EVENT_4242_-_SPECIFICATIONS.pdf

City of Minneapolis

DEPARTMENT OF PUBLIC WORKS

General Requirements for

Hauling and disposal of waste materials

I hereby certify that these specifications were prepared by me, or under my direct supervision, and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota.

Tracy Lindgren

Date ___July 13, 2026____________ Registration Number 51729

Section 1 Scope of Work

These specifications are for the haul and final disposal of waste materials (concrete, asphalt and dirt) from City of Minneapolis street improvement projects during the 2027 construction season. The Contractor shall provide trucks and loading devices for the final disposal of these materials. The location for this work is city wide in multiple locations.

The Contractor will be required to provide either: tractor trailer or straight dump trucks for these projects.

The contract will also provide trucks and loading devices for the haul and disposal of snow generated during street clearing operations in the 2026-2027 winter season.

The Minnesota Department of Transportation, Standard Specifications for Construction, current Edition (including all addenda and memorandums which apply) shall govern except were modified in these contract specifications.

This contract is a one year contract, for the 2026-2027 winter season and the 2027 construction season. At this City’s option, there is a one year option to extend at the same unit prices.

Section 2 Description of work

Item 1 Load, Haul, and Dispose of Contaminated Soil in a MPCA Certified Landfill

Load, haul and disposal of contaminated soil in a MPCA certified landfill as industrial waste. The City of Minneapolis will provide analytical data on the actual properties of the soil. The Contractor will provide following items:

a. Waste profile and all costs associated with this, including any landfill permits and expenses.

b. Appropriate number of manifests, each manifest will have a serial number in consecutive and increasing sequence on each manifest. This will be based on date and time in sequential order.

c. Original fully signed manifest, with weight ticket attached in the same increasing sequence numbers, in a bound in a Wilson Jones three ring binder, D ring style, and single touch locking device. Sorted by date and time in sequential order.

d. Contractor shall provide the location of their landfill with their bid submittal.

e. Contractor trucks shall have no offensive stickers, decals or other items in public view.

f. Contractor is required to keep adjacent streets clean and free of dirt. Failure to do this will result in the City cleaning the streets and all costs will be deducted from any payments due the contractor.

g. In certain situations where there is a clear advantage to the City to delay the hauling by the Contractor to meet the Contractor's schedule, the Engineer may approve this delay.

Payment will be based on the submittal of weight tickets of the from the disposal facility.

Item 2 Haul and Dispose “fill”.

The material being disposed of is “unregulated fill” meeting the MPCA guidelines for contamination level of unregulated fill and such material shall be, void of trash, large asphalt or rubble concrete (12.0 inches or greater) debris, trees or stumps. There is no guarantee of consistency or gradation. Material will be disposed of “as is”. In general, the soils that can be expected are less than desirable common borrow, consisting of low-quality silt/sands, silty clays, muck, wet clays, boulevard stripping, small chunks of asphalt or concrete (11.0 inches or smaller) and marl. There will be no additional documentation provided. A copy of these guidelines is included with this bidding document.

The Contractor will provide following items:

a. The Contractor will haul and dispose of this fill material.

b. Contractor shall provide the location of their disposal location with their bid submittal.

c. Contractor trucks shall have no offensive stickers, decals or other items in public view.

d. Contractor is required to keep adjacent streets clean and free of dirt. Failure to do this will result in the City cleaning the streets and all costs will be deducted from any payments due the contractor.

e. In certain situations where there is a clear advantage to the City to delay the dirt hauling by the Contractor to meet the Contractor's schedule, the Engineer may approve this delay.

Payment will be based on the City’s daily load count sheets or other methods approved by the Engineer.

Item 3 Load, Haul and Dispose of “Fill”

The material being disposed of is “unregulated fill” meeting the MPCA guidelines for contamination level of unregulated fill and such material shall be, void of trash, large asphalt or rubble concrete (12.0 inches or greater) debris, trees or stumps. There is no guarantee of consistency or gradation. Material will be disposed of “as is”. In general, the soils that can be expected are less than desirable common borrow, consisting of low-quality silt/sands, silty clays, muck, wet clays, boulevard stripping, small chunks of asphalt or concrete (11.0 inches or smaller) and marl. There will be no additional documentation provided. A copy of these guidelines is included with this bidding document.

a. The Contractor will load, haul and dispose of this fill material.

b. Contractor shall provide the location of their disposal location with their bid submittal.

c. Contractor trucks shall have no offensive stickers, decals or other items in public view.

d. Contractor is required to keep adjacent streets clean and free of dirt. Failure to do this will result in the city cleaning the streets and all costs will be deducted from any payments due the contractor.

e. In certain situations where there is a clear advantage to the City to delay the dirt hauling by the Contractor to meet the Contractor's schedule, the Engineer may approve this delay.

Item 4 Haul and Dispose of Rubble Asphalt or Concrete Pavement

Haul and dispose of rubble asphalt or concrete pavement, curb and driveways off city projects for final disposal. This material will be removed during street construction projects.

a. The Contractor will haul and dispose of this rubble material.

b. Contractor shall provide the location of their disposal location with their bid submittal.

c. Contractor trucks shall have no offensive stickers, decals or other items in public view.

d. Contractor is required to keep adjacent streets clean and free of dirt. Failure to

Item 5 Haul and Dispose of Street Milling/Profiling

Haul and dispose of asphalt millings off city projects for final disposal. This material will be removed during street construction projects.

a. The Contractor will haul and dispose of this rubble material.

b. The Contractor is informed that these street millings and/or street millings mixed with up to 60% dirt. It may not be clean asphalt millings

c. Contractor shall provide the location of their disposal location with their bid submittal.

d. Contractor trucks shall have no offensive stickers, decals or other items in public view.

e. Contractor is required to keep adjacent streets clean and free of dirt. Failure to

Item 6 Haul and Dispose of Street Milling/Profiling, Weekend (Saturday or

Sunday)

Haul and dispose of asphalt millings off city projects for final disposal. This material will be removed during street construction projects.

a. The Contractor will haul and dispose of this material.

b. The Contractor is informed that these street millings and/or street millings mixed with up to 60% dirt. It may not be clean asphalt millings

c. Contractor shall provide the location of their disposal location with their bid submittal.

d. Contractor trucks shall have no offensive stickers, decals or other items in public view.

e. Contractor is required to keep adjacent streets clean and free of dirt. Failure to

Item 7 Contractor to provide straight dump truck, hourly rate

The contractor in this item will provide the City dump truck at an hourly rate to perform tasks assigned by the City Foreman. Payment will be based on the City’s hourly log sheets or other methods approved by the Engineer.

Item 8 Contractor to provide tractor trailer, hourly rate

The contractor in this item will provide the City dump truck at an hourly rate to perform tasks assigned by the City Foreman. Payment will be based on the City’s hourly log sheets or other methods approved by the Engineer.

Item 9 Contractor to provide dump truck for SNOW hauling and disposal, hourly rate, during normal work day hours. Monday thru Friday.

The contractor in this item will provide to the City, a dump truck at an hourly rate to assist in hauling and disposal of snow. Payment will be based on the City’s hourly log sheets or other methods approved by the Engineer. The snow will be:

a. Loaded by City equipment and disposed of by the contractor.

b. Location of the Contactor’s snow disposal site shall be provided on the bid form. The Contractors truck boxes will be clean and free of any debris or snow before they are filled. The payment for this work will be made at the contractors’ bid price, at hourly rate. The city will have the option to require the contractor to provide straight trucks (tandem, triaxle or quad axle trucks).

No tractor trailers will be allowed.

c. Normal work day hours are 7 am to 5 pm.

Item 10 Contractor to provide dump truck for SNOW hauling and disposal, hourly rate, during NON normal work day hours.

sheets or other methods approved by the Engineer. The snow will be:

a. Loaded by City equipment and disposed of by the contractor.

b. Location of the Contactor’s snow disposal site shall be provided on the bid form. The Contractors truck boxes will be clean and free of any debris or snow before they are filled. The payment for this work will be made at the contractors’ bid price, at hourly rate. The city will have the option to require the contractor to provide straight trucks (tandem, triaxle or quad axle trucks).

No tractor trailers will be allowed.

Item 11 Contractor to LOAD and provide dump truck for SNOW hauling and disposal, hourly rate, during normal work day hours. Monday thru Friday.

sheets or other methods approved by the Engineer. The snow will be:

a. Loaded by Contractor’s equipment and disposed of by the contractor.

b. Location of the Contactor’s snow disposal site shall be provided on the bid form. The Contractors truck boxes will be clean and free of any debris or snow before they are filled. The payment for this work will be made at the contractors’ bid price, at hourly rate. The city will have the option to require the contractor to provide straight trucks (tandem, triaxle or quad axle trucks). No tractor trailers will be allowed.

Item 12 Contractor to LOAD and provide dump truck for SNOW hauling and disposal, hourly rate, during NON NORMAL work day hours.

sheets or other methods approved by the Engineer. The snow will be:

a. Loaded by the Contractor’s equipment and disposed of by the contractor.

b. Location of the Contactor’s snow disposal site shall be provided on the bid form. The Contractors truck boxes will be clean and free of any debris or snow before they are filled. The payment for this work will be made at the contractors’ bid price, at hourly rate. The city will have the option to require the contractor to provide straight trucks (tandem, triaxle or quad axle trucks). No tractor trailers will be allowed.

Item 13 Contractor to haul City equipment, each

The contractor in this item will provide hauling services for City equipment around the City of Minneapolis. This equipment may include asphalt pavers, rollers, and backhoes, among others. The City will provide the operator to load and unload equipment. Hours of operation will be from 5 am to 9 pm. There will be times when more than one piece of equipment will need to be moved. If more than one piece of equipment can be moved in a single trip, without exceeding weight or size restrictions, this one trip will be considered one move. If more than one piece of equipment requires moving, and it needs to be in multiple trips due to weight or size restrictions, the contractor will be paid for each trip they are required to make. Payment will be made by the each, from pickup location to drop off location.

Other requirements which apply:

The city will request, on a per job basis, one of the following disposal processes:

1. “Contractor load, Haul & Dispose” – Contractor supplied equipment and personnel will load and transport the material from various city locations to the Contractor’s specified dump location. Disposal in this instance will provide a “No Touch” means for the City to remove and dump the excavation spoils.

Excavation spoils will be stock piled by the city for removal by the Contractor.

Quantity in each stockpile will be between 200 and 4,000 tons. Contractor is to begin removal and disposed of within 48 hours of initial request.

a. Contractor maybe limited to supplying only to straight dump trucks on street milling operations. No tractor trailers (end dumps, side dumps or belly dumps) will be allowed. Contractor dump trucks will be loaded from an asphalt milling machine. Minimum trucking rate must be 200 tons per hour.

b. Contractor is required to use approved truck routes.

c. Contractor must be able to provide up to 15% of any daily needs with their own trucks, owned by the contractor.

d. Typically the City of Minneapolis has reviewed site conditions in advance of a project, however if the contractor requests environmental testing of the hauling material, the Engineer will cease all operations and select an independent firm to test this soil. Upon receipt of these test results, if the material does meet MPCA guidelines for unregulated fill, all costs due to delays, testing, and equipment/crew down time, plus 15% overhead expenses will be calculated and deducted from future payments to the contractor.

2. “Contractor Haul and Dispose” – Same as #1 above with the exception that the City will load contractor supplied hauling equipment. Due to the extreme variances in job conditions and hauling logistics, the amount, size and type of all equipment in this instance will be determined jointly by the City and Contractor at the time of the assigned work.

3. In instances where this applies to street milling operations the contractor will haul and dispose of the street millings/ “asphalt profiling’s”. The disposal material will be given “as is”, directly from the asphalt milling machine. Any delays from the asphalt mill such as general maintenance, repairs or breakdowns, individual clean up and loading trucks with skid steers are considered incidental to this contract and no additional compensation will be made.

4. The City of Minneapolis will work weekends and during these periods the Contractor will be required to provide additional trucking to support multiple milling operations. The rate of removal is stated in other sections of these specifications.

5. During operations, there may be unplanned or unavoidable circumstances which delay, or stop project work. During these periods of time the contractor’s trucks may be placed on hold until the issues can be corrected or resolved. Any costs associated with these delays will not be reimbursed.

6. The Contractor will be expected to begin his/her operations after given 48 hours’ notice by the City of Minneapolis. Failure to begin hauling will constitute a breach of this contract.

Section 3 Miscellaneous

1. Acts of vandalism, damage or loss of contractor’s property

The Contractor is responsible for the protect and security of his personnel, equipment and materials. Any damage or loss is considered incidental to this contract. The City of Minneapolis will provide no compensation or security of the work site for this contract. The results of the items list in this section will not be just cause or any time extension or delays to this contract.

2. The contractor is to complete the Prior Experience and Reference Form at the time of bid to be considered responsive.

3. Non-Exclusive

Any contract(s) resulting from this Request for Bid will not be an exclusive contract and the City reserves the right to hire other contractors, to perform similar work, and seek bids from other vendors.

4. Rights of the City

The City reserves the right to reject all or any part of any bid, waive informalities, and award. The contract to the lowest responsive and responsible contractors to best serve the interest of the City. Informality shall mean a minor defect or variation of a bid from the exact requirements of the Request for Bid which does not affect the price, quality, quantity, or delivery schedule for the goods, services or construction being procured.

5. Quantities

The quantities specified in this Contract are estimated only. They may not indicate the actual quantity which will be ordered, since such volume will depend upon requirements which develop during the Contract period.

Quantities shown shall not be construed to represent any amount which the City shall be obligated to purchase under the Contract or relieve the Contractor of its obligation to fill all orders placed by the City.

Section 3 Laws and Regulations

The contractor shall comply with all Federal, State, County and City laws, ordinances, and regulations affecting the work under this specification. If the contractor shall discover any provisions in the specifications, plans, drawings or any direction of the Engineer which is contrary to or inconsistent with any such law, ordinance, regulation or decree; it shall immediately report such inconsistency to the Engineer in writing. The Contractor is responsible for the loading and weight capacity of all his hauling trucks; any overloaded trucks are their sole responsibility.

Section 4 Measurement and Payment

Payment will be made based on one of the following criteria:

1. Weight of the material disposed of. The capacity of the contractor’s assigned hauling equipment will be verified at the time of assigned work. In all cases the driver of each truck will maintain and sign a City issued load count log sheet attesting to the number of loads hauled that day. At the decision of the Engineer, a designated representative may be assigned to count the contractor’s trucks and based on this count along with the number of contractor's trucks, determine the daily volume. The Contractor is expected to provide copies of weigh tickets from their disposal site, when they are available, payment to the Contractor will be based on these weight tickets. Lost tickets or missing tickets will not be paid.

2. Hourly rate under specific circumstances whereby either, the volume production for hauling is low, or in instances of extra, “as needed” assigned work which can not be considered as part of the specifications original scope of work. Total hours worked in these cases will be determined by the Engineer's records.

3. A 5% retainage will be applied for all work performed under this contract.

Release of this retainage will be made after all items listed in this contract, including section 5, have been satisfied.

4. There is no guarantee of the amount of work under this contract and bidders are instructed to note that final quantities will vary to meet yearly job demands. The actual amount of this contract maybe less. For bidding purposes, the estimated quantities are provided in the bid sheet. The submitted prices will be considered valid for extending the bid quantity a maximum of 100% of the original, at the sole decision of the City of Minneapolis. There will be no price adjustments for increased or decreased quantities.

Section 5 Final Payment

1. A written release approving final payment has been received by the Engineer and from the Contractor’s Sureties.

2. Proof provided by the Contractor, subcontractors and trucking companies that they have complied with the provisions of M.S. 290.92 regarding withholding of MN State income taxes.

3. An affidavit has been received by the Engineer from the Contractor (including his subcontractors and suppliers) showing that all claims (lien waver) against them because of this Contract have been either paid or satisfactorily secured.

4. All requirements of the Affirmative Action Plan, prevailing wage and civil rights have been completed.

5. If landfill manifests were used on this project, two (2) complete copies of the landfill manifests, delivered in the following manner:

a. In complete chronological order.

b. Each individual manifest shall have the associated individual scaled weight tickets attached.

c. Bound in a Wilson Jones three ring binder, D ring style, and single touch locking device.

6. Items listed in this section shall be provided within 45 calendar days after written notice by the Engineer to final this project. Failure to provide this documentation by the designated time will result in an assessment of fifty ($50) dollars per calendar day for the 46th through 75th calendar days beyond this request. After the 76th day the Engineer will determine if; either a higher assessment or closing out the contract without final payment. This charge will be assessed against the contractor’s last payment.