DIDs.docx
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- Attached to
- GNAS BATTERIES ACQUISITION AND INSTALLATION Federal contract opportunity
- Solicitation number
- DTFAAC-16-R-00235
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DATA ITEM DESCRIPTION
1. TITLE
COMMERCIAL SUPPORT DOCUMENTATION (CSD)
2. IDENTIFICATION NUMBER
DI-FAA-E001
3. DESCRIPTION/PURPOSE
Provide commercial support documentation (CSD) to support the GNAS batteries purchased from the vendor.
4. APPROVAL DATE
02/12/16
5. RESPONSIBLE OFFICE
NAS Power Services Group Technical Operations Service
6. REFERENCE
SOW Paragraph 4.1
7. APPLICATION/INTERRELATIONSHIP
7.1 This Data Item description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.
10. PREPARATION INSTRUCTIONS
10.1 Format. Contractor’s/Vendor’s format is authorized and encouraged. Submit a single software copy of the deliverable to the site and Power Services Group Program Manager for each project.
10.2 Documents. See Section J attachment J1 paragraph 4.1.
| DI-FAA-E001 | Page 1 of 1 | |
| DATA ITEM DESCRIPTION |
1. TITLE
Certificate of Recycle and Disposal
2. IDENTIFICATION NUMBER
DI-FAA-E002
3. DESCRIPTION/PURPOSE
Provide Certificate of recycle/Disposal to certify the removed batteries, any leaked electrolyte, battery hardware, lead contaminated drop cloths and cleaning materials are disposed of in accordance with State and Local regulations
4. APPROVAL DATE
5. RESPONSIBLE OFFICE
6. REFERENCE
SOW Paragraph 7.2
7. APPLICATION/INTERRELATIONSHIP
None
10. PREPARATION INSTRUCTIONS
This document establishes the requirements for: Obtaining a receipt of proper disposal of hazardous and contaminated materials; and certificate indicating batteries were disposed of at a licensed battery recycle facility. Certificate is in Contractor’s format.
| DI-FAA-E002 | Page 1 of 1 | |
| DATA ITEM DESCRIPTION |
1. TITLE
Battery Installation Contractor Acceptance Inspection (CAI) Checklist
2. IDENTIFICATION NUMBER
DI-FAA-E003
3. DESCRIPTION/PURPOSE
Provide Contractor Acceptance Inspection report. A Contractor/Government joint inspection of battery replacement work.
4. APPROVAL DATE
5. RESPONSIBLE OFFICE
6. REFERENCE
SOW Paragraph 7.3
7. APPLICATION/INTERRELATIONSHIP
10. PREPARATION INSTRUCTIONS
Record of inspection is recorded in Government format, See Section-J, Attachment J.14, BATTERY REPLACEMENT ACCEPTANCE CHECKLIST.
10.l TASK DELIVERABLES:
(a) Battery Installation Contractor Acceptance Inspection checklist, Attachment J.14.
(b) Test Data Sheets, Attachment J.16.
(b) UPS Service Report.
(d) Automated Battery Monitor (ABM) Commissioning Report.
(e) Battery system baseline data J.16.
(f) Site Survey Report redlines.
10.2 FORMAT: The CAI Checklist and associated reports/submittals format shall be contractor selected. The submission shall be 8 1/2 by 11 inch paper. One way foldouts may be used for graphic material. The CAI and Test Data Sheet soft copies are in MS Word or Adobe, 8½” x 11” paper.
When documents are printed they shall be furnished in the following format:
a) Hard copy on 8.5” x 11” paper.
b) Hard copy drawing inserts maximum 11” x 17”.
c) Drawings could be PDF files or graphic inserts into Word documents.
| DI-FAA-E003 | Page 1 of 1 | |
| DATA ITEM DESCRIPTION |
1. TITLE
Site Survey Report
2. IDENTIFICATION NUMBER
DI-FAA-E004
3. DESCRIPTION/PURPOSE
Provide a Site Survey Report. Contractor visits the proposed installation site for a pre-installation survey.
4. APPROVAL DATE
5. RESPONSIBLE OFFICE
6. REFERENCE
SOW Paragraph 7.1.1.b
7. APPLICATION/INTERRELATIONSHIP
| 10. PREPARATION INSTRUCTIONS | |
| 10.l TASK DELIVERABLES: | Site Survey Report |
| a. | The contractor shall perform a site survey to collect information necessary to adequately coordinate and perform battery replacement when required by the program office. The contractor shall provide a Site Survey Report (CDRL: E004) to the Contracting Officer, program office and the site Point-of-Contact (POC) The Site Survey Report shall include the following: |
| i. | Site specific equipment work description taken from program office Request for Quote (RFQ). See Section-J, Attachment J.19 RFQ |
| ii. | List of equipment being removed and list of equipment being installed. |
| iii. | Site POCs. |
| iv. | Battery equipment installation drawings. |
| 1. | Existing equipment elevation and floorplan layout details showing equipment dimensions and dimensions between existing battery equipment and surrounding objects (equipment, doors, walls etc.,) as necessary to reflect existing working clearances and designated spaces. |
| 2. | Existing battery equipment electrical details showing battery string and battery monitoring connections as well as cable/conduit routing and sizes. |
| 3. | New battery equipment elevation and floorplan layout details showing new equipment dimensions (battery cabinet, disconnect, monitoring system, eyewash, etc.) and dimensions between new equipment and surrounding objects (equipment, doors, walls, etc.) as necessary to reflect working clearances and designated spaces. |
| 4. | New battery equipment electrical details showing battery string and battery monitoring connections as well as cable/conduit routing and sizes. If applicable, include new electrical outlet(s) for the automated battery monitor. |
| 5. | The battery equipment installation drawings can be submitted as hand-written documents |
| v. | A completed battery replacement form. |
| vi. | A completed 3900-17. |
| vii. | A completed 3900-18. |
| viii. | A seismic report with calculation and anchoring recommendations where required by the RFQ. |
| x. | Project Schedule. See Section-J, Attachment J.19 RFQ, Project Schedule Tab |
10.2 FORMAT: The Site Survey Report and associated reports/submittals format shall be contractor selected. The submission shall be 8½ by 11 inch paper. One way foldouts may be used for graphic material.
When documents are printed they shall be furnished in the following format:
a) Hard copy on 8.5” x 11” paper.
| DI-FAA-E004 | Page 1 of 1 | |
| DATA ITEM DESCRIPTION |
1. TITLE
Seismic Report
2. IDENTIFICATION NUMBER
DI-FAA-E005
3. DESCRIPTION/PURPOSE
Provide structural calculations for battery racks and battery rack anchoring for Seismic zones.
4. APPROVAL DATE
5. RESPONSIBLE OFFICE
6. REFERENCE
SOW Paragraph 7.1.1.b.viii
7. APPLICATION/INTERRELATIONSHIP: Site Survey Report.
11. PREPARATION INSTRUCTIONS
10.l TASK DELIVERABLES: .
(a) Profile, side, and top views of battery racks.
(b) battery rack dimensions in inches.
(c) Seismic forces and industry standard used to perform the calculations.
(d) Anchoring properties of fasteners.
(e) Longitudinal direction and transverse direction anchor fastener capacity calculations, and anchor fastener capacity calculations.
1. Tension Steel Strength.
2. Tension concrete breakout strength.
3. Tension Concrete Pullout Strength.
4. Shear Steel Strength
5. Shear concrete breakout strength.
6. Shear concrete pullout strength.
(f) Map of installation site with seismic zone lable.
(g) Building Code Reference Document.
(h) Site Coordinates.
(i) Site soil classification.
(j) Risk Category.
(k) Response spectrums.
10.2 FORMAT: The Seismic Report format shall be contractor selected. The submission shall be 8½” by 11-inch paper. One way foldouts may be used for graphic material.
When documents are printed they shall be in the following format:
a) Hard copy on 8.5” x 11” paper.
| DI-FAA-E005 | Page 1 of 1 | |
| DATA ITEM DESCRIPTION |
1. TITLE
PROGRAM PLAN
2. IDENTIFICATION NUMBER
DI-FAA-M001
3. DESCRIPTION/PURPOSE
3.1 The Program Plan describes and depicts the Contractor’s management structure.
3.2 The Program Plan provides current information which is used to describe the approach, resources, and needs of the contractor to perform the management effort.
4. APPROVAL DATE
5. RESPONSIBLE OFFICE
NAS Power Systems Group
6. REFERENCE
SOW 3.1.1
7. APPLICATION/INTERRELATIONSHIP
This Data Item Description (DID) contains the format and preparation instructions for the Data Product generated by the Specific and Discrete Task Requirements as delineated in the Contract.
10. PREPARATION INSTRUCTIONS
10.1 Format. The Program Plan format shall be contractor selected. The submission shall be 8 1/2 by 11 inch paper. One way foldouts may be used for graphic material.
Written documents shall be furnished in the following format:
a) Hard copy on 8.5” x 11” paper.
b) Hard copy drawing inserts maximum 11” x 17”.
c) Soft copy MS Word or pdf.
d) Drawings could be PDF files or graphic inserts into Word documents.
10.2 Content. The Program Plan shall provide information on the contractor's organization, practices and techniques to be used in managing the Program, specifically Management of Subcontracts.
10.2.1 The Plan shall specifically contain the following:
a. A Chart showing the Structure of the Program Organization by Title and Name. Identify the Key Personnel (Program Manager, and Alternate Program Manager) Program Office, Support contractors, Major Subcontractors, and on-site Project Manager(s).
b. A Chart showing the Relationship of the Program Functions to the Functional Organizations indicating Lines of Authority and Communications
DI-FAA-M001 Page 1 of 1
DATA ITEM DESCRIPTION
1. TITLE
Program Management Cost Report
2. IDENTIFICATION NUMBER
DI-FAA-M002
3. DESCRIPTION/PURPOSE
Program Management Report with cost data. Allow tracking of all major elements Contract Task and Delivery orders.
4. APPROVAL DATE
5. RESPONSIBLE OFFICE
NAS Power Systems Group
6. REFERENCE
SOW 3.1.2
7. APPLICATION/INTERRELATIONSHIP
This Data Item Description (DID) contains the format and preparation instructions for the Data Product generated by the Specific and Discrete Task Requirements as delineated in the Contract.
10. PREPARATION INSTRUCTIONS
10.1 Format. The Program Management Report is Contractor’s Format. The contractor shall incorporate the Program Management Cost Report, Contract Section-J, Attachment J.18, into the Program Management Report.
10.2 Content. The Program Management Report shall provide information on the status of the program and on program planning. The report shall contain at least the following information:
1. Accomplishments and shortfalls of performance during the reporting period;
2. Planned activities for the next reporting period;
3. Outstanding action items;
4. Status of work relating to milestones and any near term and long term schedule changes;
5. Financial status comparisons between invoiced and actual payment;
6. Problems and issues;
7. Assessment of risks;
8. Planned implementation trends;
9. Special interest and action items.
10. Warranty report.
The Program Management Cost Report shall be attached to the Program Management Report.
10.2 Task Deliverables. Program Management Report.
DI-FAA-M002 Page 1 of 1
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