EVN0042430_RFP_solicitation_packet_FINAL.26.10.01.docx

Miami-Dade County, FL Event No. EVN0042430

REQUEST FOR PROPOSALS (RFP)

EVENT NO.: EVN0042430

EVENT TITLE: NEUTRAL HOST DISTRIBUTED ANTENNA SYSTEM FOR MIAMI-DADE AVIATION DEPARTMENT

PRE-PROPOSAL CONFERENCE TO BE HELD:

October 13, 2026, at 10:00 AM (local time) Miami International Airport, 2100 NW 42nd Avenue Miami, Florida 33142, South Auditorium, Concourse H – 4th Floor

ISSUED BY MIAMI-DADE COUNTY:

Strategic Procurement Department for Miami-Dade Aviation Department

MIAMI-DADE COUNTY CONTACT FOR THIS SOLICITATION:

Justin Espagnol, Procurement Contracting Officer 111 NW 1st Street, Suite 1300, Miami, Florida 33128 Telephone: (305) 375-1718 E-mail: justin.espagnol@miamidade.gov

PROPOSALS DUE:

Monday, November 9th, 2026, at 2:00 PM (EST)

IT IS THE POLICY OF MIAMI-DADE COUNTY (COUNTY) THAT ALL ELECTED AND APPOINTED COUNTY OFFICIALS AND COUNTY EMPLOYEES SHALL ADHERE TO THE PUBLIC SERVICE HONOR CODE (HONOR CODE). THE HONOR CODE CONSISTS OF MINIMUM STANDARDS REGARDING THE RESPONSIBILITIES OF ALL PUBLIC SERVANTS IN THE COUNTY. VIOLATION OF ANY OF THE MANDATORY STANDARDS MAY RESULT IN ENFORCEMENT ACTION.

(SEE IMPLEMENTING ORDER 7-7)

Electronic Proposal responses to this RFP are to be submitted through a secure mailbox at Integrated Financial Resources Management System (INFORMS) until the date and time as indicated in this document. It is the sole responsibility of the Proposer to ensure its Proposal reaches INFORMS before the Solicitation closing date and time. There is no cost to the Proposer to submit a Proposal in response to a Miami-Dade County Solicitation via INFORMS. Electronic Proposal submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files. Proposers must allow sufficient time to complete online forms and upload all Proposal documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted. No part of a Proposal can be submitted via hardcopy, email, or fax. All expenses involved with the preparation and submission of Proposals to the County, or any work performed in connection therewith, shall be borne by the Proposer(s).

A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date. The County will only consider the latest version of the Proposal.

Requests for additional information or inquiries must be made in writing and submitted using the question/answer feature provided by INFORMS at https://supplier.miamidade.gov. The County will issue responses to inquiries and any changes to this Solicitation it deems necessary via written addenda issued prior to the Proposal due date and time (see Mandatory Online Forms and Addendum Acknowledgement Section of INFORMS site). Proposers who obtain copies of this Solicitation from sources other than through INFORMS risk the possibility of not receiving addenda and are solely responsible for those risks.

If you submit your proposal and subsequently an Addendum is issued, failure to resubmit the proposal by clicking on the “Submit Proposal” button, after acknowledging Addenda or making any edits to your proposal in INFORMS, will result in your proposal not being received by the County.

1.0 PROJECT OVERVIEW AND GENERAL TERMS AND CONDITIONS

1.1 Introduction

Miami-Dade County, hereinafter referred to as the County, as represented by the Miami-Dade County Miami-Dade County Aviation Department (MDAD), is soliciting Proposals from qualified firms to finance, design, build, manage, operate and maintain a neutral host converged network Distributed Antenna System (DAS) to support cellular network users at Miami International Airport (MIA). The Successful Proposer will enter into an operating and use agreement with the County.

The County anticipates awarding a contract for a 120-month term, with one, 60-month option to renew at MDAD’s sole discretion.

The anticipated schedule for this Solicitation is as follows:

Pre-Proposal Conference: See front cover for date, time, and place. Attendance is recommended but not mandatory.

Should you need ADA accommodation to participate in a Pre-Proposal Conference (i.e., materials in alternate format, sign language interpreter, etc.), please contact MDAD’s ADA Office five days prior to the scheduled conference to initiate your request. The ADA Office may be reached by phone at (305) 869-1859 or contact Melissa Parada-Pla at mparada-pla@flymia.com. TTY users may reach the ADA Office by calling the Florida Relay Service at 711.

1.2 Definitions

Any or all of the following words and expressions may be used in this Solicitation and, if so, shall be construed as follows, except when it is clear from the context that another meaning is intended:

1. The word “Airport” or acronym “MIA” shall mean Miami International Airport.

2. The term “Carrier” or “Cellular Carrier” shall mean a provider of Licensed Wireless Cellular Services (i.e., AT&T, T-Mobile, Verizon, etc.)

3. The term “CBRS” shall mean Citizens Broadband Radio Service which is further defined as 150 MHz of spectrum in the 3550 MHz to 3700 MHz range (3.5 GHz to 3.7 GHz) that the United States Federal Communications Commission (FCC) has designated for sharing among three tiers of users: incumbent users, priority access license (PAL) users and general authorized access (GAA) users.

4. The term “Commencement Date” shall mean the day immediately following the end of the Transition Period.

5. The words “Common Carrier/Contracted Carrier” to mean a person, firm, or corporation that undertakes for hire, as a regular business, to transport persons or commodities from place to place, offering their services to all such as may choose to employ the common carrier and pay their charges.

6. The words “Competitive Selection Committee” to mean the group of individuals who are tasked with reviewing, evaluating and scoring the Proposals submitted in response to this RFP.

7. The words “Contractor” or “Operator” or “Successful Proposer” to mean the Proposer that receives any award of a contract from the County as a result of this Solicitation, also to be known as the “Licensee” who is an individual or organization granted legal permission, rights or a license by a Licensor to use, access property and/or services.

8. The words “County” or acronym “MDC” or “Licensor” to mean Miami-Dade County, a political subdivision of the State of Florida.

9. The words “Current Operator” or “Current Licensee” shall mean the operator of the existing DAS network under the existing License Agreement.

10. The words “Cybersecurity Products” to mean software and hardware that include technologies, processes, and practices designed to protect information technology networks, devices, programs, and data from attack, damage, or unauthorized access.

11. The term “DAS” shall mean Distributed Antenna System, a network of spatially separated antenna nodes connected to a common source via a transport medium that provides wireless service within a geographic area or structure.

12. The term “DAS Coverage Areas” shall mean public and private areas of MIA where the Operator shall provide Wireless Services via the Existing DAS and New DAS networks as further defined in Appendix A “Scope of Services and Technical Specifications”

13. The term "Effective Date" to mean the date on which this Agreement is effective as listed on the Recitals page.

14. The term “Existing DAS” shall mean the current DAS network in operation at MIA by T-Mobile.

15. The term “FOUO” shall mean “For Official Use Only”.

16. The words “Heightened Security Review” to mean any and all security screening conducted on County employees with access to Cybersecurity Products or any other additional security screenings or reviews the County Mayor or County Mayor’s designee determines necessary to protect the security of the County’s information technology networks, devices, programs, and data.

17. The term “iDAS” shall mean a DAS network installed indoors.

18. The words “Joint Venture” to mean an association of two or more persons, partnerships, corporations, or other business entities under a contractual agreement to conduct a specific business enterprise for a specified period with both sharing profits and losses. The Joint Venture must be a legally formed entity prior to Proposal submission.

19. The words “License Fee” to mean a payment made by the Licensee to the Licensor for the privilege of operating the DAS at MIA.

20. The words "Licensed Software" to mean the software component(s) provided pursuant to the Contract.

21. The term “MIA” shall mean Miami International Airport.

22. The acronym "MDAD" or term "Department" shall mean the Miami-Dade Aviation Department. Wherein in this Solicitation document, rights are reserved to the County, MDAD may exercise such rights.

23. The term "MITCS" shall mean MIA IT Concession Systems.

24. The term "MWDS" shall mean MIA Wireless Data System.

25. The term “New DAS” shall mean a new DAS network built by the Operator as defined in the Scope of Services. The New DAS network at MIA will support voice and data Services from Cellular Carriers, optional CBRS private wireless network applications (if applicable), and other Services.

26. The word “Neurodivergent” shall refer to the concept that certain developmental disorders are normal variations in the brain, and people who have these features also have certain strengths. Besides Attention Deficit Hyperactivity Disorder (ADHD), neurodiversity commonly refers to people with autism spectrum disorder, dyslexia, dyspraxia, and other learning disabilities.

27. The term “Neutral Host” shall mean an Operator operating the DAS network without bias to all parties approved by MDAD to use the network. The Neutral Host may also be a Carrier provided they agree to operate the network without bias to competitors and other third parties.

28. The term “oDAS” shall mean a DAS network installed outdoors.

29. The term “Operator’s Service Plan” shall mean the functional turnkey service plan mutually adopted by the Operator and MDAD for the financing, design, build, management, operation, and maintenance of an airport converged wireless network that provides both indoor and outdoor wireless coverage using a combination of cellular DAS technologies that meets the requirements specified in Section 2.0 of the Scope of Services.

30. The term “PNET” shall mean a Private Wireless Network deployed using CBRS.

31. The words “Produced in the United States” to mean, with respect to Cybersecurity Products, a product for which all development and production occurs in the United States.

32. The word “Proposal” to mean the properly signed and completed written good faith commitment submitted by the Proposer in response to this Solicitation, as amended or modified through negotiations.

33. The word “Proposer” to mean the person, firm, entity or organization, as stated on the Submittal Form, submitting a Proposal to this Solicitation.

34. The word “Responsible Proposer” shall refer to a Proposer that has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance.

35. The words “Responsive Proposer” shall refer to a Proposer that has submitted a Proposal that conforms in all material aspects to the Solicitation.

36. The words “Scope of Services” to mean Section 2.0 of this Solicitation, which details the work to be performed by the Contractor.

37. The terms “Services” or “Wireless Services” shall mean the provision of wireless communications signals though various forms of infrastructure, which shall include, but not be limited to, distributed antenna systems, towers, small cells, LTE-U, LAA (LTE broadcast over unlicensed spectrum, typically 5.0 Ghz), temporary or other cellular technology, by Operator in the DAS Coverage Areas to the customers of Carriers and others, in accordance with this Solicitation.

38. The word “Solicitation” to mean this Request for Proposals (RFP) document, and all associated addenda and attachments.

39. The word “Subcontractor” to mean any person, firm, entity or organization, other than the employees of the Contractor, who contracts with the Contractor to furnish labor, or labor and materials, in connection with the Services to the County, whether directly or indirectly, on behalf of the Contractor.

40. The term “System Acceptance Date” shall mean the date upon which MDAD provides Operator written notice that the new DAS network successfully meets all criteria as defined in the Scope of Services.

41. The term “Transition Period” shall mean a period of ninety (90) days commencing upon the Effective Date. MDAD reserves the right in its sole discretion to extend the Transition Period if the Operator is not able to guarantee zero interruptions of Services to existing customers.

42. The term "Wi-Fi" shall mean any local area wireless data system operating on the Institute of Electrical and Electronics Engineers (IEEE) 802.11 Standard. Wi-Fi is excluded from the Existing DAS and New DAS networks and supported on the separate MWDS network.

43. The terms “Wireless Service Provider” or “WSP” shall mean Carriers and other parties providing Wireless Services to their customers over the Existing DAS and New DAS networks.

44. The words “Work”, “Services”, “Program”, or “Project” to mean all matters and things that will be required to be done by the Contractor in accordance with the Scope of Services, and the terms and conditions of this Solicitation.

1.3 General Proposal Information

Pursuant to Florida Statutes Section 287.05701, Proposers are hereby notified that the County will not request documentation of, or consider, the social, ideological or political interests of a Proposer when determining if a Proposer is a responsible vendor nor will the County give preference to a Proposer based on the Proposer’s social, ideological or political interests.

The County may, at its sole and absolute discretion, reject any and all or parts of any or all Proposals; accept parts of any and all Proposals; further negotiate project elements including but not limited to project fees, revenues or pricing; postpone or cancel at any time this Solicitation process; or waive any irregularities in this Solicitation or in the Proposals received as a result of this process. In the event that a Proposer wishes to take an exception to any of the terms of this Solicitation, the Proposer shall clearly indicate the exception in its Proposal. The County shall treat the Proposer's inclusion of exceptions, assumptions or alternate terms in the Proposal as requests to negotiate project elements, and the inclusion of same shall not result in the Proposal being deemed non-responsive. The County is not bound to accept any exceptions, assumptions or alternates during negotiations, and the County shall consider a Proposal submitted to be an offer to supply goods or services in strict compliance with the terms of this Solicitation. Exceptions, assumptions or alternates may be considered by the County during negotiations to the extent such exceptions, assumptions or alternates do not materially change any provision of the Solicitation. The County reserves the right to request and evaluate additional information from any Proposer regarding Proposer’s responsibility after the submission deadline as the County deems necessary.

The Proposer’s Proposal will be considered a good faith commitment by the Proposer to negotiate a contract with the County, in substantially similar terms to the Proposal offered and, if successful in the process set forth in this Solicitation and subject to its conditions, to enter into a Contract substantially in the terms herein. Proposer’s Proposal shall be irrevocable until Contract award unless the Proposal is withdrawn. A Proposal may be withdrawn in writing only, addressed to the County contact person for this Solicitation, prior to the Proposal due date and time, or upon the expiration of one hundred eighty (180) calendar days after the opening of Proposals.

As further detailed in the Submittal Form, Proposers are hereby notified that all information submitted as part of, or in support of Proposals will be available for public inspection after opening of Proposals, in compliance with Chapter 119, Florida Statutes, (the "Public Record Law”)

Any Proposer who, at the time of Proposal submission, is involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if a trustee or receiver has been appointed over all or a substantial portion of the property of the Proposer under federal bankruptcy law or any state insolvency law, may be found non-responsible.

To request a copy of any code section, resolution and/or administrative/implementing order cited in this Solicitation, contact the Clerk of the Board at (305) 375-5126, Monday- Friday, 8:00 a.m. – 4:30 p.m.

1.4 Employability 305

Pursuant to Resolution R-230-22, County vendors are encouraged to employ individuals with disabilities, including those with neurodivergent disorders. This policy shall not be a condition of contracting with the County, nor will it be a factor in the evaluation of Solicitations unless permitted by law.

1.5 Cone of Silence

Pursuant to Section 2-11.1(t) of the Code of Miami-Dade County, as amended (the “Code”), a “Cone of Silence” is imposed upon each RFP or RFQ after advertisement and terminates at the time a written recommendation is issued. The Cone of Silence prohibits any communication regarding RFPs or RFQs between, among others:

· potential Proposers, service providers, lobbyists or consultants and the County’s professional staff including, but not limited to, the County Mayor and the County Mayor’s staff, County Commissioners or their respective staffs;

· the County Commissioners or their respective staffs and any member of the County's professional staff, other than any professional staff member who is designated by the County Mayor to engage in such communications; or

· potential Proposers, service providers, lobbyists or consultants, any member of the County’s professional staff, the Mayor, County Commissioners or their respective staffs and any member of the respective Competitive Selection Committee.

The provisions do not apply to, among other communications:

· oral communications with the staff of the Vendor Outreach and Support Services Section, the responsible Procurement Contracting Officer (designated as the County’s contact on the face of the Solicitation), provided the communication is limited strictly to matters of process or procedure already contained in the Solicitation document;

· oral communications at pre-Proposal conferences and oral presentations before Competitive Selection Committees during any duly noticed public meeting, public presentations made to the Board of County Commissioners (the “Board”) during any duly noticed public meeting;

· recorded contract negotiations and contract negotiation strategy sessions; or

· communications in writing at any time with any County employee, official or member of the Board of County Commissioners unless specifically prohibited by the applicable RFP or RFQ documents.

When the Cone of Silence is in effect, all potential vendors, service providers, bidders, lobbyists and consultants shall file a copy of any written correspondence concerning the particular RFP or RFQ with the Clerk of the Board, which shall be made available to any person upon request. The County shall respond in writing (if County deems a response is necessary) and file a copy with the Clerk of the Board, which shall be made available to any person upon request. Written communications may be in the form of e-mail, with a copy to the Clerk of the Board at clerkbcc@miamidade.gov.

All requirements of the Cone of Silence policies are applicable to this Solicitation and must be adhered to. Any and all written communications regarding the Solicitation are to be submitted only to the Procurement Contracting Officer with a copy to the Clerk of the Board. The Proposer shall file a copy of any written communication with the Clerk of the Board. The Clerk of the Board shall make copies available to any person upon request.

1.6 Communication with Competitive Selection Committee Members Proposers are hereby notified that direct communication regarding this Solicitation, written or otherwise, to individual Competitive Selection Committee Members or, to the Competitive Selection Committee as a whole, are expressly prohibited. Any oral communications with Competitive Selection Committee Members other than as provided in Section 2-11.1 of the Code, are prohibited.

1.7 Pre-Proposal Conference

It is highly recommended that Proposers attend the Pre-Proposal Conference (in person or via Microsoft Teams) to become familiar with any conditions which may, in any manner affect the services to be provided. Proposers are advised to carefully examine the requirements and specifications in this Solicitation, and to become thoroughly aware regarding all conditions and requirements that may in any manner affect the work to be performed under the contract. No additional allowances will be made because of lack of knowledge of these conditions. The Pre-Proposal Conference has been scheduled as follows:

Pre-Proposal Conference and Site Visit will be held on October 13, 2026, at 10:00 AM (EST) at:

Miami International Airport, 2100 NW 42nd Avenue, Miami, Florida 33142, South Auditorium, Concourse H – 4th Floor. Directions: Park In Flamingo Garage. Cross over to Terminal J. Take Elevator to 4th Level / By door # 24. Exit Elevator. South Auditorium is to your right and enter double doors.

Completion of a liability waiver is mandatory for all individuals who choose to attend the Site Visit.

The Pre-Proposal Conference (only) will also be available virtually available via Microsoft Teams: https://teams.microsoft.com/meet/231939093238724?p=VIEV5dTWBHWEWnlWvz Meeting ID: 231 939 093 238 724 Passcode: KM649Rf2

Members of the public are not required to enter their name to join the webinar if they do not wish to do so. Members may identify themselves as “Public Attendee.”

Members of the public will be permitted to pose questions at the end of the Pre-Proposal Conference.

Host: Procurement Officer, Justin Espagnol Microsoft Teams ADA Contact: https://www.microsoft.com/en-au/accessibility/disability-answer-desk Link to Download Microsoft Teams: https://www.microsoft.com/en-us/microsoft-teams/download-app Proposers are requested to arrive promptly as the meeting will start on time, and to have access to and/or a copy of the Solicitation on hand during the Pre-Proposal Conference. The Cone of Silence does not apply to this meeting, allowing for any questions to be addressed with representatives from Miami-Dade County. This is a public meeting, and multiple members of individual community councils may be present. The County is not responsible for any costs incurred by potential Proposers to attend the Pre-Proposal Conference.

1.8 Public Entity Crimes

Pursuant to Paragraph 2(a) of Section 287.133 of the Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Proposal for a contract to provide any goods or services to a public entity; may not submit a Proposal on a contract with a public entity for the construction or repair of a public building or public work; may not submit Proposals on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and, may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes for Category Two for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.

1.9 Lobbyist Contingency Fees

a) In accordance with Section 2-11.1(s) of the Code, after May 16, 2003, no person may, in whole or in part, pay, give or agree to pay or give a contingency fee to another person. No person may, in whole or in part, receive or agree to receive a contingency fee.

b) A contingency fee is a fee, bonus, commission or non-monetary benefit as compensation which is dependent on or in any way contingent upon the passage, defeat, or modification of: 1) any ordinance, resolution, action or decision of the County Commission; 2) any action, decision or recommendation of the County Mayor or any County board or committee; or 3) any action, decision or recommendation of any County personnel during the time period of the entire decision-making process regarding such action, decision or recommendation which foreseeably will be heard or reviewed by the County Commission or a County board or committee.

1.10 Collusion

In accordance with Section 2-8.1.1 of the Code, where two (2) or more related parties, as defined herein, each submit a Proposal for any contract, such Proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by the presentation of evidence as to the extent of ownership, control and management of such related parties in preparation and submittal of such Proposals. Related parties shall mean Proposer, the principals, corporate officers, and managers of the Proposer; or the spouse, domestic partner, parents, stepparents, siblings, children or stepchildren of a Proposer or the principals, corporate officers and managers thereof which have a direct or indirect ownership interest in another Proposer for the same contract or in which a parent company or the principals thereof of one Proposer have a direct or indirect ownership in another Proposer for the same contract. Proposals found to be collusive shall be rejected. Proposers who have been found to have engaged in collusion may be considered non-responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default.

1.11 Contracting with Entities of Foreign Countries of Concern Prohibited By submitting a proposal or otherwise entering into, a contract under this Solicitation, the Proposer affirms that it is not in violation of Section 287.138, Florida Statutes (F.S.) titled Contracting with Entities of Foreign Countries of Concern Prohibited. Proposer further affirms that it is not giving a government of a foreign country of concern, as listed in Section 287.138, F.S., access to an individual’s personal identifying information if: a) the Proposer is owned by a government of a foreign country of concern; b) the government of a foreign country of concern has a controlling interest in the Proposer; or c) the Proposer is organized under the laws of or has its principal place of business in a foreign country of concern as is set forth in Paragraphs 2(a)–(c) of Section 287.138, F.S.

This affirmation by the Proposer shall be in the form attached to this Solicitation as Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit.

1.12 Purpose Driven Procurement Practices

The County is committed to responsible stewardship of resources. To the extent allowed by law, the County will continue to explore and pursue purpose driven procurement, development and business practices that: (a) are environmentally friendly; (b) foster and integrate local community benefits including, opportunities for local and small business participation, internships, job fairs, mentorship, vocational and technical training; (c) support safe and fair labor practices and ethical behavior, and (d) maximize fiscally responsible “high value, high impact” actions.

1.13 Kidnapping, Custody Offenses, Human Trafficking and Related Offenses Affidavit By entering into, amending, or renewing a contract under this Solicitation, the Proposer affirms that it does not use coercion for labor or services and complies with the provisions of Section 787.06, Florida Statutes (“F.S.”), “Human Trafficking. This attestation by the Proposer shall be in the form attached to this Solicitation as the Kidnapping, Custody Offenses, Human Trafficking and Related Offenses Affidavit.

1.14 Confidentiality of County Information

All MIA construction, design, building plans, as-builts, blueprints, schematic drawings, and diagrams, whether in draft or final format, must be protected from public release and labeled For Official Use Only (FOUO) and shall not be posted on the internet/MIA website. As such all technical specifications, drawings related to this project shall be obtained as follows: To obtain the documents, Proposer must submit the completed and executed Attachment D - Confidential Materials Forms (consisting of Form C - Technical Support External Document Request Form and Department of Homeland Security Non-Disclosure Agreement) along with a copy of the requestor’s Driver’s License or Passport number, and their respective date of birth to Claudia Portocarrero at ClaudiaP@flyMIA.com by no later than the Questions and Answers due date and time specified in INFORMS. Once vetted and approved by the MIA Safety & Security Team, the Proposer will be provided the Reference Documents via a link. The County shall be the sole approver of any request related to this paragraph.

The Proposer must complete and provide the Attachment E - Affidavit Regarding Distribution of Miami-Dade Aviation Department (MDAD) Confidential Documents with the Proposal submission, confirming that all subcontractors have executed Non-Disclosure Agreements (NDAs).

The Amended and Restated Trust Agreement link:

https://www.miami-airport.com/library/pdfdoc/Propertise/Amended%20and%20Restated%20Trust%20Agreement%202002.pdf

1.15.2 Adjustment of Terms and Conditions: If, at any time during the term or any extension thereto, as applicable, of this Agreement, a court of competent jurisdiction shall determine that any of the terms and conditions of this Agreement, including the rentals, fees and charges required to be paid hereunder to the County by the Lessee or by other Lessees under other Agreements of the County for the lease or use of facilities used for similar purposes, are unjustly discriminatory, the County shall have the right to modify such terms and conditions and to increase or otherwise adjust the rentals, fees and charges required to be paid under this Agreement in such a manner as the County shall determine is necessary and reasonable so that the rentals, fees and charges payable by the Lessee and others shall not thereafter be unjustly discriminatory to any user of like facilities and shall not result in any violation of the Trust Agreement or in any deficiency in revenues necessary to comply with the covenants of the Trust Agreement. In the event the County has modified the terms and conditions of this Agreement, including any adjustment of the rentals, fees and charges required to be paid to the County pursuant to this provision, this Agreement shall be amended to incorporate such modification of the terms and conditions, including the adjustment of rentals, fees and charges upon the issuance of written notice from the Department to the Lessee.

1.16 Title VI Solicitation Notice

As a condition of a grant award, the Sponsor shall demonstrate that it complies with the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq) and implementing regulations (49 CFR part 21) including amendments thereto, the Airport and Airway Improvement Act of 1982 (49 U.S.C. § 47123), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101, et seq.), U.S. Department of Transportation and Federal Aviation Administration (FAA) Assurances, and other relevant civil rights statutes, regulations, or authorities, including any amendments or updates thereto. Guidelines for Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on March 17, 2026, Page 24. This may include, as applicable, providing a current Title VI Program Plan to the FAA for approval, in the format and according to the timeline required by the FAA, and other information about the communities that will be benefited and impacted by the project. A completed FAA Title VI Pre-Grant Award Checklist is required for every grant application, unless excused by the FAA. The Sponsor shall affirmatively ensure that when carrying out any project supported by this grant that it complies with all federal nondiscrimination and civil rights laws based on race, color, national origin, sex, creed, age, disability, genetic information, in consideration for federal financial assistance. The Department’s and FAA’s Office of Civil Rights may provide resources and technical assistance to recipients to ensure full and sustainable compliance with Federal civil rights requirements. Failure to comply with civil rights requirements will be considered a violation of the agreement or contract and be subject to any enforcement action as authorized by law.

2.0 SCOPE OF SERVICES

2.1 Background

Miami International Airport (MIA), located on 3,230 acres of land near downtown Miami, Florida, is operated by the Miami-Dade Aviation Department (MDAD) and is the property of Miami-Dade County (County). Founded in 1928, MIA offers more flights to Latin America and the Caribbean than any other U.S. airport. MIA is America’s second-busiest airport for international passengers, boasts a lineup of over one hundred (100) air carriers, and is the top U.S. airport for international freight.

MDAD's Existing DAS operator is T-Mobile. T-Mobile supports cellular services from all significant Wireless Services Operators (WSPs), including but not limited to AT&T, T-Mobile, and Verizon, as well as non-cellular Services for MDAD. However, T-Mobile's current technology could be more optimal for supporting DAS today's or future technologies. MDAD will retain ownership of all existing equipment and make specific components available to the Successful Proposer, which will be able to incorporate into the New DAS network at their discretion.

Furthermore, MDAD currently provides the Citizens Broadband Radio Service (CBRS) network, which extends to some areas of MIA. MDAD reserves the right to include the operations and maintenance of the CBRS network and other radio frequency (RF) systems to the successful Proposer as part of the Scope of Services and License Agreement.

2.2 Project Objectives

The County has established the following Project objectives in connection with the neutral host DAS solution:

1. A new and fully functional turnkey managed neutral host DAS network.

2. An experienced, responsive, and responsible Proposer/Operator with total capacity to manage all ongoing operations, guaranteeing a seamless transition between existing DAS and current Operator to the new DAS and provide purposeful and sustained Project maintenance for the entirety of the resultant Agreement’s term.

3. The Successful Proposer/Operator shall be able to provide outstanding cellular service availability to all various Carriers to support the air traveling public, airline carrier tenants, other tenants, as well as MIA operations.

4. A cellular service improvement over the existing DAS network to all traveling and various Airport customers, regardless of their service carrier.

2.3 Service Requirements

The Detailed Scope of Work and Technical Specifications for the Project are attached hereto as Appendix A, as well as incorporated within the Scope of Services herein and the resultant operating and use agreement thereof. The Successful Proposer shall be bound to the effective delivery of the Scope of Services and Technical Specifications by:

a. Providing a turnkey project including but not limited to all necessary equipment, materials, supplies, and labor to finance, design, build, procure, implement, manage, and effectively operate and maintain the campus' vast carrier-grade neutral host New DAS for the provision of enhanced commercial wireless Cellular coverage at MIA in defined areas of the Airport.

b. Work closely during the Transition Period to ensure a seamless handoff with no interruption of services of the existing network and customers. The Operator will not be entitled to any revenue generated from the Existing DAS network during this period, as that will remain the sole right of the Current Operator.

c. Assuming operations of the Existing DAS network upon the Commencement Date. The License Agreement with the Current Operator will terminate upon the Commencement Date. The Operator/ Successful Proposer shall be solely responsible for revenue generation upon the Commencement Date.

d. Design, install, and commission the New DAS network in accordance with Appendix A - Scope of Services and Technical Specifications – for the Project. Proposers shall reference Appendix B – MIA DAS Fiber Distribution when developing, designing, routing, capacity planning, and integration of any existing fiber infrastructure.

e. Once the New DAS is implemented, any existing legacy in-building systems, repeaters, bi-directional amplifiers, small cells or standalone WSP systems for providing Service within the New DAS Coverage Areas as defined in Appendix A will be decommissioned upon the neutral host New DAS solution going live. Legacy macro cell sites for providing Wireless Services solely outside of New DAS coverage area shall continue to operate upon the New DAS going live, provided that they do not bleed into DAS Coverage Areas. Any entity operating legacy macro cell sites must engage in an agreement with the Operator to deliver services in DAS Coverage Areas via the New DAS.

f. Enhance Wireless Services coverage and quality for all WSPs in existing terminals (public and non-public access areas), concourses, various MIA operation facilities and exterior areas as required in the Appendix A – Detailed Scope of Services and Technical Specifications.

g. Limit harmful interference signals as well as ensure interference is not created between the Existing DAS or New DAS networks and existing WSP macro networks in and around the Airport, and FAA or tenant operational radio systems.

h. Work closely during the Transition Period to ensure a seamless handoff with no interruption of services of the existing network and customers. The Licensee will not be entitled to any revenue generated from the Existing DAS network during this period, as that will remain the sole right of the Current Licensee (T-Mobile).

2.4 Business Objectives

In connection with this neutral host DAS solution, the County has established the following business objectives:

a. Implement a New DAS that provides world-class cellular service and a broad range of current and future technologies (i.e., 4G LTE, 5G, etc.) to hundreds and thousands of passengers daily at the Airport.

b. Make cellular service improvements for all Airport customers regardless of the WSP to which they subscribe.

c. Provide adequate coverage and capacity to meet the future voice and data needs of customers.

d. Maintain the Airport’s competitive position in the industry by providing next-generation connectivity to our customers.

2.5 Project Success Criteria

The Successful Proposer shall meet the following key performance indicators:

a. Seamless transition between Existing DAS and Current Operator and deployment of Project with no Service interruption to existing customers.

b. Wireless service improvement that elevates customer experience for all Airport passengers and guests.

c. All major commercial WSPs, including AT&T, FirstNet T-Mobile, and Verizon shall be fully operational on the Commencement Date when the new DAS goes live.

d. Successful coordination between the Successful Proposer/Operator, Airport stakeholders and WSPs.

e. Conformance with the scope and specifications as specified in this Solicitation.

f. Fulfillment of the revenue requirements specified herein.

2.6 Revenue and Payment to the County

The Successful Proposer shall pay to the County both, a) an Annual License Fee for Cellular Carrier services; and b) a Privilege Fee for operating the DAS at MIA:

a. Annual License Fee The License Fee will be a minimum annual guaranteed amount paid by the Successful Proposer/Operator to MDAD for the right to engage in generating revenue from the DAS services for initial Cellular Carriers. The County prefers a minimum License Fee of $1,500,000, subject to annual Consumer Price Index (CPI) increases. Refer to Article 8.3 of the Draft Form of Agreement.

b. Privilege Fee – A one-time payment will be made to the County from the Successful Proposer/Operator for operating the DAS at MIA. Refer to Article 8.2 of the Draft Form of Agreement.

2.7 Additional Services

The Successful Proposer/Operator shall not provide, implement, or impose charges for any additional services that are outside the original scope of work, services of the resultant contract agreement without MDAD’s prior written authorization. Any approved additional services, including the applicable scope, responsibilities, fees, revenue arrangements, performance requirements, and implementation schedule, shall be documented in a written contract amendment approved and executed by the County and the Successful Proposer/Operator in accordance with applicable County procedures.

3.0 RESPONSE REQUIREMENTS

3.1 Submittal Requirements

In response to this Solicitation, the Proposer should complete and return the entire Proposal Submission Package. Proposers should carefully follow the format and instructions outlined therein. All documents and information must be fully completed and signed as required and submitted in the manner described. Nothing in this RFP shall in any way be utilized to request documentation relating to or authorizing consideration of a Proposer's social, political, or ideological interests when determining if the Proposer is a responsible vendor or give a preference to a Proposer based on the Proposer's social, political, or ideological interests.

Proposer’s Proposal Submission Package must include, but not be limited to:

· Attachment A - Proposer Information

· Attachment B - Fee Proposal Schedule

· Attachment E - Affidavit Regarding Distribution of MDAD Confidential Documents

· Proposer Submittal Form (web form)

· Subcontracting Form (web form)

· Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit (web form)

· Kidnapping, Custody Offenses, Human Trafficking and Related Offenses Affidavit (web form)

The Proposal shall be written in sufficient detail to permit the County to conduct a meaningful evaluation of the proposed services. However, overly elaborate Proposals are not requested or desired.

Proposers are encouraged to access the links below to assist with the submission of responses to the Solicitation.

Recorded eSupplier Workshop https://www.miamidade.gov/global/news-item.page?Mduid_news=news1652724628268780 Password: q37%t+pG

Submit a Bid Job Aid https://www.miamidade.gov/technology/library/informs/job-aid/submit-a-bid.pdf

4.0 EVALUATION PROCESS

4.1 Review of Proposals for Responsiveness

Each Proposal will be reviewed to determine if the Proposal is responsive to the submission requirements outlined in this Solicitation. A responsive Proposal is one that follows the requirements of this Solicitation, includes all documentation, is submitted in the format outlined in this Solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the Proposal being deemed non-responsive.

4.2 Evaluation Criteria

Proposals will be evaluated by a Competitive Selection Committee, which will evaluate and rank Proposals on the criteria listed below. The Competitive Selection Committee will be comprised of executives and professionals within the County, and may include professionals in the private sector, non-profit sector, or other governmental/quasi-governmental organizations, or retired executives with the appropriate experience and/or knowledge. The criteria are itemized with their respective weights for a maximum total of one thousand (1000) points per Competitive Selection Committee Member.

Technical Criteria (Attachment A - Proposer Information)

REVENUE EVALUATION

Any Proposer, whether a Joint Venture or otherwise, may proffer the experience or qualifications of its corporate parent, sister, or subsidiary (collectively “an Affiliated Company”). However, given the unique nature of individual corporate relationships, Proposers seeking to rely on the experience or qualifications of an affiliated company are advised that the Competitive Selection Committee shall have the discretion to determine what weight, if any, it wishes to give such proffered experience or qualification on a case-by-case basis. Competitive Selection Committee may base such decision on the particulars of the relationship between the Proposer and the Affiliated Company, as evidenced by the information and documentation provided in the Proposer Information Section, during Oral Presentations, or otherwise presented at the request of the Competitive Selection Committee.

Additionally, pursuant to County Resolution No. R-321-23, the Competitive Selection Committee shall be provided with adverse findings or substantiated allegations within the past seven (7) years of the proposal submittal date (collectively “Reports”) of the Miami-Dade Office of the Inspector General (“OIG”) and/or the Miami-Dade County Commission on Ethics and Public Trust (“COE”) regarding any Proposer and their proposed subcontractor(s) under deliberation by the Competitive Selection Committee to be considered in accordance with the evaluation of each applicable criteria identified in the Solicitation. In the event the OIG and/or COE issues Reports after the Competitive Selection Committee has scored and ranked the Proposers, the County Mayor or County Mayor’s designee may re-empanel the Competitive Selection Committee to consider if such Reports would change the rankings. If the Competitive Selection Committee determines that Reports would change the rankings of the Proposer(s) identified in the Reports, then the Competitive Selection Committee shall re-score the Proposer(s) identified in the Report solely based on the impact the information identified in the Report would have on the scoring of the Proposer(s) in accordance with the applicable criteria identified in the Solicitation, re-rank the Proposers, and submit a written justification for the revised rankings to the County Mayor or County Mayor’s designee. Upon review of such re-ranking and the justification, the County Mayor or County Mayor’s designee may accept or reject the revised rankings. The County Mayor shall, in any recommendation to the Board of County Commissioners, either attach all Reports issued by the OIG and/or the COE or provide a description of such Reports and a link to where such Reports may be viewed.

4.3 Oral Presentations

After evaluation of the Proposals on the criteria indicated above (Technical and Price), rating and ranking, the Competitive Selection Committee may choose to conduct an oral presentation with the Proposer(s) which the Competitive Selection Committee deems to warrant further consideration. In making this determination, the Competitive Selection Committee should consider whether a recommendation can be reached without oral presentations or whether there is a need for, or would be a benefit to, holding oral presentations. For instance, oral presentations may be needed to assist the Competitive Selection Committee to make its recommendation and/or to differentiate among the Proposer(s) remaining in consideration due to, among other factors, scores in clusters and/or a close competition.