Erie UCSC Caulking Statement of Work.docx

STATEMENT OF WORK

WINDOW CAULKING

6100064562

CONTRACT SCOPE/OVERVIEW. The Department of Labor and Industry (DLI) is issuing this Invitation for Bid (IFB) to procure Window Caulking for the state office building located at Erie Unemployment Compensation Service Center (UCSC) 1316 State Street, Erie PA. 16501. All windows in the building and shall be caulked both inside and outside to sustain energy efficiency.

A mandatory walk-through will be offered to view the space and assess the work required.

METHOD OF AWARD. A purchase order will be awarded to the responsive and responsible vendor offering the lowest cost. Department of General Services (DGS) certified Small Businesses. are encouraged to take advantage of this bidding opportunity. DGS Certified Small Business vendors shall attach the DGS Small Business Certificate to their response.

Bidders who are interested in participating in this program may find more information about the Small Business Contracting program and how to self-certify at www.dgs.pa.gov/bdisbo.

No work may be performed without the issuance of a purchase order.

SUBCONTRACTING. Not applicable for this project.

PRICING. Bidders must submit an all-inclusive bid price electronically in the SRM bid. The bid price must include all costs associated with execution of the job i.e., travel, equipment, labor, and any other required costs necessary to complete work as outlined.

Materials shall be bid at cost plus 10 percent. Proof of cost shall accompany the invoice.

The Contractor shall always be equipped and prepared to perform all work as required. Time or travel to and from the worksite is not reimbursable.

Prevailing Wage rates apply and are attached to this solicitation.

PAYMENT TERMS. The vendor shall submit an invoice upon completion and full acceptance that the work has been completed satisfactorily to the Erie UCSC.

Invoices shall be emailed to RA 69180@pa.gov and to the Project Coordinator designee.

Invoices shall be itemized MANDATORY SITE VISIT. An on-site, mandatory pre-bid site inspection will take place at the Erie UCSC, 1316 State Street, Erie PA 16501 on Thursday September 25, 2025, or October 2, 2025, beginning at 08:00 am ET.

Visitors are required to ring the buzzer and sign in at the visitor desk to gain entry to the building. Photo identification, preferably a valid driver’s license, must be presented at the time of admittance. Proof of attendance must be attached to the bidder’s response to be deemed responsive and responsible.

Bidders may take photos during the mandatory site visit of the work area only. No Commonwealth employees or visitors may be photographed. Photographs may not be published.

Each potential bidder shall review this Statement of Work to determine the extent of the work before submitting a bid. Bidders shall direct any questions to the Issuing Office at ra-li-oit-bas-procur@pa.gov. No phone calls or emails to the issuing office will be accepted, only questions asked via the resource account. The last day for questions will be Tuesday September 30, 2025, at COB.

Responses to questions asked during the pre-bid site inspection will be added as a Solicitation Addendum and posted to eMarketplace, www.emarketplace.state.pa.us.

WORK REQUIREMENTS. Contractors must comply with the specifications and service requirements identified in this section.

Prior to the commencement of window caulking the Contractor must:

1. Evaluate and determine the equipment to perform the work safely as described in this statement of work. Any repairs or concerns must be immediately reported to the Project Coordinator in writing for action by the DLI. All repairs to the roof anchoring system will be at the expense of the DLI.

2. Provide SDS information for all the proposed chemical products for cleaning and caulking to the DLI Project Coordinator.

3. Contractor must have the appropriate equipment and safety training to caulk windows. A Scissor Lift or Scaffolding may be required on to achieve results. The maximum weight limit for the scissor lift that should not be exceeded is 1,200 lbs. Floors shall be protected to prevent damage.

4. Contractor shall not alter the building structure this including drilling holes.

5. Contractor is required to provide copies of insurance certificates as outline in Section 1.41 Contract-045.1 Insurance-General (Dec 12 2006) of the Commonwealth Terms and Conditions document included in this bid.

POST AWARD REQUIREMENTS.

1. Contractor must coordinate project logistics and building access with the Erie UCSC Project Coordinator or designee.

2. Contractor must have a fall safety plan in place. The Commonwealth reserves the right to request a copy of the bidder’s fall safety plan.

3. Perimeter (Interior and Exterior) window caulking must be performed on weekdays between the hours of 7:00 am ET. and 5:00 pm ET.

4. Contractor must provide a minimum of two (2) employees daily to perform the requested work until the job is completed. The exception to this would be the inability to work outside due to inclement weather that would not permit window caulking duties to be accomplished.

5. The DLI staff will open the blinds prior to the windows being caulked on their floor. If any blinds are deemed non-functional, information should be reported to the Project Coordinator Manager. The Contractor will not be held responsible for damage resulting from opening and closing blinds.

6. The DLI staff will move any furniture or equipment to allow safe access to the windows being caulked.

7. When performing work, using equipment and products, the Contractor will protect the DLI Office building. This includes but not limited to floors, walls, doors, and ceilings.

8. The work site will be orderly, clean, and safe always. All debris and trash will be lawfully removed daily from the property lawfully and disposed at the Contractor’s expense.

9. The DLI attempt to provide a safe and secure location for the contractor to house supplies and equipment at the end of each workday; however, this expectation is not guaranteed and will be discussed at the pre-bid site meeting.

10. Contractor may be responsible for damages resulting from work performed. In the event of damage, the Contractor will report to the Project Coordinator. Damages to be repaired by the Contractor or qualified alternate will be performed within 48 hours of notification of damages. If repairs are not made on a timely basis or do not meet the DLI’s approval, the DLI reserves the right to make the repairs and deduct the cost from any outstanding payments due.

11. Any debris, including but not limited to, spider webs and layers of dust shall be cleaned from all interior and exterior windows, ceilings and walls surrounding the windows.

COMMONWEALTH HOLIDAY SCHEDULE.

Commonwealth recognized or observed holidays:

· New Year's Day

· Dr. Martin Luther King, Jr. Day

· Presidents' Day

· Memorial Day

· Juneteenth

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Day After Thanksgiving

· Christmas Day

CONTRACTING OFFICE. All inquiries should be referred to:

Sam Messinger, Procurement Specialist Department of Labor & Industry Bureau of Administrative Services, Procurement 651 Boas Street Harrisburg, PA 17121 Email RA-li-OIT-BAS-Procur@pa.gov