DOR Tampa 0447 - ITN Pre Bid Presentation.....pdf
PDF 976 KB Posted
- Attached to
- Tampa CSP ITN
- Solicitation number
- ITN-16042
- Issued by
- Leon County, Florida
About this file
This is a pre-bid presentation file for an Invitation to Negotiate (ITN) issued by the State of Florida Department of Management Services on behalf of the Department of Revenue for office space in the Tampa area. The solicitation seeks approximately 21,328 to 23,574 usable square feet of built-out, turn-key office space within Hillsborough County boundaries. The space must accommodate employee workstations, customer service areas, training facilities, and secured rooms while meeting Energy Star standards and Florida Building Code specifications, including Fire Marshal approval and ADA accessibility requirements. The pre-bid conference is scheduled for June 3, 2026, with written questions due by June 18, 2026 and responses posted by June 25, 2026. Sealed replies are due July 22, 2026 at 1:00 p.m., followed by an evaluation period of July 22 through August 5, 2026, facility tours from August 5-27, 2026, and estimated negotiations from August 10-27, 2026. Notice of Intent of Award is expected August 31, 2026, with an anticipated lease start date of September 1, 2028. The contract includes a 10-year base term with ten 1-year renewal options.
Offerors must provide full-service gross rental rates that include base rent, taxes, operating expenses, utilities, janitorial services, insurance, maintenance, and tenant improvements with no pass-through expenses permitted. The lessor is responsible for all construction costs, permits, inspections, security system installation and maintenance, HVAC certification and maintenance, janitorial services, and facility management throughout the lease term. Rate quotes are required for all 10 years of the base term and each renewal option, with all rates subject to negotiation. Proposals must include proof of property control, scaled floor plans, usable square footage documentation, and relevant certifications. Offerors must register with MyFloridaMarketPlace unless exempt and comply with E-Verify requirements. The Department of Revenue is exempt from sales tax on rent payments.
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Other files
| File | Type | Posted |
|---|---|---|
| Addendum for Tenant Broker Comission.pdf | ||
| Tampa CSP 730-0447 ITN.pdf | ||
| DOR Tampa 0447 - ITN Q & A.docx | DOCX document |
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Text version
Prepared for
Invitation to Negotiate 730:0447 Tampa Pre-Bid Conference savills.us
June 3rd, 2026
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Agenda
Introductions
Overview of the Baseline ITN Specifications
Evaluation of Responses
Design and Construction Specifications
Questions
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Official ITN Contacts
Michael Messina, Chris Brown, & Jerry Thornbury
Savills
Torie Swain, John Mangar, & Glen Garrett
Department of Revenue
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Key Dates Page 9 of ITN
Date and Time Time Item / Task
May 21st, 2026 Date on which the ITN is advertised on the Vendor Information Portal
June 3rd, 2026 1:00 PM Pre-Bid Conference via Teams; detailed to be provided by Tenant Broker and posted to the Vendor Information Portal at a later date
June 18th, 2026 5:00 PM Deadline for submitting questions, in writing, relating to this ITN No further questions accepted after this date and time
June 25th, 2026 Date responses to written questions received relating to this ITN will be posted on the Vendor Information Portal
July 22nd, 2026 1:00 PM Deadline for Receipt of Replies
LATE REPLIES WILL NOT BE CONSIDERED
July 22nd, 2026 1:01 PM
Opening of Replies Florida Department of Revenue
2450 Shumard Oak Blvd Building 2, Suite 1600 Tallahassee, FL 32399
July 22nd, 2026 – August 5th, 2026 Time period for evaluation of Replies / Agency’s Evaluators Tour of Selected Offered Facilities
August 10th, 2026 – August 27th, 2026 Estimated time period for negotiations
August 31st, 2026 Estimated Notice of Intent of Award posted on Vendor Information Portal
September 1st, 2028 Anticipated Lease Start Date
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Lease Terms
The Agency is seeking the following:
21,328 – 23,574 usable square feet for a Child Support Program (CSP) office
All responses must reflect Full-Service (Gross) / Turn-key rental rates
Lease Commencement Date: September 1st, 2028
• Any delays will result in liquidated damages of $3,924.05 per day
Lease Term Structure:
• 10-year base term with 10 1-year renewals
The lease term structure must be provided completely or the ITN will be rejected
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Geographic Area
Only proposed facilities within or abutting the boundaries shown below will be considered:
North Boundary: Ehrlich Road / W.
Bearss Ave / E. Bears Ave / Bruce B Downs Blvd
East Boundary: Interstate 75
South Boundary: E Brandon Boulevard/ Brandon Parkway/ Selmon Expressway/ E MLK Jr. Blvd./ W Kennedy Blvd.
West Boundary: Veterans Expressway/ Independence Parkway/ Memorial Highway/ Veterans Expressway
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Parking Requirements
Please provide the amount of parking spaces on an exclusive and non-exclusive basis. Please provide the amount of spaces that DOR can be provided at no cost.
Additional spaces to meet ADA requirement shall follow the latest ADA specifications
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Use of the State’s Leasing Forms is a Must
It’s important to understand all the forms and requirements in the ITN
The selected Offeror is required to utilize ALL the forms included in the ITN, including the
State’s standard lease agreement
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
How are ITN Responses Evaluated?
Page 16-19 of ITN
An initial review of all ITNs are completed to determine the responsiveness
If responsive, site inspections are conducted with DOR personnel who score each site individually
As a result of the scoring, the Tenant Broker commences negotiations with the highest scoring option(s)
Upon receipt of all best and final offers, DOR in consultation with the Tenant Broker, selects the preferred Offeror that is considered to be the State’s best leasing value
10 Pre-Bid Conference I savills.us
Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Understanding DOR’s Design and Construction Requirements is Critically Important
The selected Offeror is responsible for all design and construction costs
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Tenant Improvement Budget
During negotiations with the short-list offeror(s), the selected Offeror will be required to provide a breakdown of the budgeted Tenant Improvement (TI) costs. A detailed TI breakdown will be required when the offeror(s) submit their Best and Final Offers
The budgeted TI amount shall be included in the final Lease Document under Section 8A (page
4, Standard Lease Agreement of the ITN)
It is crucial that the selected Offeror accurately budget the TI amount. DOR is not liable to the selected Offeror if the actual costs of the buildout exceed the initial budgeted amount
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Designing the Right Space is a Team Effort Driven by the Selected Offeror
The selected Offeror is expected to with the program, DOR Facilities, and Tenant Broker to design a space that best meets the Department’s needs
The program and DOR Facilities must “sign off” on plans prior to State Fire Marshal and permitting review
Design requirements include, but are not limited to, the following:
• Test fits
• Development of final space plan
• Development of Construction Documents (CDs)
• Submittal of CDs to all required governmental jurisdictions including DOR Facilities and the State Fire Marshal
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Understanding the Build Out Specifications Up Front is Also Very Important
Construction requirements include, but are not limited to, the following:
• All interior construction
• All data cabling (electrical, data, voice, etc.) as outlined in detail under Addendum F of the
ITN
• All furniture for the Premises (workstations, all lobby employee work areas, etc.) except for private offices
• Project/Construction management, including weekly meetings during construction
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Significant Security Requirements Must Be Properly Addressed
All doors leading outside the building, with the exception of the main entrance(s), are to be equipped with interior push bar release locks and a singular cylinder deadbolt lock. Security system to include fire and smoke detection (monitoring to be paid by DOR). Selected Offeror shall consult with the Department for an approved security vendor and system
Electronic locks and automatic closure devices are required on interior doors leading from the reception/lobby area into the support areas, employees’ offices and customer interview stations
Please thoroughly review all details outlined on Page 25-26 of the ITN
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Communication During Design and Construction With All Parties Will Help Ensure a Successful Project
NO changes may be made during the design/construction phase without approval of the programs and DOR Facilities office…the expense of any changes that were not signed off on will be borne by the originator!
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Knowing the Details is Important Page 29-30 of ITN
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Customer Service Areas Example
Review the specifications closely!
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Material contained in this presentation is for informational purposes only and does not replace any requirements outlined in the ITN. Any modifications to the ITN will only be reflected on the Vendor Information Portal.
Final Thoughts | Questions
Monitor the Vendor Information Portal for any updates
Any clarifications to this ITN will only be provided via the Vendor Information Portal
The selected Offeror must comply with all specifications outlined in the ITN
Questions?
The material in this presentation has been prepared solely for informational purposes and is strictly confidential. Any disclosure, use, copying or circulation of this presentation (or the information contained within it) is strictly prohibited, unless you have obtained Savills’ prior written consent. Neither this presentation nor any part of it shall form the basis of, or be relied upon in connection with, any offer or transaction, or act as an inducement to enter into any contract or commitment whatsoever. NO WARRANTY OR REPRESENTATION, EXPRESS OR IMPLIED, IS GIVEN AS TO THE ACCURACY OR COMPLETENESS OF THE INFORMATION CONTAINED HEREIN AND SAVILLS IS UNDER NO OBLIGATION TO SUBSEQUENTLY CORRECT IT IN THE EVENT OF ERRORS.
Thank you.
| Slide Number 1 |
| Agenda |
| Official ITN Contacts |
| Key Dates |
| Lease Terms |
| Geographic Area |
| Parking Requirements |
| Use of the State’s Leasing Forms is a Must |
| How are ITN Responses Evaluated? |
| Understanding DOR’s Design and Construction Requirements is Critically Important |
| Tenant Improvement Budget |
| Designing the Right Space is a Team Effort Driven by the Selected Offeror |
| Understanding the Build Out Specifications Up Front is Also Very Important |
| Significant Security Requirements Must Be Properly Addressed |
| Communication During Design and Construction With All Parties Will Help Ensure a Successful Project |
| Knowing the Details is Important |
| Customer Service Areas Example |
| Final Thoughts | Questions |
| Thank you. |
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