Exhibit A - Scope of Services .pdf

EXHIBIT A – Scope of Services ITB No.: C007123 Project: S-40 Erosion Repairs

SECTION 1. SCOPE OF SERVICES OVERVIEW

1.1 The scope of work for the S-40 Erosion Repairs Project includes, but is not limited to: Maintenance of Traffic, Erosion and Turbidity Control, Site Access and Staging, Survey Control, Debris Removal, Steel Sheet Pile Installation, Void Filling beneath the Existing Downstream Apron, Riprap Installation, Bank and Canal Slope Stabilization, Site Restoration, and As-Built Documentation.

1.2 The Contractor shall furnish all labor, materials, equipment, supervision, surveying, diving support, temporary controls, permits, disposal, testing, and incidentals necessary to provide a complete project.

SECTION 2. SCOPE OF SERVICES

The S-40 Erosion Repairs includes, but is not limited to:

A. Establish survey control utilizing the local Disney Datum.

B. Perform the work in the wet while maintaining continuous operation of the existing dual Amil gates. The

Contractor shall not block, load, restrict, or otherwise interfere with gate operation or creek flow.

C. Coordinate required waterway safety measures, including providing licensed wildlife trappers to support diving operations. Dive safety plans should include adequate wildlife components, including measures for providing spotters for the divers and any other work in and around the water.

D. Remove large debris from beneath the downstream apron as required to perform the work.

E. Remove existing fencing for work access and install temporary security measures. (See attached laydown area exhibit.)

F. Furnish and install steel sheet piles along the downstream/perimeter edge of the existing apron in accordance with the Construction Plans and Specifications.

G. Fill existing voids beneath the downstream apron to restore structural support and prevent further soil loss and undermining.

H. Furnish and install riprap along the downstream banks and northeast canal slope to repair existing erosion and provide protection against future erosion and undermining. Contractor shall clear and grub only the minimum area as required to perform the work, due to environmental sensitivity of the work zone.

I. Maintain canal levee access throughout construction. No equipment, materials, staging, or parking shall block levee access or be placed within adjacent wetlands or wooded areas.

J. Protect the adjacent bridge structure. The bridge deck is rated H-20 with a maximum capacity of 32,000 lbs., and no materials or equipment shall be stored or staged on the bridge.

K. Remove all temporary construction improvements, debris, excess soil, vegetation, erosion controls, and turbidity controls upon completion and approval.

L. Restore all disturbed areas, including fences, canal slopes, levees from the work zone to US-192, and damaged sod. Damaged grassed areas shall be restored with Bahia sod and maintained for 30 days.

M. Provide as-built plans documenting the installed elevations of the sheet pile and riprap in accordance with the Construction Plans.

N. Maintain continuous litter control and site housekeeping throughout the duration of the project.

SECTION 3. SCHEDULE

3.1 The project schedule is an anticipated notice to proceed on November 23, 2026, and all work complete no later than April 22, 2027, equaling approximately 5 months of work.

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3.2 Owner will attempt to use the following time schedule, which will result in the final completion of the above scope of services.

Milestone Description Start Date Completion Date

Notice to Proceed (anticipated) November 23, 2026

Substantial Completion March 23, 2027 120 Days from Notice to Proceed

Total Project Duration – Final Completion April 22, 2027 150 Days from Notice to Proceed

NOTE: These dates are estimated dates only and are subject to change.

3.3 All Work must be completed between the hours of 7:00 AM to 5:00 PM Monday through Friday. District Representative will approve the schedule set forth by the Contractor upon award.

SECTION 4. DISTRICT GUIDELINES

The following applies to ALL contract work:

4.1 The Contractor shall perform the basic services outlined within this Scope of Work between the hours of 7:00

AM and 5:00 PM, Monday through Friday, exclusive of CFTOD holidays, unless approved otherwise by CFTOD. The Contractor shall request approval from CFTOD at least 72 hours in advance for work outside of the normal work hours. Contractors shall be aware additional holiday moratoriums may be imposed by RCES.

4.2 Owner reserves the right to refuse any Contractor's employee who does not meet or conform to Owner’s policies.

Contractor's employees shall be required to maintain a level a professional appearance at all times while performing required tasks in or out of guest view. This includes a level of professional hygiene that includes all Contractor-provided uniforms.

4.3 Contractor shall be responsible for initiating, maintaining and supervising safety precautions and programs in connection with the services, and shall provide all protection to prevent injury to all persons involved in any way in the Services.

4.4 Any and all complaints or calls for assistance from Owner or its agents or representatives shall be responded to by Contractor within twenty-four (24) hours of Owner’s issuance of such complaints or calls and all repairs or work which precipitated such complaint shall be diligently and professionally completed by Contractor.

4.5 Contractor shall cause all of its employees to behave in a friendly, respectable, and courteous manner towards Owner, guests, staff, and management. In the event the Owner believes that any of Contractor's employees are acting other than as herein required, or Owner or its agents determine that any of such employees are not performing their duties in a competent manner, Owner shall so advise Contractor and Contractor shall promptly arrange to correct the deficiencies or to replace such employee as reasonably approved by Owner. Contractor shall maintain continuous and regular communications with Owner concerning safety and other factors that relate to the performance requirements hereunder and concerning any injury or damage to guests or Contractor's employees that may result or occur in connection with the services to be provided by Contractor hereunder.

4.6 The Contractor shall at all times keep the general area in which the services are to be performed clean and free from accumulation of waste materials or rubbish (including, without limitation, hazardous waste), caused by performance of the services, and shall continuously throughout performance of the services remove and dispose of all such materials. The Owner may require the Contractor to comply with such standards, means, and methods of cleanup, removal, disposal as the Owner may make known to the Contractor and/or as required by any applicable laws. In the event the Contractor fails to keep clean of such rubbish and waste in the affected areas, and the Owner incurs the clean-up cost, the Owner will deduct the expenses incurred from any sums then or thereafter due the Contractor.

4.7 Contractor will not commence work until all materials needed for that site are available.

4.8 Contractor shall ensure that all vehicles and uniforms used by their staff are identified with company name and logo.

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SECTION 5. QUALITY CONTROL

5.1 Contractor shall establish a quality control/quality assurance program specific to this contract scope and shall maintain and monitor the program throughout the life of the contract.

5.2 The District will have the right at any stage of the operation to reject any or all work and material that in the

Owner's opinion does not meet the requirements of this scope of services.

5.3 Contractor warrants all labor, materials, and equipment furnished under this solicitation are new, of the type and quality required for the Project, and installed in a good and workmanlike manner in accordance with the Solicitation Documents. Contractor shall guarantee the work is free from any defects in workmanship for a period of not less than ONE (1) year from the date of project completion. Contractor shall guarantee the materials provided shall be free from any defects for the longer of: ONE (1) year from the date of the project completion; or (b) the period of warranty provided by any supplier or manufacturer. If warranty period offered is greater than one (1) year, Contract is to submit the Warranty Offered Form attached to this solicitation.

SECTION 7. DAMAGE

7.1 Any damages caused by the Contractor shall be repaired by the Contractor within twenty-four (24) hours, or shall be repaired by the Owner and back-charged at the current rate per man hour plus material plus twenty percent (20%) on material only. Any materials required to correct damages caused by the Contractor shall be the responsibility of the Contractor.

7.2 Should the Owner elect to have the Contractor perform any work outside the scope of services, the Owner may request a lump sum proposal for the work or may direct the Contractor to proceed on a time and material basis.

7.3 Contractor shall report all damages to the Owner immediately.

SECTION 8. SAFETY

8.1 All Contractors’ equipment shall be properly maintained with all safety equipment intact and operational.

8.2 Contractor shall acquire all necessary certifications and ensure all employees hold such certifications as applicable for their work on the project.

8.3 Contractor shall be responsible for the safety of its employees and shall, at a minimum, require applicable personal protective equipment (“PPE”) including, but not limited to, hard hat, safety vest, eye and hand protection.

8.4 Contractor shall provide a Project Specific Safety Plan (“PSSP”) to Owner’s Construction Safety Consultant prior to start of any work to include the following:

• Contractor company name and contact information;

• Project number and name;

• Summary of work to be performed;

• Personnel names to be working onsite;

• Equipment to be utilized in performance of the work; and

• Job hazard analysis (“JHA”)

• Project specific dive plan

SECTION 9. LICENSING/PERMITS/CERTIFICATIONS/QUALIFICATIONS

9.1 Contractor shall be licensed a State of Florida General Contractor License.

9.2 Contractor shall have at least eight (8) years of marine construction experience.

9.3 STAFFING PLAN :

A. The Contractor shall identify a primary contact/project manager with a minimum of eight (8) years of relevant experience with whom the District will coordinate.

B. The Contractor shall provide a Staffing Plan identifying the proposed key personnel, their company affiliation, and total years of relevant experience. At a minimum, the Staffing Plan shall identify the Primary Contact, Project Manager, Superintendent, Lead Estimator, Diver, Trapper, Engineer of Record, ITB # C007123 Page 4 of 6 and Surveyor.

9.4 Contractor shall have a full-time employee on staff that has an Advanced Temporary Traffic Control (TTC/MOT) certification. All TTC/MOT placed upon District property shall be installed and removed under the certified individual’s supervision. Likewise, any flagging operation shall only be performed by individuals that have at minimum FDOT’s TTC Basic Flagger Certification. Contractor shall also have a Certified FDEP Erosion Control Inspector (Tier 1 Minimum Required). This can be the same employee or different employees. Copies of the certifications shall be provided to the District.

9.5 The Contractor shall provide at least three (3) client references for similar construction services performed within the past ten (10) years, including experience with, but not limited to diving structures in tannic water and low-visibility conditions, confined-space diving, grout injection, permanent sheet pile installation, and riprap installation. At least one (1) reference shall be for a project performed within the Central Florida region to demonstrate familiarity with local water conditions. References shall be provided using EXHIBIT C – Similar Project Criteria. The District reserves the right to determine whether the Contractor meets the required qualifications based on the information provided.

9.6 Contractor shall have experience with water control structures and working in wet condition within active waterbodies that are owned and maintained by flood control districts (298 Entities & Water Management Districts).

9.7 Diving services shall be performed by qualified individuals holding all appropriate certifications and /or licenses as required.

9.8 Divers must confined space certified.

9.9 Contractor shall identify and provide resume for the Dedicated Person in Charge (DPIC) and primary contact individual. Any DPIC shall have a minimum of ten (10) years of commercial diving experience. They shall be qualified to perform and oversee others performing scope tasks. The DPIC should be onsite during all underwater work to oversee and coordinate with the District as needed.

9.10 If welding is required for this scope, Contractor shall have at least five (5) years of experience performing both above and below water welding. Understanding of welding a wide variety of metallic surfaces is required, including steel, stainless steel, brass, etc. A valid certificate in welding from an accredited institution is preferred.

9.11 It is the Contractor’s responsibility to maintain and inspect all tools and equipment necessary to perform all work.

All diving equipment shall meet requirements in 29 CFR 1910, Subpart T-Commercial Diving Operations (OSHA) and /or 46 CFR 197, Subpart B–Commercial Diving Operations (USCG). All diving equipment shall be inspected and tested according to manufacturer’s recommendations.

9.12 For SCUBA diving operations, a minimum of three (3) personnel are required: person-in-charge, a standby diver, and the diver. For Surface Supplied Diving operations, a minimum of three (3) personnel are required: person-in charge, a standby diver, the diver, and a diver-tender (may be the standby diver or person-in charge). The designated person-in-charge (DPIC) is to be experienced, located on-scene and supervising the operation.

9.13 Contractor shall be familiar with diving waters of similar condition, including fresh tannic waters, with varying degrees of visibility from good to extremely poor/almost zero.

9.14 Contractor shall be advised of natural threats that occur within this environment including but not limited to snakes, turtles and alligators. Safety is paramount to the District, divers shall at all times maintain awareness when in the District waterways.

9.15 Contractor shall use extreme caution near water control structures. Contractor shall use caution for other hidden potential hazards such as debris, vegetation, pumps, active gate operation, etc.

9.16 If conditions exist that make a dive or part of a dive deemed unsafe (e.g. WCS operation, flow conditions, wildlife, etc.) either party may express concerns and modify planned work/inspection as necessary to ensure diver safety.

The safety of the diver is solely the responsibility of the diver. However, divers who refuse to perform the tasks without just cause may be considered in breach of Contract.

9.17 FDOT Work Classes: Debris Removal, Grassing, Seeding and Sodding, and Other Work Classes – Concrete Rehabilitation (Spall Repair), Concrete Surface Sealer and Water Proofing, Driving Steel Sheet Pile, Grout Injection, Sealing, and Spall repairs. In lieu of FDOT pre-qualifications in the above work classes, Contractor can

ITB # C007123 Page 5 of 6 submit adequate project experience demonstrating expertise in these work classes.

9.18 Subcontractor List: Contractors are required to disclose a complete list of sub-contractors using the EXHIBIT D- Subcontractor List form with their bid submittal. The District will reject any bid submittal that does not include a Subcontractor List, or if the list is found incomplete. If the Contractor will not utilize any subcontractors, they must write “None” on the form. Contractors are not allowed to change or add sub-contractors without approval by the District.

A. Contractor shall not subcontract any part of Work with any subcontractor not listed on the Subcontractor List without prior written approval of the District. The District may revoke approval of any Subcontractor when such Subcontractor evidences an unwillingness or inability to perform the Work in strict accordance with the Contract provisions. Contractor shall cause appropriate provisions inserted in all approved subcontracts relative to the Work to bind subcontractors to the terms of the Contractor’s Contract, insofar as applicable to the Work of subcontractors, and provide language regarding the termination of any subcontracts the District may exercise over the Contractor under provisions of this solicitation.

B. District’s approval of a Subcontractor shall not relieve the Contractor of any of their responsibilities, duties, and liabilities. The Contractor shall be solely responsible to the District for the acts, defaults, or omissions of their Subcontractor and of such Subcontractor’s Officers, Agents, and Employees each of whom shall for all purposes be deemed to be the agent or employee of the Contractor.

C. It is the responsibility of the Contractor to require all subcontractors to maintain adequate insurance coverage, equal to the minimums of the Contractor.

D. In order to use the Central Florida Tourism Oversight District (the District) Building & Safety online permitting services to apply for permits, schedule inspections and obtain general permitting information, all users must be registered with the District in the main permitting system. All information must be verified and kept up to date throughout the year, including the main email address. Once established in our main permitting system, all approved users can then apply for a login registration with our online permitting system, Accela Citizen Access (ACA), at https://ca.rcid.org/citizenaccess. Additional information on how to register with ACA can be found in the ACA User’s Guide, available on the Building Department website page: https://www.oversightdistrict.org/doing-business/building-department/.

SECTION 10.AWARD

10.1 The District reserves the right to accept or reject any or all bids.

10.2 The District is awarding one contract.

10.3 The District reserves the right to waive any irregularities and technicalities any may, at its sole discretion, request a clarification or other information to evaluate any or all bids.

10.4 Any exceptions made to the District's standard contract language noted in the submitted bid/proposal may be cause for bid rejection at the sole discretion of the District.

10.5 The basis of award will be the lowest responsive and responsible bidder of the combined pricing for Base Bid listed in PlanetBids. However, the District may choose to award in its best interest.

10.6 BuyLocalNow, Veteran, or Opportunity Zone qualified bidders may receive a bid preference as noted in the

Procurement Policy PRO-100. If a bidder is eligible for a preference, bidder must complete the Affidavit of Eligibility Form and include it with the bid submission by the bid due date for consideration. Affidavit of Eligibility Forms are available within the solicitation documents on PlanetBids. Forms must be uploaded into PlanetBids as a separate attachment from bid submission.

SECTION 11. SCHEDULE OF UNIT PRICES FOR APPROVED ADDITIONAL WORK

Should the District elect to have the Contractor perform any work outside of the Scope of Services or approved additional work, the District may request a time and material quote. Contractor is to upload labor and equipment rate sheets referenced in Exhibit B - Schedule of Unit Prices. Any materials and related supplies will be billed at cost to the District.

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SECTION 12. PROJECT LOCATION MAP

ACCESS POINT AT US 192