SIR-RFO DTFAAC-17-R-00106.pdf

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF

SOLICITATION, OFFER AND AWARD UNDER DPAS (15 CFR 350) > 1 123

2. CONTRACT NO. 3. SCREENING INFORMATION

REQUEST NO.

4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE

DTFAAC‐17‐R‐00106 X NEGOTIATED (RFO) Jan 20, 2017 No. AC‐17‐00106 (FAA Internal Use Only)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

FAA, Non‐Franchise Acquisition Services (AAQ‐812) FAA, Customer Service Desk (AAQ‐700)

6500 South MacArthur Boulevard Multi‐Purpose Building, Room 313

MPB Rm 305 6500 South MacArthur Boulevard

Oklahoma City, OK 73169‐6901 Room 313, Multi‐Purpose Building Oklahoma City, OK 73169‐6901

SOLICITATION for

Indefinite-Delivery/Indefinite Quantity Contract – NAS

9. Sealed offers in accordance with Section L for furnishing the supplies or services in the Schedule will be received at the place specified in

Item 8, or if handcarried, in the depository located in Room 313, Multi‐Purpose Building until 4:00 p.m. CST local time

Part 1 due: Feb. 10, 2017 / Part 2 due: Mar. 21, 2017

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, AMS Provision No. 3.2.2.3-14. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION A. NAME B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

CALL: > Kathleen D. Islas, kathleen.d.islas@faa.gov (405) 954-8534

11. TABLE OF CONTENTS

(X) SE

C

DESCRIPTION PAGE(S) (X) SEC DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 39

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 17 X J LIST OF ATTACHMENTS 75

X D PACKAGING AND MARKING 18 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 18 K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS

X F DELIVERIES OR PERFORMANCE 19 X OF OFFERORS

X G CONTRACT ADMINISTRATION DATA 21 X L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 87

X H SPECIAL CONTRACT REQUIREMENTS 24 X M EVALUATION FACTORS FOR AWARD 109

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 3.2.2.3-2, Minimum Offer Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS 20 CALENDAR DAYS 30 CALENDAR DAYS CALENDAR DAYS

(See Section I, AMS Clause No.3.3.1-6) > % % % %

14. ACKNOWLEDGMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

The offeror acknowledges receipt of amend-ments to the Request for Offers and related documents numbered and dated:

15A. NAME CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

AND (Type or print)

ADDRESS

OF

OFFEROR

15B. TELEPHONE NO. (Include area code) 15C. CHECK IF REMITTANCE ADDRESS 17. SIGNATURE 18. OFFER DATE

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

Section B, CLINs 0001 – 6006

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

22. AUTHORITY FOR USING OTHER THAN FULL & OPEN COMPETITION:

______ 10 U.S.C. 2304 (c) __X___ 41 U.S.C. 3304 (a)

(4 COPIES UNLESS OTHERWISE SPECIFIED) >

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

FAA, NAS Contract Management Team (AAQ-722) FAA, Financial Operations Division (AMZ-100) 6500 South MacArthur Boulevard 6500 South MacArthur Boulevard MPB, Room 302 P.O. Box 25082 Oklahoma City, OK 73125-4932 Oklahoma City, OK 73125-4304

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

(Signature of Contracting Officer)

IMPORTANT -- Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

OMB Control No. 2120-0595 (SF-33) FAA-Template No. 2 (12/08)

DTFAAC-17-R-00106

PART I ‐ SECTION B

SUPPLIES/SERVICES AND PRICES/COST

The contractor must provide all management, supervision, labor, facilities, equipment, material supplies, and services (except as may be expressly set forth in this contract as furnished by the

Government) and otherwise do all things necessary for, or incident to, the performance of the requirements set forth in the Statement of Work, as incrementally requested and authorized in the form of individually issued task orders. Work requirements set forth are all in accordance with (IAW) the terms, conditions, and provisions herein. Descriptions of the services to be furnished can be found in the Statement of Work, found in Section J, Attachment 1. See Section H, Clause H.5, “Task/Delivery Order Processing” for ordering procedures.

This is an Indefinite Delivery/Indefinite Quantity (ID/IQ) Time & Material/Labor Hour (T&M/LH) contract with, Firm Fixed Price (FFP) and Cost Reimbursable line items. Other than the minimum obligation under this contract, the precise quantities of hours and labor mix are unknown and will be ordered as needed with the issuance of Task Orders. Estimated requirements are not a representation to an offeror or contractor that the estimated quantity as shown in the schedule will be ordered or that conditions affecting requirements will be stable or normal. Line item requirements will be fulfilled by placing orders with the contractor. The only person authorized to either issue or modify delivery/task orders under this ID/IQ is the Contracting Officer (CO). The

FAA reserves the right to issue task orders, T&M/LH, FFP, or Cost Reimbursable, as appropriate for the work as required in the Statement of Work.

The minimum obligation under this contract is $1,000.00 and will be satisfied through the issuance of the first task order in the base year of the contract. The contractor will be issued one (1) task order IAW clause H.5 to meet the minimum obligation. The maximum dollar value per task order during the contract period shall not exceed $50,000,000.

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TRANSITION PERIOD

The transition period requirement will be a firm fixed price effort for a period of not to exceed 30 days. The first day of the performance period will begin upon completion of the transition period.

CLIN 0001: Estimated Transition Period (30 Days) Firm Fixed Price (Jun 08, 2017 – Jul 07, 2017)

Phase‐In/Transition Period (30 Days)

In accordance with the Statement of Work, Para 4.13.

The Phase‐in/Transition period of performance is the 30 days prior to full contract performance as required by the solicitation/contract.

Price shall be all labor, equipment, transportation and materials needed for the transition period.

Total Firm Fixed Price:

BASE PERIOD

July 08, 2017 – April 07, 2018

CLIN 0002: BASE PERIOD/Firm Fixed Price

Contract/Technical Management; Administrative and Other Support as Specified

Est.

QTY

Unit Unit Price Total Amount

Contractor shall provide support in the following areas in accordance with the Statement of Work (SOW), Para. 5.1 :

‐ Contract Management (SOW, Para 5.1.1.1) ‐ Technical Management (SOW, Para 5.1.1.2) ‐ Administrative Specialist Support (SOW, Para 5.1.1.3) ‐ Purchase Card/Voucher Processing (SOW Para 5.1.1.4) ‐ Shipping/Receiving & Other Support (SOW Para 5.1.1.5)

CLIN 0002 ‐‐ Total Firm Fixed Price:

Bi‐Weekly

CLIN: 0003: BASE PERIOD/Time & Material

Engineering Support Services – Engineering Labor and Regular Overtime

In accordance with the Statement of Work (SOW), Sec. 6.1, “Position Requirements and Qualifications,” Contractor shall perform all services and support requirements as defined in individual task and delivery orders for all areas specified at the fully burdened (loaded) hourly rate for each labor category as specified in the “Labor Hour Price List” (Section J, Attachment 5)

CLIN 0003 – Total Estimated Labor Hour Cost:

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CLIN 0004: BASE PERIOD/Cost

Over and Above‐Special Labor and Consultant Premium

SubCLIN 0004A: Engineering/Technical Consultant ‐ Contractor personnel shall provide Engineering/Technical Consultant services as defined in individual task and delivery orders in accordance with Clauses H.11 and H.12.

Fully burdened hourly rates will be negotiated for each consultant per task and delivery order. Indirect Labor Rates (i.e Overhead, G&A, and Profit) must be the same as those proposed for labor categories under CLIN X003 for the current contract period.

SubCLIN 0004B: Special Overtime Premium ‐ Contractor personnel shall perform all services and support requirements as it pertains to “double time” (i.e. for work in California); and, professional employees considered “exempt” responding to emergency restorations that may result in performance that exceed normal workday hours as referenced in the SOW, Sec 4.2.5.

SubCLIN 0004A – Engineering/Technical Consultant EST: $0.00____

SubCLIN 0004B – Special Overtime Premium EST: $37,000.00

CLIN 0005: BASE PERIOD/Cost

Other Direct Costs

SubCLIN 0005A: Travel Support ‐ Contractor shall perform all travel as required for services and support requirements in accordance with Statement of Work, Sec. 4.2.4, “Travel.”

SubCLIN 0005B: Materials & Other ‐ Purchasing of Material & Other ODC’s shall be accomplished in accordance with the SOW, Section 4.3.

SubCLIN 0005A: Travel Support

EST: $1,614,817.00

SubCLIN 0005B: Materials and Other ODC’s EST: $1,530,821.00

CLIN 0005 A&B Fixed Administrative Handling Rate

CLIN 0006: BASE PERIOD/Not Separately Priced

Data

In accordance with the Statement of Work, Sec. 8, “Reporting” & Sec. 9, “Quality Control,” Contractor shall comply with all contract data requirements and provide applicable reports as specified in the Contract Data Requirements Lists (CDRLs A001 – A007)

Not Separately Priced (NSP)

The Remainder of this page is intentionally left blank

OPTION PERIOD ONE

April 08, 2018 – April 07, 2019

CLIN 1001: OPTION PERIOD 1 (Reserved)

CLIN 1002: OPTION PERIOD 1/Firm Fixed Price

Support as Specified

QTY Unit Unit Price Total Amount

Contractor shall provide support in the following areas in accordance with the Statement of Work (SOW), Para. 5.1 :

‐ Contract Management (SOW, Para 5.1.1.1) ‐ Technical Management (SOW, Para 5.1.1.2) ‐ Administrative Specialist Support (SOW, Para 5.1.1.3)

CLIN 1002 ‐‐ Total Firm Fixed Price:

CLIN: 1003: OPTION PERIOD 1/Time & Material

Engineering Support Services

In accordance with the Statement of Work (SOW), Sec. 6.1, “Position Requirements and Qualifications,” Contractor shall perform all services and support requirements as defined in individual task and delivery orders for all areas specified at the fully burdened (loaded) hourly rate for each labor category as specified in the

CLIN 1003 – Total Estimated Labor Hour Cost:

CLIN 1004: OPTION PERIOD 1/Cost

SubCLIN 1004A: Engineering/Technical Consultant ‐ Contractor personnel shall provide Engineering/Technical Consultant services as defined in individual task and delivery orders in accordance with Clauses H.11 and H.12.

Fully burdened hourly rates will be negotiated for each consultant per task and delivery order. Indirect Labor Rates (i.e Overhead, G&A, and Profit) must be the same as those proposed for labor categories under CLIN X003 for the current contract period.

SubCLIN 1004B: Special Overtime Premium ‐ Contractor personnel shall perform all services and support requirements as it pertains to “double time” (i.e. for work in California); and, professional employees considered “exempt” responding to emergency restorations that may result in performance that exceed normal workday hours as referenced in the SOW, Sec 4.2.5.

SubCLIN 1004A – Engineering/Technical Consultant EST.: $206,653.00

SubCLIN 1004B – Special Overtime Premium EST.: $50,000.00

CLIN 1005: OPTION PERIOD 1/Cost

Other Direct Costs

SubCLIN 1005A: Travel Support ‐ Contractor shall perform all travel as required for services and support requirements in accordance with Statement of Work, Sec. 4.2.4, “Travel.”

SubCLIN 1005B: Materials & Other ‐ Purchasing of Material & Other ODC’s shall be accomplished in accordance with the SOW, Section 4.3.

SubCLIN 1005A: Travel Support EST: $2,182,587.00

SubCLIN 1005B: Materials and Other ODC’s EST: $2,069,058.00

CLIN 1005 A&B Fixed Administrative Handling Rate

CLIN 1006: OPTION PERIOD 1/Not Separately Priced

In accordance with the Statement of Work, Sec. 8, “Reporting” & Sec. 9, “Quality Control,” Contractor shall comply with all contract data requirements and provide applicable reports as specified in the Contract Data

OPTION PERIOD TWO

April 08, 2019 – April 07, 2020

CLIN 2001: OPTION PERIOD 2 (Reserved)

CLIN 2002: OPTION PERIOD 2/Firm Fixed Price

Support as Specified

QTY Unit Unit Price Total Amount

Contractor shall provide support in the following areas in accordance with the Statement of Work (SOW), Para. 5.1 :

‐ Contract Management (SOW, Para 5.1.1.1) ‐ Technical Management (SOW, Para 5.1.1.2) ‐ Administrative Specialist Support (SOW, Para 5.1.1.3)

CLIN 2002 ‐‐ Total Firm Fixed Price:

CLIN: 2003: OPTION PERIOD 2/Time & Material

In accordance with the Statement of Work (SOW), Sec. 6.1, “Position Requirements and Qualifications,” Contractor shall perform all services and support requirements as defined in individual task and delivery orders for all areas specified at the fully burdened (loaded) hourly rate for each labor category as specified in the

CLIN 2003 – Total Estimated Labor Hour Cost:

CLIN 2004: OPTION PERIOD 2/Cost

SubCLIN 2004A: Engineering/Technical Consultant ‐ Contractor personnel shall provide Engineering/Technical Consultant services as defined in individual task and delivery orders in accordance with Clauses H.11 and H.12.

Fully burdened hourly rates will be negotiated for each consultant per task and delivery order. Indirect Labor Rates (i.e Overhead, G&A, and Profit) must be the same as those proposed for labor categories under CLIN X003 for the current contract period.

SubCLIN 2004B: Special Overtime Premium ‐ Contractor personnel shall perform all services and support requirements as it pertains to “double time” (i.e. for work in California); and, professional employees considered “exempt” responding to emergency restorations that may result in performance that exceed normal workday hours as referenced in the SOW, Sec 4.2.5.

SubCLIN 2004A – Engineering/Technical Consultant EST: $212,871.00

SubCLIN 2004B – Special Overtime Premium EST: $51,500.00

CLIN 2005: OPTION PERIOD 1/Cost

SubCLIN 2005A: Travel Support ‐ Contractor shall perform all travel as required for services and support requirements in accordance with Statement of Work, Sec. 4.2.4, “Travel.”

SubCLIN 2005B: Materials & Other ‐ Purchasing of Material & Other ODC’s shall be accomplished in accordance with the SOW, Section 4.3.

SubCLIN 2005A: Travel Support EST: $2,212,488.00

SubCLIN 2005B: Materials and Other ODC’s EST: $2,097,404.00

CLIN 2005 A&B Fixed Administrative Handling Rate

CLIN 2006: OPTION PERIOD 2/Not Separately Priced

In accordance with the Statement of Work, Sec. 8, “Reporting” & Sec. 9, “Quality Control,” Contractor shall comply with all contract data requirements and provide applicable reports as specified in the Contract Data

OPTION PERIOD THREE

April 08, 2020 – April 07, 2021

CLIN 3001: OPTION PERIOD 3 (Reserved)

CLIN 3002: OPTION PERIOD 3/Firm Fixed Price

Support as Specified

QTY Unit Unit Price Total Amount

Contractor shall provide support in the following areas in accordance with the Statement of Work (SOW), Para. 5.1 :

‐ Contract Management (SOW, Para 5.1.1.1) ‐ Technical Management (SOW, Para 5.1.1.2) ‐ Administrative Specialist Support (SOW, Para 5.1.1.3)

CLIN 3002 ‐‐ Total Firm Fixed Price:

CLIN 3003: OPTION PERIOD 3/Time & Material

In accordance with the Statement of Work (SOW), Sec. 6.1, “Position Requirements and Qualifications,” Contractor shall perform all services and support requirements as defined in individual task and delivery orders for all areas specified at the fully burdened (loaded) hourly rate for each labor category as specified in the

CLIN 3003 – Total Estimated Labor Hour Cost:

CLIN 3004: OPTION PERIOD 3/Cost

SubCLIN 3004A: Engineering/Technical Consultant ‐ Contractor personnel shall provide Engineering/Technical Consultant services as defined in individual task and delivery orders in accordance with Clauses H.11 and H.12.

Fully burdened hourly rates will be negotiated for each consultant per task and delivery order. Indirect Labor Rates (i.e Overhead, G&A, and Profit) must be the same as those proposed for labor categories under CLIN X003 for the current contract period.

SubCLIN 3004B: Special Overtime Premium ‐ Contractor personnel shall perform all services and support requirements as it pertains to “double time” (i.e. for work in California); and, professional employees considered “exempt” responding to emergency restorations that may result in performance that exceed normal workday hours as referenced in the SOW, Sec 4.2.5.

SubCLIN 3004A – Engineering/Technical Consultant EST: $219,240.00

SubCLIN 3004B – Special Overtime Premium EST: $53,000.00

CLIN 3005: OPTION PERIOD 3/Cost

SubCLIN 3005A: Travel Support ‐ Contractor shall perform all travel as required for services and support requirements in accordance with Statement of Work, Sec. 4.2.4, “Travel.”

SubCLIN 3005B: Materials & Other ‐ Purchasing of Material & Other ODC’s shall be accomplished in accordance with the SOW, Section 4.3.

SubCLIN 3005A: Travel Support EST: $2,242,799.00

SubCLIN 3005B: Materials and Other ODC’s EST: $2,126,138.00

CLIN 3005 A&B Fixed Administrative Handling Rate

CLIN 3006: OPTION PERIOD 3/Not Separately Priced

In accordance with the Statement of Work, Sec. 8, “Reporting” & Sec. 9, “Quality Control,” Contractor shall comply with all contract data requirements and provide applicable reports as specified in the Contract Data

OPTION PERIOD FOUR

April 08, 2021 – April 07, 2022

CLIN 4001: OPTION PERIOD 4 (Reserved)

CLIN 4002: OPTION PERIOD 4/Firm Fixed Price

Support as Specified

QTY Unit Unit Price Total Amount

Contractor shall provide support in the following areas in accordance with the Statement of Work (SOW), Para. 5.1 :

‐ Contract Management (SOW, Para 5.1.1.1) ‐ Technical Management (SOW, Para 5.1.1.2) ‐ Administrative Specialist Support (SOW, Para 5.1.1.3)

CLIN 4002 ‐‐ Total Firm Fixed Price:

CLIN 4003: OPTION PERIOD 4/Time & Material

In accordance with the Statement of Work (SOW), Sec. 6.1, “Position Requirements and Qualifications,” Contractor shall perform all services and support requirements as defined in individual task and delivery orders for all areas specified at the fully burdened (loaded) hourly rate for each labor category as specified in the

CLIN 4003 – Total Estimated Labor Hour Cost:

CLIN 4004: OPTION PERIOD 4/Cost

SubCLIN 4004A: Engineering/Technical Consultant ‐ Contractor personnel shall provide Engineering/Technical Consultant services as defined in individual task and delivery orders in accordance with Clauses H.11 and H.12.

Fully burdened hourly rates will be negotiated for each consultant per task and delivery order. Indirect Labor Rates (i.e. Overhead, G&A, and Profit) must be the same as those proposed for labor categories under CLIN X003 for the current contract period.

SubCLIN 4004B: Special Overtime Premium ‐ Contractor personnel shall perform all services and support requirements as it pertains to “double time” (i.e. for work in California); and, professional employees considered “exempt” responding to emergency restorations that may result in performance that exceed normal workday hours as referenced in the SOW, Sec 4.2.5.

SubCLIN 4004A – Engineering/Technical Consultant EST: $225,118.00

SubCLIN 4004B – Special Overtime Premium EST: $54,500.00

CLIN 4005: OPTION PERIOD 4/Cost

SubCLIN 4005A: Travel Support ‐ Contractor shall perform all travel as required for services and support requirements in accordance with Statement of Work, Sec. 4.2.4, “Travel.”

SubCLIN 4005B: Materials & Other ‐ Purchasing of Material & Other ODC’s shall be accomplished in accordance with the SOW, Section 4.3.

SubCLIN 4005A: Travel Support EST: $2,273,526.00

SubCLIN 4005B: Materials and Other ODC’s EST: $2,155,266.00

CLIN 4005 A&B Fixed Administrative Handling Rate

CLIN 4006: OPTION PERIOD 4/Not Separately Priced

In accordance with the Statement of Work, Sec. 8, “Reporting” & Sec. 9, “Quality Control,” Contractor shall comply with all contract data requirements and provide applicable reports as specified in the Contract Data

OPTION PERIOD FIVE

April 08, 2022 – April 07, 2023

CLIN 5001: OPTION PERIOD 5 (Reserved)

CLIN 5002: OPTION PERIOD 5/Firm Fixed Price

Support as Specified

QTY Unit Unit Price Total Amount

Contractor shall provide support in the following areas in accordance with the Statement of Work (SOW), Para. 5.1 :

‐ Contract Management (SOW, Para 5.1.1.1) ‐ Technical Management (SOW, Para 5.1.1.2) ‐ Administrative Specialist Support (SOW, Para 5.1.1.3)

CLIN 5002 ‐‐ Total Firm Fixed Price:

CLIN 5003: OPTION PERIOD 5/Time & Material

In accordance with the Statement of Work (SOW), Sec. 6.1, “Position Requirements and Qualifications,” Contractor shall perform all services and support requirements as defined in individual task and delivery orders for all areas specified at the fully burdened (loaded) hourly rate for each labor category as specified in the

CLIN 5003 – Total Estimated Labor Hour Cost:

CLIN 5004: OPTION PERIOD 5/Cost

SubCLIN 5004A: Engineering/Technical Consultant ‐ Contractor personnel shall provide Engineering/Technical Consultant services as defined in individual task and delivery orders in accordance with Clauses H.11 and H.12.

Fully burdened hourly rates will be negotiated for each consultant per task and delivery order. Indirect Labor Rates (i.e Overhead, G&A, and Profit) must be the same as those proposed for labor categories under CLIN X003 for the current contract period.

SubCLIN 5004B: Special Overtime Premium ‐ Contractor personnel shall perform all services and support requirements as it pertains to “double time” (i.e. for work in California); and, professional employees considered “exempt” responding to emergency restorations that may result in performance that exceed normal workday hours as referenced in the SOW, Sec 4.2.5.

SubCLIN 5004A – Engineering/Technical Consultant EST: $232,602.30

SubCLIN 5004B – Special Overtime Premium EST: $56,300.00

CLIN 5005: OPTION PERIOD 5/Cost

SubCLIN 5005A: Travel Support ‐ Contractor shall perform all travel as required for services and support requirements in accordance with Statement of Work, Sec. 4.2.4, “Travel.”

SubCLIN 5005B: Materials & Other ‐ Purchasing of Material & Other ODC’s shall be accomplished in accordance with the SOW, Section 4.3.

SubCLIN 5005A: Travel Support EST: $2,304,673.00

SubCLIN 5005B: Materials and Other ODC’s EST: $2,184,793.00

CLIN 5005 A&B Fixed Administrative Handling Rate

CLIN 5006: OPTION PERIOD 5/Not Separately Priced

In accordance with the Statement of Work, Sec. 8, “Reporting” & Sec. 9, “Quality Control,” Contractor shall comply with all contract data requirements and provide applicable reports as specified in the Contract Data

OPTION PERIOD SIX

April 08, 2023 – April 07, 2024

CLIN 6001: OPTION PERIOD 6 (Reserved)

CLIN 6002: OPTION PERIOD 6/Firm Fixed Price

Support as Specified

QTY Unit Unit Price Total Amount

Contractor shall provide support in the following areas in accordance with the Statement of Work (SOW), Para. 5.1 :

‐ Contract Management (SOW, Para 5.1.1.1) ‐ Technical Management (SOW, Para 5.1.1.2) ‐ Administrative Specialist Support (SOW, Para 5.1.1.3)

CLIN 6002 ‐‐ Total Firm Fixed Price:

CLIN 6003: OPTION PERIOD 6/Time & Material

In accordance with the Statement of Work (SOW), Sec. 6.1, “Position Requirements and Qualifications,” Contractor shall perform all services and support requirements as defined in individual task and delivery orders for all areas specified at the fully burdened (loaded) hourly rate for each labor category as specified in the

CLIN 6003 – Total Estimated Labor Hour Cost:

CLIN 6004: OPTION PERIOD 6/Cost

SubCLIN 6004A: Engineering/Technical Consultant ‐ Contractor personnel shall provide Engineering/Technical Consultant services as defined in individual task and delivery orders in accordance with Clauses H.11 and H.12.

Fully burdened hourly rates will be negotiated for each consultant per task and delivery order. Indirect Labor Rates (i.e Overhead, G&A, and Profit) must be the same as those proposed for labor categories under CLIN X003 for the current contract period.

SubCLIN 6004B: Special Overtime Premium ‐ Contractor personnel shall perform all services and support requirements as it pertains to “double time” (i.e. for work in California); and, professional employees considered “exempt” responding to emergency restorations that may result in performance that exceed normal workday hours as referenced in the SOW, Sec 4.2.5.

SubCLIN 6004A – Engineering/Technical Consultant EST: $258,477.00

SubCLIN 6004B – Special Overtime Premium EST: $58,000.00

CLIN 6005: OPTION PERIOD 6/Cost

SubCLIN 6005A: Travel Support ‐ Contractor shall perform all travel as required for services and support requirements in accordance with Statement of Work, Sec. 4.2.4, “Travel.”

SubCLIN 6005B: Materials & Other ‐ Purchasing of Material & Other ODC’s shall be accomplished in accordance with the SOW, Section 4.3.

SubCLIN 6005A: Travel Support EST: $2,336,247.00

SubCLIN 6005B: Materials and Other ODC’s EST: $2,214,725.00

CLIN 6005 A&B Fixed Administrative Handling Rate

CLIN 6006: OPTION PERIOD 6/Not Separately Priced

In accordance with the Statement of Work, Sec. 8, “Reporting” & Sec. 9, “Quality Control,” Contractor shall comply with all contract data requirements and provide applicable reports as specified in the Contract Data

PART 1 – SECTION C – DESCRIPTION/SPECS/WORK STATEMENT

C.1 SCOPE OF WORK

The Contractor shall provide a wide variety of skilled engineering, technical, and administrative support personnel to perform engineering and technical support services involved in the acquisition, restoration, maintenance, and modification of ground‐based NAS equipment throughout the United States and overseas. Services shall be required to perform tasks in support of power, navigational aids, communications, surveillance, weather systems and applicable administrative functions as further defined and in accordance with the Statement of Work, “National Airspace System (NAS) Engineering Services,” with minimal assistance from Federal Aviation Administration (FAA) personnel.

C. 2 EMERGENCY SITUATIONS AND EXERCISES DURING CONTRACT PERFORMANCE AT THE MIKE MONRONEY AERONAUTICAL CENTER (MMAC)(Tailored) CLA 4563

(a) Emergency situations and exercises are temporary exceptions to the prohibition of contractor personnel being subject to the direction and control of Government personnel when performing non‐ personal contract services in Government facilities.

(b) All contractor personnel at a Government work site or facility during an actual emergency must conform to the procedures posted or directed by Government officials responsible for emergency response at that site or facility. Such officials include evacuation wardens/monitors, security personnel, Emergency

Readiness Officers, management, Contracting Officer’s Representative (COR), etc.

(c) Contractor personnel must participate in all emergency exercises, including evacuations, and safety stand‐downs, as part of performance under this contract. On rare occasions, based on advance arrangements that are then announced at the time of an exercise, contractor personnel may be excused from evacuations.

(d) Contractor management/site supervisors must ensure that each contractor employee assigned to work in Government facilities possesses a general awareness of emergency and evacuation procedures at all locations where the employees might be during an emergency or exercise. Contractor Management/Site

Supervisors are responsible for accounting for their employees during an actual emergency or exercise, and are subsequently required to report this information to their FAA Team Manager as soon as practical based on the situation. Information on emergency procedures may be requested from the COR or a designated

Government contact point at the work site.

(e) When there are disruptions to Government operations at the Mike Monroney Aeronautical Center, Contractor Management/Site Supervisor should ensure that all employees are aware of the following methods of obtaining the Center’s status:

The Center Status website:

https://employees.faa.gov/org/centers/mmac/employee_services/facility_status/

Status Phone number; 954‐0040, and local TV/Radio news channels.

(f) If the Center is OPEN during inclement weather, it’s business as usual. Any need for unscheduled leave is between the contractor employee and their contractor management, not the FAA.

(g) When the Center is OPEN with a Delayed Arrival Time, contractors may allow their employees to arrive at the worksite in accordance with the Delayed Arrival Time under which the Center is operating. However, the government will not pay for hours not worked on other than firm fixed price type contracts and discussions on accounting for time on any other contract type should be between Contractor

Management/Site Supervisor and COR or CO.

(h) When the Center is CLOSED, contractor employees should not report to the Center unless they have been informed in advance that they are considered “mission critical” employees or their contractor management/site supervisor has provided other direction. The government will not pay for hours not worked on other than firm fixed price type contracts. Any discussions on accounting for time on any other contract type should be between the contractor management/site supervisor and the COR or CO.

(i) If an alternative duty location is activated that includes contractor employees, all contractor employees will be made aware of that location through their contractor management/site supervisor.

PART I ‐ SECTION D ‐ PACKAGING AND MARKING

Not Applicable

PART I ‐ SECTION E ‐ INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE AT DESTINATION (JANUARY 1997) CLA 1908

(a) Final inspection and acceptance shall be at destination.

(b) Although source inspection by the Government is not anticipated under this contract, the provisions of this clause shall in no way be construed to limit the rights of the Government under the following AMS clauses, Inspection—Time‐and‐Materials and Labor‐Hour (3.10.4‐5)

(c) A Contracting Officers Representative (COR) will be designated for the specific purpose of exercising general surveillance over the contract operation including contractor performance.

AMS 3.1‐1 Clauses and Provisions Incorporated by reference (July 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the

Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via

Internet at: http://conwrite.faa.gov.

AMS 3.10.4‐3 Inspection of Supplies – Cost Reimbursement (April 1996) AMS 3.10.4‐4 Inspection of Services ‐ Both Fixed‐Price & Cost Reimbursement (April 1996) AMS 3.10.4‐5 Inspection ‐ Time‐and‐Material and Labor‐Hour (April 1996) AMS 3.10.4‐16 Responsibility for Supplies (April 1996)

PART I ‐ SECTION F ‐ DELIVERIES OR PERFORMANCE

F.1 TRANSITION AND PERIOD OF PERFORMANCE

This contract contemplates a 30‐day transition followed by a 9‐month base year of performance. The base year is followed by 6 one‐year option periods to be exercised at the sole discretion of the Government. If needed, the Government reserves the right to alter, reduce, and/or waive the entire transition period; or the Government may reduce the basic contract period and/or option periods.

F.2 PLACE OF PERFORMANCE

Services shall be primarily performed at the Mike Monroney Aeronautical Center (MMAC) in Oklahoma

City, Oklahoma and the National Weather Service’s Radar Operation Center (ROC) in Norman, Oklahoma.

However, services are also accomplished nationwide including U.S. territories. On rare occasions, services are provided to other countries as necessary

F.3 CONTRACT PRICE ADJUSTMENT RESULTING FROM CHANGE TO TRANSITION PERIOD

CLIN 0001 is a Firm Fixed Priced CLIN for a full 30‐Day transition period. Should the transition be for a period less than 30 days, the contract price for the transition period will be adjusted/prorated based on the total number of days remaining.

F.4 AUTHORIZED PERFORMANCE (JUL 2015) CLA 0168

The execution of a contract shall not constitute authority for the contractor to commence performance.

Performance shall be ordered by the issuance of a formal delivery order by an authorized Contracting

Officer of the Mike Monroney Aeronautical Center. Orders issued orally or by written telecommunications shall reference a formal delivery order number and shall be confirmed by issuance of the formal delivery order.

F.5 CONTRACT PERIOD (JUN 2015) CLA 1604

The effective period of this contract to include base and all option periods is May 08, 2017 or date of award whichever is later through July 7, 2024, or as may be extended by option issued hereunder.

F.6 ACCELERATED DELIVERY (JAN 1997) CLA 1817

Any Schedule for delivery or performance may be expedited at the contractor's option, if without additional expense to the Government.

AMS 3.8.2‐22 SUBSTITUTION OR ADDITION OF PERSONNEL (OCTOBER 2006)

(1) The Contractor must assign only those individuals whose resumes, personnel data, or personnel qualification statements have been submitted and determined by the Contracting Officer to meet the minimum requirements of the contract. The Contractor must not substitute or add personnel except in accordance with this clause.

(2) Substitution of Personnel.

(a) For the first 60 days of contract performance, the Contractor must not substitute personnel for the individuals whose resumes or other personal qualification were submitted with its offer and that were determined by the Contracting Officer to be acceptable at the time of contract award, unless such substitutions are because of an individual's sudden illness, death, or termination of employment. In any of these events, the Contractor must promptly notify the Contracting Officer and propose substitute personnel as required by paragraph (4) below.

(b) If an individual becomes, for whatever reason, unavailable for work under the contract for a continuous period exceeding thirty (30) working days, or is expected to devote substantially less effort to the planned work, the Contractor must propose a substitute personnel as required by paragraph (4) below.

(3) Addition of Personnel. If an FAA requirement will increase the specified level of effort for a designated labor category, but not the overall level of effort of the contract, then the Contractor must notify the

Contracting Officer to add personnel to the designated labor category. The Contractor must request added personnel as required by paragraph (4) below.

(4) Request and Review. The Contractor must submit the request for substitute or added personnel in writing to the Contracting Officer at least 30 days (if a security clearance must be obtained, at least 45 days) before the proposed date of substitution or addition. The Contractor's request must provide a detailed explanation of the circumstances causing the proposed substitution or addition, a complete resume for the proposed substitute or added personnel, and any additional information required by the Contracting

Officer. Proposed substitutes and added personnel must have qualifications equal to or higher than those stated in the contract for the labor category. The Contracting Officer will evaluate the Contractor's request and promptly notify the Contractor of the decision to accept or reject the qualifications of the substitute or added personnel.

(5) The Contracting Officer may terminate the contract if the Contractor has not made suitable, timely, and reasonably forthcoming replacement of personnel who have been reassigned or terminated or otherwise become unavailable to work under the contract or the resulting loss of productive effort would impair the successful completion of the contract. Alternatively, if the Contracting Officer finds the Contractor to be at fault for the condition, then the Contracting Officer may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor's action.

AMS 3.1‐1 Clauses and Provisions Incorporated by reference (July 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the

Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via

Internet at: http://conwrite.faa.gov.

AMS 3.10.1‐9 STOP‐WORK ORDER (OCTOBER 1996)

AMS 3.10.1‐9 Alt. I STOP‐WORK ORDER (OCTOBER 1996)

AMS 3.11.34 F.O.B. DESTINATION (APRIL 1999)

PART I ‐ SECTION G ‐ CONTRACT ADMINISTRATION DATA

G.1 VOUCHERING AND DOCUMENTATION PROCEDURES/REQUIREMENTS

(a) Vouchers will be submitted as specified on individual task/delivery order. Vouchers shall include the following:

(1) A cover page with voucher number, voucher date, reporting period dates, contract number, task/delivery order number, brief description of services/supplies, voucher total, and the contractor certification noted in paragraph (b) below.

(2) A summary page, broken out by CLIN shall be included behind the cover page that rolls up all subtask information noted in item #3 below.

(3) A separate billing page for each subtask that includes:

a. The subtask number

b. Hours, bill rate, and total cost by employee by labor category for the reporting period.

Overtime shall be listed separately and not combined with regular hours. Also, Over‐ and‐Above Special Labor Premium charges shall be listed separately under the appropriate CLIN.

c. Cumulative total hours and dollar amounts per employee by labor category

d. Total hours for all employees on the subtask

e. Reporting Period ODCs and Cumulative ODCs (broken out by “Travel” and “Material &

Other ODCs”)

f. Reporting Period and Cumulative charges for Administrative Handling Rate

(4) ODCs:

a. Travel vouchers shall include all necessary supporting information to verify the charges.

Name of the employee, subtask number, work site, county where work is accomplished, trip dates, travel approvals e‐mails (with the exception of AJW‐223’s F&E travel) notes for unusual circumstances, odometer readings or internet maps to verify mileage shall also be included. The contractor shall not provide a breakout of

“employee‐paid expenses” and “company‐paid expenses” to the FAA.

b. Invoices for purchases shall be “stamped” with the appropriate task order number and subtask number. The Procurement Analyst and/or Procurement Technician shall answer all inquiries about these purchases. The contractor shall not list all purchases for a task on one page. If a list is to be provided, it shall be done for each subtask.

(b) The following statement shall be on the cover page of each voucher and shall be signed by Contract

Manager: “I hereby certify that all material/services included in the attached billing were required for efforts covered in Contract: DTFAAC‐17‐D‐_(TBD)___. All costs incurred were for the sole exclusive benefit of the FAA.”

(c) Vouchers shall be submitted bi‐weekly with the following exceptions: a voucher corresponding to the end of each contract period shall be required.

(d) The Government shall not be obligated to reimburse the Contractor for any cost incurred before the requiring organization’s approval to begin work on a task, subtask, or project is given.

(e) Time and attendance records, travel vouchers, expense records, and all other costs associated with the contract shall be routinely prepared as needed by contract employees as a normal part of their FAA assigned tasks and forwarded through whatever process the company deems appropriate for further processing. Contract voucher preparation, payroll, benefits management, and other duties normally viewed by the Defense Contract Audit Agency (DCAA) as G&A expenses will be considered as such on this contract.

G.2 OPTION TO EXTEND SERVICES (JAN 1997) CLA 0116

The Government may unilaterally exercise its option to extend the term of the contract for performance of specified services pursuant to Section I, AMS Clause 3.2.4‐34, Option to Extend Services by written notice to the contractor not later than the expiration date of the current contract period.

G.3 INVOICING PROCEDURES – GENERAL (DEC 2016) CLA 0135

(a) In addition to the requirements set forth at AMS Clause 3.3.1‐17, Prompt Payment, for the submission of a proper invoice, the contractor shall submit invoices in accordance with clause G.1 above for performance of services, or those items of supplies furnished, as follows:

(1) One electronic copy shall be uploaded into the electronic vouchering system (currently

BMx) used by AJW‐14.

FAA, Mike Monroney Aeronautical Center

AJW‐14, Contracting Officer’s Representative

P.O. Box 25082

Oklahoma City, OK 73125

(b) In the event the electronic vouchering system is unavailable for use, the contractor shall send an electronic copy, via e‐mail, to addresses (1) and (2) below. For vouchers that are too big to transfer via e‐ mail, the contractor shall submit hard copies to addresses (1), (2), and (3) below:

(1) One copy to:

FAA Accounts Payable Branch, AML 311‐314

P.O. Box 25710

E‐Mail: 9‐AMC‐AMZ‐FAA‐APInvoices@faa.gov

(2) One copy to:

FAA – Mike Monroney Aeronautical Center

ATTN: AJW‐14 Contracting Officer’s Representative

(email address will be provided at contract award)*

Bldg. 189

(3) One copy to:

FAA – Mike Monroney Aeronautical Center

ATTN: Individual Team Managers – Identified upon contract award

Bldg. Building numbers – Identified upon contract award

(c) The contractors shall maintain on file, and submit when required for verification or audit, certified time logs showing a daily start and ending work times, the daily total of productive hours charged to the contract, a daily entry for any non‐productive work‐hours and cumulative totals for each pay period.

G.4 IDENTIFICATION/DELIVERY OF GOVERNMENT PROPERTY (JAN 1997)(TAILORED) CLA.1401

Upon award of this contract, Government‐owned property will be furnished in the form of hand receipts issued to the contractor for use in the performance of this contract.

G.5 INCREMENTAL FUNDING (JAN 1997) (TAILORED) CLA 2604

The Government reserves the right to incrementally fund this contract on a periodic basis to promote efficiency in the utilization of fiscal allotments through the routine budget process or the use of interim funding measures such as under congressional “continuing resolution” procedures.

G.6 DELIVERIES TO THE MIKE MONRONEY AERONAUTICAL CENTER (MMAC) (JUL 2015) CLA.4550

(a) Security procedures at the MMAC require that all mail, materials, packages or parcels of any kind be delivered to a central screening point, for inspection by the FAA. This affects mail and other deliveries destined for all organizations located on MMAC property, including government organizations, contractors and permit holders. After passing security inspection, the mail or material may be handled and delivered by the FAA. FAA will make every reasonable effort to conduct inspections and handle items in a careful manner so as to avoid damage or delay.

(b) This inspection is for the benefit of the FAA only. The FAA makes no representation that any material passing inspection is without hazard, poses no threat, or that it conforms in form, fit, function or quantity to the expectations of the intended recipient.

(c) The FAA shall not be liable for any 1) loss, damage or shortage of any mail or materials, 2) injury, or 3) delay in performance resulting from such inspection and handling, unless liable under the Federal Tort

Claims Act (28 U.S.C. 2671‐2680).

(d) Any item destined for the contractor that fails to pass inspection remains the property of the contractor, who is responsible for its disposition and coordination with law enforcement agencies as necessary.

AMS 3.10.1‐22 CONTRACTING OFFICER'S REPRESENTATIVE (APRIL 2012)

(a) The Contracting Officer may designate other Government personnel (known as the Contracting Officer's

Representative) to act as his or her authorized representative for contract administration functions which do not involve changes to the scope, price, schedule, or terms and conditions of the contract. The designation will be in writing, signed by the Contracting Officer, and will set forth the authorities and limitations of the representative(s) under the contract. Such designation will not contain authority to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the contract.

(b) The Contractor shall immediately contact the Contracting Officer if there is any question regarding the authority of an individual to act on behalf of the Contracting Officer under this contract.

PART I ‐ SECTION H ‐ SPECIAL CONTRACT REQUIREMENTS

H.1 DEFINITION OF CONTRACT TERMS

(a) “Teaming/Subcontract Arrangements” means an arrangement in which‐‐(1) two or more companies form a partnership as a joint venture to act as the prime contractor. Under a teaming arrangement all labor charges from the prime shall be billed by the prime contractor under the appropriate CLIN. All reasonable and allocable other direct cost (ODC) (see “(b)” below) incurred by the prime contractor will be billed as one ODC against the appropriate CLIN. Subcontract effort (see “(c)” below) incurred by the prime contractor will also be billed as one ODC against the appropriate CLIN. (NOTE: Should a teaming arrangement result, such an arrangement does not limit the rights of the FAA to the following: require consent to subcontracts (see AMS Clause 3.10.2‐2); determine on the basis of the stated contractor team arrangement, the responsibility of the prime contractor; provide the prime contractor data rights owned or controlled by the FAA; and, hold the prime contractor fully responsible for contract performance, regardless of any team arrangement.

(b) “Other Direct Cost (ODC)” means, for purpose of this contract, direct costs related to any required travel, materials, equipment, liability insurance, relocation costs, teaming and subcontracting efforts, etc.

(c) “Subcontract” means, for purpose of this contract, subcontract effort required outside any teaming arrangement.

H.2 SUPPLIES AND EQUIPMENT

(a) Materials and equipment acquired by the contractor under the contract and subject to reimbursement by the FAA shall not include tax to the maximum extent possible.

(b) Direct charge acquisition or lease of equipment for performance of any task under this contract must be approved in advance by the FAA. Any equipment approved for acquisition will become the property of the

FAA in accordance with AMS clause 3.10.3‐2, Government Property, Alternate II.

(c) Any equipment requested by the contractor may, at the FAA's option, be furnished by the FAA. If acquisition of materials or equipment is approved, prices shall be negotiated for the most effective price meeting the requirement, utilizing competitive procedures. Such information will be presented at the time approval is requested.

H.3 ON‐SITE OFFICE SPACE/CONTRACT MANAGEMENT

(a) Space, office supplies, and equipment will be furnished by the FAA. Office supplies, and equipment, if required and approved by the FAA, will be reimbursed as other direct costs (ODC).

(b) An on‐site contract manager will be required. Office space, telephones, equipment, furniture, and supplies will be furnished by the FAA but may be supplemented as desired by the contractor at no expense to the FAA.

H.4 ALLOTMENT OF FUNDS

The FAA reserves the right to increase or decrease the funds allotted herein for applicable CLINS by way of an “Amendment of Solicitation/Modification of Contract” (Standard Form 30 or equivalent) on a unilateral basis to the respective task/delivery order. In the event of any requirement for additional funds under the items enumerated above, it will be the responsibility of the Contractor to notify the Contracting Officer pursuant to the paragraph (H.8), “Limitation of FAA’s Obligation”.

H.5 TASK/DELIVERY ORDERING PROCESSING

As the needs of the Government are determined, the Contracting Officer or their authorized representative will notify the Contractor of a requirement. A Request for Proposal (RFP) notification (to include the scope of work and any specific special contract requirements required for submission with the

Contractor's proposal documents) will be issued.

The Contractor shall then prepare and submit their proposal for accomplishing the work requested for the task order, modification, or specific sub‐task. The proposal provided by the Contractor will be used to establish the resources required to perform the work and as a basis for negotiation of estimated costs in accordance with the Pricing Schedule, Section B, as appropriate. The proposal shall provide a detailed breakdown of all items and associated costs anticipated during execution of the tasks involved. In general, the proposal will be comprised of a cost proposal, which will include:

(a) A breakdown of the proposed labor hours and costs by skill category for each task,

(b) Estimated travel costs

(c) Estimated costs for material & other ODCs

(d) Estimated Administrative Handling Fee

(e) Overall Total of task

The time set for the receipt of proposal for each task order or modification will be identified in…