Section_B_-_Services,_Ordering_and_Prices.pdf

SECTION B. SERVICES, ORDERING AND PRICES

B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES

B.2 O&M RELATED SERVICES

B.3 REIMBURSABLE COSTS

B.4 OPTION YEARS

B.5 PRICING – ADDITIONAL SERVICES

B. SERVICES, ORDERING AND PRICES

Schedule of Pricing Sheets shall be used for submitting all pricing – See Attachments in Section J

B.1 DESCRIPTION OF SERVICES AND PRICES

The contractor must provide all management, supervision, labor, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The Contractor must provide O&M Services in accordance with the requirements of this solicitation. It is the responsibility of the Contractor to ensure that the necessary hours to meet the performance standards specified in the solicitation are built into the monthly recurring services price. Specific Requirements for the agreed upon performance is located in the Operations and Maintenance Performance Work Statement, Inventory Lists, and other documents listed in Section J.

B.2 O&M AND RELATED SERVICES: GENERAL REQUIREMENT

General Services Administration, Region 10 has a requirement for Operations and Maintenance services at multiple buildings within the locations listed in the Schedule of Items. This is not a new require-ment. The requirements of this IDIQ are addressed in the Performance Work Statement (PWS). These requirements could include, but are not limited to: Locksmith services; Plumbing operations & mainte-nance; Electrical services to include: High/low voltage systems and maintenance and repair of exterior electrical distribution system; Maintenance of energy management control systems (EMCS); Refrigera-tion maintenance; Maintenance of renewable energy systems; Repair of water tanks; Fire alarm system preventive maintenance and repair service; Maintenance support training and consulting services; Fire suppression system preventive maintenance and repair services; Mechanical and operations maintenance & repair of building systems to include: HVAC, boilers, chillers, etc.; Operation and Maintenance of water distribution systems and septic systems.

B.3 STAFFING DECLARATION

Contractor Staffing Declaration must be completed by the contractor and submitted with their proposal.

This document must not contain names, only Position Titles, i.e., HVAC, General Mechanic, must be in line with the current Department of Labor Wage Determination as listed below. This form may only be revised by a request from the contractor and acceptance by the Contracting Officer, 90 days prior to the option period renewal and if accepted may be negotiated and revised at Option Award, for any request for changes to the Staffing Declaration.

B.3 REIMBURSABLE COSTS

List reimbursable items and costs identified during negotiations. These items will be levels of service that are above commercial standard. If an agency requires above commercial level service, they will be on a reimbursable basis (Example would an agency wants to the contractor to perform maintenance on their equipment this would be a reimbursable basis). Determine what reimbursable items will become tenant agency RWA efforts and detail those expenses below.

REIMBURSABLE ITEM COST

B.4 OPTION YEARS

Offerors must price option year requirements for each additional twelve-month period by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial twelve-month period of performance will apply to all additional twelve-month periods. The minimum wage rates and fringe benefits are governed by Wage Determination 2015-5563 (Rev.-5) 1.16.2018.

B.5 PRICING – ADDITIONAL SERVICES

Pricing Information: Quote a fully burdened rate for each line item for additional services when ordered, that is in addition to the base services specified under this contract. If ordered, the Contractor shall invoice for these items separately. These items are not funded with the base services awarded under this contract.

The additional services provision is to be used to satisfy the Government’s short-term non-recurring needs for service. Should a continuing need for additional service arise, a task order will be negotiated with both parties in agreement.

Additionally, labor categories listed for additional services may be may be adjusted on the anniversary date using current wage determination, and must remain fully loaded.

Fully Burdened Rates: This Indefinite Delivery/Indefinite Quantity (IDIQ) is established under the procedures in FAR 13. All quotes submitted shall include fully burdened labor rates to accomplish the tasks and any supplies and equipment required to perform the work. In addition, fully burdened rates are required to accomplish the tasks and any supplies and equipment required to perform additional services required by the IDIQ.

Monthly services: Monthly services will be awarded directly from the base contract based on a month-ly rate in accordance with the maintenance requirements specified in the PWS for each line item.

Additional services and Ancillary Minor Repair and Alteration (R&A) Services: All additional services to be furnished under this IDIQ shall be ordered through the issuance of task orders based on the hourly rates specified in the contract. Minor Repair and Alteration (R&A) Services shall be ordered as ancillary to the monthly services and will be treated as services for the purpose of this contract. The labor rates proposed under this contract for additional services and any services considered ancillary Repair and Alternation services shall be based on the labor categories included in the base monthly ser-vices. The additional services CLINs will be evaluated based on the labor rate proposed times the number of estimated hours for a total price. Award will be evaluated based on the aggregate price for the base monthly services and annual option periods. The additional services will be evaluated for price reasonableness and to estimate the total contract dollar value only. Additional discounts are encouraged.

Precedence: All task orders will be firm fixed priced and specify the performance period for the re-quired services. The task order performance period may extend beyond the expiration date of the current IDIQ period of performance. Modifications to existing task orders will be issued using the Standard Form 30, “Amendment of Solicitation/Modification of Contract.” All task orders are subject to the terms and conditions of the IDIQ contract. In the event of conflict between a task order and the IDIQ, the IDIQ will take precedence.

Authority: Only warranted Contracting Officers within the General Services Administration, North-west/Arctic Region 10, Service Contracts Branch, are allowed to modify the established IDIQ.

Subject to Availability of Funds: Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the Contract shall be subject to the availability of appropri-ated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of Contract award.

Proposal Preparation Costs: The costs for preparation of Task Order proposals shall be the responsibility of the contractor and not directly reimbursable. Each Task Order awarded will include at a minimum all management, supervision, mobilization, material, equipment labor, and other applicable costs as well as overhead and profit. The contractor shall furnish all project management, planning, estimating, labor, transportation, materials, equipment, tools, supervision, design if applicable, and all other associated costs necessary to fulfill the requirements of the Task Order.

Department of Labor Wage Determination: The following Wage Determination is incorporated into this IDIQ Contract as incorporated into this solicitation:

Wage Determination No. 2015-5563, Revision No. 5 Date of Revision: 01/16/2018 State: Oregon Area: Multnomah