EVT0010931_-_Amendment_One_-_Q-A.pdf

Office of Procurement and Contracts Phone: 785-296-2376

900 SW Jackson St., Room 1001 North Fax: 785-296-7240

Topeka, KS 66612 www.admin.ks.gov/procurement-contracts

Adam C. Proffitt, Secretary Laura Kelly, Governor

Todd Herman, Director

Amendment

Request for Proposal

Questions and Answers

Date: October 8, 2026

Amendment Number: One (1)

Event Number: EVT0010931

Closing Date: October 20, 2026, 2:00 PM CST

Procurement Officer: Lara J Williams

Telephone: 785.296.2371

E-Mail Address: lara.j.williams@ks.gov

Agency: Kansas Bureau of Investigation

Item: Forensic Laboratory Reference Standards

Conditions: 1) Questions and answers to vendor questions follow on page two (2) of this document.

A signed copy of this Addendum must be submitted with your bid. If your bid response has been returned, submit this Addendum by the closing date indicated above.

I (We) have read and understand this addendum and agree it is a part of my (our) bid response.

NAME OF COMPANY OR FIRM:

SIGNED BY:

TITLE: DATE:

It shall be the vendor's responsibility to monitor this website on a regular basis for any changes/addenda.

http://admin.ks.gov/offices/procurement-contract http://www.admin.ks.gov/procurement-contracts mailto:lara.j.williams@ks.gov http://admin.ks.gov/offices/procurement-contract

Topeka, KS 66612 www.admin.ks.gov/procurement-contracts

Adam C. Proffitt, Secretary Laura Kelly, Governor

Todd Herman, Director

EVT0010931 – Amendment One

QUESTION

S

Number

Pag e #

RFP Section

Question

Answer

1.

Bidder experience and customer references

Sections 2.5–

2.7

I have worked with Garcia Family Medicine since

2009 and currently serve as Practice Manager. May a newly established prime contractor rely on this owner experience together with a named manufacturer or distributor partner’s comparable supply experience to satisfy the minimum five years of continuous industry participation? May the partner’s three customers serve as the required references, or must both the experience and references belong to the bidding legal entity?

Please identify supporting documentation required from each entity.

The bidder must have five (5) years of experience supplying reference standards, reference materials, and/or certified reference materials. If you have this experience, please provide references demonstrating your capabilities. Details of supporting documentation are defined in sections 2.5 and 2.7.

2.

Reseller eligibility, accreditati on and direct shipment

Sections 3.23 and 4.2–4.3

Are authorized resellers eligible to bid? For Reference

Materials and Certified Reference Materials, may the supplying manufacturer’s ISO 17034 certificate and product-specific accreditation scope satisfy section

4.2, or must the bidding entity itself hold that accreditation? May a manufacturer or qualified distributor ship directly to KBI, with the prime managing quotations, orders and invoicing? Please identify any required manufacturer authorization or partner agreement.

Authorized resellers are eligible to bid if they remain the primary contractor and point of contact for materials purchased. The manufacturer of the materials must meet the requirements of 4.2.

3.

Limited product-category or subclass offers

Sections 4.1–

4.3 and 5

Section 4.3 permits bids on any or all product categories. May a vendor offer only the non-controlled

Analytical Reference Standards subclass and mark all remaining categories and controlled-substance subclasses No Bid? Please confirm the minimum catalog breadth, how to complete unbid cost-sheet fields, and how limited offers will be evaluated. Please also confirm that section 4.2 imposes no accreditation requirement for Analytical Reference Standards, and identify any other required credentials or product documentation for that limited scope.

Vendors may bid on only one category and leave the other categories blank. Section 4.2 references Analytical Reference

Standards do not have an accreditation requirement.

Topeka, KS 66612 www.admin.ks.gov/procurement-contracts

Adam C. Proffitt, Secretary Laura Kelly, Governor

Todd Herman, Director

4.

Controlled-substance responsibili ties

Sections 4.1 and 4.5

If a vendor offers controlled-substance products, what registrations, licenses, ordering documentation and shipping responsibilities must be held or fulfilled by the prime versus its supplying or direct-shipping partner? Please address a prime that never takes physical possession. Please also identify whether any such event-specific requirements would apply to an offer limited entirely to non-controlled Analytical

Reference Standards.

Specific requirements for licensing, manufacture, and distribution of controlled substances fall under the purview of the DEA and individual states. Please refer to state and federal controlled substance licensing statutes and regulations.

Non-controlled reference standards do not fall under DEA or state licensing requirements.

5.

Existing suppliers, purchase history and order allocation

Cover:

Replaces

Contract

NEW; section

Although the cover identifies this as a new contract, who currently supplies these products to KBI?

Please provide any predecessor contract or purchasing-arrangement identifiers and available public records of prior suppliers, prices or discounts, annual spending and quantities by product category, typical order values and anticipated demand by laboratory. Is an estimated annual budget available?

With multiple awards possible and no guaranteed purchases, how will orders be allocated among approved vendors?

This is a new contract.

Multiple purchases are made to multiple vendors. No suppliers, discounts, annual spending, quantities, categories and order values are available

It is anticipated the KBI will spend >$25,000 annually on these materials.

Choice of vendor will be determined by product, product quality, cost, analytical laboratory requirements, and accreditation requirements.

6.

Pricing updates and shipping charges

Sections 3.37, 4.4–4.5 and 5

Please reconcile section 3.37’s firm, net-delivered pricing with section 4.4’s adjustable suggested retail prices and section 4.5’s permitted shipping/handling charges. How often may retail prices or price lists change, given the cost sheet’s annual-update language, and what notice or approval is required? May quotations separately identify shipping, handling, expedited service and any applicable special-shipping charges? Please confirm whether discounts may differ by the six cost-sheet category/subclass rows and whether any minimum order amount or small-order charge may be proposed.

3.37- “… unless otherwise stated on the cost sheet.”

An updated price list may be given to the Office of Procurement and Contracts annually, but the percentage off will not change throughout the life of the contract.

Please see section five (5) cost sheet

Reference 4.4 regarding pricing.

Reference 4.5 regarding shipping.

This bid event does not address minimum orders or small-order charges.

Topeka, KS 66612 www.admin.ks.gov/procurement-contracts

Adam C. Proffitt, Secretary Laura Kelly, Governor

Todd Herman, Director

7.

Insurance, payment, invitation and deadline confirmatio n

Sections 3.27 and 3.38;

cover notes and Event

Details

Please identify required insurance limits and when evidence is due, and confirm whether any bid or performance security applies. May vendors invoice each accepted shipment under the stated Net 30 terms, and what acceptance documentation is required?

Would the State consider an approved alternative payment arrangement, such as direct payment to the supplying partner, or must all payments flow to the prime?

Please confirm whether the October 20, 2026 closing time is 2:00 p.m. Central Daylight Time, as shown in

Event Details, since the cover says CST. Please identify any current amendments and confirm the steps for GEG Ventures LLC dba Heartland Trade

Services to receive the official invitation and amendment notices, including any required acceptance step.

Insurance and security are not applicable to this bid.

Yes, each shipment may be invoiced. Documentation TBD.

All payments must go to the contractor.

Yes, October 20, 2026, is the closing date at 2:00 PM (14:00) in Topeka, Kansas, USA. Bidders do not need to wait until the last minute to submit as all bids remain sealed (emails unopened). It is encouraged to submit bids before the closing date and / or well before the closing time in case of technical difficulties.

Late bids will NOT be accepted for any reason.

GEG Ventures LLC dba Heartland Trade should contact the procurement officer listed on the bid document’s cover page as instructed on cover page for registration confirmation; invitation will follow once registration is confirmed. Vendors are not notified of bid package updates but should monitor the site as instructed in 1.2.

Acceptance is covered in 1.15 & submission instructions 2.1.

END OF AMENDMENT ONE – EVT0010931