Rev. 4.22.24 v.24-1

SECTION 2

ADDITIONAL/SPECIAL TERMS AND CONDITIONS

2.1 PURPOSE

The purpose of this Solicitation is to establish a contract with one (1) vendor for Canal Maintenance Services to provide maintenance services of the drainage canals located on the grounds of Miami International Airport (MIA), Miami-Opa Locka Executive Airport (OPF), Miami-Executive Airport (TMB) and Miami-Homestead General Aviation Airports (X51) for the Miami-Dade Aviation Department (MDAD). Maintenance services shall consist of the removal of undesirable vegetation and debris from within and along canal banks. Removal of aquatic weeds and debris prevents obstruction of the flow of water in the canals, which are a critical component of the removal of storm water from the airports.

Services may also include the replacement of canal gates on an as-needed basis.

2.2 DEFINITIONS

In addition to General Terms and Conditions, Section 1.1, the following words and expressions used in this Solicitation shall be construed as follows, except when it is clear from the context that another meaning is intended:

a) The term “Aquatic Herbicide Treatment” shall mean the application of an aquatic herbicide to an entire listed drainage canal or body of water. It is understood that aquatic herbicides are to be applied to different sections of large canals or bodies of water on two-week intervals until the entire area has been covered. The sum of all the applications for one canal or body of water will be considered one treatment for the purpose of payment. Such treatments will only be utilized upon authorization by the Project Manager.

b) The term “Cycle” shall mean one (1) complete application of the listed Service (stated in the line items of the Solicitation) over the listed area or location.

c) The terms “Debris/Trash/Litter” shall mean any object, either organic of inorganic, that has been deposited in a canal either by human activity or natural forces. This includes, but is not limited to, vegetation, discarded materials or waste, plastics, wood, metals, and similar materials.

d) The terms “Project Manager” or “PM” shall mean the Director of the Miami-Dade Aviation Department and/or designee.

e) The term “Site” shall mean a drainage canal or body of water listed in the line items of the Solicitation and Exhibit 2 - Canal Information and Maps.

2.3 TERM OF CONTRACT

This Contract shall commence on the first calendar day of the month succeeding approval of the Contract by the Board of County Commissioners, or designee, unless otherwise stipulated in writing by the County. The Contract shall expire on the last day of the 60th month.

2.4 PRE-BID CONFERENCE (HIGHLY RECOMMEDED)

It is highly recommended that Bidders attend the Pre-Bid Conference to become familiar with any conditions that may, in any manner, affect the Services to be provided. Bidders are advised to examine the requirements and specifications in this Solicitation carefully, and to become thoroughly aware of all conditions and requirements that may in any manner affect the Work to be performed under the Contract. No additional allowances will be made because of a lack of knowledge of these conditions.

The Pre-Bid Conference has been scheduled as follows:

Pre-Bid Conference A Pre-Bid Conference will take place at the location, date and time listed below.

Date: 09/15/2026 Time: 10:00 AM Location: Miami-Dade County Aviation Department, 4200 NW 36 Street, Miami, FL 33122, Building 5A, 2nd Floor Building

Bidders are requested to arrive and/or log on promptly, as the meeting will start on time, and to have access to and/or a copy of the Solicitation during the Pre-Bid Conference. The Cone of Silence does not apply to this meeting, allowing any questions to be addressed with representatives from Miami-Dade County. This is a public meeting, and multiple members of individual community councils may be present. The County is not responsible for any costs incurred by potential Bidders to attend the Pre-Bid Conference.

2.5 METHOD OF AWARD

Award of this Contract will be made to the lowest priced responsive, responsible Bidder in the aggregate.

To be considered for award, the Bidder shall offer a price for all items in the Solicitation. Items that will be provided to the County at no cost must show a zero (0) in the price line. The County will determine the Bidder for award by totaling the extended pricing for all items. If a Bidder fails to submit a price for all items in the Solicitation, its offer may be deemed non-responsive.

2.6 BIDDER REQUIREMENTS

In addition to the requirements detailed in Section 1-General Terms and Conditions, Paragraph 1.2- Instructions to Bidders, the Bidder shall meet the following requirements to be considered for award:

2.6.1 Bidder shall have and continue to maintain during any resulting Contract the required license to perform the application of pesticide in accordance with § 487.011-487.175, Pesticide Regulation and Safety (Part 1), and a copy of the license shall be provided with the Bid submittal.

2.6.2 Bidder’s employees performing herbicide treatments on this Contract shall have and continue to maintain during any resulting Contract a current Commercial Applicator License issued by the Florida Department of Agriculture and Consumer Services, and a copy of the employee’s license(s) shall be provided with the Bid submittal.

2.6.3 Bidder or Bidder’s Subcontractor shall be regularly engaged in the business of providing canal maintenance services to be considered for award. Bidder or Bidder’s Subcontractor shall provide two

(2) different references from customers to whom the Bidder or Bidder’s Subcontractor has provided or is currently providing canal maintenance services as described throughout this Solicitation. In lieu of the references from the Bidder or Bidder’s Subcontractor, the County will consider the references from Bidder’s key personnel in accordance with Resolution No. 1122-21.

The references should include the customer’s company name, and the contact person’s name, title, address, telephone number, and e-mail address, who can verify that the Bidder/key personnel/Subcontractor has successfully provided canal maintenance services (Section 4: Submittal Requirements). These references shall ascertain to the County’s satisfaction that the Bidder/key personnel/Subcontractor has sufficient expertise in the industry and its firm is properly equipped to perform the required services.

2.6.4 Bidder shall assign a competent representative who is cognizant of industry standards and is authorized to discuss matters pertaining to the resultant Contract and provide the County with support and information. The Bidder’s representative shall be able to communicate with the County and shall have full authority to act on behalf of the Bidder on all matters related to the resultant Contract. Bidders are required to provide their authorized representative’s name, title, phone number, and e-mail address.

All resources shall be available twenty-four (24) hours a day, seven (7) days a week to provide immediate support and expedite services.

2.6.5 Bidder shall state the chemicals or products offered to perform in this contract. Bidder may offer alternate chemicals or products which must be approved by MDAD in accordance with local, state and federal regulations prior to acceptance of the Bid. If an alternative chemical or product is offered, Bidder may be required to provide product information such as MSDS, brochures, etc. at the County’s request.

MDAD shall be sole judge of equality, and its decision shall be final.

2.6.6 Bidder shall provide product information, such as factory specifications, technical specifications, standard manufacturer information sheets, catalogues, and brochures of the truck(s) and equipment that will be used in the performance of Work on this Contract for MDAD’s approval. The documentation shall ascertain to MDAD’s satisfaction that the truck(s) and equipment adhere to the specifications stated in Section 3.4 of this Solicitation. MDAD shall be the sole judge of approval, and its decision shall be final. See Section 2.23 herein for additional information.

The Bidder shall provide all the information, documents and/or attachments listed above to be considered for award. All information, documents, and/or attachments listed above are due with the Bid by the solicitation’s end time and date. Bidders are strongly cautioned to refrain from providing with their Bid submittal any supplemental/ancillary documentation that is not specified in this Solicitation.

Such documentation (i.e., a proposal, price quote, company literature, marketing material, etc.) is not required or desired to be provided for this Solicitation.

The County may, at its sole discretion and in its best interest, allow the Bidder to complete, supplement or supply the required information, documents and/or attachments during the bid evaluation period. Failure to provide all the required information, documents and/or attachments with the Bid or, if allowed, as requested by the County during the Bid evaluation period, may result in the Bidder being declared non-responsive or non-responsible.

During the bid evaluation period, the County’s Strategic Procurement Department will review the information, documents and/or attachments submitted by the Bidder, may request additional information from the Bidder, and/or obtain additional information from available sources, to completely evaluate the Bidder’s submittal and ascertain that the Bidder meets the stipulated requirements and determine the Bidder’s ability to perform under a resulting Contract. The County shall be sole judge of a Bidder’s compliance with requirements and the Bidder’s ability to perform under a resulting Contract. Failure to meet the stipulated requirements or to demonstrate ability to perform under a resulting Contract, as determined by the County, may result in the Bidder being declared non-responsible.

During a resulting Contract, the Bidder has an obligation to advise the County of any changes, intended or otherwise, to the evidence given in compliance with the requirements in this Solicitation.

2.7 PRICES

2.7.1 Bidders must provide pricing in INFORMS indicating one (1) unit price for the one-year quantity(ies) for line items as described, in accordance with all applicable terms and conditions of this Solicitation. Estimated annual quantities provided in INFORMS are provided for Bidders guidance only. Refer to Section 1, Paragraph 1.9, Quantities.

2.7.2 The Bidder’s price(s)(other than hourly rates) offered are full compensation to the Awarded

Bidder inclusive of labor, materials, equipment, mobilization, de-mobilization, fuel, travel, fees, and any other element of cost or price. Additional charges of any kind will not be accepted.

2.7.3 Hourly rates offered for as-needed gate repairs shall be deemed to provide full compensation to the Awarded Bidder for labor, assessment of repair, use of equipment, travel time, and any other element of cost or price. This rate shall be at straight time for all labor, except as otherwise noted. The Awarded Bidder shall comply with minimum wage standards, any other wage standards specifically set forth in this Solicitation, and/or any other applicable State and Federal laws.

2.7.4 The County reserves the right to negotiate lower pricing during the contract period based on market conditions or other factors that influence price.

2.7.5 The Awarded Bidder may offer incentive discounts to the County for any line items at any time during the Contract term, including any extension thereof.

2.7.6 In accordance with General Terms and Conditions, Section 1.3 Preparation of Bids, alternate bids are NOT allowed.

2.8 PRICE ADJUSTMENT BASED CONSUMER PRICE INDEX (CPI)

The Bidders’ prices shall be inclusive of all costs, delivery, charges, and fees. The initial contract prices shall remain fixed and firm for a period of no less than twelve (12) months from the solicitation’s end date. Thereafter, prices may be adjusted upward or downward as follows:

• The County may elect to negotiate price adjustments with Awarded Bidder(s) (decreases or increases) based on changes in the following pricing index: Consumer Price Index for All Urban Consumers (CPI-U), Series ID: CUURS35BSA0, CUUSS35BSA0, Titled: All items in Miami- Fort Lauderdale-West Palm Beach, FL, All Urban Consumers, Not Seasonally Adjusted, as published by the U.S. Bureau of Labor Statistics (BLS). The Base CPI Index for adjustments will be the Index published by the BLS for the referenced CPI Series in the month and year when the solicitation ended (or the month prior to the solicitation’s end date if the solicitation’s end month is not published by the BLS), and the Base Price shall be the contract’s initial price(s).

• The period used to calculate the adjustment will begin in the month when the solicitation ended (or the month prior to the solicitation’s end date if the solicitation’s end month is not published by the BLS) and will include as many months as have been published by the BLS at the time of the adjustment. (Refer to Attachment 1 – Sample Price Adjustment Calculation for additional information).

• An Awarded Bidder may initiate a request for price adjustment, the County will review such request as prescribed above and will grant the price adjustment as requested, negotiate with the Awarded Bidder to determine the appropriate price adjustment, or reject the request in its best interest. If the County elects to reject an Awarded Bidder's request for an adjustment, the Awarded Bidder is not excused from continuing to perform under the Contract. Failure of an Awarded Bidder to perform under these circumstances may result in such Awarded Bidder being deemed in breach of contract and the County terminating its Contract with such Awarded Bidder in accordance with Section 1-General Terms and Conditions, Paragraph 1.26- Termination for Default. Adjusted prices shall remain firm for at least twelve (12) months;

thereafter, prices may be readjusted as prescribed above. Any price adjustments authorized by the County shall be formalized by a Contract Modification, originated, and published by the Strategic Procurement Department. Under no circumstances should an Awarded Bidder invoice the County a price that is higher than the price authorized through the contract award or an approved Contract Modification.

2.9 METHOD OF PAYMENT

Awarded Bidder shall submit invoices and any associated back-up documentation electronically or in hard copy format once a month, or as otherwise directed by MDAD, to the County as follows:

Miami-Dade County Aviation Department PO Box 526624 Miami, FL 33152-6624 Attention: Accounts Payable

OR

Email to: payables@miami-airport.com https://data.bls.gov/PDQWeb/cu https://data.bls.gov/PDQWeb/cu mailto:payables@miami-airport.com

The County may at any time designate a different address and/or contact person by giving written notice to the other party.

Refer to General Terms and Conditions, Section 1.36, Invoices, for further requirements.

2.10 SMALL BUSINESS ENTERPRISE CONTRACT MEASURE

This Solicitation includes a Bid Preference contract measure for Miami-Dade County Certified Small Business Enterprises (SBEs). Refer to General Terms and Conditions, Section 1.45 for additional information.

2.11 INSURANCE

This section supersedes Section 1, Paragraph 1.22 (A) (2) and (3), and 1.22(C)(4) as outlined below:

2. Commercial General Liability Insurance in an amount not less than $1,000,000 per occurrence and $2,000,000 in the aggregate. Miami-Dade County must be shown as an additional insured with respect to this coverage.

3. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than *$5,000,000 combined single limit per occurrence for bodily injury and property damage.

C. Certificates of Insurance must meet the following requirements:

4. Certificate Holder must read exactly as presented below:

Miami-Dade County Attention: MDAD Risk Management

PO BOX 025504

Miami, FL 33102-5504

Section 1, Paragraph 1.22, (A) has been amended to include the following:

4. Pollution Liability insurance, in an amount not less than $2,000,000 covering third party claims, remediation expenses, and legal defense expenses arising from on-site and off-site loss, or expense or claim related to the release or threatened release of Hazardous Materials that result in contamination or degradation of the environment and surrounding ecosystems, and/or cause injury to humans and their economic interest.

*Under no circumstances is the Awarded Bidder allowed on the Airfield Operations Area without increasing automobile liability coverage to $5,000,000 as approved by MDAD Risk Management.

2.12 ADDITION OR DELETION OF SITES/SERVICES

A. Sites During the term of the Contract the County may require the Contracted Services in additional sites.

Under these circumstances, a County representative may obtain a price quote from the Awarded

Bidder for Services in the additional site(s). The County reserves the right to award these Services to an Awarded Bidder based on the price quoted, to negotiate a price for these Services with an Awarded Bidder, or to acquire the Services through a separate Solicitation.

During the term of the Contract the County may need to discontinue Services in some sites. Under these circumstances, a County representative will notify the Awarded Bidder at least fourteen (14) calendar days prior to the required discontinuation.

All additions or deletions of Services in a site(s) authorized by the County shall be formalized by a Contract Modification, originated, and published by the Miami-Dade County Strategic Procurement Department. Under no circumstances should an Awarded Bidder commence servicing a new site or stop servicing a site under Contract, without an executed Contract Modification.

B. Services

During the term of the Contract the County may require additional Services like those listed in this Solicitation. Under these circumstances, a County representative may obtain a price quote from the Awarded Bidder. The County reserves the right to award the additional Services to an Awarded Bidder based on the price quoted, to negotiate a price with an Awarded Bidder for the additional Service, or to acquire the additional Service through a separate Solicitation.

All additions of Services authorized by the County shall be formalized by a Contract Modification, originated, and published by the Miami-Dade County Strategic Procurement Department. Under no circumstances should an Awarded Bidder commence providing additional services without an executed Contract Modification.

2.13 MANUFACTURING OF NEW GATES

During the term of the contract, MDAD may request a price quote for manufacturing of new gates. Upon receiving the request from MDAD, the Awarded Bidder shall provide a price quote for manufacturing of a new gate(s). All manufacturing shall be in accordance with the specifications and dimensions provided in Exhibit 1 – Gate Drawings. MDAD reserves the right to negotiate the statement of work and price quote(s). In the event that MDAD opts to proceed with the purchase of manufacturing of a new gate(s), the Strategic Procurement Department (SPD) will process Contract Modification authorizing the applicable goods and/or services. Following issuance of the Contract Modification, MDAD will issue a Purchase Order to the awarded Bidder in accordance with the terms and conditions.

2.14 COUNTY USER ACCESS PROGRAM (UAP)

General Terms and Conditions, Section 1.37, County User Access Program (UAP) does not apply to this Solicitation.

2.15 SCHEDULING

At the time of the pre-mobilization meeting, the Awarded Bidder will provide a maintenance schedule in a format of their choice per Site to the Project Manager that must include: a listing of all Sites to be serviced, including the start and end date and the order in which the Sites shall be serviced. This schedule is tentative and may be modified by either party to ensure compliance and effective maintenance practices. If any changes to the assigned schedule are required, the Awarded Bidder shall submit said changes to the PM in writing 48 hours prior to the start of the next Service for approval.

2.16 SITE EXAMINATION

By submitting an offer for this Solicitation, the Bidder acknowledges that they, and their Subcontractors have satisfied themselves as to the nature and location of the Work to be performed on this contract, the general local conditions including, but not restricted to, those bearing upon transportation and traffic maintenance; disposal, handling and storage of materials; access roads to the work areas; the conformation and conditions of the work area; and the character of equipment and facilities needed, preliminary to, and during, the performance of the work on this contract. No additional allowances will be made because of lack of knowledge of these conditions. Failure on the part of the Bidder to completely or properly evaluate any factors of costs, prior to bidding, shall not form a basis for additional compensation.

2.17 WARRANTY OF SERVICES

The Awarded Bidder warrants that all Services performed under this Contract will, at the time of acceptance by the County, be free from defects in workmanship and conform to the requirements of this Contract. The County will give written notice of any defect or nonconformance to the Awarded Bidder within seven calendar days from the date of acceptance by the County, at which time the Awarded Bidder shall correct or reperform any defective or nonconforming Services within three calendar days, at no cost to the County.

Any payments made by the County to the Awarded Bidder, whether partial or full, shall not constitute a waiver of warranty and any Services corrected or reperformed by the Awarded Bidder shall be subject to this clause to the same extent as Services initially performed.

If the Awarded Bidder fails or refuses to correct a defect(s) or reperform the Services as prescribed, the County may charge the Awarded Bidder $500 for each calendar day that the repair remains incomplete, invoice the Awarded Bidder for the reimbursement of any or all payments made, obtain the Services from another source and collect re-procurement costs from the Awarded Bidder, and/or terminate its Contract with the Awarded Bidder in accordance with Section 1-General Terms and Conditions, Paragraph 1.26-Termination for Default.

2.18 WARRANTY: 365 DAYS FOR PARTS AND REPAIRS

All parts delivered under this Contract shall be in accordance with Section 1-General Terms and Conditions, Paragraph 1.8-Materials Shall Be New and Warranted Against Defects.

In addition, the Awarded Bidder warrants that all repairs delivered under this Contract will be free from defects in workmanship and conform to the requirements of this Contract for a minimum period of 365 calendar days after the County’s acceptance. Warranties shall remain in force for at least 365 calendar days from the date of the County’s acceptance; regardless of whether the Awarded Bidder is under Contract with the County at the time of defect.

Should an item repaired by the Awarded Bidder under this Contract become defective or nonconforming to the Contract requirements while under warranty, the County will give written notice to the Awarded Bidder within 60 calendar days from the date of discovering the defect or nonconformance, at which time the Awarded Bidder shall reperform the repair within three calendar days, at no cost to the County.

Any payments made by the County to the Awarded Bidder, whether partial or full, shall not constitute a waiver of warranty and any parts replaced or repairs reperformed by the Awarded Bidder shall be subject to this clause to the same extent as the parts and repairs originally delivered.

If the Awarded Bidder fails or refuses to reperform a defective or nonconforming repair as prescribed, the County may charge the Awarded Bidder $500 for each calendar day that the repair remains incomplete, invoice the Awarded Bidder for the reimbursement of any or all payments made, obtain the repairs from another source and collect re-procurement costs from the Awarded Bidder, and/or terminate its Contract with the Awarded Bidder in accordance with Section 1-General Terms and Conditions, Paragraph 1.26-Termination for Default.

2.19 ALLOWANCE ACCOUNT

An allowance account in a total amount not to exceed twenty percent (20%) of the Contract amount is established to pay for the following contingencies:

• CPI Price Adjustments in accordance with Section 2.8 (SPD shall process Contract

Modification first to authorize applicable action)

• Additional Sites/Services in accordance with Section 2.12.(SPD shall process Contract

Modification first to authorize applicable action).

• Repair parts in accordance with Section 3.2.J.2 (SPD shall process Contract Modification first to authorize applicable action)

• Manufacturing of New Gates in accordance with Section 2.13.(SPD shall process Contract

Modification first to authorize applicable action)

Allowance account expenses shall be approved by the County in advance and authorized by a purchase order. Any portion of the aforementioned not-to-exceed amount for which payment is not authorized in writing by the Project Manager shall remain the property of the County. The Awarded Bidder shall have no entitlement to any of these funds. The County retains all rights to these funds, may expend these funds at its sole discretion, and any funds not expended from this account remain the property of the County. When Service is to be performed under the allowance account, if any, it shall be integrated into the Contract as a part of the Contract as awarded.

2.20 LIMITATIONS ON OPERATIONS

2.20.1 The Awarded Bidder shall not work or perform any operations during inclement weather such as lightning/thunderstorms, flood warning, tropical storm warning, or a hurricane warning. The Awarded Bidder may submit a written request for additional time to complete scheduled Work in the event the weather causes a delay.

2.20.2 The Awarded Bidder shall recognize that during the term of the Contract, other activities and operations may be conducted by Miami-Dade County work forces and other Awarded Bidder(s), which may alter the assigned schedule.

2.21 ACCESS TO RESTRICTED AREAS

All employees of the Awarded Bidder requiring access to federally-regulated secure areas including, but not limited to the Airfield Operations Area (AOA) and the Federal Inspection Services (FIS) areas, and areas beyond security checkpoints, MUST undergo individual background screening (e.g., 10-year employment history verification, fingerprinting, etc.) completed by MDAD and comply with all security rules and regulations mandated by U.S Customs and Border Protection (CBP), U.S. Transportation Security Administration (TSA), and Federal Aviation Administration (FAA). Refer to General Terms and Conditions, Section 1.48, Additional/Special Security Requirements at Certain Miami-Dade County Departments for additional information.

At the Awarded Bidder’s expense, the current fee at the time of this Solicitation for fingerprinting for Criminal History Records Check (CHRC) is $45.00 and $30.00 for the issuance of an identification badge, for a total charge of $75.00 per applicant biannually, which is subject to change.

2.22 CREDENTIALING/BADGING/PARKING

The Awarded Bidder shall be subject to all MDAD requirements, U.S. Transportation Security Administration (TSA), and U.S. Customs and Border Protection (CBP) mandates, pertaining to the issuance of airport identification badges, including personnel completion of the Security Identification Display Area (SIDA) training conducted by MDAD, and respective background checks required by the TSA and CBP Unescorted Access Privilege Rule. The Awarded Bidder shall be required to follow the requirements for credentialing, badging, and parking. All personnel working need to be badged before Work commences. Refer to the Miami International Airport (MIA) ID Badging Information updated rates published at http://www.miami-airport.com/airport-parking.asp#short.

2.23 REQUIREMENTS COMPLIANCE

In addition to General Terms and Conditions, Section 1.14, Federal, State and Local Requirements Compliance, the Awarded Bidder shall comply with Attachment 2 - MDAD Environmental Policy.

2.24 SAFETY COMPLIANCE

The Awarded Bidder shall perform all Work in a manner that meets all accepted standards for safe practice, and to safely maintain and operate all the equipment used in the performance of this Contract. Employees of the Awarded Bidder shall wear high-visibility clothing while performing Work on this Contract. The County reserves the right to issue immediate restrain or cease and desist to the Awarded Bidder, when unsafe or harmful acts are observed or reported while performing under the Contract. Hazardous conditions shall be immediately reported to the County.

2.25 MANATEE ENCOUNTERS

If a manatee is encountered, all federal, state and/or local regulations must be followed. This includes, but is not limited to, the shutting down of all in-water operations, including vessels. Additionally, the Awarded Bidder must contact Miami-Dade Aviation Department Noise Abatement to advise of manatee siting.

http://www.miami-airport.com/airport-parking.asp#short

2.26 INSPECTION AND APPROVAL OF BIDDER’S TRUCK(S) AND EQUIPMENT

MDAD, at its sole discretion, may request an inspection of the Bidder’s truck(s) and equipment to determine their capability and capacity to perform the Work as stipulated in this Solicitation. The Bidder shall allow the Project Manager or a designee access to the truck(s) and equipment, after which an approval determination will be rendered following the inspection. If the truck(s) and equipment are deemed unsatisfactory by MDAD, the Bidder will be notified in writing of the deficiencies associated with them. Within ten (10) calendar days of receiving such notification, the Bidder must provide truck(s) and equipment with corrected deficiencies or replacement(s) for re-inspection and approval. Failure to provide truck(s) and equipment for initial inspection and approval or corrected or replacement(s) for re-inspection and approval, may render the Bidder non-responsible. Bidder’s truck(s) and equipment must be approved by MDAD to be considered for award.

2.27 TITLE VI SOLICITATION NOTICE

As a condition of a grant award, the Sponsor shall demonstrate that it complies with the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq) and implementing regulations (49 CFR part 21) including amendments thereto, the Airport and Airway Improvement Act of 1982 (49 U.S.C.

§ 47123), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101, et seq.), U.S. Department of Transportation and Federal Aviation Administration (FAA) Assurances, and other relevant civil rights statutes, regulations, or authorities, including any amendments or updates thereto. Guidelines for Contract Provisions for Obligated Sponsors and Airport Improvement Program Projects Issued on December 29, 2025 Page 27 This may include, as applicable, providing a current Title VI Program Plan to the FAA for approval, in the format and according to the timeline required by the FAA, and other information about the communities that will be benefited and impacted by the project.

A completed FAA Title VI Pre-Grant Award Checklist is required for every grant application, unless excused by the FAA. The Sponsor shall affirmatively ensure that when carrying out any project supported by this grant that it complies with all federal nondiscrimination and civil rights laws based on race, color, national origin, sex, creed, age, disability, genetic information, in consideration for federal financial assistance. The Department’s and FAA’s Office of Civil Rights may provide resources and technical assistance to recipients to ensure full and sustainable compliance with Federal civil rights requirements. Failure to comply with civil rights requirements will be considered a violation of the agreement or contract and be subject to any enforcement action as authorized by law.

END OF SECTION.

SECTION 3

SCOPE OF WORK/TECHNICAL SPECIFICATIONS

3.1. SCOPE OF WORK

The Awarded Bidder shall furnish all labor, materials and equipment to perform canal maintenance services at Miami International Airport (MIA) Miami-Opa Locka Executive Airport (OPF), Miami- Executive Airport (TMB) and Miami-Homestead General Aviation Airport (X-51) for MDAD in accordance with the requirements of this Solicitation and as listed in the line items of the solicitation and Exhibit 2 - Canal Information and Maps.

Work on this full-service Contract shall include mechanical harvesting of aquatic weeds, the application of aquatic herbicides, canal bank maintenance, the removal of litter, and the replacement of canal gates on an as-needed basis. Hydrocarbon absorbent boom and turbidity curtains installation and removal shall be provided on an as-needed basis. No site will be considered clean for the purpose of payment until it has been reported to, inspected by, and declared clean by the Project Manager, or designee. All Work shall be performed in a safe manner in accordance with the Occupational Health and Safety Act

(OSHA).

Mechanical harvesting, utilizing the Awarded Bidder’s vegetation harvesting boats and hand tools, shall be used to control aquatic vegetation in canals, lakes, and waterways to the greatest extent possible.

The use of approved chemicals shall be utilized in canal banks, along the edge of the water and in smaller bodies of water.

The use of products containing Glyphosate are prohibited per County Resolution R-621-19. The following links are provided for additional information: www.epa.gov/pesticides and www.freshfromflorida.com.

Debris removal and disposal –

The Work consists of the furnishing of labor, equipment, transportation, materials, and incidentals necessary to remove and dispose of debris in the specified manner. Debris to be removed shall also include organic items such as tree branches, and inorganic items made of metal or plastics that are encountered within the canals or bodies of water. Organic items may be cut and/or chipped to reduce volume. Removed debris shall be loaded and hauled directly to an approved commercial or County landfill facility, or to an approved commercial disposal facility. In situations where debris removal cannot be accommodated using land-based equipment, perform water-based debris removal utilizing equipment meeting minimum industry standards, or better, and as approved by the Project Manager.

Regardless of size and form at the time of disposal, the Awarded Bidder must provide with its invoices, copies of all receipts and/or weight tickets (in tons) from the disposal site and photos of the loaded trucks that correspond to each receipt/weight ticket.

Temporary staging of materials Site, within the canal right-of-way, may be allowed, so long as it does not create a hazardous condition, and upon prior approval by the Project Manager.

A Class III permit is not required for debris removal. Work requiring a Class III permit is not included in this Contract.

https://www.miamidade.gov/govaction/matter.asp?matter=191159 http://www.epa.gov/pesticides http://www.freshfromflorida.com/

The County does not guarantee any specific Work or quantity of Work described in this Contract. In accordance with General Terms and Conditions, Section 1.9, Quantities, any quantities of Work referenced in this Solicitation are for bidding purposes only and as a basis for comparing Bid prices to determine the lowest bidder.

3.2. GOODS AND SERVICES TO BE PROVIDED

The Awarded Bidder shall provide the Services outlined below, at a minimum; see Solicitation line items for further details: NOTE - Unit of Measurements CYC = Cycle, LF = Linear Foot, HR = Hour, and EA = Each.

A. DEBRIS/TRASH/LITTER REMOVAL

1. The Awarded Bidder shall remove a wide range of materials to ensure the designated areas are kept free from litter and unwanted debris, both organic and inorganic, according to the Contract specifications. Accumulation depth will be determined by the Project Manager.

This includes, but it is not limited to, the following types of materials:

Organic Litter and Debris:

a) Leaves: Mulched or un-mulched, especially if they exceed a certain accumulation depth.

b) Branches and small limbs: Particularly those that are dead or downed or pose a hazard.

c) Grass clippings: Resulting from mowing or other landscape maintenance.

d) Other organic matter: Things like dead plants or landscaping byproducts that are improperly discarded.

e) Carcass: Remove, bag, and dispose of carcasses found in canal banks and along the edge of the water and in smaller bodies of water.

Inorganic Litter and Debris:

a) Trash and Refuse: This is broadly defined as paper, cans, bottles, boxes, and other unwanted, discarded, broken, castoff, or non-organic waste materials.

b) General waste: Household trash, old furniture, broken toys, packaging materials.

c) Construction and Demolition Debris: Broken tiles, plaster, discarded wood, old fixtures, shingles, concrete, lumber, carpeting, flooring, siding, metal, cabinets, tubs, sinks, toilets, countertops, tires, and floors.

d) Recyclables: Paper, cardboard, plastics, plastic bags, and metal.

e) Other inorganic debris: Metal scraps, metallic objects, vehicle parts, glass shards, tin cans, bottles.

All removed materials must be disposed of off-site on the same day of Service, unless otherwise approved by the Project Manager. Disposal procedures shall comply with Section 3.1, Scope of Work, herein.

Frequency of litter removal shall be at a minimum of one (1) time per week.

2. Special response Services shall be provided upon request and at the discretion of MDAD.

These Services address heavy accumulation of debris following severe weather events (e.g., rainfall, storms, king tides, hurricanes) and must include immediate response to remove floating debris (both organic and inorganic), and vegetation. Particularly at all gates and manatee gates (present at canals at MIA 9C, 10, and canal 8A and 8B. Response may occur outside of the Awarded Bidder’s regular maintenance schedule.

B1. MECHANICAL HARVESTING FOR CANALS AT MIA (9A, 9B, 9C, 10, 8A, 8D, 7, 4A, 4B AND

GENERAL AIRPORTS)

1. The Awarded Bidder shall remove aquatic weed growth, debris, and excess amounts of dead or dying aquatic vegetation and algae, using appropriate water or land-based machinery or hand tools approved by MDAD. Note: Aquatic vegetation shall be cut within six (6) inches of the canal bed using MDAD approved water or land-based machinery or by hand, as appropriate.

2. During mechanical harvesting, the Awarded Bidder shall remove all vegetation, litter, trash, and debris collected on or around manatee gates and protective fences. The Awarded Bidder shall use appropriate water or land-based machinery, or hand tools approved by MDAD. This requirement applies to all canals at MIA where manatee gates and fences are installed (10, 9A, 9B, 9C, 8A, 8D, 7, 4A, & 4B) and General Airports.

3. If application of herbicides, as specified herein, proves to be ineffective, the Awarded Bidder shall remove vegetation growing by approved methods per Project Manager approval. See Section 3.2.G, Shoreline Vegetation Maintenance, herein for additional information.

4. At MIA, the use of a crane, for the purpose of transferring equipment to and from land to the surface of the water, requires an MDAD crane permit. There is no cost to the Awarded Bidder for this permit. Processing the application for a crane permit will be coordinated by the Project Manager.

5. Aquatic herbicide application and treatment shall be the secondary method of aquatic weed/vegetation control.

6. Mechanical Harvesting shall be conducted in Cycles. A Cycle in Mechanical Harvesting shall include the dropping mechanical harvesting boat, when necessary, labor to remove vegetation, placement of clippings on canal banks, and haul of harvesting boat when the Cycle is completed at the canal assigned. Frequency of mechanical harvesting shall be at least once every three (3) months or as deemed necessary by the Project Manager.

B2. MANUAL HARVESTING FOR ALL OTHER CANALS

The Awarded Bidder shall remove aquatic weed/vegetation growth, decaying vegetation, and debris by using appropriate water or land-based machinery, or hand tools approved by MDAD.

Aquatic weeds/vegetation shall be cut within six (6) inches of the canal bed.

C. DISPOSAL OF TRASH

1. The Awarded Bidder shall haul and dispose of vegetation, trash, debris and/or other rubbish that has been harvested or otherwise removed from the water or canal banks. Refer to Section 3.1, Scope of Work for details of debris removal and disposal.

2. Disposal shall be at a licensed and legal dumping facility.

D. AQUATIC HERBICIDE APPLICATION

1. The Awarded Bidder shall apply aquatic herbicide for the control of invasive aquatic plants as necessary after mechanical harvesting activities. Application of aquatic herbicide shall be performed only upon approval of the Project Manager. Canals are to be maintained free of all unwanted aquatic vegetation to the greatest extent possible. The goal is to maintain a consistent unrestricted flow of water through drainage canals, thus providing efficient removal of water during heavy rainfall events. Excessive organic material and debris can restrict water flow and can collect on manatee barriers causing them to fail during times of high volumes of runoff.

2. The following is a list of products that are both currently approved by MDAD for use on

MDAD property and which comply with Miami-Dade County Resolution No. R-621-19 in accordance with local, state and federal regulations. It is not the intent of the following list to require the use of each product during the Contract term. It shall be the Awarded Bidder’s responsibility to determine the appropriate product, application method, and application rates based on the current conditions and the label requirements. See Section 3.3, Alternate Chemicals or Products, herein for additional information.

a) Fluoridone (Sonar A.S. or equivalent)

b) Aquathol Granular

c) Hydrothal-191G

d) Hydrothal-191 Liquid

e) Galleon SC

f) Aquathol K Aquatic Herbicide Liquid

3. Application of aquatic herbicide shall be performed as necessary and upon approval of the

Project Manager.

4. An aquatic herbicide treatment cycle shall consist of a two-part treatment: primary treatment, and secondary treatment. The secondary treatment is a follow-up treatment, to be conducted six (6) weeks after the primary treatment.

E. CANAL BANK HERBICIDE SPRAYING

1. The Awarded Bidder shall treat tree and palm species that volunteer (grow) along canal banks with an appropriate herbicide to prevent further growth. The roots of unwanted tree and palm species shall not be removed such that erosion of the canal bank is minimized.

This item is not intended to include the widespread spraying of canal banks, so that erosion of the canal banks is avoided.

2. The following is a list of products that are both currently approved by MDAD for use on

MDAD property and which comply with Miami-Dade County Resolution No. R-621-19 in accordance with local, state and federal regulations. See Section 3.3, Alternate Chemicals or Products, herein for additional information.

a) Fluoridone (Sonar A.S. or equivalent)

b) Diquat https://www.miamidade.gov/govaction/matter.asp?matter=191159&file=true&fileAnalysis=false&yearFolder=Y2019 https://www.miamidade.gov/govaction/matter.asp?matter=191159&file=true&fileAnalysis=false&yearFolder=Y2019

3. The use of surfactant and drift control products utilized for applying the aforementioned chemicals in Section E.2 above, shall be included in the unit process for each chemical.

Products must be approved by MDAD, prior to use.

4. This item shall only be used on vegetation, such as palm trees or Australian Pine, that cannot be effectively controlled with canal bank mowing and trimming.

5. Unit price shall be per cycle, per canal treated.

F. CANAL BANK MOWING AND TRIMMING

1. The Awarded Bidder shall mow, turf, or trim weeds, or other vegetation growing along canal bank from the top of the bank to the waterline.

2. The Awarded Bidder shall use appropriate handheld or mechanized equipment such that plant growth remains viable but does not hinder canal maintenance activities.

3. Unit price shall be per cycle. per canal.

G. SHORELINE VEGETATION MAINTENANCE

1. The Awarded Bidder shall perform shoreline vegetation maintenance which shall consist of the application of approved herbicides for the control of plants that are growing along the water’s edge.

2. Shoreline vegetation shall be treated in cycle per Project Manager approval.

3. The following is a list of products that are both currently approved by MDAD for use on MDAD property and which comply with Miami-Dade County Resolution (link) No. R-621-19 in accordance with local, state and federal regulations. See Section 3.3, Alternate Chemicals or Products, herein for additional information.

a) Fluridone (Sonar A.S. or equivalent)

3. Unit price shall be per cycle, per canal.

H. HYDROCARBON ABSORBENT BOOMS

1. The Awarded Bidder shall furnish all labor, equipment, and materials for the installation of, and subsequent removal and disposal of, hydrocarbon absorbent booms. Hydrocarbon absorbent booms shall be installed, removed, and disposed, on an as needed basis, at the direction of the PM.

2. Booms shall be linked together to form an unbroken barrier and shall be anchored to the canal bank in a manner that will form an unbroken barrier regardless of water level.

3. Booms shall be non-linting and manufactured of polypropylene material encased within a netting outer layer. Each boom shall have a minimum absorption capacity of twenty (20) https://www.miamidade.gov/govaction/matter.asp?matter=191159&file=true&fileAnalysis=false&yearFolder=Y2019 gallons of petroleum solution per ten (10) feet of boom length. The minimum ultimate tensile strength shall be 300 pounds per square foot.

4. Recommended product: 3-M, Model T-270, or approved equal, in either 10-foot or 20-foot lengths by eight (8) inches in diameter. Alternate product(s) may be proposed at time of bidding and must be submitted for review and approval by the County, prior to acceptance of the Bid.

5. The cost for the subsequent removal and disposal of hydrocarbon absorbent booms shall be included in the price as indicated on the line items of the Solicitation. No additional payment shall be made for the removal and disposal of hydrocarbon absorbent booms.

6. Unit price shall be per each boom and all hardware required at the specified length.

I. TURBIDITY CURTAINS

1. The Awarded Bidder shall furnish all labor, equipment, and materials for the installation of, and subsequent removal and disposal of, turbidity curtains (Type 1 with 10’ depth). Turbidity curtains shall be installed, removed, and disposed of, on an as needed basis, at the direction of the MDAD PM.

2. The cost for the subsequent removal and disposal of turbidity curtains shall be included in the price as indicated on the line items of the Solicitation. No additional payment shall be made for the removal and disposal of turbidity curtains.

3. Unit price shall be per linear foot of turbidity curtain and all hardware required for installation.

J. GATE REPLACEMENT/REPAIRS

1. Replacement Canal gates will be replaced on an as-needed basis, typically only in the event of a blowout (where section of gate has been forced out its tracks or completely torn off due to vegetation buildup). These incidents usually occur during severe weather, particularly during hurricane season, when excessive vegetation builds up along the gates. Outside of these circumstances, replacement is generally not necessary. MDAD will provide the replacement gates to the Awarded Bidder. The County shall pay the Awarded Bidder the rates provided in INFORMS for removal of existing gate(s) and installation of replacement gate(s) or new manufactured gate(s). All work shall be performed in accordance with the specifications and dimensions provided in Exhibit 1 – Gate Drawings.

2. Repairs and Repair Parts

The County shall pay the Awarded Bidder the hourly rate provided in INFORMS. The cost of parts shall be paid on a cost “pass-thru” basis whereby the Awarded Bidder shall charge MDAD the same invoice prices charged by their parts supplier at a mark-up not to exceed 10% from the Awarded Bidder's actual cost. A copy of the Awarded Bidder’s invoice from their parts supplier shall be submitted with the invoice to MDAD for payment.

3.3 ALTERNATE CHEMICALS OR PRODUCTS

All chemicals or products used by Awarded Bidder to perform on this Contract must be approved by MDAD in accordance with local, state and federal regulations prior to use. During the Contract term, requests for approval of alternate chemicals or products must be submitted to the PM for the initiation of the approval process. The process must be completed and approval granted for such by MDAD, prior to use.

NOTE: No copper-based products or products containing Glyphosate shall be used.

3.4 TRUCKS AND EQUIPMENT

A. All trucks and equipment shall adhere to all applicable federal, state, and local rules and regulations.

All trucks and equipment must be equipped with backup alarms, as is typical for the equipment.

Trucks used to haul debris must be capable of rapidly dumping its load without the assistance of other equipment. Sideboards or other extensions to the bed are allowed provided they meet all applicable rules and regulations, cover the front and both sides, and are constructed in a manner to withstand severe operation conditions.