Pre-Proposal_Agenda_-_EGWW_O&M.docx

AGENDA

PRE-PROPOSAL CONFERENCE & SITE VISIT

EGWW O&M

EQ10PMAA-1-18-0003

Buildings: Edith Green Wendell Wyatt Federal Building, Portland, Oregon

INTRODUCTIONS:

Fred Moorehead, Building Equipment Specialist

Howard Shaffer, Property Manager John Gregory, COR

PURPOSE:

The purpose of this pre-proposal conference is to improve the understanding of the Government requirements and allow potential offerors an opportunity to view the facility.

Period of Performance / Key Milestones Security Clearances Non-funded Transition Period Performance Work Statement (PWS), Water Treatment/in house and third party, Quality Assurance, Quality Control Any Unique Building Equipment Deliverables with Proposal Site Visit of the EGWW Federal Building

All accommodates for site visit, including but not limited to hotel, travel, meals etc. during the site visit period are the full responsibility of the potential offerors, and no reimbursement will be made by the government.

Cameras may be used in the mechanical spaces only, no pictures of the exterior of the federal buildings, security cameras or any persons within the building/site visit may be photographed.

No questions will be answered at the conference. Attendees are encouraged submit all questions in writing and submit through e-mail them to tracy.mals@gsa.gov and kandi.petorak@gsa.gov additionally, questions will be collected at the end of the conference if provided by attendees. This ensures all parties have a clear understanding of the solicitation, their roles and responsibilities in developing and submitting proposals and to ensure successful contract performance. Questions and answers will be posted to FBO, per dates outlined in the solicitation.

Any questions that results in a change to the RFP will be posted using the FBO amendment to the RFP. The decision whether to address questions submitted after the question deadline in the RFP date shall be at the sole discretion of the Contracting Officer. The RFP will remain unchanged unless amended in writing through an amendment posted on FBO. It is the responsibility of each offeror to review the FBO system for notice of amendments, updates or changes to the current information.

Remarks and explanations provided at this conference shall not qualify the terms and conditions of the solicitation and PWS. Unless the solicitation is amended in writing, it will remain unchanged. Should an amendment be issued, normal procedures relating to the acknowledgement and receipt of solicitation amendments shall apply.

TIME LINES:

Last Day to submit Questions: 04/17/2018 Q&A posted on FedBizOpps: 04/20/2018 Non-funded Transition Period: 06/01/2018 Award Start Date: 07/01/2018

REVIEW OF SOLICITATION PACKAGE

The required response method to the RFP is through e-mail to tracy.mals@gsa.gov. No late responses will be accepted, and no Zip files will be accepted

Contractors shall submit their proposals no later than May 3, 2018 @ 12:00 Noon PDT the referenced RFP by e-mail or US Mail, Fed Ex or United Parcel. Responses received after the due date and time will be considered late and will not be evaluated for an award. All proposals submitted electronically must be submitted no later than 5:00 P.M. the day prior to the solicitation official submission due date.

Submitting Vendors must be found to be responsive and responsible, must have:

Active Duns Number for NAICS Code 561210 – At the time of Proposal Must be registered in System Award Management (SAM) – At the time of Proposal Must have the financial resources to accommodate a contract of this size and scope – At the time of Proposal Must be able to provide liability insurance in the quantity as stated in the solicitation prior to Award

This is a Service Contract and thus awardee must comply with Federal Labor and Standards Act, and the Applicable Collective Bargaining Unit for the first year. After the first year, the awardee may negotiate with the Local Union. All current Contractor employees currently working within the current contract have first right of refusal. This means that the employee has to be offered a job with the new awardee, if qualified and interested.