A001 Attachment Pre-proposal Conference Agenda February 06.pdf

AGENDA

PRE‐PROPOSAL CONFERENCE

Monday, February 06, 2017

Screening Information Request/Request for Offer (SIR/RFO)

DTFAAC‐17‐R‐00106

NAS Engineering Support Services

*IAW FAA Order 1600.69B, “Photography will not be permitted on or within an FAA facility without the permission of the Facility Manager.”

INTRODUCTIONS

Contracting Officer/Source Selection Official: Kathleen Islas, AAQ‐812, kathleen.d.islas@faa.gov Contracting Officer Representative/Technical Evaluation Team Lead: Jackie Seaman, AJW‐14 Other government participants expected to attend:

• Mr. Michael Pine, AJW‐14, Technical POC

• Ms. Stacey Stanley, Contracting Officer

• Mr. Alan Spaulding, Contracting Specialist

• Ms. Nia Glover, Contracting Specialist

1. SIR/RFO – Important Proposal Requirements:

a. This requirement is solicited as 100% set aside to compete among certified Socially and Economically Disadvantaged (SEDB) 8(a) companies.

b. This contract must be performed 100% by the SEDB 8(a) prime contractor. For those vendors who are engaging in teaming arrangements and intending to propose as a single 8(a) vendor, please ensure you read and understand section L.1.

c. Contract type: Indefinite Delivery/Indefinite Quantity with Time & Material, Firm Fixed Price, and Cost Reimbursement line items.

b. This solicitation incorporates a 2‐Part* Proposal Submission.

Part 1 is due (as amended): Friday, February 10, 2017 by 4:00 p.m. CST/Oklahoma Time

Part 2 is due (as amended): Tuesday, March 21, 2017 by 4:00 p.m. CST/Oklahoma Time

*In accordance with the SIR/RFO, Sections L & M, Offerors MUST be considered acceptable in all factors under Part 1 in order to be considered eligible to compete under Part 2.

c. Proposals must be submitted in electronic format (no hard copies) in accordance the SIR/RFO, Sections L.8, L.10(b)5, L.10(f) and Section L, AMS Clause 3.2.2.3‐20.

d. All questions for PART 1 (Factors 1 – 3) shall be submitted no later than 4:00 P.M.

(Central/Oklahoma Time) Thursday, February 2, 2017. All questions for PART 2 (Factors 4 – 7) shall be submitted no later than 4:00 P.M. (Central/Oklahoma Time) Friday, March 3, 2017.

These dates allow for proper responses to be provided prior to date and time established for receipt of proposals. Questions and Answers will be posted to the SIR Announcement as an amendment.

(SIR/RFO Reference, Section L.13)

Please understand all questions submitted today must also be documented and included on the Q&A Announcement.

2. Key Solicitation Highlights

a. Contract term – 9‐Month base period, six (6) 1‐year option periods.

b. Pricing attachments provided in Section J, Attachment 5 for CLINs X002 and X003. These attachments MUST be submitted in the spreadsheet format as provided in the SIR.

c. Business Declaration (Attachment 6 of the SIR/RFO) is no longer a requirement nor will it be accepted as verification of business status. The SAM will be used to verify business status which includes Small Business and socio‐economic representations and certifications.

All prospective awardees shall be registered in the System for Award Management “prior to award, during performance and through final payment of any contract…” (Section I, Clause 3.3.1‐33 and Section K, Provision 3.3.1‐35). All payments by the Government shall be made by Electronic Funds Transfer. (Section I, Clause 3.3.1‐34)

d. Service Contract Act applicable. Due to the wide range of potential and undetermined work locations, a list of US locations with corresponding website links are provided in section J, Attachment 3. It will be up to the contractor awardee to ensure the applicable wage determination is listed for compliance. SCA Wage Determinations will be fully updated and attached to final contract award document.

e. No pre‐award audits will be conducted prior to award. The contracting office has made this determination based on guidance received from the FAA Acquisition Policy and Oversight division.

f. AMS Clause 3.6.2‐29, Statement of Equivalent Rates for Federal Hires (Apr 1996) is for informational purposes only.

g. Carefully read and understand Section L in its entirety. Particularly the following for Section L:

L.10, Instructions For Organization And Preparation Proposals

Table L.1 – Proposal Organization

Table L .2: Evaluation Factor Matrix

L.11 Directions for Sending Proposal(S)

L.13 Questions

L.14 Proposal Content

h. Sections L.14, Volume II‐Part 2, Factor 7/Tab D for Past Performance Questionnaires (PPQ) (Attachment 4) are to be submitted directly to the CO no later than the SIR closing date. Offeror’s are required to provide a list of those POC’s requested to complete.

3. Program/Requirement Office Discussion/Questions: Jackie Seaman/Michael Pine (AJW‐14) This section will be used for offerors to address any technical questions they have to include the

Statement of Work and attached CDRL’s.

4. Communications/Modifications:

An amendment (A001) will be posted to the SIR/RFO to include, but not limited to, the following additions/changes/corrections/revisions:

Posting of Vendor Questions with Government Response to the SIR/RFO Announcement

Posting of the Pre‐proposal Conference Agenda to the SIR/RFO Announcement

Addition of AMS Clause 3.8.4‐5 Government Supply Sources (April 1996) incorporated by reference to Section I

Update/Addition of language to Section L.1, General Information to clarify an acceptable 8(a) entity

Update/Addition to Section L.14, Factor 2, Organizational Management and Staffing to clarify submittal requirement

Updated SOW to revise/clarify Sections 5.1.

All communications must be submitted through the Contracting Officer via email and/or telecom.

Verbal statements made at this conference are not binding. Changes made to the requirements of the SIR/RFO are ineffective unless an amendment to the SIR/RFO is issued.

Other CO Notes:

We understand that the numbering in Sections L is off for L.12 – L.14. If vendors have questions with regard to these areas of the SIR/RFO – please specify and include the title of the section with your inquiry.

This conference agenda will be posted to the announcement with the Q&A as an amendment on Feb 8.

**Most Importantly** Please read the entire contents of the SIR/RFO to ensure understanding of all solicitation requirements.