Solicitation.docx

SIR/RFO DTFAAC-16-R-00235

REQUEST NO.

8. ADDRESS OFFER TO (If other than Item 7)

Oklahoma City, OK 73125-4933

INDEFINITE-DELIVERY/INDEFINITE-QUANTITY, MULTIPLE AWARD

100% SMALL BUSINESS SET-ASIDE

9. Sealed offers in original and no copies for furnishing the supplies or services in the Schedule will be received at the place specified in

Item 8, or if handcarried, in the depository located in Room 313, Multi-Purpose Building until 2:00 p.m. local time January 9, 2017

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, AMS Provision No. 3.2.2.3-14. All offers are subject to all terms and conditions contained in this solicitation.

11. TABLE OF CONTENTS

OF OFFERORS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 3.2.2.3-2, Minimum Offer Acceptance Period.

12.

In compliance with the above, the undersigned agrees, if this offer is accepted within 120 calendar days from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

The offeror acknowledges receipt of amend-ments to the Request for Offerors and related documents numbered and dated:

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

AND

(Type or print)

ADDRESS

OF

OFFEROR

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

AWARD (To be completed by Government)

G.4

(Signature of Contracting Officer)

IMPORTANT -- Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

9-21-16

PART I - SECTION B

SUPPLIES OR SERVICES AND PRICES/COST

The contractor shall furnish all labor, facilities, materials, services, transportation, preservation, packaging, packing and marking required to furnish and supply items set forth below all in accordance with (IAW) the terms, conditions, and provisions set forth herein. Detailed descriptions of the supplies or services to be furnished can be found in Section C. For additional information regarding the below Contract Line Item Numbers (CLINs) refer to “B.2 Contract Pricing.” Also see Section H, Clause H.7 for ordering procedures.

Schedule I -- Base Contract Period (First Year)

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A0100 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A0200 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A0300 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A0400 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A0500 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A0600 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A0700 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A0800 :____________%

B.1(c) Program Management

B.1(d) Travel and Subsistence Support.

Reimbursed at cost IAW Section I, Clause 3.3.2-2.

B.1(e) Other NAS Battery Requirements.

E0100 Special or Unique NAS Battery Requirements NTE $600,000.00 Unforeseen NAS battery requirements not identified under CLINS A0100-A0900, B0100-0600, C0100-C0202 and D0100-D0101

“Minimum Guaranteed Quantity/Estimated Contract Value/Maximum Limitations of Orders. The Government plans to make multiple awards of an Indefinite Delivery/Indefinite Quantity with Time and Materials provisions contract. At time of award, Base Year only, each contractor will be issued one (1) task order IAW clause H.7. The Government shall order, in terms of dollars, the guaranteed minimum quantity of $5,000 per contract awarded, during the base period. The minimum guaranteed amount is designated for Post Award conferences, Program Management Reviews, and Site Surveys. The minimum guaranteed quantity applies to the base year only. The maximum estimated dollar value applies to the sum of all orders placed against the multiple award contracts. The actual 5-year estimated dollar value of orders, for each contract, will be determined by the number of proposals rated technically qualified.”

B.2 Contract Pricing (Applicable to base contract period and all option contract periods).

(a) The pricing methods/arrangements set forth at B.3 below will be used in pricing contract effort for all CLINs as described at B.1(a) through B.1(e), as well as elsewhere in Part I—The Schedule, and applicable attachments and exhibits.

(b) For CLINs A0100B (racks), C (spill containment) through A0800B (racks), C (spill containment), A0900 Support Equipment Candidate List, B0100, B0200, C0200 and corresponding CLINs in Option contract periods 1 through 4, identified at B.4, prices shall not be adjusted.

(c) For CLINs A0100A (batteries) – A0800A (batteries), and Option contract periods 1 through 4, all products/services offered by the contractor through its supplier(s) and/or subcontractor(s), pricing will be in accordance with the actual manufacturer’s published price list/catalog, as applicable, less all applicable discounts to the contractor. Prices for CLINs A0100A (batteries) – A0800A (batteries) in the Base Contract Period, shall not be adjusted.

B.3 Pricing Methods/Arrangements

(a) CLIN A0100A through A0800A (Battery String/Individual Battery)for the Base Period is priced on a firm-fixed-price basis. Corresponding CLINs for Options 1 through 4 as identified at B.4 are priced on a fixed-price with economic price adjustment basis with adjustments based on established prices (see B.2(c) above), offered price discount, and H.6, Economic Price Adjustment (Supplies). Pricing for the Base Period and Options 1 through 4 is FOB origin.

(b) CLIN A0100B (Battery Rack) and C (Spill Containment) through A0800B and C, and A0900 (Support Equipment)for the Base Period as well as all corresponding CLINs for Options 1 through 4 is priced on a firm-fixed-price basis.

(c) CLIN B0300 (installation) for the Base Period, as well as all corresponding CLINs for Options 1 through 4 identified at B.4, is Not-to-Exceed (NTE) amount, with an estimated quantity of 167 sites per year. Negotiated price per site task order issued as a firm-fixed-price basis that includes labor, travel, per diem, and any miscellaneous hardware needed to install the battery string. Battery string is furnished under CLINs A0100 through A0800 or is Government Furnished Equipment (GFE); cost of shipping and recycle/disposal covered under CLINs B0400 and B0500; and, Testing and Test Data Report covered under CLIN B0600.

(d) CLINs B0400 and B0500 (delivery-recycle/disposal) for the Base Period, as well as all corresponding CLINs for Options 1 through 4 identified at B.4, are Not-to-Exceed (NTE) amounts with and estimated quantity for each CLIN of 167 sites. Negotiated price per site task order issued as a firm-fixed-price basis. Reimbursed at contractor’s cost IAW Section-H, paragraph H.5. Used when CLINs A0100 through A0800, as well as all corresponding CLINs for Options 1 through 4 identified at B.4, are ordered and installed using CLIN B0300, and corresponding Options 1 through 4, or installed by others.

(e) CLIN C0100 firm-fixed-price, for the Base Period, as well as all corresponding CLINs for Options 1 through 4 identified at B.4 is for Program Plan and Program Management Cost Report. This CLIN is exercised at the Contracting Officer’s option. The Contracting Officer will determine if this report is needed less frequently than monthly. That decision is based on number of task orders being processed by the vendor.

(f) CLIN C0201 and C0202. A fixed-price per staff hour, not including per diem and travel, pricing arrangement will be used for this CLIN. Base Period, as well as all corresponding CLINs for Options 1 through 4 identified at B.4, is Not-to-Exceed (NTE) amount. This CLIN is exercised at the Contracting Officer’s option to cover conferences, program management reviews, and meetings not associated with individual installation projects or task orders. The number of vendor personnel funded under this CLIN, to attend conferences and meetings, is determined by the Contracting Officer before the conference or meeting.

(g) CLINS D0100 and D0101 for the Base Period, as well as all corresponding CLINs for Options 1 through 4 identified at B.4, is Not-to-Exceed (NTE) amount. These CLINs are used when CLIN C0200 is exercised and at the direction of the Contracting Officer to cover conferences, program management reviews, and meetings not associated with individual installation projects or task orders, reimbursed IAW H.8. The number of vendor personnel reimbursed for travel, to a meeting or conference, is determined by the Contracting Officer prior to any meeting or conference. Meetings held at the Vendor’s office of record, City or County, are not eligible for Travel and Per Diem reimbursements.

(h) CLINS B0100-B4100 are firm-fixed-price and include per diem and travel within the 48 contiguous United States to perform Site Surveys when directed at NAS facilities where battery system replacement is required IAW Attachment J.1, paragraph 7.1.1. Site Surveys outside the 48 states are amended to include travel and per diem differential costs.

(i) CLINS B0200 – B4200 are firm-fixed price.

(j) CLIN B0600 Testing and Test Data Report for the Base Period, as well as all corresponding CLINs for Options 1 through 4 identified at B.4, is Not-to-Exceed (NTE) amount, with an estimated quantity of 167 sites per year. Negotiated price per site task order issued as a firm-fixed-price basis that includes labor, travel, per diem, and any miscellaneous equipment needed to test and record test data. Battery string installation covered under CLIN B0300.

B.4 Corresponding CLINs for Contract Base Period and Options 1 through 4.

Schedule I – Option 1 Contract Period (Second Year)

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A1100 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A1200 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A1300 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A1400 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A1500 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A1600 :____________%

pursuant to B.2(c) to CLIN A1700 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A1800 :____________%

B.1(b) Services. The contractor shall provide all ancillary services including but not limited to services necessary to install UPS battery strings, recycle/dispose batteries, and ship batteries, procured under CLINs A1100 through A1800, IAW the SOW, NAS Battery System Equipment Characteristics, Contract Data Requirements List (CDRL) E001, and Data Item Description (DID) E00-Section J, Attachments J.1-J.4. Commercial Support Documentation shall be provided with batteries.

B.1(c) Program Management

B.1(d) Travel and Subsistence Support.

B.1(e) Other NAS Battery Requirements.

E1100 Special or Unique NAS Battery Requirements $619,800.00 Unforeseen NAS battery requirements not identified under CLINS A1100-A1900, B1100-1600, C1100-C1202 and D1100-D1101

Schedule I – Option 2 Contract Period (Third Year)

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A2100 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A2200 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A2300 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A2400 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A2500 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A2600 :____________%

pursuant to B.2(c) to CLIN A2700 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A2800 :____________%

B.1(c) Program Management

B.1(d) Travel and Subsistence Support.

E2100 Special or Unique NAS Battery Requirements $637,774.20 Unforeseen NAS battery requirements not identified under CLINS A2100-A2900, B2100-2600, C2100-C2202 and D2100-D2101

Schedule I – Option 3 Contract Period (Fourth Year)

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A3100 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A3200 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A3300 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A3400 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A3500 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A3600 :____________%

pursuant to B.2(c) to CLIN A3700 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A3800 :____________%

B.1(c) Program Management

B.1(d) Travel and Subsistence Support.

B.1(e) Other NAS Battery Requirements.

E3100 Special or Unique NAS Battery Requirements $652,443.01 Unforeseen NAS battery requirements not identified under CLINS A3100-A3900, B3100-3600, C3100-C3202 and D3100-D3101

Schedule I – Option 4 Contract Period (Fifth Year)

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A4100 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A4200 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A4300 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A4400 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A4500 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A4600 :____________%

pursuant to B.2(c) to CLIN A4700 :____________%

Vendor’s discount rate applied pursuant to B.2(c) to CLIN A4800 :____________%

B.1(c) Program Management

B.1(d) Travel and Subsistence Support.

E4100 Special or Unique NAS Battery Requirements $667,449.20 Unforeseen NAS battery requirements not identified under CLINS A4100-A4900, B4100-4600, C4100-C4202 and D4100-D4101

PART I - SECTION C

STATEMENT OF WORK (SOW)

C.1 STATEMENT OF WORK

The Contractor shall furnish all required labor, plant, materials, fixtures, equipment, tools, test equipment, technical data, technical expertise and all other facilities necessary to provide all parts and services as described in the Statement of Work and Battery System Equipment Characteristics, Section J, Attachments J.1 and J.2, respectively, in accordance with the terms, conditions, and provisions set forth herein

C.2 EMERGENCY SITUATIONS AND EXERCISES DURING CONTRACT CLA.4548 PERFORMANCE CONTRACT PERFORMANCE (JULY 2015)

PART I-SECTION D

PACKAGING AND MARKING

D.1 PACKING AND PACKAGING

All deliverables under this contract shall be preserved and packaged in accordance with the most economical and best commercial practices to assure delivery at the destination and to prevent deterioration and damage due to shipping, handling and storage hazards.

D.2 REPORTS AND OTHER DOCUMENTATION

Reports and other documentation, including Contract Data Requirements List (CDRL) items, shall be submitted electronically to the Contracting Officer and designated Contracting Officer’s Representative (COR.)

D.3 MARKING OF REPORTS

The Contractor shall mark all reports as follows:

PART I-SECTION E

INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

Inspection of the supplies and services to be furnished hereunder will be made by the Contracting Officer’s Technical Representative and acceptance will be made in writing by the Contracting Officer upon successful completion of all testing and Contractor Acceptance Inspection (CAI).

E.2 INSPECTION AND ACCEPTANCE OF DOCUMENTS

Inspection and acceptance of documents shall be in accordance with each CDRL.

E.3 INSPECTION AND ACCEPTANCE AT DESTINATION (JANUARY 1997) CLA.1908

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: .

PART I-SECTION F

DELIVERIES OR PERFORMANCE

F.1 DELIVERABLES/DELIVERY SCHEDULES

Deliverables/delivery schedules for equipment and services are specified below:

(Note: Deliverables/Delivery schedules cited in (a) through (j) above apply to corresponding CLINs for Options 1 through 4 identified in Contract Section-B, paragraph B.4.)

F.2 PLACE OF PERFORMANCE

The effort required by this contract shall be performed at the contract facility and various FAA locations and will be specified in the individual task/delivery orders.

F.3 EQUIPMENT DELIVERY (CLINs B0400)

The Contractor shall deliver battery strings and all supporting equipment at the site specified in the task/delivery order in accordance with the requirements herein and the SOW. The Contractor shall remove and dispose of the replaced battery string by recycling, in accordance with the SOW.

F.4 RECYCLE/DISPOSAL (CLIN B0500)

Recycle all spent batteries in accordance with Federal, State and Local regulations. Provide recycle documentation to the Contracting Officer or Resident Engineer. The Contractor shall deliver arrange for pickup, transportation and recycling of battery strings. Contractor shall remove and dispose of the replaced battery string by recycling, in accordance with the SOW.

F.5 AUTHORIZED PERFORMANCE (JULY 2015) CLA.0168

The execution of a contract shall not constitute authority for the contractor to commence performance. Performance shall be ordered by the issuance of a formal delivery order by an authorized Contracting Officer of the Mike Monroney Aeronautical Center. Orders issued orally or by written telecommunications shall reference a formal delivery order number and shall be confirmed by issuance of the formal delivery order.

F.6 CHANGE TO INDIVIDUAL DELIVERY ORDER SCHEDULE (JANUARY 1997) CLA.1137

F.7 CONTRACT PERIOD (JANUARY 1997) CLA.1604

The effective period of this contract is one (1) year from date of award, or as may be extended by options issued hereunder.

F.8 ACCELERATED DELIVERY (JANUARY 1997) CLA.1817

Any Schedule for delivery or performance may be expedited at the contractor's option, if without additional expense to the Government.

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JULY 2011)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: .

3.2.2.8-3 DELIVERY OF EXCESS QUANTITIES (APRIL 1996)

3.10.1-9 STOP-WORK ORDER (OCTOBER 1996)

PART I-SECTION G

CONTRACT ADMINISTRATION DATA

G.1 WARRANTY - PRODUCTS

(Note: Warranties cited in (1) and (2) above apply to corresponding CLINs for Options 1 through 4 identified in Contract Section-B, paragraph B.4.)

(c) This clause does not limit the FAA’s rights under the contract in relation to latent defects, fraud, or gross mistakes that amount to fraud and rights provided under the uniform Commercial Code.

G.2 SERVICE CONTRACT ACT - PLACE OF PERFORMANCE UNKNOWN (APRIL 1996) REVISED

This contract is…