ESBD_492395_1771963734980_Exhibit_E_Online_Bid_Room_Info.pdf
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- Solicitation number
- HHS0017017
- Issued by
- El Paso County, Texas
About this file
This document is an exhibit providing guidance on the HHS Online Bid Room submission process for a Texas state contract opportunity (HHS0017017). The exhibit outlines the procedures for bidders to electronically submit solicitation responses through the optional HHS Online Bid Room platform or through alternative submission methods identified in the primary solicitation package. Bidders must carefully review all solicitation documents and adhere strictly to the specified form and method of delivery outlined in the solicitation package, as failure to comply may result in disqualification. Solicitation responses must be submitted on or before the response due date and time identified in the main solicitation package, and the Point of Contact listed in that package should be consulted for any questions regarding the opportunity.
Access to the HHS Online Bid Room requires a multi-step registration process through the IAMOnline portal, which may take several days to complete. Prospective bidders must request a new account using a non-HHS employee or organization registration link, and upon approval by an Agency Sponsor, users will receive an activation email valid for seven days. Users with prior access to the Enterprise Portal or IAMOnline must register again using a different email address, as the system does not permit duplicate email registrations. Given the potential registration timeline, bidders are strongly advised to initiate the account setup process well in advance of the response deadline. Technical difficulties encountered during the optional electronic submission process are not grounds for protesting a contract award. For additional assistance with the online bid room, bidders may contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free) during business hours of 7:00 A.M. to 7:00 P.M., Central Time, Monday through Friday.
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Text version
Version 1.40 Revision Date 07/22/2025
Exhibit E HHS Online Bid Room Information
HHS0017017
Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
Follow the provided link to access the IAMOnline – Sign-in page.
Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
Version 1.40 Revision Date 07/22/2025
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
File details come from the government source that posted it. Updated .