Consolidated_DRFP_Q As-Round_1-ANSv1_6_FBO.pdf

Draft Solicitation Number-HDTRA1-15-R-0007 Industry Questions/Comments and DTRA Responses

Round 1

Question

DRFP

Reference

DRFP

Page

Number DRFP Text Issue/Question Response

Section H

SPECIAL

REQUIREMENTS

and

L.2.14.b not numbered

(4) Restrictions: The prime contractor is precluded from participating as a contractor, subcontractor or consultant on future non-A&AS contracts where the J9 Directorate is the requiring and/or funding activity.

With the trusted agent approach, the prime contractor is precluded from participating as a contractor, subcontractor or consultant on future non- A&AS contracts where the J9 Directorate is the requiring and/or funding activity

Is this restriction applicable only to future non-A&AS contracts where the J9 is the requiring activity or does it also apply to current non- A&AS contracts where the J9 is the requiring activity? Will the prime contractor(s) for the current and future J9 A&AS contracts be precluded from participating on current non-A&AS J9 contracts?

Section L.2.14.d, bullets 4 and 5 have been amended to read:

Processes and procedures for identifying OCIs (this includes processes for notification and review of potential bids by any business unit within the proposed team to identify potential OCI issues)

Processes and procedures for identification and mitigation of OCIs or perceived OCIs for current contracts in which J9 is the requiring and/or funding activity (i.e., contracts awarded prior to the RFP response date)

2 You are seriously requested to consider setting it aside as a small business under the

Market Research data does not support a small business set-aside.

currently assigned code of 541712

– 500 FTEs.

In my opinion, you will receive several compliant and compelling proposals.

3 Section H.1 and 252.209-9000

The OCI clauses in the draft RFP allow subcontractors to compete for and conduct non- A&AS work in divisions of DTRA J9 where their personnel are not performing A&AS functions.

Given DTRA’s desire to its A&AS contractor team to function as trusted agents and the uncertain range and breadth of future non-A&AS efforts is there a possibility that a perceived OCI at the sub-contractor level could exist now or in the future? What mitigation efforts would DTRA consider acceptable in such cases?

Yes, there is the possibility of an OCI or perceived OCI at the sub-contractor level if that sub-contractor is a performer on a non-A&AS contract for which J9 is the requiring and/or funding activity. The offeror is required to include an OCI mitigation plan that includes processes and procedures in accordance with Section L.2.14.d that must be included in Volume 1 of the proposal.

4 Att. L-2; L.1.2.d N/A DRFP L.1.2.d states that "Present and Past Performance Questionnaires (Attachment L-

2) shall be e-mailed in PDF to the team e-mail address shown in Paragraph L.1.1.1, J9_AAS_Mailbox@dtra.mil."

Att L-2 PPQ has different email address

Question: Att L-2 states that respondents should "submit the completed questionnaire to anne.behne@dtra.mil." However, DRFP L.1.2.d states that completed forms "shall be e-mailed in PDF to the team e-mail address shown in Paragraph L.1.1.1, J9_AAS_Mailbox@dtra.mil." Will the government please clarify which address is to be used and update the RFP accordingly?

Att. L-2; L.1.2.d amended to be consistent with L.1.1.1.

Note that DTRA’s email system has migrated from @dtra.mil to @mail.mil, and L.1.1.1 is amended to dtra.belvoir.J9.mbx.j9-aas-inbox@mail.mil mailto:dtra.belvoir.J9.mbx.j9-aas-inbox@mail.mil

5 Att. L-2; L.1.2.d N/A DRFP L.1.2.d states that "Present and Past Performance Questionnaires (Attachment L-

2) shall be e-mailed in PDF to the team e-mail address shown in Paragraph L.1.1.1, J9_AAS_Mailbox@dtra.mil."

Att L-2 PPQ has different email address

Question: If the individual completing Attachment L-2 on behalf of an offeror has questions, should they be directed via email to J9_AAS_Mailbox@dtra.mil, per DRFP L.1.1.1, or anne.behne@dtra.mil, per Att. L-2 #6?

See response to above question. Questions should be directed to dtra.belvoir.J9.mbx.j9-aas-inbox@mail.mil

6 Section H.1 OCI 29 Subcontractors on the DTRA J9 A&AS contract are prohibited from performing Source Selection Support for J9 CWMD IDIQ (Performer) Task Order Proprietary Proposals per the J9 CWMD IDIQ RFP template. As a result, this limits full A&AS team support to DTRA J9's efforts. Recommend the OCI limitation be extended to the subcontract level to ensure complete avoidance of A&AS from non-A&AS.

Question: Ref Clauses OCI H.1. It is our understanding that only prime contract A&AS employees are permitted to perform J9 CWMD IDIQ (non-A&AS) source selection support for task order proprietary proposals per the J9 CWMD IDIQ Task Order RFP template, which is the result of authorizing A&AS subcontractors to participate on

Section H.1.(4) Restrictions:

has been amended to read:

H.1 RE: 252.209-9000

ORGANIZATIONAL

CONFLICTS OF INTEREST (FEB

2011) The following is added to paragraph b. Scope, of 252.209-9000:

(4) Restrictions: The prime contractor is precluded from participating as a contractor, subcontractor or consultant on future non-A&AS contracts where the J9 Directorate is the requiring and/or funding activity. This restriction will terminate one year after final payment on the contract. Restrictions upon use of Government information and the requirement to protect proprietary information are the CWMD IDIQ. To enable full support of both A&AS prime and A&AS subcontractors in the J9 CWMD IDIQ source selection process, wouldn't full OCI avoidance vice mitigation be appropriate for A&AS subcontractors?

permanent. Subcontractors providing A&AS support to a J9 Department / staff office, e.g. J9BA, J9CB, J9CX, J9IS, J9NT, J9ST, J9FO etc., will be ineligible to compete for work in the same directorate / staff office, but may be allowed to compete for performer work in departments where it provides no A&AS support, provided that it does not create an OCI.

Subcontractors on the DTRA J9 A&AS contract who are currently or who may become members of a CWMD IDIQ team are prohibited from providing any form of evaluation or source selection support for CWMD IDIQ Task Orders regardless of the J9 Department from which the requirement originates.

Should the J9 A&AS Prime Contractor wish to utilize subcontractors who are not restricted by the aforementioned IDIQ teaming prohibition the A&AS Prime contractor shall notify and receive the approval of the DTRA KO prior to utilizing any subcontractors in support of CWMD IDIQ evaluation and source selection support.

Prior notification and approval is necessary so that the DTRA RFP to the IDIQ contractors can provide the appropriate notifications. For the purpose of this requirement, Systems Engineering and Integration (SE&I) services performed in support of the J9 Directorate are considered to be non- A&AS services. The DTRA SE&I support service is defined as the contractor’s capability to integrate diverse and emerging technologies to meet customer needs with a verified product via a systems engineering process.

8 L.1 Page Limit 103 and

In Table L.1.2, the page limit for key personnel resumes is 3 pages/resume, while in section L.1.3.5.3, the key personnel resumes state 2 pages per resume.

Question: In regard to Section L.1 Key Personnel Resume page limits, request clarification as to the length of the resume.

L.1.3.5.3 amended to state 3 pages per resume.

9 CDRL A003 56 QASP - The deliverable shall be in Microsoft Word or Microsoft PowerPoint format

Recommend Microsoft Word, Microsoft PowerPoint, and or Microsoft Excel format. Current report is submitted in Word with an Excel attachment.

Question: Can the deliverable be in Microsoft Word, Microsoft PowerPoint, and/or Microsoft Excel format?

CDRL A003 amended to add Microsoft Excel format.

10 L.1 and L.5 L.1.3.9 Cost/Price Information.

All cost/price information shall be addressed ONLY in the Proposal Documentation and Contract Cost/Price Volumes, Volumes I and IV respectively.

L.5.1 GENERAL. All information relating to the proposed cost and price, including the required supporting documentation must be included in the section of the proposal designated as the Cost Volume (Volume IV).

Under no circumstances shall this information and documentation be included elsewhere in the proposal.

Should Cost/Price information be included in Volume 1 Proposal Documentation (per L.1.3.9) or is it restricted to Volume IV Contract Cost/Price (per L.5.1)?

Question: Due to the requirement to include SB participation plan/data in volume 1, should the language in L.5.1 be modified to allow for cost/price data to be included in volume 1?

L.5.1, 3rd paragraph, amended to add “The Socio- Economic Commitment table required by L.2.12 is excepted from this provision and shall be included in Volume I.”

11 L.1 and L.5 L.1.3.10 Volume Designation.

Each volume shall be written on a stand-alone basis so that its contents may be evaluated

Question: Will the government please clarify if cross-referencing between volumes is permitted IAW L.5.3.1 requirements to cross-

L.1.3.10 amended to add “An additional exception to cross-referencing volumes is that required by L.5.3.1.”

without cross-referencing to other volumes of the proposal.

L.5.3.1 Assumptions. The Cost Narrative shall identify all assumptions derived by the Offeror relating to estimated cost and shall reference the applicable paragraph and page number in the Mission Capability Volume (Volume II) of the proposal that provides a corresponding discussion of the particular assumption.

reference between cost narrative and mission capability narratives.