DOT2619-EMER_SSIR_qa.pdf
PDF 103 KB Posted
- Attached to
- Emergency Sidewalk Snow and Ice Removal
- Solicitation number
- DOT2619-EMER_SS&IR
- Issued by
- Delaware
About this file
This is a Questions and Answers document issued by the Delaware Department of Transportation addressing clarifications regarding the Emergency Sidewalk Snow and Ice Removal contract (DOT2619-EMER_SSIR). The procurement involves rental of equipment and operators to clear snow and ice from sidewalks, shared-use paths, crosswalks, curb ramps, and other pedestrian facilities statewide across four districts (North, Canal, Central, and South). Work must be performed to bare pavement following a minimum three-inch snow accumulation, with snow appropriately placed within the right of way. The initial contract term is five years from execution. The document confirms that mobilization bonuses are paid only once per contractor per storm event based on initial mobilization to the event, not for daily mobilization or per location. Multiple clearing and deicing passes directed by the Delaware Department of Transportation will be fully compensable unless poor contractor performance necessitated the additional passes.
Pricing under the contract utilizes daily work records with unit rates for personnel, equipment, and materials, with a 5% markup covering daily mobilization and return travel or demobilization time. Item 6 of Section A addresses periodic price adjustment requests for labor, fuel, insurance, equipment, and material escalation, subject to the Director of Maintenance and Operations' discretion. Material unit prices are paid for opened and completely used 50-pound bags of deicing material. No subcontracting is permitted under this contract. Tandem-axle dump trucks will be used to transport snow to Delaware Department of Transportation-specified locations when snow cannot be stored in the right of way adjacent to sidewalks. Standby time between active snow-clearing passes will be compensated with clear start and end times established by the agency, and direct travel time between assigned locations within the same work day is compensable at the contract hourly rates.
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Other files
| File | Type | Posted |
|---|---|---|
| DOT2619-EMER_SSIR_itb.pdf | ||
| DOT2619-EMER_SSIR_ad1.pdf |
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Text version
Delaware Department of Transportation
QUESTIONS AND ANSWERS
DOT2619-EMER_SS&IR
EMERGENCY SIDEWALK SNOW & ICE REMOVAL
Friday, September 18, 2026
Q # Question Answer
Are the unit rates fixed for the entire five-year term, or may the contractor request periodic increases for labor, fuel, insurance, equipment, and material escalation? If adjustments may be requested, how frequently may they be submitted?
Item 6 of Section A – General Provisions explains how price adjustments can be requested.
Section A states that no subcontractors will be allowed, while Section
G contains general subcontracting instructions. Please confirm that subcontractors are prohibited for this specific contract.
No subcontracting will be allowed. Section G - Bid Submittal, #2(g), will be revised via an Addendum.
16 Are prevailing-wage rates applicable to this contract? No, only the laborer/operator rate will be paid.
If a employee who occasionally moves the TMA separately payable at the laborer/operator rate while otherwise performing snow-removal work?
Occasional moving of the TMA during snow removal operations is paid under the laborer/operator rate.
If DelDOT directs the contractor to haul snow away, will all loading time, travel time, unloading time, and disposal fees be compensable?
DelDOT will compensate the contractor per the contract for the personnel time and equipment time required for the operation.
What work does DelDOT anticipate the tandem-axle dump truck performing under this sidewalk contract: hauling removed snow, carrying deicing material, plowing, or another operation?
Tandem-axle dump trucks will be used to transport snow from the location to a DelDOT specified location for the purpose to removing snow that cannot be stored in the Right Of Way adjacent to the sidewalk.
If a single-rear-axle dump truck with dual rear wheels does not qualify, may it be submitted as additional equipment for DelDOT’s review, and what hourly rate would apply?
See Q11.
Attachment C lists “Dump Truck (Tandom Axle).” Does mean a single-rear-axle dump truck equipped with dual rear wheels qualify under this item?
Please submit specifications and pictures of the equipment for
DelDOT to review.
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Q # Question Answer
Are the material unit prices paid according to the number of complete
50-pound bags opened, the measured quantity actually applied, or the number of bags delivered to the assigned location?
Material unit prices will be paid for opened and completely used 50-lb bags.
Will DelDOT require pickup trucks and tandem axle trucks to be able to spread salt and if so will DelDOT furnishes bulk roadway salt?
The focus of this contract is removing snow and ice from sidewalks.
Trucks are expected to be able to move people, equipment, and materials. We do not expect trucks to be outfitted with salt spreaders.
For a prolonged event, may DelDOT direct contractors to perform multiple clearing and deicing passes at the same location, and will each directed pass be fully compensable?
DelDOT will compensate the contractor for hours worked unless
DelDOT determines that multiple passes are required due to poor performance by the contractor.
If DelDOT directs personnel and equipment to remain onsite or staged between active snow-clearing passes, will that standby time be compensable?
A clear start and end time will be established by DelDOT and all work within that timeframe will be compensated as noted in the contract.
Is return travel or demobilization time compensable after completing the final assigned location?
Return travel or demobilization is considered in the 5% markup listed in Item 1K of the Daily Work Record and Basis of Payment Section.
Is travel time between assigned locations compensable when the crew is directed to proceed from one location to another?
Direct travel time from one location to another within the same work day will be paid at the hourly rates listed in the contract.
Does the time between the Notice to Proceed and the required report time include travel time, equipment loading, fueling, and employee mobilization?
Hours from NTP to Arriving on Site & Working will be measured from the time NTP was issued to when the crew starts removing snow or ice from the sidewalks. Bonus will be determined per response to Q3.
Is the mobilization bonus based on the crew arriving and beginning work within the applicable timeframe, even if the entire crew or all listed equipment does not arrive simultaneously?
Mobilization bonus will be determined using the crew size and number of pieces of equipment at the time that the work is started.
If one crew is assigned to multiple locations during the same snow event, will the mobilization bonus be paid separately for each location?
No, see response to Q1.
What constitutes a separate “location” for purposes of calculating the mobilization bonus?
The mobilization bonus described in Contractor Responsibilities Item
#5 is paid for the initial mobilization to the storm event, not for daily mobilization. Daily mobilization is covered under the 5% markup listed in Item 1K of the Daily Work Record and Basis of Payment section. There will only be one bonus per contractor per storm event.
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