ESBD_466017_1763582794637_Addendum 2 - RFQ 2026-Q04.pdf
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- Attached to
- RFQ 2026-Q04 Project Management Services Pool
- Solicitation number
- RFQ2026-Q04
- Issued by
- Hidalgo County, Texas
About this file
Addendum #2 to RFQ 2026-Q04 is a submittal checklist update issued by Hays County Purchasing Office on November 19, 2025, providing clarification on required documentation for the Project Management Services Pool procurement. The RFQ seeks qualified firms to establish a pool of project management service providers available to county departments, elected officials, and the Commissioners Court for projects across all phases—inception, feasibility, pre-construction, construction, and post-construction—excluding road projects. Proposals are due December 4, 2025, at 11:00 a.m. local time, with contract award anticipated in January/February 2026. The addendum includes an updated submittal checklist identifying mandatory forms and certifications required for a responsive proposal, including the Solicitation, Offer and Award Form, Firm Identification Packet, Vendor Reference Form, Conflict of Interest Disclosure, and Related Party Disclosure Form. Vendors must acknowledge receipt of the addendum by signature and return it with their proposal.
Hays County requires completion of multiple compliance and certification forms prior to contract execution, including Code of Ethics, HUB Practices documentation, House Bill 89 Verification, Iran and Sudan sanctions certifications, Israel boycott certification, firearm company discrimination prohibitions, debarment and licensing certifications, and System for Award Management (SAM.gov) verification of active and unrestricted status. Proposals may be submitted electronically through BidNet Direct with one hard copy delivered within 24 hours, or alternatively as one original bid packet and one digital copy on a thumb drive. All submissions must be sealed and addressed to Hays County Purchasing at 712 S Stagecoach Trail, Suite 1012, San Marcos, Texas 78666. The addendum confirms that all questions regarding the RFQ were answered by Hays County staff, and vendors must include all applicable addenda with their responses.
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ADDENDUM #2
IFB 2025-B10 B11 Cemetery RFQ 2026-Q04 Project Management Services Pool
HAYS COUNTY PURCHASING OFFICE
Stephanie Hunt, Purchasing Agent
712 S. Stagecoach Trail, Ste. 1012 San Marcos, Texas 78666
512-393-2267 ● purchasing@hayscountytx.gov
November 19, 2025
RFQ 2026-Q04 Project Management Services Pool
Please find attached Addendum #2 to RFQ 2026-Q04 Project Management Services Pool. All questions were answered by Hays County staff.
Attached to Addendum 2:
• Updated IFB/RFP/RFQ Submittal Checklist
Acknowledge receipt of this addendum by signing and returning this page with your proposal.
Signature
Company Name Date mailto:purchasing@hayscountytx.gov
IFB 2025-B10 B11 Cemetery RFQ 2026-Q04 Project Management Services Pool
I. IFB/RFP/RFQ Submittal Checklist
This checklist is provided for the Vendor’s convenience and identifies documents that MUST be submitted for the bid/proposal/statement of qualifications (SOQ) to be considered responsive, as well as the required forms requested by Hays County.
A COMPLETE SOLICITATION RESPONSE PACKAGE INCLUDES:
The following forms MUST be returned for the bid/proposal/SOQ to be considered responsive:
____ 1. Solicitation, Offer and Award Form completed and signed
____ 2. Attachment A: Firm Identification Packet (if applicable, see Attachment B)
____ 3. Vendor Reference Form
____ 4. Conflict of Interest Disclosure & Questionnaire
____ 5. Related Party Disclosure Form
____ 6. Any addenda applicable to this solicitation
Required Forms by Hays County in Order to Execute a Contract:
____ 1. Code of Ethics
____ 2. HUB Practices
____ 3. House Bill 89 Verification
____ 4. Iran, Sudan, and Foreign Terrorist Organization Certification (TGC 2252)
____ 5. Israel Boycott Certification (TGC 2271.002)
____ 6. Prohibition of Energy Company Boycott Certification (TGC 2274)
____ 7. Prohibition of Discrimination against Firearm Companies or Firearm Trade Org. Certification (TGC 2274.002)
____ 8. Debarment & Licensing Certification
____ 9. Vendor/Bidder’s Affirmation
____ 10. Federal Affirmations and Solicitation Acceptance
____ 11. System for Award Management (www.SAM.gov) Printout
Hays County will accept bids/proposals/SOQ, by the due date by one of the following methods:
____ 1. Electronic Submission of Bid Packet through BidNet Direct and one (1) hard copy delivered, within 24 hours of proposal due date, in a sealed envelope with the Solicitation Number and Vendor’s name on the outermost envelope addressed to: Hays County Purchasing, 712 S Stagecoach Trail, Suite 1012, San Marcos, TX 78666
OR
____ 2. One (1) original bid packet and one (1) digital copy on a thumb drive in a sealed envelope with the Solicitation Number and Vendor’s Name on the outermost envelope, addressed to: Hays County Purchasing, 712 S Stagecoach Trail, Suite 1012, San Marcos, TX 78666 http://www.sam.gov/
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