Employee_Uniforms.pdf

INVITATION FOR BID

25-0263

EMPLOYEE UNIFORMS

City of Florissant

955 Rue St. Francois

Florissant, MO 63031

RELEASE DATE: July 16, 2026

DEADLINE FOR QUESTIONS: July 23, 2026

RESPONSE DEADLINE: July 28, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/florissantmo https://procurement.opengov.com/portal/florissantmo

City of Florissant

INVITATION FOR BID

Employee Uniforms

I. Introduction II. Project Details

III. Evaluation Criteria IV. Vendor Submissions V. Pricing Table

Attachments:

A - WORK AUTHORIZATION AFFIDAVIT FOR BUSINESS ENTITIES

B - Bid Contract Template

C - anti-demonstration-against-israel (1)

D - Instructions to Bidders

E - General Conditions

F - Special Conditions

G - City Logo

Invitation For Bid #25-0263 Title: Employee Uniforms

1. Introduction

1.1. Summary

General work description:

The City of Florissant is seeking proposals from qualified vendors to provide a comprehensive employee uniform and apparel program for multiple municipal departments. The City employs approximately 90 full-time employees and more than 200 part-time and seasonal employees who require a variety of branded apparel throughout the year.

The City's objective is to establish a partnership with one qualified vendor capable of supplying high-quality apparel and promotional clothing while providing both embroidery and screen-printing services.

The selected vendor will serve as the City's primary source for employee uniforms and branded apparel, ensuring consistency in quality, appearance, and customer service across all departments.

The successful vendor should be able to provide a wide selection of garments, including but not limited to polo shirts, T-shirts, sweatshirts, jackets, outerwear, hats, safety apparel, and other work-related clothing. The vendor must be capable of reproducing official City and departmental logos through professional embroidery and screen-printing processes and maintain consistent branding standards.

The City anticipates that uniform orders will vary in size throughout the contract term, ranging from individual employee purchases to larger departmental and seasonal orders. The selected vendor should offer competitive pricing, reliable turnaround times, online or streamlined ordering capabilities, and responsive customer service.

The City intends to award this contract to a single vendor that demonstrates the ability to provide quality products, dependable service, and competitive pricing while meeting the diverse apparel needs of its municipal workforce.

1.2. Contact Information

Project Contact:

Jimmy Kirincich

Director of Parks and Recreation

1 James Eagan Dr

Florissant, MO 63033

Email: jkirincich@florissantmo.com

Phone: (314) 839-7657

Procurement Contact:

Melanie Bringer

Purchasing

955 Rue St Francois

City Hall

Florissant, MO 63031

Email: mbringer@florissantmo.com

Phone: (314) 839-7621 mailto:jkirincich@florissantmo.com tel:(314)839-7657 mailto:mbringer@florissantmo.com tel:(314)839-7621

Department:

Public Works

Department Head:

Jason Timme

Interim Public Works Director

1.3. Timeline

Release Project Date July 16, 2026

Question Submission Deadline July 23, 2026, 5:00pm

Question Response Deadline July 24, 2026, 5:00pm

Submission Deadline July 28, 2026, 2:00pm

Zoom:

https://us04web.zoom.us/j/74650833771?pwd=nK nmU7S6yK0Y7FgKEdKWONysQ7Jynh.1

Passcode: 9JZR3A Meeting will conclude when all the bidders prices have been read.

https://us04web.zoom.us/j/74650833771?pwd=nKnmU7S6yK0Y7FgKEdKWONysQ7Jynh.1 https://us04web.zoom.us/j/74650833771?pwd=nKnmU7S6yK0Y7FgKEdKWONysQ7Jynh.1

2. Project Details

2.1. Important Instructions for Electronic Submittal

The City is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Period of Contract:

Contract shall run for a one year period, effective August 18, 2026 with the option to renew for two (2) additional one (1) year contract periods if agreeable to both City and Vendor.

2.3. Shipping

All shipping/delivery charges to be included in bid price and be shipped f.o.b. destination. You can also provide additional information for any product that exceeds the specifications.

The City of Florissant is sales tax exempt.

https://secure.procurenow.com/signup

3. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Pricing 0-10 Points 40 (40% of Total)

2. Experience and knowledge clothing and uniforms embroidered with logo.

0-10 Points 20

(20% of Total)

3. Products

Ability to provide all the specified products or accepted equivalent as well as the quality of embroidery samples.

0-10 Points 30 (30% of Total)

4. Ordering/Invoicing

Ability to meet on-line ordering needs as well as separate packaging for each employee or special order.

0-10 Points 10 (10% of Total)

4. Vendor Submissions

4.1. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements including the sections:

A. Instruction to Bidders

B. General Conditions

C. Special Provisions and Specifications

D. Contract

☐ Yes

☐ No

*Response required

4.2. Proposal Documents*

Please Upload your COMPLETE Proposal here.

*Response required

4.3. Experience and Industry Knowledge*

Please detail the qualifications of the individuals who will be handling our orders, particularly embroidery. Include workers as well as our assigned representative. List any degrees or certifications that may apply.

*Response required

4.4. Ordering and Invoicing*

Please outline the ordering and delivery processes in fine detail, and in chronological order, beginning with order placement through delivery and invoicing. Be VERY specific.

*Response required

4.5. Embroidery Sample

Upload a photo of our logo embroidered on an article of clothing listed on our price sheet. Do the same for screen print.

4.6. Certificate(s) of Insurance*

Please upload your Certificate(s) of Insurance WITHOUT ENDORSEMENTS listing the City of Florissant as additional insured. Document should be completed. Do not submit a COI sample.

*Response required

4.7. Confirmation of Cost of Work*

The undersigned, having familiarized themselves with the existing conditions of the project area affecting the cost of the work and with the Contract Documents, which include Notice to Contractors, Instructions to Bidders, Addenda (if any), General Conditions, Special Conditions and Contract. Vendor hereby proposes to furnish all supervision, technical personnel, labor, materials, tools, equipment, testing, training and transportation services required to complete the work in accordance with the above-listed documents, for the lump sum amounts shown for each line item offered on the itemized proposal.

☐ Please confirm

*Response required

4.8. Confirmation of Cost of Work*

The bidder hereby proposes to furnish all materials on the completed line items in the bid pricing table for the unit cost amounts shown on the completed line items in the bid pricing table.

☐ Please confirm

*Response required

4.9. Rejection of Bids*

In submitting this bid, the bidder understands and acknowledges that the right is reserved by the City of

Florissant to reject any and all bids. If written notice of acceptance of this bid is received within forty-five (45) days after the opening of the bids, the bidder agrees to execute and deliver an agreement in the prescribed form within ten days after such agreement is presented.

☐ Please confirm

*Response required

4.10. Delivery*

Provide standard lead times for the products on our pricing list.

*Response required

4.11. Authorized Representative*

Please enter the Authorized Representative's name and contact information here:

*Response required

4.12. Signaturer*

Please provide the name and title of the person who will sign the contract for your organization should they be awarded the bid. Should appear exactly as you want to see it listed on the contract.

*Response required

4.13. Confirmation of Understanding*

The bidder hereby offers to furnish and deliver the articles or services as specified at the terms stated and in strict accordance with the specifications, instruction, and general conditions of bidding which have been read and understood and all of which are made a part of this order.

Please confirm:

☐ Please confirm

*Response required

4.14. American Made Products*

Your confirmation below indicates that you, the Bidder, have exhausted every effort to file a bid/quotation using American made products to fulfill the requirements of the bid and have done so whenever the quality and price are comparable with other Non-American made goods.

Please confirm here:

☐ Please confirm

*Response required

4.15. Confirmation of Non-Collusion*

Bidder certifies that this bid is made without any previous understanding, agreement or connection with any person or firm, or corporation making a bid for the same items, and is in all respects fair without outside control, collusion, fraud or otherwise illegal action.

By checking that you confirm you agree no outside control, collusion, fraud or otherwise illegal action has transpired.

☐ Please confirm

*Response required

4.16. References*

All Bidders must submit a minimum of three references.

Example of information to be filled in :

Name of Company 1:

Contact Information 1:

Name of Company 2:

Contact Information 2:

Name of Company 3:

Contact Information 3:

*Response required

5. Pricing Table

RECREATION DEPARTMENT

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Soft Style Gildan 64000 532 EA

2 50/50 Blend Jerzee long sleeve tee3

29LSR

80 EA

3 50/50 Blend Jerzee Hoodie 996MR 80 EA

4 Bella Canvas 3001 250 EA

5 Gildan Soft Style T-shirt 10 EA

6 Hanes GDH300 Tank Top 230 EA

7 Port Authority K500 Polo 20 EA

8 Sport Tek ST650 30 EA

9 Gildan 64400 Soft Style Long Sleeve

Shirt

50 EA

TOTAL

PUBLIC WORKS- STREET/HEALTH/MECHANICS/BLDG INSP/ADMIN&CLERICAL/MAINTENANCE

Line Item Description Quantity Unit of

Measure Unit Cost Total Style Number or Similiar

1 Men's Short Sleeve

Polo Dri-Fit Work Polo 1 EA Cornerstone

CS 450

2 Men's Tall Short Sleeve

Poly Dri-Fit Pro Work

Polo

1 EA Cornerstone

TLCS450

3 Men's Short Sleeve

Poly/Cotton Blend

Work Polo

1 EA Port Authority

K200

Measure Unit Cost Total Style Number or Similiar

4 Men's Tall Short Sleeve

Poly/Cotton Blend

Work Polo

1 EA Port Authority

TLK200

5 Men's Short Sleeve

Poly/Cotton Blend

Work Polo w/Pocket

1 EA Port Authority

K200P

6 Men's Tall Short Sleeve

Poly/Cotton Blend

Work Polo w/Pocket

1 EA Port Authority

TLK 200P

7 Men's Long Sleeve

Poly/Cotton Blend

Work Polo

1 EA Port Authority

K200LS

8 Men's Dry Zone UV

Micro-Mesh Polo 1 EA Port Authority

K110

9 Men's Tall Dry Zone UV

Micro-Mesh Polo 1 EA Port Authority

TLK110

10 Men's Short Sleeve Dry

Zone UV Micro-Mesh

Polo w/Pocket

1 EA Port Authority

K110P

11 Men's Long Sleeve Dry-

Zone UV Micro-Mesh

Polo w/Pocket

1 EA Port Authority

K110LS

12 Men's Short Sleeve

Victory Dri-Fit Polo 1 EA Key 851

13 Men's Short Sleeve

Solid Crew Shirt

(Mechanics)

1 EA Red Cap SY20

14 Men's Long Sleeve

Solid Crew Shirt

(Mechanics)

1 EA Red Cap SY10

15 Men's Dry Zone UV

Micro-Mesh 1/4 Zip

Pullover

K112

Unit Cost Total Style Number or Similiar

16 Men's Sport-Wick

Stretch 1/4 Zip

Pullover

1 EA Sport-Tek

ST850

17 Men's Tall Sport-Wick

Stretch 1/4 Zip

Pullover

1 EA Sport-Tek

TST850

18 Men's 1/4 Zip Pullover

Sweatshirt 1 EA Sport-Tek

St253

19 Men's Tall 1/4 Zip

Pullover Sweatshirt 1 EA Sport-Tek

TST253

20 Unisex Short Sleeve

Poly Dri-Fit T-Shirt

1 EA A4 ATN3142

21 Unisex Long Sleeve

Poly-DRi-Fit T-Shirt

1 EA A4 A4N3165

22 Unisex Short Sleeve

Blend T-Shirt 1 EA Port & CO

PC55

23 Unisex Tall Short

Sleeve T-Shirt 1 EA Port & CO PC

55LST

24 Unisex Long Sleeve

Blend T-Shirt 1 EA Port & CO PC

55LS

25 Unisex Tall Long Sleeve

T-Shirt 1 EA Port & CO PC

55LST

26 Crew Neck Sweatshirt 1 EA Port & CO

PC90

27 Hooded Pullover

Sweatshirt 1 EA Port & CO PC

28 Hooded Zip Front

Sweatshirt 1 EA Port & CO PC

90ZH

29 Men's Poly/Cotton

Blend Work Pant 1 EA Red Kap PT20

Unit Cost Total Style Number or Similiar

30 Men's 100% Cotton

Duck Carpenter Pant 1 EA Dickies 1933

31 Men's 100% Cotton

Technician Ripstop

Work Pant

1 EA Wrangler

103W045

32 Men's Relaxed Rugged

Flex Rigby Work Pant 1 EA Carhartt

CT102291

33 Women's Poly/Cotton

Blend Work Pant 1 EA Red Kap PT21

34 Women's Short Sleeve

Poly Dr-Fit Pro-Work

Polo

1 EA Cornerstone

CS451

35 omen's Short Sleeve

Poly/Cotton Blend

Work Polo

1 EA Port Authority

LK200

36 Women's Long Sleeve

Poly/Cotton Blend

Work Polo

1 EA Port Authority

LK200LS

37 Women's Dry-Zone UV

Micro-Mesh Polo 1 EA Port Authority

LK110

38 Women's Silk Touch

Performance Poly L/S

Polo

1 EA Port Authority

L540LS

39 Women's Short Sleeve

Victory Dri-Fit Polo 1 EA Key 852

40 Women's Short Sleeve

Super Pro Easy Care

Twill Shirt

1 EA Port Authority

LW809

41 Women's Long Sleeve

Super Pro Easy Care

Twill Shirt

LW808

Unit Cost Total Style Number or Similiar

42 Women's Dry Zone UV

Micro-Mesh 1/4 Zip

Pullover

1 EA Port Authority

LK112

43 Women's Sport-Wick

Stretch 1/4 Zip

Pullover

1 EA Sport-Tek LST

44 Women's 1/4 Zip

Pullover Sweatshirt 1 EA Sport-Tek

LST253

45 Women's Short Sleeve

Poly/Spandex Stretch

Scoop Neck Top

1 EA Mercer+Mettle

MM1017

46 Women's Short Sleeve

Cotton/Poly Blend

Recycled V-Neck Top

1 EA District

DT8001

47 Women's Short Sleeve

Tri Blend Extra Soft V-

Neck Top

1 EA District

DT1350L

48 Women's Long Sleeve

Tri Blend Extra Soft V-

Neck Top

1 EA District DT135

49 Women's 3/4 Sleeve

Cotton/Spandex V-

Neck Top

1 EA Blue Gen

BG4703

50 Women's Short Sleeve

SuperPro Easy Care

Twill Shirt

1 EA Port Authority

LW809

51 Women's Long Sleeve

SuperPro Easy Care

Twill Shirt

1 EA Port Authority

LW808

52 Men'sVarious Style of hats

1 EA

Unit Cost Total Style Number or Similiar

53 Men's and Women's

Various Style Coats and Jackets

1 EA

TOTAL

5. Pricing Table