Attachment_I_-_NPSAS-16_Subcontracting_Plan_Review_Forms.docx

2015-16 National Postsecondary Student Aid Study (NPSAS 2016) & Postsecondary Longitudinal Studies

(ED-IES-13-R-0011)

SMALL BUSINESS SUBCONTRACTING PLAN

DATE:

CONTRACTOR:

ADDRESS:

SOLICITATION OR CONTRACT NUMBER: _________________

TITLE: ________________________

The following, together with any attachments, is hereby submitted as a Subcontracting Plan to satisfy the applicable requirements.

1. The total estimated dollar value of all planned subcontracting (to all types of business concerns) under this contract is $ .

2. The following percentage goals (expressed in terms of a percentage of total planned dollars) are applicable to the above-cited contract or to the contract to be awarded under the above-cited solicitation.

The following total dollar amounts represent the subcontracting dollars proposed under the above-cited contract or the contract to be awarded under the above-cited solicitation.

(a) Small business concerns: % of total planned dollars under this contract will go to subcontractors who are small business concerns. Total dollars: $___________.

(i) Veteran Owned Small Business Concerns: % of total planned dollars under this contract will go to subcontractors who are veteran owned small business concerns. This percentage is included in the percentage shown under 2(a), above, as a subset. Total dollars: $___________.

(ii) HUBZone Small Business Concerns: % of total planned dollars under this contract will go to subcontractors who are HUBZone small business concerns. This percentage is included in the percentage shown under 2(a), above, as a subset. Total dollars: $___________.

(iii) Small Disadvantaged Business Concerns: % of total planned dollars under this contract will go to subcontractors who are small business concerns owned and controlled by socially and economically disadvantaged individuals. This percentage is included in the percentage shown under 2(a), above, as a subset. Total dollars: $___________.

(iv) Women Owned Small Business Concerns: % of total planned dollars under this contract will go to subcontractors who are women owned small business concerns. This percentage is included in the percentage shown under 2(a), above, as a subset. Total dollars: $___________.

(v) Service Disabled Veteran Small Business Concerns: % of total planned dollars under this contract will go to subcontractors who are service disabled veteran small business concerns. This percentage is included in the percentage shown under 2(a), above, as a subset. Total dollars: $ .

3. The following principal types of supplies and services will be subcontracted, and the distribution among small, veteran-owned small, HUBZone small, small disadvantaged, women-owned small, and large businesses is as follows:

4. The following method was used to develop the subcontracting goals in section 1 of this plan:

5. The following method was used to identify potential sources for solicitation purposes (e.g., existing company source lists, the Procurement Marketing and Access Network (PRO-Net) of the Small Business Administration (SBA), veterans service organizations, the National Minority Purchasing Council Vendor Information Service, the Research and Information Division of the Minority Business Development Agency in the Department of Commerce, or small, HUBZone, small disadvantaged, and women-owned small business trade associations):

6. The subcontracting goals in section 1 of this plan were established (check one) ______ including not including indirect costs. The following method was used to determine the proportionate share of indirect costs to be incurred with the five types of small business concerns in section 1:

7. The following individual is employed by the offeror/contractor and will administer the offeror/contractor's subcontracting program. This individual's name, address, phone number, and duties are:

8. The offeror/contractor will make the following efforts to assure that small business, veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns have an equitable opportunity to compete for subcontracts:

9. The offeror/contractor (check one) ____ will ____ will not include the clause of this contract entitled "Utilization of Small Business Concerns" in all subcontracts that offer further subcontracting opportunities, and the offeror/contractor (check one) _____ will _____ will not require all subcontractors (except small business concerns) that receive subcontracts in excess of $500,000 ($1,000,000 for construction of any public facility) to adopt a subcontracting plan that complies with the requirements of this clause.

11. The following types of records will be maintained by the offeror/contractor concerning procedures that have been adopted to comply with the requirements and goals in the plan, including establishing source lists:

12. The following is a description of the offeror/contractor's efforts to locate small business, veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns and award subcontracts to them:

Name:

Title:

(PLEASE USE ATTACHMENT TO COMPLETE PLAN)

ATTACHMENT I

U.S. Department of Education

SUBCONTRACTING PLAN REVIEW FORM

PROJECT INFORMATION

Title of Acquisition:

Contractor’s Name:

SUBCONTRACT PLAN REQUIREMENTS

Master

Commercial

(A=Acceptable; U=Unacceptable)

a. Total Subcontracting Dollars [(2b+2h=2a), except when subcontract baseline equals contract value]

b. Total Subcontracting Dollars & Percentage with Small Businesses (incl. SDB, WOSB, HUBZone, SDVOSB) - [Percentage of 2a.]

c. Total Subcontracting Dollars & Percentage with Small Disadvantaged Businesses - [Percentage of 2.a.]

d. Total Subcontracting Dollars & Percentage with Woman-owned Small Businesses - [Percentage of 2.a.]

e. Total Subcontracting Dollars & Percentage with HUBZone Small Businesses - [Percentage of 2.a.]

f. Total Subcontracting Dollars & Percentage with Veteran Owned Small Businesses - [Percentage of 2.a.]

g. Total Subcontracting Dollars & Percentage with Service-Disabled Veteran Small Businesses - [Percentage of 2.a.]

h. Total Subcontracting Dollars & Percentage with “Other” than Small Businesses (i.e., large companies, non profits, etc.) [Percentage of 2.a.]

h. Subcontracting Opportunities (description of all principal products/services to be subcontracted to all types of concerns) i.j.k. Methodology used to develop goals & identify potential sources (e.g. historical trends, information on technical and competitive bidding, formula for calculating goals, etc.).

U.S. Department of Education

SUBCONTRACTING PLAN REVIEW FORM

3. Subcontracting Plan Administrator’s Name (Contractor):

4. Description of efforts to ensure the Small Businesses (incl. SDB, WOSB, HUBZone, SDVOSB) entities has equitable opportunity to compete for subcontracts.

5. Required flow-down clause(s) to be included in prime contractor’s subcontracts (i.e, FAR Clause 52.219-8, 52-219-9, 52.212-5(e)):

6. Reporting and Cooperation:

a. Agreement to submit required reports

b. Agreement to cooperate in studies and surveys

7. Record keeping

8. Timely Payments to Subcontractors

9. Description of Good Faith Effort

1. The proposed plan meets the requirements of FAR 19.704.

2. In accordance with 19.705-4, past performance has been considered when determining acceptability of this plan.

3. The proposed plan requires an additional pre-award review.

Contracting Officer Signature

Contracting Officer:

Date:

Additional Comments:

Small Business Signature

Small Business Specialist:

Date:

COMMENTS: If any elements are determined to be unacceptable, summarize below:

SBA PCR Signature

SBA PCR:

Date:

COMMENTS: If any elements are determined to be unacceptable, summarize below:

SUBCONTRACTING PLAN REVIEW FORM INSTRUCTIONS

Requisition No.: Insert the requisition number assigned by the CO/CS.

Multiple Awards: indicate as appropriate. If yes, attach a copy of each subcontracting plan.

PROJECT INFORMATION:

· Solicitation/Contract No.: Enter the assigned RFP or Contract Number

· Modification: Identify the modification number for the contract if applicable.

· Title of Acquisition: Enter the item/service description or project title

· Contractor’s Name: Enter Successful Offeror/Contractor’s name

· Period of Performance: Enter the estimated performance period, including all options, in the following format (mm/dd/yy – mm/dd/yy)

· Total Contract Amount: Enter the total estimated dollar value of the contract, including all options & modifications.

· Total Modification Amount: (if applicable)

· Base Period & Options 1 through Option 4: Complete these boxes if options are part of the contract.

· CO/CS Contact Information: Enter Contracting Officer/Specialist‘s Name, Room, Telephone, and Fax and e-mail.

SUBCONTRACTING PLAN REQUIREMENTS (ITEMS 1 – 9)

1. Enter type of plan: individual, master or commercial

2. For each of the sub-items 2.a. through 2k., the C.O. must review the plan & determine if the requirement is acceptable or unacceptable.

For each of the sub-items 2.b. through 2.g., the C.O. shall include the subcontracting dollars & percentage for the category. In calculating percentage, use the subcontracting dollars for the sub-item as the numerator & the total subcontracting dollars for the contract as the denominator. (i.e. 2.b. divided by 2.a. = % for 2.b.)

3. 3 through 9: the C.O. must review the plan & determine if the requirements are acceptable or unacceptable.

CONTRACTING OFFICER DETERMINATION, SMALL BUSINESS SPECIALIST & SBA PCR RECOMMENDATION (ITEMS 1 – 3)

1. The CO must review the plan to determine if it meets the requirements in FAR 19.7.

2. Indicate whether past performance had been considered when determining acceptability of plan

3. Indicate whether plan requires further pre-award review.

SIGNATURES

· The CO who has the authority to bind the government will make a determination, sign and date.

· The SBS will sign and date the review form and the subcontracting plan signature page if acceptable. During the plan review, the SBS may require additional input from the CO and/or contractor. The SBS may also include comments regarding the plan as necessary

· The SBA PCR shall sign and date the review form & the subcontracting plan signature page if acceptable. concurrence or non-concurrence of the acquisition method determined by the CO The SBA PCR may also include comments regarding the plan as necessary.

NOTE: In order for the Small Business Specialist to conduct a comprehensive review of each plan, at a minimum, the documentation forwarded by the CO should include:

1. A completed Subcontracting Plan Review Form signed by the Contracting Official

2. A completed Subcontracting Plan, using the Department of Education Plan, reviewed, signed by the offeror and the CO.