10022026_PM_EPP0000010_1_1_0_10302026_Solicitation_Packet.pdf

Miami-Dade County

10/2/2026

Solicitation Packet for

Solicitation PM-EPP0000010

CRA Executive Director and Economic Dev. Services

Solicitation Designation: PUBLIC

Miami-Dade County

Table of Contents 1 EPP0000010-CRA_Executive_Director_and_Economic_Dev._Svcs..pdf 3

REQUEST FOR PROPOSALS (RFP)

EVENT NO.: EPP0000010

EVENT TITLE: CRA EXECUTIVE DIRECTOR AND ECONOMIC DEVELOPMENT SERVICES

PRE-PROPOSAL CONFERENCE TO BE HELD:

October 9, 2026, at 2:00 PM (local time) 111 NW 1st Street, 13th Floor, Conf. Rm. A, Miami, Florida 33128

ISSUED BY MIAMI-DADE COUNTY:

Strategic Procurement Department

(Through the Expedited Purchasing Program) for

Naranja Lakes Community Redevelopment Agency

MIAMI-DADE COUNTY CONTACT FOR THIS SOLICITATION:

Pearl Bethel, Procurement Contracting Manager 111 NW 1st Street, Suite 1300, Miami, Florida 33128

Telephone: (305) 375-3806 E-mail: pearl.bethel@miamidade.gov

PROPOSALS DUE: SEE INFORMS

IT IS THE POLICY OF MIAMI-DADE COUNTY (COUNTY) THAT ALL ELECTED AND APPOINTED COUNTY OFFICIALS AND COUNTY EMPLOYEES SHALL ADHERE TO THE PUBLIC SERVICE HONOR CODE (HONOR CODE). THE HONOR CODE

CONSISTS OF MINIMUM STANDARDS REGARDING THE RESPONSIBILITIES OF ALL PUBLIC SERVANTS IN THE COUNTY.

VIOLATION OF ANY OF THE MANDATORY STANDARDS MAY RESULT IN ENFORCEMENT ACTION.

(SEE IMPLEMENTING ORDER 7-7)

Electronic Proposal responses to this RFP are to be submitted through a secure mailbox at Integrated Financial Resources Management System (INFORMS) until the date and time as indicated in this document. It is the sole responsibility of the Proposer to ensure its Proposal reaches INFORMS before the Solicitation closing date and time. There is no cost to the Proposer to submit a Proposal in response to a Miami-Dade County Solicitation via INFORMS. Electronic Proposal submissions may require the uploading of electronic attachments. The submission of attachments containing embedded documents or proprietary file extensions is prohibited. All documents should be attached as separate files. Proposers must allow sufficient time to complete online forms and upload all Proposal documents. All information and documents must be fully entered, uploaded, acknowledged (“Confirm”) and recorded into INFORMS before the date and time of the INFORMS Solicitation End Date, or the system will stop the process and the submission will be considered late and will not be accepted. No part of a Proposal can be submitted via hardcopy, email, or fax. All expenses involved with the preparation and submission of Proposals to the County, or any work performed in connection therewith, shall be borne by the Proposer(s).

A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date. The County will only consider the latest version of the Proposal.

Requests for additional information or inquiries must be made in writing and submitted using the question/answer feature provided by INFORMS at https://supplier.miamidade.gov. The County will issue responses to inquiries and any changes to this Solicitation it deems necessary via written addenda issued prior to the Proposal due date and time (see Mandatory Online Forms and Addendum Acknowledgement Section of INFORMS site). Proposers who obtain copies of this Solicitation from sources other than through INFORMS risk the possibility of not receiving addenda and are solely responsible for those risks.

If you submit your proposal and subsequently an Addendum is issued, failure to resubmit the proposal by clicking on the “Submit Proposal” button, after acknowledging Addenda or making any edits to your proposal in INFORMS, will result in your proposal not being received by the County.

Document Page 3 of 43 https://supplier.miamidade.gov/

Miami-Dade County, FL Event No. EPP0000010

Rev. 8.25.26

1.0 PROJECT OVERVIEW AND GENERAL TERMS AND CONDITIONS

1.1 Introduction

Miami-Dade County, hereinafter referred to as the County, as represented by the Miami-Dade County Strategic Procurement Department on behalf of the Naranja Lakes Community Redevelopment Agency, and the Office of Management and Budget, hereinafter referred to as the CRA or Agency, is soliciting Proposals from qualified firms/companies to provide executive director services, inclusive of economic development services, in connection with the implementation of the CRA’s Redevelopment Plan. The selected Proposer shall serve as the CRA Executive Director and provide Economic Development Services and will be responsible for planning and organizing the implementation of projects, grant coordinating, administering community redevelopment activities, current and long-range planning, real estate, and lands acquisition activities as well as development of planning and economic programs, and implementation of strategies to promote and support growth, expansion, and retention of business while eliminating slum and blight within the redevelopment area.

The CRA objectives in conjunction with the implementation of the CRA’s Redevelopment Plan include, in varying degrees, many facets of the Agency’s goals including providing residents and businesses economic assistance and the removal of slum and blight. The efforts of the selected Proposer will help manage the day-to-day operations of the Agency by planning and organizing the implementation of the redevelopment plan.

The County anticipates awarding a contract for a one-year period, with four one-year options to renew.

The anticipated schedule for this Solicitation is as follows:

Pre-Proposal Conference: See below

Should you need an ADA accommodation to participate in a Pre-Proposal Conference (i.e., materials in alternate format, sign language interpreter, etc.), please contact SPD’s ADA Coordinator five days prior to scheduled conference to initiate your request. The ADA Coordinator may be reached by phone at (305) 375-3088 or via email at:

Mariela.Massarotti@miamidade.gov. TTY users may reach the ADA Office by calling the Florida Relay Service at 711.

Deadline for Receipt of Questions: See INFORMS Proposal Due Date: See INFORMS Evaluation Process: November/December 2026 Projected Award Date: November/December 2026

1.2 Definitions

The following words and expressions used in this Solicitation shall be construed as follows, except when it is clear from the context that another meaning is intended:

1. The words “Agency” or “CRA” to mean the Naranja Lakes Community Redevelopment Agency.

2. The word “Contractor” to mean the Proposer that receives any award of a contract from the Agency as a result of this Solicitation, also to be known as “the prime Contractor”.

3. The word “County” to mean Miami-Dade County, a political subdivision of the State of Florida.

4. The words “Joint Venture” to mean an association of two or more persons, partnerships, corporations, or other business entities under a contractual agreement to conduct a specific business enterprise for a specified period with both sharing profits and losses.

The Joint Venture must be a legally formed entity prior to Proposal submission.

5. The words "Licensed Software" to mean the software component(s) provided pursuant to the Contract.

Document Page 4 of 43 mailto:Mariela.Massarotti@miamidade.gov

6. The word “Proposal” to mean the properly signed and completed written good faith commitment submitted by the Proposer in response to this Solicitation, as amended or modified through negotiations.

7. The word “Proposer” to mean the person, firm, entity or organization, as stated on the Submittal Form, submitting a Proposal to this

Solicitation.

8. The word “Responsible Proposer” shall refer to a Proposer that has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance.

9. The words “Responsive Proposer” shall refer to a Proposer that has submitted a Proposal that conforms in all material aspects to the Solicitation.

10. The words “Review Team” to mean the group of individuals who are tasked with reviewing, evaluating and scoring the Proposals submitted in response to this RFP.

11. The words “Scope of Services” to mean Section 2.0 of this Solicitation, which details the work to be performed by the Contractor.

12. The word “Solicitation” to mean this Request for Proposals (RFP) or Request for Qualifications (RFQ) document, and all associated addenda and attachments.

13. The word “Subcontractor” to mean any person, firm, entity or organization, other than the employees of the Contractor, who contracts with the Contractor to furnish labor, or labor and materials, in connection with the Services to the Agency, whether directly or indirectly, on behalf of the Contractor.

14. The words “Work”, “Services”, “Program”, or “Project” to mean all matters and things that will be required to be done by the Contractor in accordance with the Scope of Services, and the terms and conditions of this Solicitation.

1.3 General Proposal Information

Pursuant to Florida Statutes Section 287.05701, Proposers are hereby notified that the Agency will not request documentation of, or consider, the social, ideological or political interests of a Proposer when determining if a Proposer is a responsible vendor nor will the Agency give preference to a Proposer based on the Proposer’s social, ideological or political interests.

The Agency may, at its sole and absolute discretion, reject any and all or parts of any or all Proposals; accept parts of any and all Proposals; further negotiate project elements including but not limited to project fees, revenues or pricing; postpone or cancel at any time this Solicitation process; or waive any irregularities in this Solicitation or in the Proposals received as a result of this process. In the event that a Proposer wishes to take an exception to any of the terms of this Solicitation, the Proposer shall clearly indicate the exception in its Proposal. The Agency shall treat the Proposer's inclusion of exceptions, assumptions or alternate terms in the Proposal as requests to negotiate project elements, and the inclusion of same shall not result in the Proposal being deemed non-responsive. The Agency is not bound to accept any exceptions, assumptions or alternates during negotiations, and the Agency shall consider a Proposal submitted to be an offer to supply goods or services in strict compliance with the terms of this Solicitation. Exceptions, assumptions or alternates may be considered by the Agency during negotiations to the extent such exceptions, assumptions or alternates do not materially change any provision of the Solicitation. The County reserves the right to request and evaluate additional information from any Proposer regarding Proposer’s responsibility after the submission deadline as the County deems necessary.

The Proposer’s Proposal will be considered a good faith commitment by the Proposer to negotiate a contract with the Agency, in substantially similar terms to the Proposal offered and, if successful in the process set forth in this Solicitation and subject to its conditions, to enter into a Contract substantially in the terms herein. Proposer’s Proposal shall be irrevocable until Contract award unless the Proposal is withdrawn. A Proposal may be withdrawn in writing only, addressed to the County contact person for this Solicitation, prior to the Proposal due date and time, or upon the expiration of one hundred eighty (180) calendar days after the opening of Proposals.

As further detailed in the Submittal Form, Proposers are hereby notified that all information submitted as part of, or in support of Proposals will be available for public inspection after opening of Proposals, in compliance with Chapter 119, Florida Statutes, (the "Public Record Law”)

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Any Proposer who, at the time of Proposal submission, is involved in an ongoing bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if a trustee or receiver has been appointed over all or a substantial portion of the property of the Proposer under federal bankruptcy law or any state insolvency law, may be found non-responsible.

To request a copy of any code section, resolution and/or administrative/implementing order cited in this Solicitation, contact the Clerk of the Board at (305) 375-5126, Monday- Friday, 8:00 a.m. – 4:30 p.m.

1.4 Cone of Silence

Pursuant to Section 2-11.1(t) of the Code of Miami-Dade County, as amended (the “Code”), a “Cone of Silence” is imposed upon each RFP or RFQ after advertisement and terminates at the time a written recommendation is issued. The Cone of Silence prohibits any communication regarding RFPs or RFQs between, among others:

potential Proposers, service providers, lobbyists or consultants and the County’s or Agency’s professional staff including, but not limited to, the County Mayor and the County Mayor’s staff, County Commissioners or their respective staffs;

the County Commissioners or their respective staffs and any member of the County's or the Agency’s professional staff, other than any professional staff member who is designated by the County Mayor to engage in such communications; or potential Proposers, service providers, lobbyists or consultants, any member of the County’s or the Agency’s professional staff, the Mayor, County Commissioners or their respective staffs and any member of the respective Competitive Selection Committee.

The provisions do not apply to, among other communications:

oral communications with the staff of the Vendor Outreach and Support Services Section, the responsible Procurement

Contracting Officer (designated as the County’s or Agency’s contact on the face of the Solicitation), provided the communication is limited strictly to matters of process or procedure already contained in the Solicitation document;

oral communications at pre-Proposal conferences and oral presentations before Competitive Selection Committees during any duly noticed public meeting, public presentations made to the Board of County Commissioners (the “Board”) or the Agency’s board of commissioners during any duly noticed public meeting;

recorded contract negotiations and contract negotiation strategy sessions; or communications in writing at any time with any County or Agency employee, official or member of the Board of County

Commissioners or the Agency’s board of commissioners unless specifically prohibited by the applicable RFP or RFQ documents.

When the Cone of Silence is in effect, all potential vendors, service providers, bidders, lobbyists and consultants shall file a copy of any written correspondence concerning the particular RFP or RFQ with the Clerk of the Board, which shall be made available to any person upon request. The County, on behalf of the Agency, shall respond in writing (if County or Agency deems a response is necessary) and file a copy with the Clerk of the Board, which shall be made available to any person upon request. Written communications may be in the form of e-mail, with a copy to the Clerk of the Board at clerkbcc@miamidade.gov.

All requirements of the Cone of Silence policies are applicable to this Solicitation and must be adhered to. Any and all written communications regarding the Solicitation are to be submitted only to the Procurement Contracting Officer with a copy to the Clerk of the Board. The Proposer shall file a copy of any written communication with the Clerk of the Board. The Clerk of the Board shall make copies available to any person upon request.

1.5 Communication with Competitive Review Team Members

Proposers are hereby notified that direct communication regarding this Solicitation, written or otherwise, to individual Review Team Members or, to the Review Team as a whole, are expressly prohibited. Any oral communications with Review Team Members other than as provided in Section 2-11.1 of the Code, are prohibited.

1.6 Pre-Proposal Conference

Proposers are strongly encouraged to attend the Pre-Proposal Conference to understand any conditions that could impact the services provided. They should carefully review the solicitation requirements and ensure they are fully aware of all conditions that may affect the work under the contract. No allowances will be made for a lack of knowledge regarding these conditions.

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The Pre- Proposal Conference has been scheduled as follows:

The Pre-Proposal Conference will be held on Friday, October 9, 2026, at 2:00 PM (EST) via TEAMS or in-person.

Virtually:

https://teams.microsoft.com/meet/243853426507927?p=jaa4NIrU1ln6pkImI3 Meeting ID: 243 853 426 507 927 Passcode: 3Z8ky2gF

By phone:

786-628-2782 Conference ID: 123 280 538

In-person:

Miami-Dade Strategic Procurement Department 111 NW 1st Street, 13th Floor Conference Room A Miami, Florida 33128

Proposers are requested to arrive or log on promptly as the meeting will start on time, and to have access to or a copy of the Solicitation on hand during the Pre-Proposal Conference. The Cone of Silence does not apply to this meeting, allowing for any questions to be addressed with representatives from Miami-Dade County. This is a public meeting, and multiple members of individual community councils may be present. The County is not responsible for any costs incurred by potential Proposers to attend the Pre-Proposal Conference.

1.7 Public Entity Crimes

Pursuant to Paragraph 2(a) of Section 287.133 of the Florida Statutes, a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Proposal for a contract to provide any goods or services to a public entity; may not submit a Proposal on a contract with a public entity for the construction or repair of a public building or public work; may not submit Proposals on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and, may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 of the Florida Statutes for Category Two for a period of thirty-six (36) months from the date of being placed on the convicted vendor list.

1.8 Lobbyist Contingency Fees

a) In accordance with Section 2-11.1(s) of the Code, after May 16, 2003, no person may, in whole or in part, pay, give or agree to pay or give a contingency fee to another person. No person may, in whole or in part, receive or agree to receive a contingency fee.

b) A contingency fee is a fee, bonus, commission or non-monetary benefit as compensation which is dependent on or in any way contingent upon the passage, defeat, or modification of: 1) any ordinance, resolution, action or decision of the County Commission;

2) any action, decision or recommendation of the County Mayor or any County board or committee; or 3) any action, decision or recommendation of any County personnel during the time period of the entire decision-making process regarding such action, decision or recommendation which foreseeably will be heard or reviewed by the County Commission or a County board or committee.

1.9 Collusion

In accordance with Section 2-8.1.1 of the Code, where two (2) or more related parties, as defined herein, each submit a Proposal for any contract, such Proposals shall be presumed to be collusive. The foregoing presumption may be rebutted by the presentation of evidence as to the extent of ownership, control and management of such related parties in preparation and submittal of such Proposals. Related parties shall mean Proposer, the principals, corporate officers, and managers of the Proposer; or the spouse, domestic partner, parents, stepparents, siblings, children or stepchildren of a Proposer or the principals, corporate officers and managers thereof which have a direct or indirect ownership interest in another Proposer for the same contract or in which a parent company or the principals thereof of one Proposer have a direct or indirect ownership in another Proposer for the same contract. Proposals found to be collusive shall be

Document Page 7 of 43 https://teams.microsoft.com/meet/243853426507927?p=jaa4NIrU1ln6pkImI3 tel:+17866282782,,123280538 rejected. Proposers who have been found to have engaged in collusion may be considered non-responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default.

1.10 Contracting with Entities of Foreign Countries of Concern Prohibited By submitting a proposal or otherwise entering into, a contract under this Solicitation, the Proposer affirms that it is not in violation of Section 287.138, Florida Statutes (F.S.) titled Contracting with Entities of Foreign Countries of Concern Prohibited. Proposer further affirms that it is not giving a government of a foreign country of concern, as listed in Section 287.138, F.S., access to an individual’s personal identifying information if: a) the Proposer is owned by a government of a foreign country of concern; b) the government of a foreign country of concern has a controlling interest in the Proposer; or c) the Proposer is organized under the laws of or has its principal place of business in a foreign country of concern as is set forth in Paragraphs 2(a)–(c) of Section 287.138, F.S.

This affirmation by the Proposer shall be in the form attached to this Solicitation as Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit.

1.11 Expedited Purchasing Program

Pursuant to Section 2-8.1.6 of the Code, the County created the Expedited Purchasing Program (EPP). Due to the expedited nature of County projects issued under the EPP, prospective Proposers should anticipate a shortened Solicitation timeline for submission of Proposals. Technical, professional and legal staff may be used to determine best value as set forth in the Solicitation documents without the need to utilize the formal Competitive Selection Committee process established by the County. The County Mayor’s or designee’s written recommendation to award a contract under the EPP shall be sufficient to commence the bid protest period and terminate the Cone of Silence. Any legislation contrary to the provisions of the EPP shall be deemed suspended or amended as necessary to give effect to the intent of this Program.

1.12 Purpose Driven Procurement Practices

The County is committed to responsible stewardship of resources. To the extent allowed by law, the County will continue to explore and pursue purpose driven procurement, development and business practices that: (a) are environmentally friendly; (b) foster and integrate local community benefits including, opportunities for local and small business participation, internships, job fairs, mentorship, vocational and technical training; (c) support safe and fair labor practices and ethical behavior, and (d) maximize fiscally responsible “high value, high impact” actions.

1.13 Kidnapping, Custody Offenses, Human Trafficking and Related Offenses Affidavit By entering into, amending, or renewing a contract under this Solicitation, the Proposer affirms that it does not use coercion for labor or services and complies with the provisions of Section 787.06, Florida Statutes (“F.S.”), “Human Trafficking. This attestation by the Proposer shall be in the form attached to this Solicitation as the Kidnapping, Custody Offenses, Human Trafficking and Related Offenses Affidavit.

2.0 SCOPE OF SERVICES

2.1 Background

In order to eliminate and prevent the spread of blighted conditions and stimulate and support the redevelopment of the Naranja Lakes area, the Naranja Lakes Community Redevelopment Agency (CRA or Agency) was created and its Board of Commissioners (Board) appointed by the Miami-Dade County Board of County Commissioners (Board), pursuant to Chapter 163, Part III, Florida Statutes. On July 21, 1998, the Board adopted Resolution No. R-847-98, declaring a geographical redevelopment area in south Miami-Dade County as slum and blight.

The Agency was created by the Board pursuant to Ordinance No. 02-216 adopted on October 22, 2002. The ordinance also appointed the Agency’s board of commissioners and delegated the power to the Agency to prepare a Redevelopment Plan (plan). On May 6, 2003, the Board adopted Resolution No. R-418-03, approving the plan, and funded the plan by adopting Ordinance No. 03-106, which created the trust fund for the Agency and the redevelopment area. Resolution No. R-855-03, adopted by the Board on July 22, 2003, approved the interlocal cooperation agreement granting the Agency certain redevelopment powers. On March 8, 2016, the Board adopted Resolution No. R-187-16 accepting the Finding of Necessity declaring an area of 3,060 acres as slum and blight. On January 23, 2018, the Board also adopted Resolution No. R-13-18, amending the Plan, which expanded the Area, defined general redevelopment strategies

Document Page 8 of 43 for the new and existing Area, and approved the First Amendment to the Interlocal. On April 9, 2019, the Board adopted Resolution No.

R-350-19 correcting the boundary description of the expanded redevelopment area described in Resolutions No. R-187-16, R-13-18, and the first amendment to the interlocal. On September 3, 2025, the Board adopted Resolution No. R-823-25 accepting a Finding of Necessity declaring an additional area of 628 acres as slum and blight. Furthermore, on March 3, 2026, the Board adopted Resolution No. R-145-26 designating the Board as the board of commissioners of the CRA transferring all rights, powers, duties, and liabilities previously vested in the Naranja Lakes CRA to the Board.

The CRA is administered in accordance with the governing actions of the Board and applicable provisions of Chapter 163, Part III, Florida Statutes. The selected Proposer shall recognize that the Board , acting in its capacity with respect to the CRA, retains all governmental and policymaking authority vested in it by law. The selected Proposer shall provide recommendations, professional advice, administrative support, project coordination, and implementation assistance but shall not independently exercise any power reserved by law to the CRA or the Board.

The Redevelopment Plan adopted in 2018 established goals for the Agency to accomplish including:

1. Create a thriving CRA through public-private partnerships to encourage a quality retail, restaurant, cultural, and business environment serving Naranja area residents and visitors.

2. Create viable Commercial Corridors within the CRA by encouraging and facilitating sound real estate acquisition, assemblage, development and Public Private Partnerships.

3. Work with Miami-Dade County to support and recruit “target” commercial, cultural and light industrial uses/industries within the

CRA.

4. Incorporate the Cultural Arts as a critical component of Economic Development by connecting cultural assets to event strategies.

5. Reposition the Naranja area through Branding & Marketing initiatives to recruit new targeted uses/industries, retain existing businesses, improve the quality of life, attract additional customers and reduce slum and blight within the CRA.

6. Coordinate CRA, County, State & federally funded Public Improvements within Naranja’s commercial areas. During the process, push for best practice systems, resources, and providers.

7. Support Neighborhood Improvement initiatives to reduce slum and blight conditions in residential neighborhoods, including crime prevention efforts.

8. Work with the private sector to create and maintain a “Healthy Mix” of Affordable, Workforce, Market Rate, Luxury, and Mixed- Income Housing.

9. Work with the Miami-Dade County to encourage development and renovation of Affordable, Workforce, and Mixed-Income Housing.

10. Encourage safe, convenient, efficient and effective motorized and alternative-means transportation and transit systems throughout Naranja.

11. Create efficient and attractive parking to support retail, restaurant, cultural, office and industrial facilities within the redevelopment area.

12. Encourage and support sound and redevelopment-friendly Land Development Regulations within the CRA.

13. Use Powers of Borrowing, Land Acquisition & Disposition to further CRA Redevelopment Goals & Initiatives.

14. Provide Economic Incentives and other support to projects that further CRA Redevelopment Goals & Initiatives.

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The Naranja Lakes CRA (refer to Attachment 1, Naranja Lakes CRA Redevelopment Map) is in the southeastern portion of Miami-Dade County. Its general boundaries are on the north by SW 232 Street, bounded on the east by SW 122 Avenue and the Florida Turnpike, on the south by SW 296 Street and on the west by South Dixie Hwy.

Additional information about the CRA, including the Agency’s Redevelopment Plan and programs can be obtained online:

https://www.miamidade.gov/global/government/boards/naranja-lakes-cra.page

2.2 Services to be Provided

The role of the selected Proposer involves a combination of administrative, financial, and strategic responsibilities, which are further detailed below

2.2.1 Executive Director Services

The selected Proposer shall provide executive director services that include, but are not limited to, the following:

a) Planning and organizing the implementation of projects, grant coordination, and community development activities and other related programs;

b) Managing current and long-range planning, real estate, and lands activities;

c) Conducting business outreach activities, develop planning and economic programs and provide professional project management;

d) Implementing strategies to promote and support growth, expansion, and retention of business;

e) Targeting code compliance violations;

f) Developing, researching and maintaining public planning studies and programs which involve technical and creative responsibility, conducting research, and preparing detailed studies on land use, zoning, conservation, housing, transportation, population, coastal management, historic preservation, urban design, community redevelopment, and other areas of comprehensive planning activities;

g) Planning, initiating, and directing programs and projects for the physical and economic improvement of the redevelopment area, including capital projects, dissemination of informational projects relating to redevelopment efforts, preparation of annual budget, and represent the CRA at committees and meetings of the Board of County Commissioners;

h) Providing professional executive, administrative, economic development, planning, coordination, contract management, negotiation and management of the Tax Increment Financing (TIF) and grant agreements issued by the Agency, and advisory services to the CRA; and

i) Coordinating the CRA meetings, preparing and communicating agendas, and preparation of the budgets and annual reports. The selected Proposer shall consult with the CRA’s attorneys on each of these matters.

The selected Proposer shall act at all times subject to applicable law, the CRA's Redevelopment Plan, the approved CRA budget, applicable County policies and procedures, and the direction and authorization of the CRA and its designated representatives. The selected Proposer shall have no authority to enter into contracts, incur indebtedness, expend Agency funds, acquire or dispose of real property, make grants or loans, or otherwise bind the Agency except to the extent expressly authorized in writing by the Agency and permitted by applicable law. Additionally, the selected Proposer’s responsibilities are administrative, managerial, professional, advisory, and coordinative in nature and shall not be construed to confer independent governmental authority upon the selected Proposer.

Nothing in this Scope of Services or any resulting Contract shall be construed as delegating to the selected Proposer any governmental power, legislative authority, regulatory authority, or other governmental authority vested by law in the CRA, the Board of County Commissioners, or Miami-Dade County.

2.2.2 Economic Development Services

The selected Proposer shall provide economic development services including, but not limited to:

a) Business recruitment, retention, and expansion;

b) Outreach to existing businesses and property owners;

c) Identification and cultivation of prospective businesses, developers, investors, and development partners;

d) Identification of commercial and redevelopment opportunities;

Document Page 10 of 43 https://www.miamidade.gov/global/government/boards/naranja-lakes-cra.page

e) Maintenance of a development and economic opportunity pipeline;

f) Identification of public-private partnership opportunities;

g) Coordination with County departments concerning development and redevelopment projects;

h) Identification of grants, incentives, and other funding opportunities;

i) Assistance with grant applications and administration;

j) Assistance in developing economic development programs and strategies;

k) Marketing and branding initiatives consistent with Agency direction;

l) Identification of impediments to redevelopment and recommendations for addressing such impediments; and

m) Preparation of periodic reports concerning economic development activities and measurable outcomes.

2.2.3 Community Engagement

The selected Proposer shall establish and maintain an ongoing community engagement program designed to facilitate communication among the Agency, residents, businesses, property owners, developers, community organizations, governmental agencies, and other stakeholders. The selected Proposer shall attend and facilitate community meetings as requested by the CRA, document significant concerns and opportunities identified through community engagement, and provide recommendations to the CRA regarding appropriate responses and actions.

2.2.4 Redevelopment Project Pipeline

The selected Proposer shall establish and maintain a current redevelopment and economic development project pipeline identifying, as applicable:

a) Active redevelopment projects;

b) Proposed development projects

c) Prospective developers and investors;

d) Available or potentially available properties;

e) County-owned properties that may present redevelopment opportunities

f) Prospective businesses;

g) Projects requiring interdepartmental coordination

h) Projects requiring Agency or Board action;

i) Stalled or delayed projects; and

j) Potential CRA-funded projects.

The selected Proposer shall provide the Agency with a current pipeline report at intervals established by the Agency.

2.3 Deliverables

Within sixty (60) days after commencement of the Contract, the selected Proposer shall submit to the CRA for approval an annual Executive Director and Economic Development Work Program identifying specific projects, activities, milestones, anticipated completion dates, responsible personnel, and measurable performance objectives. The Work Program shall be consistent with the CRA's Redevelopment Plan, approved budget, applicable County policies, and direction of the CRA. The selected Proposer shall provide quarterly reports documenting progress toward the approved Work Program, including, as applicable:

a) Businesses contacted, recruited, retained, or assisted;

b) Developers and investors contacted;

c) Development and redevelopment projects advanced;

d) Real estate opportunities identified;

e) Grants and funding opportunities identified;

f) Grant applications submitted;

g) Public-private partnerships pursued

h) Community engagement activities conducted;

i) Projects requiring County or governmental coordination;

j) Redevelopment impediments identified and addressed;

k) Funding leveraged or identified; and

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l) Other performance measures established by the Agency.

2.4 Reporting

The selected Proposer shall establish and maintain an organized electronic system for tracking CRA projects, development opportunities, businesses, property owners, developers, grants, contracts, studies, reports, correspondence, project status, funding sources, performance measures, and other information reasonably necessary to administer the Services. All CRA records and information shall be maintained in accordance with applicable public records requirements and shall be provided to the Agency upon request and upon expiration or termination of the Contract.

When subcontractors or sub-consultants are utilized by the selected Proposer to fulfill the Services, the selected Proposer shall be required to file quarterly reports as to the amount of contract monies received from the CRA and the amounts thereof that have been paid directly to Miami-Dade County certified Small Business Enterprises (SBE) performing part of the contract work. Additionally, the subcontractors or sub-consultants are required to sign the reports, verifying their participation in the contract work and their receipt of such monies. For purposes of applicability, these requirements shall be in addition to any other reporting requirements required by law, ordinance or administrative order.

2.5 Local Office Requirement

The selected Proposer shall maintain a bona fide, physical business office located within Miami-Dade County within the five mile radius of the Naranja Lakes Community Redevelopment Area. The office shall be operational and staffed by the selected Proposer and shall be available for use in connection with the performance of the Services. A post office box, virtual office, mail-drop location, or address used solely for purposes of satisfying this requirement shall not qualify.

The qualifying office shall be maintained throughout the term of the resulting Contract, including any renewal or extension periods. Any proposed relocation of the qualifying office shall require prior written notice and approval by the Agency. For purposes of this requirement, the five (5) mile radius shall be measured from the boundary of the Naranja Lakes Community Redevelopment Area using the methodology specified by the Agency.

2.6 Transition Plan

Within thirty (30) days after commencement of the Contract, the selected Proposer shall conduct an organizational and programmatic transition review of the Agency's existing projects, contracts, budgets, studies, plans, grants, property matters, pending actions, and other relevant matters. The selected Proposer shall prepare a written transition report identifying outstanding matters, critical deadlines, immediate priorities, potential risks, recommended actions, and proposed priorities for the first ninety (90) days.

2.7 Additional Services

The Agency may require the selected Proposer to provide additional services that are related to but not included in the Scope of Services for Executive Director and Economic Development Services. All additional service requests shall be authorized by the Agency.

Note: The payment for Additional Services will be separate from the yearly fee for all other services stated in Sections 2.1 to 2.6 above.

3.0 RESPONSE REQUIREMENTS

3.1 Submittal Requirements

In response to this Solicitation, Proposer should complete and return the entire Proposal Submission Package. Proposers should carefully follow the format and instructions outlined therein. All documents and information must be fully completed and signed as required and submitted in the manner described. Nothing in this RFP shall in any way be utilized to request documentation relating to or authorizing consideration of a Proposer's social, political, or ideological interests when determining if the Proposer is a responsible vendor or give a preference to a Proposer based on the Proposer's social, political, or ideological interests.

The Proposal shall be written in sufficient detail to permit the County to conduct a meaningful evaluation of the proposed services.

However, overly elaborate Proposals are not requested or desired.

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Proposers are encouraged to access the links below to assist with submission of responses to the Solicitation.

Recorded eSupplier Workshop Link to recorded eSupplier workshop Password: q37%t+pG

Submit a Bid Job Aid Link to Job Aid on how to submit a bid

4.0 EVALUATION PROCESS

4.1 Review of Proposals for Responsiveness

Each Proposal will be reviewed to determine if the Proposal is responsive to the submission requirements outlined in this Solicitation. A responsive Proposal is one which follows the requirements of this Solicitation, includes all documentation, is submitted in the format outlined in this Solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the Proposal being deemed non-responsive.

4.2 Evaluation Criteria

Proposals will be evaluated by a Review Team which will evaluate and rank Proposals on criteria listed below. The Review Team will be comprised of executives and professionals within the County, and may include professionals in the private sector, non-profit sector, or other governmental/quasi-governmental organizations, or retired executives with the appropriate experience and/or knowledge. The criteria are itemized with their respective weights for a maximum total of one hundred (100) points per Review Team member.

Technical Criteria Points

1. Proposer’s relevant experience, qualifications, and past performance 45

2. Relevant experience and qualifications of key personnel, including key personnel of Subcontractors, that will be assigned to this project, and experience and qualifications of Subcontractors 20

3. Proposer’s approach to providing the Services requested in this Solicitation, including small and local business utilization 20

Price Criteria Points

4. Proposer’s proposed price 15

Any Proposer, whether a Joint Venture or otherwise, may proffer the experience or qualifications of its corporate parent, sister, or subsidiary (collectively “an Affiliated Company”). However, given the unique nature of individual corporate relationships, Proposers seeking to rely on the experience or qualifications of an affiliated company are advised that the Review Team shall have the discretion to determine what weight, if any, it wishes to give such proffered experience or qualification on a case-by-case basis. Review Team may base such decision on the particulars of the relationship between the Proposer and the Affiliated Company, as evidenced by the information and documentation provided in the Proposer Information Section, during Oral Presentations, or otherwise presented at the request of the Review Team.

Additionally, pursuant to County Resolution No. R-321-23, the Review Team shall be provided with adverse findings or substantiated allegations within the past seven (7) years of the proposal submittal date (collectively “Reports”) of the Miami-Dade Office of the Inspector General (“OIG”) and/or the Miami-Dade County Commission on Ethics and Public Trust (“COE”) regarding any Proposer and their proposed subcontractor(s) under deliberation by the Review Team to be considered in accordance with the evaluation of each applicable criteria identified in the Solicitation. In the event the OIG and/or COE issues Reports after the Review Team has scored and ranked the

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Proposers, the County Mayor or County Mayor’s designee may re-empanel the Review Team to consider if such Reports would change the rankings. If the Review Team determines that Reports would change the rankings of the Proposer(s) identified in the Reports, then the Review Team shall re-score the Proposer(s) identified in the Report solely based on the impact the information identified in the Report would have on the scoring of the Proposer(s) in accordance with the applicable criteria identified in the Solicitation, re-rank the Proposers, and submit a written justification for the revised rankings to the County Mayor or County Mayor’s designee. Upon review of such re-ranking and the justification, the County Mayor or County Mayor’s designee may accept or reject the revised rankings. The County Mayor shall, in any recommendation to the Board of County Commissioners, either attach all Reports issued by the OIG and/or the COE or provide a description of such Reports and a link to where such Reports may be viewed.

4.3 Oral Presentations

After evaluation of the Proposals on the criteria indicated above (Technical and Price), rating and ranking, the Review Team may choose to conduct an oral presentation with the Proposer(s) which the Review Team deems to warrant further consideration. In making this determination, the Review Team should consider whether a recommendation can be reached without oral presentations or whether there is a need for, or would be a benefit to, holding oral presentations. For instance, oral presentations may be needed to assist the Review Team to make its recommendation and/or to differentiate among the Proposer(s) remaining in consideration due to, among other factors, scores in clusters and/or a close competition. Oral presentations may also be beneficial if clarity on the Proposal(s) is needed or an explanation of the Proposal(s) would be helpful to the process and in scoring, especially on large and/or complex projects, as determined by the Review Team.

Pursuant to Resolution No. R-208-25, if the contract fiscal impact is expected to exceed $25,000,000 per year or $25,000,000 in any year, then oral presentations are required to be held with the three highest-ranked Proposers or all proposers if three or less proposals are received. If the scoring differential between the two highest-ranked proposers exceeds ten percent (10%), then oral presentations shall be conducted at the option of the Competitive Selection Committee.

Unless otherwise advised by the County, oral presentations will only be used for the Proposer to present its Proposal and provide clarifications, if needed, and for the Review Team to ask questions. Proposals cannot be materially changed through oral presentations.

Upon completion of the oral presentation(s), if any, the Review Team will re-evaluate, re-rate and re-rank the Proposals from the Proposer(s) invited to oral presentations based upon the written documents, and in consideration of any clarity gained from the oral presentation.

4.4 Selection Factor

This Solicitation includes a selection factor for Miami-Dade County Certified Small Business Enterprises (SBE's) as follows. A SBE is entitled to receive an additional ten percent (10%) of the total technical evaluation points on the technical portion of such Proposer’s Proposal. Pursuant to Sections 2-8.1.1.1.1 and 2-8.1.1.1.2 of the Code, Proposer shall have all the necessary licenses, permits, registrations and certifications, to include SBE certification, to perform a commercially useful function in the provision of the type of goods and/or services required by this Solicitation. For certification information, contact Strategic Procurement Department at (305) 375-3111, visit https://www.miamidade.gov/global/strategic-procurement/home.page, and e-mail your inquiries directly to:

Sbdcert@miamidade.gov.

The SBE must be certified by Proposal submission deadline, at contract award, and for the duration of the Contract to remain eligible for the preference. Firms that graduate from the SBE Program during the Contract term may remain on the Contract.

Any entity may enter into a Joint Venture with a Small Business Enterprise firm for the purposes of creating a Proposer to submit a Proposal in response to this Solicitation and receiving an SBE Selection Factor. Joint ventures will be considered as one entity by the County during the evaluation of the Proposal in response to this Solicitation. Joint ventures must be pre-approved by Strategic Procurement Department and meet the criteria as established in Implementing Order 3-41 and Sections 2-8.1.1.1.1 and 2-8.1.1.1.2 of the Code for the purposes of receiving an SBE Selection Factor pursuant to this Section.

Whenever there are two best ranked Proposals that are substantially equal and only one of the two so ranked Proposals is submitted by a Proposer entitled to a selection factor, the selection factor shall be the deciding factor for award.

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4.5 Local Certified Veteran Business Enterprise Preference

This Solicitation includes a preference for Miami-Dade County Local Certified Veteran Business Enterprises in accordance with Section 2-8.5.1 of the Code. “Local Certified Veteran Business Enterprise” or “VBE” is a firm that is (a) a local business pursuant to Section 2-

8.5 of the Code and (b) prior to Proposal or bid submittal is certified by the State of Florida Department of Management Services as a veteran business enterprise pursuant to Section 295.187 of the Florida Statutes. A VBE that submits a Proposal in response to this Solicitation is entitled to receive an additional five percent of the evaluation points scored on the technical portion of such vendor’s Proposal. If a Miami-Dade County Certified Small Business Enterprise (SBE) measure is being applied to this Solicitation, a VBE which also qualifies for the SBE measure shall not receive the veteran’s preference provided in this section and shall be limited to the applicable SBE preference. At the time of Proposal submission, the firm must affirm in writing its compliance with the certification requirements of Section 295.187 of the Florida Statutes and submit this affirmation and a copy of the actual certification along with the Submittal Form.

4.6 Price Evaluation

The price Proposal will be evaluated subjectively in combination with the technical Proposal, including an…