side of the vehicle. Placards are to only be displayed when working for Metro under this contact and shall not be used for personal use. Contractor shall return all equipment issued upon demand and shall be responsible for replacement of lost or damaged placards, at the current production costs. Vehicles shall also be equipped with a flashing light bar or strobe. No Contractor vehicles shall be permitted within the ROWs without prior approval from track allocation.

IFB No. OP1435688370 EXHIBIT A - SCOPE OF SERVICES Artificial Ivy Installation & Maintenance 06/10/26

PP. Contractor shall comply with all traffic rules and regulations pertaining to the movement of vehicles at each facility.

QQ. No vehicles shall be permitted within Metro ROW without prior approval from track allocation. See Attachment C – Rail Operations Control (ROC) Track

Allocation/Work Permit Process.

RR. As Metro rail station gate locking is implemented, and in order to ensure prompt response time and continuity of service delivery, Metro may issue unrestricted Tap Cards to

Contractors’ personnel at no cost to continue performing their routine maintenance services as well as responding to emergency and as-needed inquiries. The unrestricted

Tap Cards issued by Metro are strictly provided to Contractors’ personnel providing services throughout Metro facilities and properties and they shall not be used for commuting and/or any other personal use. The Contractor shall be responsible for all cost associated with misuse, loss or damage and replacement of the Tap Cards. The

Contractor is also responsible for maintaining up-to-date personnel information and notifying Metro PM of any personnel changes accordingly.

SS. Contractor to return to Metro upon request, termination, or expiration of the Contract term all radios, keys, TAP cards, Pro-Tran Devices, proximity access cards, prints, diagrams, drawings, manuals, tools, equipment, etc. provided to and used by the Contractor in performing the Contract devices and obligations.

V. MINIMUM REQUIREMENTS

A. Contractor shall demonstrate a minimum of three (3) years experience applying graffiti deterrent products or abatement services for a minimum of three (3) public or private entity clients for which it has performed work in accordance with the tasks and frequencies outlined in the scope of work.

B. The prime and/or subcontractor performing installation work must hold in good standing a valid, current State of California General Contractors License Class B or C-61 with a D-12 or D-29 classification. All licenses shall remain valid through the contract period of performance.

VI. SAFETY REQUIREMENTS

A. Prior to commencement of service, Contractor personnel shall ensure each worker is aware of any hazards, such as running trains, buses, electrified track work or overhead power lines, so as to ensure their safety. Buses, trains and related service equipment are constantly on the move at all locations. Contractor shall comply with all traffic rules and regulations pertaining to the movement of vehicles at each facility. Contractor shall comply with all rail safety rules, regulations and standards at all times. See Attachment G – Metro Worksite Safety Requirements

B. Contractor crews, while working on Metro properties, must wear and contractor shall ensure that its employees wear Metro approved safety vests, safety shoes, safety goggles and other necessary safety gear to protect them from injuries. Workers shall adhere to all required safety procedures while on any Metro property.

IFB No. OP1435688370 EXHIBIT A - SCOPE OF SERVICES Artificial Ivy Installation & Maintenance 06/10/26

C. Contractor must comply with Metro’s Electronic Devices Policy. See Attachment E - Metro’s Electronic Devices Policy.

D. Contractor personnel shall perform all work in accordance with all federal, state, county, municipal, local laws and ordinances and California Public Utilities Commission (C.P.U.C.)

Regulations applicable to said work, while performing work on Metro properties

E. Contractor shall perform all services and activities in accordance with Cal-OSHA mandated worker safety guidelines and requirements. See Attachment D – Metro Worksite Safety Requirements

F. Contractor shall perform work with minimal impact to the public, without causing obstructions or interference with the general public’s ability to access public transit.

G. Contractor and its employees shall participate in safety training classes offered by Metro free of charge; however, these hours are non-chargeable to Metro. Contractor should anticipate all employees to spend approximately four (4) hours for Light/Heavy Rail Safety Training class and four (4) hours for Wayside Worker Protection class to be completed once every two (2) years.

Contractor’s personnel shall have a Metro provided Rail Safety Badge (issued upon successful completion of the Light/Heavy Rail Safety Training Class) and a valid Metro issued work permit, (issued after Track Allocation request is approved) on their person at all times while performing work on any Metro rail ROW. Contractor must comply with all ROC facility access requirements.

See Attachment C – Rail Operations Control (ROC) Track Allocation/Work Permit Process, for facility access requirements for ROC.

H. Metro will provide each EIC and Watchperson with personal safety equipment called the Pro- Tran Device and provide training on how to use the equipment. It is the responsibility of the Contractor to charge the devices after each shift, test the devices prior to each shift, and report any malfunction (during the daily testing) to the PM. All EICs and Watchpersons overseeing a work crew shall use this equipment at all times while working in an active right-of-way. Moreover the Contractor shall return all equipment issued upon demand and shall be responsible for immediate replacement of lost or damaged devices.

I. When work is performed in an active railroad track area, Contractor crews must strictly follow the Metro on-track safety rules and access procedures upon which the railway work is located and obtain prior clearance from the ROC or Yard Control. No vehicles shall be permitted within the ROW without prior approval from track allocation.

J. Contractor shall be responsible for any and all penalties and fines imposed regarding the violation of local, municipal, State or Federal codes, laws, or regulations.

K. Contractor shall be responsible for the acts of its employees and agents while on the property.

Accordingly, Contractor agrees to take all necessary measures to prevent injury and loss to persons located on the property. Contractor shall be responsible for all damages to persons or property caused by Contractor or any of its agents or employees. Contractor shall promptly repair any damage that it, its employees or agents may cause to any property or equipment. On Contractor's failure to do so, Metro may repair such damage and Contractor shall reimburse Metro promptly for the cost of repair.

L. In alignment with safety requirements, if you see something, say something. Any unusual incidents found on the ROWs or parcel properties, such as hazardous waste materials, homeless encampments, illegally parked vehicles, criminal activity, adjacent property owner’s

IFB No. OP1435688370 EXHIBIT A - SCOPE OF SERVICES Artificial Ivy Installation & Maintenance 06/10/26 encroachments, or any other act that may be deemed hazardous to the public or Metro patrons, are to be reported to the Metro PM in an expeditious manner.

M. Contractor personnel are not authorized to receive any service requests from Metro Staff other than the Metro PM or his/her designated alternate. All service requests must be sent to the Facilities Maintenance (FM) Help Desk. Contractor shall keep Metro PM informed of all outstanding power sweeping requests.

N. Contractor shall provide all safety data sheets (SDS) for all chemical products used or may be used on this project to Metro Corporate Safety for review and approval prior to the commencement of this project

VII. SUBMITTALS AND REPORTING REQUIREMENTS

Contractor shall invoice Metro once a month for work completed. Contractor shall not invoice Metro for incomplete task, job orders, or Modifications. Any invoices submitted for payment without written authorization from Metro PM will not be honored. Supporting documentation must be attached to the invoice upon submittal for payment of task orders verifying Contractor’s cost for parts, materials and supplies

Contractor shall maintain and provide Metro with all records, reports, and documents as necessary and required to support the Contract services and obligations. These records and reports are to be provided in both electronic and hard copy forms.

Invoices for payment shall be submitted at the end of each month, no later than the 7th of the following month reflecting all the work performed within that particular month and must include the following information.

1. Metro Purchase Order number.

2. Date of Service.

3. Location of service and project.

4. Grand total of all costs.

5. Copies of approved task order (as necessary) – See Attachment B

6. Payment Certification – See Attachment F

7. Contractor Employee Timesheets – See Attachment G

Contractors must submit Contractor Employee Timesheet attached to each submitted invoice. The submitted Contractor Employee Timesheet must cover the entire invoicing period. The document must be in compliance with Metro format see Attachment G – Contractor Employee Timesheet Form and must clearly display names of personnel, and hours worked each day of the month.

Failure to provide these documents will result in a rejection of the invoice pending receipt of the required documents.

The monthly invoice date must reflect the date of submission to Metro’s PM. If a monthly invoice is revised, the invoice date must reflect date of re-submission to Metro. The payment certification form must also reflect the date of invoice submission.

Supporting documentation must be attached to the invoice upon submittal for payment verifying Contractor’s cost for parts, materials and supplies. Acceptable documentation will be copies of the Contractor’s original purchase invoice(s) as determined by Metro’s PM. Any invoice submitted for

IFB No. OP1435688370 EXHIBIT A - SCOPE OF SERVICES Artificial Ivy Installation & Maintenance 06/10/26 payment without a Metro PM’s authorization, or a duly authorized representative of Metro, will not be honored. Contractor must not invoice Metro for incomplete tasks, job orders, or Modifications.

On every Monday, Contractor shall submit by 10:00 AM, a required Weekly Report that summarizes all activity during the prior week per station, location, division, and any other site within Metro. The report must include, but not limited to, Task Order No., Incident No., location, description of work performed, and the date of work completed per site. Contractor shall develop a database utilizing Microsoft Office software or equivalent to input and keep current all pertinent backflow device certification, repair, and replacement data.

Contractor must also prepare a Monthly Activity Report similar to the Weekly Report and submit to Metro’s PM by the 5th day of the following month. Information to be collected and reported each month to the PM must include a performance report to summarize all work orders, service calls performed during the prior month.

The Contractor must obtain Metro PM’s approval of the proposed weekly and monthly report formats before implementation and the first scheduled submittal. The weekly and monthly reports may be subject to revision by the contractor during the life of the contract as directed by Metro PM.

ATTACHMENT A

List of Locations

EXISTING LOCATIONS ADDRESS ESTIMATED

SQ. FT.

1 A Line - Firestone Station 8615 Graham Ave. Los Angeles, CA 90002 5,500

2 A Line - Slauson Station 5855 Randolph St. Los Angeles, CA 90032 5,700

A Line– Metro ROW Sound-Wall within City of Long Beach along Del Mar Ave between San Antonio Dr. and the LA River

3897 Del Mar Ave. Long Beach, CA 90807 18,800

4 A Line - Indiana Station 210 S. Indiana St. Los Angeles, CA 90063 5,000

5 A Line - Southwest Museum Station 4600 Marmion Way Los Angeles, CA 90065 2,000

6 A Line - Lincoln Cypress Station 370 W. Ave. 26 Los Angeles, CA 90031 2,000

7 A Line – Compton Right of Way 275 N. Willowbrook Ave., Compton, CA 90220 5,000

8 E Line – La Brea Station 5060 Exposition Blvd., Los Angeles, CA 90016

1,000

9 E Line - Jefferson/National ROW 5790 W Jefferson Blvd., Los Angeles, CA 90016

1,000

10 E Line – Western Station C&S 1573 Exposition Blvd., Los Angeles, CA 90016

11 A Line – Soto Station TPSS 2330 E. 1st St., Los Angeles, CA 90033 1,200

12 A Line Vignes Flyover Bridge 810 N. Vignes St., Los Angeles, CA 90012 1,300

13 Rail to Rail Bike Path Corridor 2574 Hyde Park Blvd. Los Angeles CA 90043 1698 Slauson Ave. Los Angeles, CA 90001 17,000

Metrolink San Bernardino Sub-division Ramona Gardens Housing Development

2830 Lancaster Ave. Los Angeles, CA 90033 5.600

TOTAL: 71,600

ATTACHMENT B

TASK ORDER PROCEDURE

The Contractor shall comply with the following Task Order (TO) procedures in the provision of services described under the terms of the Contract and associated Task Orders, unless additional or alternative procedures are so authorized in writing by Metro.

A. GENERAL TERMS

Under each Task Order, Metro’s Project Manager (PM) shall provide Contractor with a description of the backflow services needed for the purpose of receiving a price proposal.

B. PROCEDURES

1. Metro shall initiate a Task Order by issuing a TO form, which will include a brief scope of work defining the services requested, a required date of completion, delivery requirements, as well as any available information or other materials which would be helpful to the Contractor in understanding the work to be performed.

2. The Contractor shall submit a completed and signed copy of the TO to Metro PM within 24 hours of receipt. The TO shall include a firm fixed price based upon the services and unit rate(s) described under the terms of the contract.

The price proposal shall include a breakdown of all services stating the quantity and unit rate for each service.

3. The PM will transmit a fully executed TO to the Contractor after review. Upon receipt of a fully executed TO, the Contractor shall submit a detailed work plan and schedule to Metro PM within two (2) working days, for review and approval.

4. At any time during the course of Contract performance the PM may issue and/or revise the TO, subject to acceptance by the Contractor.

5. Project delivery times will be specified within individual TOs.

6. All TOs shall be subject to Metro audit after completion of service.

LOS ANGELES COUNTY METROPOLITAN Task Order No:

TRANSPORTATION AUTHORITY Effective Date:

One Gateway Plaza Est. Comp. Date:

Los Angeles, CA 90012-2932 Contract No: OPXXXXXXX

Contractor:

Except as otherwise expressly provided herein, the Contractor hereby agrees to perform the work described below in accordance with all of the terms and conditions of the contract referenced above. The Contractor shall furnish the necessary labor and materials required by this Task Order, as described below, under the Terms and Conditions of the Contract. Payment shall be made in accordance with the payment provisions of the Contract.

DESCRIPTION OF SERVICES/SCOPE OF WORK

This Task Order shall provide for the following:

TASK ORDER AMOUNT

The Not-to-Exceed (NTE) amount of this Task Order is $ _________. A cost breakdown summary is provided below.

If awarded, support documentation must be provided with invoice.

Labor rate $

Labor Hours x

Materials $

Other $

Total $

SBE Commitment to Task Order: ____________%

MTA APPROVAL:

By: Date:_________ Sr. FM Manager

By: Date:

Project Manager

CONTRACTOR

I hereby acknowledge receipt and acceptance of this Task Order.

By: Date:

Task Order Amount

Cumulative Task Order Total

Contract Amount

Remaining Contract Balance

ATTACHMENT C

RAIL OPERATIONS CONTROL

TRACK ALLOCATION PROCEDURE

Rail Operations Track Allocation Procedure

RAIL OPERATIONS CONTROL TRACK ALLOCATION PROCEDURE

Page 2 of 16 V2 Revised: 5/08/19

Table of Contents:

Guidelines, Registration, and Submission.…………………………………………………………….………………….. Page 3

Meeting.…………………………………………………………………………………………………………………….…………..… Page 4

Work Permit, Rules and Procedures, Safety Training………………………………………………………….…….. Page 5

Rail Safety Training Information………………………………………………………………………….…………….…..…. Page 6

Track Allocation Process Flow..…………………………………………………………………………………….…….…….. Page 7

Contacts……………………………………………………………………………………………………………………….…..………. Page 8

New User Guide…………………………………………………………………………………………………………......…… Page 9-16

Crane Use Near LACMTA OCS Systems……………………………………………………………………..….……….. Attached

Page 3 of 16 V2 Revised: 5/08/19

All work on Metro Rail Property or any work that could potentially foul the envelope of a train must receive prior approval from the Rail Operations Control Department of Metro. This Track Allocation/Work Permit process must be complied with to ensure the safety of external agencies, Metro employees, and Metro customers. Metro Rail Operations Control Work Permits will be issued for approved work. Failure to meet all the requirements listed below will delay the approval of requested work.

GUIDELINES1

Track Allocation has defined the priorities listed below as guidelines to be considered when allocating access to any and all rail infrastructure, track zone area (Right-of-Way), station, buildings/rooms, property and any equipment critical to the operation of the rail system. The following guidelines are to be used to prioritize track access and/or Track Allocation scheduling, but are subject to change:

• Emergency repairs

• Regulatory preventive maintenance programs

• Maintenance of infrastructure and equipment

• High priority work activities

• Contractor work activities/access

REGISTRATION

Registrations is done online at https://metrotrackallocation.azurewebsites.net/. We recommend that you do not use Internet Explorer, many have had issues with submitting and registering. Once your registration is approved, you will be able to access the site and submit Track Allocation. Please refer to the New User Guide on pages 9-16.

SUBMISSION

Submission is done on the same link as registration. When submitting track allocation, the previously entered contact information from registration will automatically populate. When a track allocation form is filled out, you will have the ability to re-use the same form.

Request forms must be filled out completely and provide necessary information: start/end time of work, dates of work, location(s) of work, crew size, operational restrictions, operational impacts, power requirements, and a detailed description of work, required support, equipment, and of required building/room access. Operational Restrictions include:

• Power Down and Grounding: may be required when working within 10-feet of Overhead Catenary System (Blue/Expo/Green/Gold Lines). Power down and grounding of the Contact Rail (Red/Purple Line) is required when working at track level. Remote power down may be required for work being performed in close proximity to the Overhead Catenary System or Contact Rail. Your work will begin once all Power Down requirements are met.

• The work crew leader (EIC) must assure that proper flagging protection for Flag Protected Slow Zones or Flag Protected Work Zones are in place (if applicable) prior to beginning work. This must be assured through proper communications with Metro personnel (Track Inspector, Field Supervisor, Traction Power or Signal Personnel) supporting your work. Proper placement of flags and the appropriate protection is required for the intended work to be performed.

• Wayside System personnel (track, signal, traction power etc.) will be provided appropriate Wayside Worker Protection2 with clear limits/block and it will be your responsibility to contact Control once you arrive at the end

1 The priorities listed above are guidelines and are subject to change based on Metro’s goals and objectives.

2 Wayside Worker Protection: protection provided to employees or contractors to enhance their safety while working on or about the Metro Rail Lines in accordance with the Metro Rail Operating Rules. This protection includes both "On Track Protection" — a method of protecting personnel on the right of way (ROW) that affects train movement, and "Safety Watch" — a method of protecting personnel on the ROW

Page 4 of 16 V2 Revised: 5/08/19 of your limits in order to establish a new work limit/block. You are not allowed to begin your work until you receive authorization from the Rail Operations Control Center (ROC). You will be responsible for ensuring the appropriate level of wayside worker protection is established when working on or about Metro rail lines.

Contractors and Metro Departments must allow time for the implementation of Operational Restrictions to make the area safe for work (i.e. 3 placement of flags, watch person, block protection, power down and grounding).

Submission Info:

• Request forms must be submitted 1 week in advance of the proposed work week (Sunday-Saturday).

Submissions must be received by 4pm on Monday, prior to the weekly Track Allocation meeting.

• Request requiring a change in the revenue train schedule (i.e. single tracking, bus bridge, etc.) must be submitted 3 weeks in advance of the proposed work week (Sunday-Saturday). Submissions must be received by Close of Business on Monday, 3 weeks prior to the weekly Track Allocation meeting in order to allow ample time to create a proper train schedule and to notify Metro customers of any the changes.

• Track Allocation forms are date and time stamped. If the request is submitted late, it will be reviewed at the end of the meeting. Late requests may not be approved depending on the availability of manpower to support the work and how it may impact train service.

• Requests may be submitted up to one month in advance of requested/projected start date.

• Once a request form is submitted through the Track Allocation, you should receive an email. If you do not receive an email, please resubmit then contact the track allocation team to ensure delivery.

• Requests must be submitted for each week of work until completion of work or project

• Submitting a Track Allocation request does not guarantee that the approval for work will be authorized.

MEETING

Meetings are held at 100 South Santa Fe Avenue Room 10, Los Angeles, CA 90013 every Tuesday at 9am.

A representative for the person/agency/department requesting Track Allocation shall attend the Track Allocation meeting on the Tuesday 1 week prior to the work start date to confirm details and coordinate support functions. Track Allocation is only granted on a weekly basis.

All Track Allocation requests will be discussed at the Track Allocation Meeting. The Track Allocation Coordinator will approve or deny of your request due to:

• No representation at TA meeting

• Scheduling conflicts

• Incorrect information

• No MOW4 Support

• No Metro Rail Safety and/or Wayside Worker Protection Training

• Planned and unplanned special events

• Does not meet TA requirement

• Not enough notice provided

• Duplicate Submissions that does not affect train movement. On Track Protection and Safety Watch requirements are determined by the applicable Rail Rule Book and SOPs2.

3 Included but not limited to 4 Maintenance of Way

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After the track allocation meeting, the track allocation coordinator will send out the weekly Track Allocation document. This document is also sent to the ROC where the controller uses the information to create a work permit.

WORK PERMIT

Metro Work Permits will be issued for approved work. In the event you have not received your Work Permit via email by the Friday prior to the scheduled work week, contact the Floor Manager or the appropriate Rail Controllers a minimum of three hours prior to scheduled start time of work.

• Work permits must be activated upon arrival at approved work location and de-activated at the end of each work day with the appropriate Controller by the EIC. The Rail Controller will authorize EIC/work crew to begin work after all safety requirements are satisfied. EIC must notify the appropriate Controller each time crews move to a different work location if multiple work locations are noted on work permit. The EIC shall assure that all personnel and equipment (including flagging equipment) are clear of the mainline prior to contacting Control to cancel your work permit.

• During the required job briefing the EIC must discuss the permit, description of work being conducted, the support required, the tools/equipment being used, and the operational restriction prior to entering the Right of Way and conducting work. Appropriate notations shall be made on the Mainline Access Form.

• The EIC and the Safety Watchperson must always maintain a copy of the Operating Clearance in his or her possession during the time that the authorized work is being conducted.

RULES AND PROCEDURES

• All work shall be performed in accordance with Metro Light and Heavy Rail Operations Rules and Procedures.

• Restrictions and protective equipment will be required per applicable rules.

• Violation of Rail Operations Rules or Procedures may result in the cancellation of a Work Permit.

• Personnel must be in proper position (facing oncoming train) and location when providing hand signals to approaching trains. When flagging the use of proper equipment (yellow flag, green flag, red flag, and flashlight) is essential in providing information to train operators. A Watchperson must not be assigned to any other duty and cannot engage in or assist with any work.

SAFETY AND WAYSIDE WORKER PROTECTION TRAINING / ID BADGE

• All members of the work crew will be required to attend Metro Rail Safety and Metro Wayside Worker Protection (WWP) training.

• Safety and wayside worker protection training is only conducted in English. Ability to understand and speak English is required for Safety certification. No translation or interpreters may be used.

• Rail Safety classes are held every Wednesday from 7:00 am to 10:00 am and 11:00 am to 2:00 pm and Wayside worker classes are held every 1st and 3rd Thursday from 10:00 am to 2:00 pm at 100 South Santa Fe Avenue Rm 10, Los Angeles, CA 90013 (same room as the TA meeting).

o A picture ID is required.

o Prior reservation is required. Contact Rail Instruction at 213 922-3228 or railsafety@metro.net

• Safety ID badges will be issued upon successful completion of the safety and wayside worker protection training by Metro Rail Safety Training staff.

• Crew members are always required to wear Metro Safety Badges while performing work on or near Metro property.

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Track Allocation Process Flow

RAIL OPERATIONS CONTROL TRACK ALLOCATION/

WORK PERMIT PROCESS

RAIL OPERATIONS CONTACTS MOW CONTACTS:

Rail Operations

F. Andres Di Zitti, Manager (213) 418-3004

Track Allocation Coordinator

Email : DiZittiF@metro.net

Sarah Sidani, Associate (213) 922-2051

Temporary Letter Request/Single Tracking

Email: SidaniS@metro.net

Michael Alexander, Director (213) 418-3293

Email: AlexanderM@metro.net

David Pena, Sr. Planner (213) 418-3008

Email: PenaDa@metro.net

Hector A. Guerrero, Super. (213) 418-3003

Email: GuerreroH@metro.net

Traction Power:

Lucian Popescu, Director (213) 922-3354

Email: PopescuL@metro.net

Mazhar Chaudhry, Sr. Manager (213) 922-3323

Email: ChaudhryM@metro.net

Signals Department:

Ricardo Moran, Director (213) 922-3218 Email: MoranR@metro.net

Alfred Weeks, Sr. Manager (213) 922-3343

Email: WeeksA@metro.net

Track Department

Paul Squires, Director (323) 563-9430

Email: SquiresP@metro.net

Rail Operations Control Center Robert Castanon, Super. (213) 418-3025

Email: CastanonR@metro.net

Armando Jimenez, Director (323) 563-5010

Email: JimenezA@metro.net

Mark McKendrick, Sr. Manager (323) 563-9440

Email: McKendrickMP@metro.net

Facilities Maintenance

Chris Limon, Director (213) 922-6637

Email: LimonC@metro.net

ROC Floor Manager (323) 563-5022

Red/Purple Line Control (323) 563-5290

Blue Line Control (323) 563-5015

Expo Line Control (323) 563-5095

Downtown Control (323) 563-5049

Green Line Control (323) 563-5298

Gold Line Control: (323) 563-5055

Elvis South, Sr. Manager (323) 826-1005

Email: SouthE@metro.net

Rail Communications

Leticia Solis, Director (213) 613-2115

Email: SolisLe@metro.net

Claire Reyes, Sr. Manager (213) 613-2148

Email: ReyesCl@metro.net

SCADA

David Chu, Interim Supervisor (323) 563-5285

Email: Chud@metro.net

Dan Duong, Sr. Engineer (323) 563-5267

Email: DuongD@metro.net

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WORK PERMIT PROCESS

NEW USER GUIDE

This manual will detail the steps for submitting a request on the Track Allocation form https://Metrotrackallocation.azurewebsites.net.

TRACK USER REGISTRATION

Microsoft Account A Microsoft account is what you use to access many Microsoft devices and services. It’s the account that you use to sign in to Skype, Outlook.com, OneDrive, Windows Phone, and Xbox LIVE – and it means your files, photos, contacts and settings can follow you to any device. Microsoft account used to be called "Windows Live ID".

If you already use an email address and password to sign in to Microsoft devices and services, then you already have a Microsoft account.

When you first login to the site, you may be one of 3 types of users. Follow the registration steps for your user type.

• Non-Metro user without a Microsoft Account (Step 1a)

• Non-Metro user with a Microsoft Account (Step 1b)

• Metro user (Step 1c)

Step 1a: Registration Steps for Non-Metro User without a Microsoft Account

1. On the sign-in page, click “Get a new account”

2. This will bring you to a page where you can create your account.

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WORK PERMIT PROCESS

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ATTACHMENT C

a. Enter your email address and any password (it doesn’t have to be the same as the password used to login to your email), and click “Next”.

b. LA Metro Track Allocation will need to access the following information from your email. Click “Yes” to accept and proceed.

3. Now that your Windows Live account is created, login with your credentials and go to Step 2.

Step 1b: Registration Steps for Non-Metro User with a Microsoft Account

1. Login to your Windows Live account. Your screen may look like:

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ATTACHMENT C

Step 1c: Registration Steps for Metro User

1. Use your Metro login credentials to sign-in.

a. This will bring you to Metro’s login page. Login with your Metro email and password.

Step 2: User Registration

1. After logging in with your Windows Live account, you will arrive at the Track Allocation User Registration page.

a. Fill out the required fields Required Fields: First Name, Last Name, Company Name, Partnering Metro Department, Metro Contact, Field Contact, Email, Office Telephone Number, Cell Phone Number, Field Cell Phone Number Optional Fields: Email2, Email3, Contract Number, Office Fax Number

b. Accept the Terms and Conditions

i. Click on “Terms and Conditions”

ii. A pop-up window will appear.

Read all the Terms and Conditions in its entirety. Click the box for “I Accept” at the bottom.

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ATTACHMENT C

c. Click Submit

2. You should see this screen once the registration form has been correctly filled out and submitted (it may take a while for the form to submit).

3. Check your email to see if your registration is approved.

a. If your registration was approved, you will get an email with the link to submit a track allocation request.

SUBMITTING A REQUEST FORM

1. After logging in, you will arrive at the request form.

2. Select the Metro Rail Line for the track work.

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ATTACHMENT C

3. The Contact Information section will be pre-populated with your user registration information.

4. Select the calendar dates for the days where track work is taking place.

Only the dates for the selected day of the week can chosen.

Ex: Track work on Tuesday means that only the corresponding dates for Tuesdays in August 2017 are available for selection.

a. Use the drop-down to select the start and end times (given in military time).

Start time can be as early as 00:30 (12:30am).

End time can be as late as 23:59 (11:59pm).

b. The “X” box refers to next day. Check it if the work will go spill over into the next day (i.e overnight work 2100- 0330X).

Note that the “X” is not checked off for work that stays in the same time (ie.

2100-2359).

c. Fill out the Track and Station/Facility/Etc.

i. Depending on the Rail Line selected, you can select the station/facility from the dropdown menu or search by typing.

ii. If the station/facility is not in the…