Attachment_J-9_Miami_Facility_Survey_2012_Final_Vol1_Part1.pdf

111111

MiamiMiami

Job Corps Center Miami Gardens, FL

Facility Planning ReportFacility Planning Report Volume I

Planning Strategy

Fi lFinal January 2013

Department of Labor/ Office of Job Corps

22Miami Job Corps Center

MiamiMiami

Job Corps Center Miami Gardens, FL

Facility Planning ReportFacility Planning Report Volume I

Planning Strategy

Fi lFinal January 2013

Center Sign with Building A

33 Miami Job Corps Center

CONTENTS

MIAMI JOB CORPS CENTER

FACILITY PLANNING REPORT

VOLUME I - Planning Strategy

• Existing Site Plan

• Center Statistics

INTRODUCTION

• Purpose

• Report Contents

EXECUTIVE SUMMARY

A. EXISTING CONDITIONS

• Background

• General Site Conditions

• General Building Conditions

• Preventive Maintenance

• Ownership

• Facility Assessment by Function

• Energy

• Environmental Issues

• Sustainability

• Accessibility Standards

• Current and Completed Projects Since the Last Survey

• Health and Life Safety Issues

• Summary of Defi ciencies

B. RECOMMENDATIONS

• Status of the Previous (PY09) Plan

• Signifi cant Issues

• PY 12 Plan Overview

• Summary of Proposed Projects

• Regional Projects

• Proposed Site Plan

C. PLANNING ANALYSIS

• Purpose

• Planning Objectives and Assumptions

• Space Utilization Analysis

• Federal Real Property Asset Management

• Mission Dependency Site Plan

• Defi ciency Analysis

• Facility Condition Summary Report

• Building Condition by Function

• Building Condition Site Plan

VOLUME II - Supporting Data

• Vicinity Map

• Location Map

• Existing Site Plan

D. DESCRIPTIONS

• Building and Structures

• Space Utilization By Function

• NSF by Building

• Energy Management Report

• Environmental Management

Radon Report

• Site Descriptions

• Building Descriptions

E. DEFICIENCIES

F. CORRESPONDENCE AND REPORTS

• Survey Brief

• RA and Student Facility Feedback Questionnaire

• Life Safety Defi ciencies Transmittal and List

• O & M Defi ciency List

• Active Warranty Report

• FRPC Performance Measures Matrix

44Miami Job Corps Center

55 Miami Job Corps Center

Center Statistics Date: 01/23/2013

Federally Owned (DOL) 1994Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

Publicly Owned Treatment Works

Florida Power and Light Company

Natural

AT&T

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

132,230

Bldgs with Asbestos:

Asbestos Survey Date:

Bldgs with Radon:

No Survey Performed

Site Access: Yes

8Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

Publicly Owned Treatment Works

Air Pollution Sources: None

Willie Brown

(305)626-7800Phone No.:

Center Director:

ResCare, IncOperating Contractor:

Contract Strength: Resident Men: Resident Women: Non-residents:

Facilities Maint. and Const. 48 Accounting Clerk 30 Computer Service Tech. 30 Business Office Technologies 30 Nurse Asst/Home Health (OCT) 30 Carpentry 20 Painting 20 Culinary Arts 20 Electronic Assembly (Off Center) 15 Major Appliance Repair (Off Center) 15

No. Of Buildings:

300 96 64 140

Real Estate Management

Buildings

Program

JCC# 418 MIAMI 3050 NW, 183rd Street, Miami Gardens, FL 33056

Accessibility

EnvironmentalSite Area (Acres):

Bldg to Site Coverage:

18%

0Building Age Unknown :

(305)626-7857Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 70,424

Energy Audit Done: Yes

Status of ECM: Not Implemented

74%

97,227

Buildings with Access to Services: 8

8Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 8

8Buildings in Total Compliance:

# GSF %

132,230 100

Average Building Age: 19

Vocations (258):

Radon Surveys Reqd: 1

Age Distribution

Mitigated: 0

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

66Miami Job Corps Center

INTRODUCTION

Purpose

The Program Year 2012 Miami Job Corps Center Facility Survey was conducted the week of March 19, 2012. The survey was conducted by a team of architects and engineers for the following purposes:

1. Documentation of existing conditions.

The physical features and conditions of the buildings and site are documented and verifi ed. Barrier-free access issues are included in this report.

The programmatic characteristics of the various Job Corps operational functions are documented and verifi ed as they relate to the center’s facilities. Program issues include: size of functional areas, operational layout, and functional amenities.

2. Identifi cation of defi ciencies.

The corresponding funding requirements for corrections to individual defi ciencies are identifi ed in an effort to bring the center to an optimal state of utilization and repair. Defi ciencies are categorized in three groups: program, site, and building.

3. Development of a plan of action.

A plan of action is developed based on center needs identifi ed through defi ciencies and discussions with national, center and regional personnel. The plan of action can take the form of a long range plan, development strategy or simple list of corrections depending on the situation. The intent of this plan is to provide actions which positively impact center operations and the overall living and learning environment.

Facilities deemed excess to the Job Corps program’s needs are identifi ed for disposition.

4. Collection of associated information.

Additional information is gathered related to energy and environmental issues. This information comes in the form of reports from the center (written or verbal) and is documented and coordinated with the energy and environmental management plans contained in this report. Typically, these energy and environmental management plans are based on previously performed audits.

Report Contents

The survey information is contained in two volumes. Volume I provides a summary of data collected/verifi ed during the facility survey, provides analysis of portions of that data, and presents a plan of action. Volume I also includes a proposed site plan and implementation plan to assist in the explanation of the plan of action. Current center information is provided in an existing site plan and a center statistics sheet. Volume II contains the detailed supporting data, which is summarized in Volume I and also provides documentation of related correspondence, which occurs throughout the Facility Planning Report process.

77 Miami Job Corps Center

Center main entry

Nicely landscaped court with Buildings B and Awith Buildings B and A

Buildings C, B and E view from Building D

Walkway to the dormitories with palm trees

Miami Job Corps Center1 Miami Job Corpps Center1Miami Job Corps Center

Executive Summary

Miami Job Corps Center 2

418 Miami Job Corps Center

Background Site Condition

Located on 18 acres of land in Miami, FL.

The site and buildings are owned by DOL.

Operated by ResCare, Inc.

Activated as a Job Corps center in 1994.

132,230 GSF within eight buildings.

97,227 NSF compared to DOL space guideline range of 66,650 to 82,200 NSF Provides residential living, academic education, recreation and vocational training for 64 resident female students, 96 resident male students and 140 non-resident students.

There is a CDC for 40 children.

Roads and Pavement GOOD Power GOOD Natural Gas GOOD Central Plant N/A Water Supply GOOD Sewage GOOD

Building Condition (By Function) Student Housing GOOD Education GOOD Food Service GOOD Recreation GOOD Medical/ Dental GOOD Administration GOOD Storage Support GOOD

Available Deficiency Funding and Execution Long Range Plan Life Safety

Deficiencies Non-Life Safety

Deficiencies Objective: The goal of the current development plan is to improve the general building conditions and functionality of the facilities. No National project is recommended.

Regional Project Recommendations:

Upgrade kitchen hood fire suppression systems in Building F: $13,831

Replace roof-mounted HVAC systems on Buildings E and F: $97,096

Replace water heaters in Building E: $5,456

Construct security kiosk: $27,852

Recently Funded 1 $2,785 5 $45,589 Prior Funded 0 $0 1 $10,158 O&M 10 Non CRA

Funded 51 Non CRA

Funded Unfunded 0 $0 30 $571,918

OMB Score Card Metrics Current

Goal Miami

JCC

Recommendations

Eo13423 FY 2011

GOAL

KBTU/GSF/YR

72.70 81.51 Reduce energy consumption

O&M Costs $/

GSF

5.10 5.11

% MC 58 83.71

% MDNC 37 16.29

% NMD 5 0

%Utilization

Office 97 100 Housing 98 100

Warehouse 96 100

FCI .919 0.97

%FCI < 0.90 15.2 0

Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal, Red = Beyond 10% of Goal

Compliance Comments Category Status National Register of Historic Places N/A Energy Environment Sustainability Accessibility

Miami Job Corps Center

A Existing Conditions

Miami Job Corps Center 4

Background

Miami Job Corps Center is located on 18 acres of land in Miami Gardens, Florida. The center is owned by DOL and operated by ResCare, Inc. It was built as a Job Corps Center and activated in 1994. The center has 132,230 gross square feet (GSF) in eight buildings and 9,422 GSF in ten structures. Miami Job Corps Center provides residential living, academic education, recreation, and vocational training for a population of 300 students, consisting of 64 resident women, 96 resident men, and 140 non-residents. The center has a Child Development Center (CDC) with a capacity of approximately 40 children. The total building area at the center is 97,227 net square feet (NSF) as compared to the DOL suggested space guideline range of 66,650 NSF to 82,200 NSF for a center with this student and children population.

General Site Conditions

The center is located in the Eastern Time zone at 25° 47 north latitude and 80° 13 west longitude. It has an average elevation of 6 feet above sea level. January temperatures in Miami, Florida range from an average low of 59.8 degrees Fahrenheit to an average high of 76.1 degrees Fahrenheit. Temperatures for August range from an average low of 77.2 degrees Fahrenheit to an average high of 90.7 degrees Fahrenheit. June is wettest month of the year with average of 9.66 inches. The city has an average annual precipitation of

61.92 inches. Miami has never recorded an accumulation of snow, and has only once recorded flurries, on January 19, 1977. Hurricane seasons officially run from June 1 through November 30, although hurricanes can develop beyond those dates.

The site is located in Miami Gardens, a suburban city in Miami-Dade County. The property is surrounded by commercial areas to the east and residential neighborhood to the north, west and south. The main entrance to the center is from the N.W.

183rd Street to the central parking and then to the center security area located in the breezeway at Admin. & Medical/Dental Building A. The second entrance is from N.W. 179th Street, accessing the site from the west. The center is fully enclosed by a chain link fence and is well organized by function, respecting the principle of day/night campuses. The center has the open green pedestrian court in the middle of the campus which is landscaped with the large mature trees in front of the buildings. The palm trees around the perimeter and linear promenade create a southern tropical college atmosphere. Also, there is a water fountain with seating area near Cafeteria/Culinary Arts Building F that was constructed by a CTST project. The other characteristic element is a system of colonnades and breezeways which connect buildings, providing shaded passage and natural air flow. Roads, parking lots and service yards are asphalt; walkways

An open green pedestrian court in the middle of the campus

Miami Job Corps Center5 are concrete and are in good condition. The parking for the entire center is located between the N.W. 183rd Street and Admin. & Medical/Dental Building A. There is no vehicular traffic into the center other than maintenance and delivery vehicles. The pedestrian traffic to the center is monitored from the security area located in the middle of the Building A breezeway. Outdoor recreation fields are located at the southern portion of the site. The site is flat and the surface water runoff catch basins, strategically located within the center, are connected to trench drains, which percolate directly into the ground entirely within the center.

Domestic water is supplied by the Miami-Dade Water and Sewer Department and is master metered. The water distribution system within the center is in good condition and operates adequately. Fire hydrants and sprinkler system in the Recreation Building E is also fed by the city water supply system with adequate water pressure and functions well.

The nearest Miami-Dade fire station is approximately one mile away from the center and the emergency response time is approximately three minutes. Miami-Dade Water and Sewer Department also receives sanitary sewer from the center by the gravity. Sanitary sewer system within the center is in good condition, and functions well. Water, sanitary sewer and storm systems within the center are owned and maintained by the center. Two local wells on the center supply water for irrigation to the northern half and southern half of the facility. Florida City Gas Company supplies underground natural gas as a fuel source for facility heating, cooking, and domestic hot water through five gas meters. The natural gas distribution systems are in good condition and function well.

The primary 12.47/7.2 kV overhead lines, by Florida Power and Light Company, are routed along the east and south sides of the center. The primary service feeds several utility pad-mounted transformers with meters corresponding to each building. The ball field sport lighting, Buildings A, B, E, F, G and H are provided with 277/480V services and step-down transformers. Female Dormitory Building C and Male Dormitory Building D are provided with 120/208V services only. The utility company owns and maintains all primary transformers. The site lighting, including sport lights, pole-mounted and building-mounted lights are controlled by photocells and time clocks, and owned and maintained by the center. The site lighting is generally adequate for the center except at the walkway along Female and Male Dormitory Buildings C and D where the illumination level is low.

AT&T provides the main telephone service with four T1 lines which terminate in the electrical room in Building A. The server and data/communication equipment is located in the nearby medical supply/storage room. Bell South provides the local telephone service and Job Corps Data Center (JCDC) provides the long distance telephone voice over internet protocol (VoIP) service with fiber optic cables. The server is supported by a 2 kVA portable UPS module. All data communication systems are managed and maintained by JCDC. The fire alarm control panels in buildings on center are connected to the central fire alarm control/annunciator panel located in the Building A main lobby.

The center security system consists of a number of CCTV cameras, a multi-display color monitor, an automatic gate operator and a hand held metal detector. The CCTV cameras are strategically installed on light poles and building exterior around the center

Miami Job Corps Center 6 perimeter. The cameras are monitored from the security office in Building A. The hand held metal detector is used at the checkpoint outside the security office. The automatic gate operator is installed at the northeast parking lot. Cable TV is provided in the dormitory, dining, and recreational facilities.

General Building Conditions

The center contains eight buildings, which are located linearly on the center. The dormitory buildings are located at the southwest side of the center and Educ/Voc/Day Care Center Building B is located at the northwest side of the center that aligns with the dormitory buildings.

Buildings A, G, F and E are located around an open court and Building H is located in the east end of the center. All original eight buildings were built in 1993 and 1994. The buildings are stucco finish on the load-bearing masonry walls that are painted with bright pastel colors. The majorities of buildings have flat built-up roofing and arched metal roofs that create architectural design elements throughout the center. The rooftop HVAC units on Buildings E and F are deteriorated. Otherwise, all buildings are in good condition and well maintained by the students and staff with pride and care. The center also has ten structures built between 1993 and 2011. The solar field was constructed in 2011 by ARRA project and Pavilion E-3 and Shade House G-4 were constructed in 2010 by CTST projects. All structures are in good condition.

Preventive Maintenance

Based on appearance, the level of maintenance provided by the center is good and well implemented. Although there is no formal written maintenance plan, the center’s preventive maintenance tasks are tracked using in-house developed maintenance management software program that is capable of scheduling and tracking preventive maintenance and repair orders. The maintenance software works well and evidence of well maintained facility includes the clean HVAC air filters. The center maintenance staff handles most maintenance at the center. Occasionally, students and vocational staff also participate in routine cleaning and some maintenance tasks. Specialized repairs and regulated system tests are performed by contractors and vendors.

Ownership

Miami Job Corps Center is a federally owned center that was activated in 1994. The site was purchased from several private individuals on November 30, 1990 for $1,600,000.00.

The center currently has eight buildings and ten structures with approximately 141,700 gross square feet of building space. Miami Job Corps Center is owned by the Department

Buildings C, B and E

Miami Job Corps Center7 of Labor (DOL). DOL is responsible for the repair and maintenance of all buildings at its federally owned campus.

Facility Assessment by Function

Student Housing

The center accommodates 64 resident women and 96 resident men in two buildings, Female Dormitory Building C and Male Dormitory Building D. Building C is an I prototype dormitory building and has two wings. Each wing has eight standard sleeping rooms and one larger accessible sleeping room. Each standard sleeping room has four beds and an attached toilet/shower room. The larger sleeping room has two beds and a toilet/shower room which complies with the GSA's Architectural Barriers Act (ABA)

Accessibility Standard guidelines. Building C has a 68-bed capacity. Building D is a 3/4-H prototype dormitory building and has three wings. Each wing has eight standard sleeping rooms and one larger accessible sleeping room. Each standard sleeping room has four beds and an attached toilet/shower room. The larger sleeping room has two beds and a toilet/shower room which complies with ABA guidelines. Building D has a 102-bed capacity. Dormitory Buildings C and D roofs are mostly flat with built-up roofing;

there are arched metal roofs over lobbies and corridors. The built up roofing was replaced in 2010. The solar field provides energy to the hot water heaters in Building D.

The buildings are in good condition, well maintained and function well. These one story dormitories do not have sprinkler system but bedrooms have escape windows.

Education

Education functions are located in five buildings. Academic functions are located in the northern portions of Educ/Voc/Day Care Center Building B. Non-Academic functions are located in three buildings, Admin. & Medical/Dental Building A, Educ/Voc/Day Care Center Building B and Recreation Building E. Academic and non-academic classrooms are adequate in size, well organized, well maintained, in good condition and function well.

Dormitory Buildings C and D

Classroom in Building B

Miami Job Corps Center 8

Hard vocation functions are located in Vocational Shops Building G and Maintenance/Warehouse Building H. These facilities are adequate in size, in good condition, well maintained and function well. Soft vocations are located in the southern portion of Building B. Soft vocation classrooms are adequate in size, well organized, well maintained, in good condition and function well. In addition, Building G roofs are mostly flat with built-up roofing. There are arched metal roofs over the shops. The built up roofing was replaced in 2010.

Food Service

Food service functions are located in Cafeteria/Culinary Arts Building F. The kitchen and serving area are exceptionally clean. The entire roof was replaced with a new roof in 2010. The kitchen hood fire suppression systems are outmoded and do not meet the 1994 UL 300 standard. In addition, a HVAC unit serving the main kitchen is deteriorated. Otherwise, food service facilities are adequate in size, well organized, well maintained, in good condition and function well.

Recreation Indoor recreation functions are located in Recreation Building E. The east-west breezeway separates the recreation room from the gymnasium and provides flow of fresh air through the building. Recreation Building E roofs are mostly flat with built-up roofing; there is arched metal roof over the gymnasium. The built-up roofing was replaced in 2010. However, four rooftop HVAC units are deteriorated. Otherwise, the gymnasium, recreation room, weight room, arts and crafts, aerobics and multi-purpose rooms are adequate in size, in good condition and function well.

Dining room in Building F

Recreation Building E

Hard vocation shop in Building G

Miami Job Corps Center9

Outdoor recreation facilities consist of a basketball court; a softball and a soccer field.

The pavilions and gazebos, built by CTST projects, provide covered outdoor gathering space for students and staff. These adequately provide for center’s requirements, are maintained well, in good condition and function well.

Administration

Administration functions are located in Admin.

& Medical/Dental Building A. After the original guard house was demolished in the late 1990’s, the main security area to the center entrance was relocated to the open area in the breezeway. The security personnel are exposed to inclement weather. Otherwise, the administration facilities are adequate in size, well organized, well maintained, in good condition and function well.

The Child Development Center (CDC) is located in the south end of Building B. It is well designed and visually appealing with bright colors. The adjacent dedicated playground is enclosed with six feet high walls. The facility functions well and is well maintained and in good condition.

Medical/Dental

Medical/dental functions are located in the east side of Building A. These facilities are adequate in size, well organized, well maintained, in good condition and function well.

Admin. & Medical/Dental Building A

Child Development Center in Building B

Medical/dental area in Building A

Miami Job Corps Center 10

Storage/Support

Warehouse and center maintenance functions are located in Maintenance/Warehouse Building H.

These facilities are adequate in size, well organized, well maintained, in good condition and function well.

Energy Issues

The Miami Job Corps Center decreased energy usage by 0.5% in 2011 to 81,512 BTU/GSF/YR from 81,950 BTU/GSF/YR the previous year. Staff and students are encouraged to step up efforts to reduce energy usage in the center.

Executive Order 13423 “Strengthening Federal Environmental, Energy, and Transportation Management” became effective on 1/24/2007. This order requires a 3% per year reduction in energy intensity (BTU/GSF) relative to a 2003 baseline by all Federal agencies along with a 2% per year reduction in water consumption intensity (GAL/GSF) relative to a 2007 baseline. New construction and major renovations of agency buildings must comply with the Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings (as updated). One of the principles of this memorandum is that government agencies will optimize energy performance of new buildings. All proposed construction and renovation projects should be sent to the ESC for review to ensure that they comply with the new energy efficiency requirements. DOL is committed to achieving the goals of the Executive Order and the Memorandum and all Job Corps facilities are asked to fully participate to make this happen.

Consumption

The energy consumption baseline from FY 2003 is 85,637 BTU/GSF. The EO 13423 target is for an 18% reduction in FY 2011, which translates to 72,792 BTU/GSF. The center posted a consumption of 81,512 BTU/GSF in FY 2011, which represents a 5% decrease relative to the baseline. Below shows yearly energy consumption relative to baseline. The red line represents the reduction target, and the green line represents consumption.

Maintenance/Warehouse Building H

Miami Job Corps Center11

The total energy cost from all sources in FY 2011 was $259,175 compared to $248,954 in the previous year, a 4% increase. In FY 2011, Miami JCC electricity consumption by 4% compared to 2010. Electric use for 2010 and 2011 is shown below.

The average cost of electricity increased by 7% during the period to $26.39/MBTU in FY 2011, compared to $24.67/MBTU in FY 2010. The average cost of natural gas increased from $10.44/MBTU to $10.76/MBTU, a 3% increase.

Natural gas usage in the center increased by 25% in 2011. Natural gas usage for current and previous years is shown below.

Miami Job Corps Center 12

From FY 2007, the water consumption baseline is 119 GAL/GSF. The target for FY 2011 is an 8% reduction relative to the baseline, or 109 GAL/GSF. The center posted a 57% decrease relative to the baseline in FY 2011, with a consumption of 51 GAL/GSF.

Water consumption relative to FY 2007 is shown below. The red line represents the EO 13423 target, and the green line (consumption) must be below the red line in order for the target to be met.

Staff and students at Miami JCC should continue efforts to reduce energy and water consumption. They can use strategies such as the following:

Lack of preventive maintenance on HVAC equipment is a significant factor in energy efficiency. The center staff should institute effective scheduled maintenance programs for all HVAC equipment to improve efficiency.

Miami Job Corps Center13

Educating the Operations and Maintenance staff on the importance of saving energy. Changes in equipment operation, such as night setbacks, can greatly enhance the center’s overall savings. Recommended temperature settings should be consistently observed.

Repair or upgrade lighting systems. Replace incandescent lamps with compact fluorescent, and upgrade T12 fluorescent systems to T8 or T5. Promptly repair photocells on exterior lights to prevent the lights from operating during daylight hours.

Using the center’s staff and students to help save energy. Education will motivate staff and students to actively participate in conservation. Reminders about energy conservation should be posted throughout the center in the form of stickers and posters.

Maintain building exteriors. Repair or upgrade roof insulation, caulking and weather stripping, and door and window closing mechanisms. Maintain roofs and repair leaks promptly to prevent wet insulation.

Promptly repair photocells on exterior lights to prevent the lights from operating during daylight hours.

Aggressively monitor plumbing fixtures for leaks and make immediate repairs.

Ensure that all plumbing fixtures are set up for minimum water consumption (e.g.

low-flow shower heads, low-flow flush valves, and low-flow faucet aerators).

Always make sure that windows and doors are closed in air conditioned buildings.

Open windows and doors are an obvious waste of energy and should never be tolerated.

Maintain reasonable set points for thermostats. Try 68°F in the heating season and 75°F to 77°F in the cooling season.

Environmental Issues

Male Dormitory Building D has two separate domestic hot water systems one for the Green wing and one for the Yellow and Peach wings. There is solar water heating systems that provide solar heated domestic hot water for each of these systems. However, one of the solar collectors is smashed that reduces the overall efficiency of the system.

Sustainability

All new construction, renovations and additions (including those by CTST) and operations and maintenance practices must comply with Executive Order 13514, “Federal Leadership in Environmental, Energy, and Economic Performance” and “Guiding

Miami Job Corps Center 14

Principles for Federal Leadership in High Performance and Sustainable Buildings (as updated).” These principles include integrated design, optimization of energy performance, protection and conservation of water, enhancement of indoor environmental quality, and reduction of environmental impact of materials. These are detailed in JCH- 814 Section 1.8, “High Performance and Sustainable Building Design” and DOL “Sustainable Buildings Implementation Plan.” Job Corps will pursue cost-effective, innovative strategies (e.g., ground source heat pumps) to minimize consumption of energy, water, and materials.

Accessibility Standards

The site and all eight buildings on the center are in total compliance. All future projects at the center will be in conformance with the GSA's Architectural Barriers Act (ABA) Accessibility Standard for Federal Facilities and will include provisions for full accessibility.

Completed and Current Projects Since the Last Survey

The following is a list of completed and current projects since the previous survey:

Completed Projects Deficiency /Project # Description Completed By

Construct Solar Field D-2 National 77924, 77925, 77926 Replace flat roofs in Buildings C, D, E, F, G National 53204 Replace diffusers at vocational classrooms in Building B Region

64706 Install air conditioning system at SIA Tech classroom in Building B

Region

78392 Replace outlet boxes and water valves in Building C

Region

78401 Replace alarm check valve and water motor gong in Building E

Region

64716 Install hot water heater in Building H CTST Construct Pavilion E-3 and Shade House G-4

CTST

Current Projects Deficiency /Project # Description Responsibility 78071 Replace windows in Building B Region 64715 Replace dampers in Building H Region

Health and Life Safety Issues

A summary of deficiencies identified or validated during this survey can be found below.

The table identifies all Health and Life Safety Deficiencies funded subsequent to, or as a result of the survey visit, as well as previous deficiencies that were validated during this survey. Life Safety and Non-Life Safety Deficiencies are summarized in four categories each:

Miami Job Corps Center15

Recently PY Funded Deficiencies Prior Funded Deficiencies O&M (These deficiencies are not funded by CRA funding) Unfunded Deficiencies

The survey team may have identified IIC deficiencies related to the accessibility of buildings as defined by GSA’s Architectural Barriers Act (ABA) Accessibility Standard for Federal Facilities. In accordance with DOL policy, these deficiencies are typically only corrected during major renovations, or in order to make essential accommodations.

These deficiencies are not included in the summary, but, when funded, may be found on the FNC website.

Summary of Deficiencies

Life Safety Deficiencies Non- Life Safety Deficiencies

Recently Funded 1 $2,785 5 $45,589 Prior Funded 0 $0 1 $10,158 O&M 10 Non CR Funded 51 Non CRA Funded Unfunded 0 $0 30 $571,918

See Deficiency Analysis in Section C for a breakdown of deficiencies by classification.

Funded But Not Corrected Deficiencies appear first and Unfunded Deficiencies follow.

1616Miami Job Corps Center

B Recommendations

Miami Job Corps Center17

Status of Previous (PY 09) Plan The PY 09 Development Plan for Miami Job Corps Center included the following projects:

REGIONAL

Deficiency 78071: Replace windows in Building B This project was funded and is in progress.

Deficiency 54070: Construct security kiosk in Building A This project was not funded.

Deficiency 78196: Construct weather vestibule in the wellness center in Building A This project was not funded.

Deficiency 54070: Install window film on the dining hall windows in Building F This project was not funded.

Significant Issues

Significant issues impacting operations and/or learning and living environment at the center identified during the March 2012 Facility Survey are as follows:

The kitchen hood fire suppression systems at the he culinary arts and the food services kitchen in Building F are outmoded and currently not approved for fire suppression. The inspector did not tag the systems as having failed when the inspection was conducted on January 31, 2012 prior to the March 2012 Facility Survey. However, the fire suppression systems do not meet the 1994 UL 300 Standard, which was developed for the burning characteristics of vegetable oils.

In the event of a fire, the suppression system may not completely extinguish the fire.

The condition of the packaged roof-mounted HVAC units (RTU-E-3, E-4, E-5 and E-6) serving the recreation areas and gymnasium in Recreation Building E and RTU-F-2 serving the main kitchen (food services) in Cafeteria/Culinary Arts Building F are deteriorated. These units were originally installed in 1994 and running below capacity. Also, their housing, frame support and internal components have corroded substantially.

Corroded Building E roof-mounted HVAC

Miami Job Corps Center 18

Two identical gas-fired water heaters provide domestic hot water for Building E. One of the heaters has failed and the other is in poor condition. The building is no longer provided with an adequate amount of hot water and the ability to continue providing any hot water is compromised.

Security personnel are located out in the open area of the breezeway and exposed to inclement weather conditions.

PY 12 Plan Overview

The primary objective of the plan is to resolve the critical mechanical issues and improve conditions at the security kiosk. These projects would improve the general conditions of buildings in the center. No National Project is proposed in current plan.

The kitchen hood fire suppression systems at the he culinary arts and the food services kitchen in Building F would be upgraded to meet the1994 UL 300 Standard.

The packaged roof-mounted HVAC units on Buildings E and F would be replaced with new. This project would be improved living condition of the students and staff.

The gas-fired water heaters in Building E would be replaced with new tankless commercial water heaters. This project would provide adequate amount of hot water for the students and staff use and save energy.

An enclosed “kiosk” would be constructed at the entrance breezeway of Administration & Medical/Dental Building A to protect security personnel from rain and wind. The visual elements of new construction would reflect character of the center’s original architecture.

Breezeway open security space in Building A

Failed water heater in Building E

Miami Job Corps Center19

Summary of Proposed Projects

Regional Projects

The cost of unfunded deficiencies amounts to approximately $572,000. Each remaining deficiency is considered for funding on an annual basis and will be funded based on center/Regional/National priorities. Regional and center projects recommended to be addressed in the short term include:

Estimated cost

Upgrade kitchen hood fire suppression systems in Building F $13,831 (Deficiency 78408)

Replace roof-mounted HVAC systems on Buildings E and F $97,096 (Deficiencies 89064, 89066)

Replace water heaters in Building E $5,456 (Deficiency 89065)

Construct security kiosk in Building A $27,852 (Deficiency 54070)

The following are recommendations for CTST projects which would improve the facility while honing student skills:

Participate in installing splash blocks under the downspouts Participate in cleaning exhaust grills in buildings Participate in maintaining buildings at the center Participate in improvements to the site Participate in correction of trade-appropriate O&M deficiencies throughout the center

This proposed development is described further on the following page through a Proposed Site Plan.

Miami Job Corps Center 20

C Planning Analysis

PURPOSE

The purpose of this section is to present objectives, assumptions and specifi c space, and cost data considered during the planning process. This information is considered with specifi c existing condition issues in the develop-ment of a long range plan. The goal is to provide the Job Corps Program with the best living and learning environ-ment at the best value.

PLANNING OBJECTIVES AND ASSUMPTIONS

Typical Objectives

1. To provide adequate space for all functions to maximize effective day to day operations.

2. To develop current and new space to enhance the living and learning environment.

3. To remove or reutilize excess space that is inappropriate for long range center use.

4. To utilize existing buildings effectively.

5. To consolidate and cluster like functions to: minimize daily pedestrian travel by students, instructors and administrators, and better zone daytime and nighttime activities to assist security operations and increase site safety.

6. To develop a campus style setting with the inclusion of small and large (green) gathering spaces which promote formal and/or informal activities and interaction between students, instructors and administrators.

7. To develop a plan which permits future expansion when possible.

8. To develop an implementation strategy to minimize the impact on center operations.

9. To provide phased development to reduce impacts on Job Corps National Construction Budget.

10. To create a center which fi ts its locale: either city, suburban, or rural.

Typical Assumptions

1. The contract size at the time of the facility survey will be used for square footage analysis and long range planning.

2. The vocational program at the time of the facility survey will be used for long range planning.

Any additional assumptions made during the development of the long range plan were presented in the Recom-mendations section of this report.

PLANNING ANALYSIS

M iam i Job C orps C enter 23 Space Utilization Chart

Miami (00418) Date: 01/23/2013Center :

Page: 1 of 1

A - ADMIN. & MEDICAL/DENTAL

B - EDUC/VOC/DAY CARE CENTER

C - FEMALE DORMITORY

D - MALE DORMITORY

E - RECREATION BUILDING

F - CAFETERIA/CULINARY ARTS

G - VOCATIONAL SHOPS BUILDING

H - MAINTENANCE/WAREHOUSE

Buildings

8,260 12,505

5,130

Education

8,267

Food Service

16,565

Recreation

2,685

Medical Dental

2,820 3,105

Admin

9,435

Storage Support

Student Housing

Actual Net Area 20,765 5,130 8,267 16,565 2,685 6,655 9,435

Area (SQ FT) Gross

9,675 24,430 11,855 20,460 23,280 13,425 17,235 11,870

Suggested Net Area

Actual Net less Suggested Net

Vacant Net

6,075 16,430 8,260

12,505 18,460 10,402 15,240 9,855

Ratio Net/Gross

63% 67% 70% 61% 79% 77% 88% 83%

97,227 132,230 74%

16,000 3,000 5,400 10,100 2,070 9,200 6,000

4,765 2,130 2,867 6,465 615 (2,545) 3,435

26,667 4,615 8,308 14,429 3,450 14,154 7,059 Suggested Gross Area

Non-AcadAcademic Voc/Theo

5,275

1,895

7,740

3,000 4,740

4,615

2,920

2,135 14,510

19,985

11,880

8,105

18,277

66,650

30,577

This chart provides net square feet (NSF) by individual buildings (rows), NSF by Job Corps functions (columns), gross square feet (GSF) for each building, and the suggested NSF for each function. Further NSF breakdowns of functional categories into subcategories may be found in Section D under Descriptions. Section D is typically included in Volume II.

2424Miami Job Corps Center

PURPOSE

Executive Order 13327, “Federal Real Property Asset Management” was created to promote effi cient and eco-nomical use of the Federal Government’s real property assets. The Federal Real Property Council (FRPC), formed as part of the Executive Order, has established four performance measures to be utilized in assessing the use of real property assets.

FEDERAL REAL PROPERTY ASSET MANAGEMENT PERFORMANCE MEASURES

This report provides the four performance measures established by the FRPC, reported at the constructed asset level. The performance measures are as follows:

Utilization

This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage. It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength.

Facility Condition Index

This performance measure refl ects the condition of each asset by comparing the current repair needs to the current replacement value of the asset. The index is expressed as a percentage with 100% being a facility with no repair needs.

Mission Dependency

This performance measure assesses the criticality of each asset to the Job Corps mission. The categories are Mis-sion Critical (MC), Mission Dependent, Not Critical (MDNC), and Not Mission Dependent (NMD).

Annual Operating Cost

This performance measure refl ects the cost to operate each asset and consists of lease costs (where applicable) as well as cost related to recurring maintenance, utilities, janitorial, and roads and grounds.

FACILITY SURVEY LONG RANGE PLANNING PROCESS

The facility survey long range planning process considers these performance measures in order to determine the optimal set of real property assets to accomplish the Job Corps mission at each center. Having insuffi cient facili-ties makes it more diffi cult for the center to achieve desired student outcomes. Having excess facilities diverts funds that could be used in a more productive way to enhance student outcomes.

FEDERAL REAL PROPERTY ASSET MANAGEMENT

i Job C orps C enter 25 Federal Real Property Asset Management Performance Measures

Center: MIAMI (00418) Page: 1 of

Date: 01/23/2013

98% $739,088.00

A - ADMIN. & MEDICAL/DENTAL

B - EDUC/VOC/DAY CARE CENTER

C - FEMALE DORMITORY

D - MALE DORMITORY

E - RECREATION BUILDING

F - CAFETERIA/CULINARY ARTS

G - VOCATIONAL SHOPS BUILDING

H - MAINTENANCE/WAREHOUSE

C-1 - GAZEBO

D-1 - PAVILION

D-2 - SOLAR FIELD

E-1 - PAVILION

E-2 - PAVILION

E-3 - PAVILION

G-1 - FLAMMABLE STORAGE

G-2 - STORAGE

G-3 - SHADE HOUSE

G-4 - SHADE HOUSE

MIAMI JCC (LAND)

Name

0041800010 0041800011 0041800012 0041800013 0041800014 0041800015 0041800016 0041800017 0041808098 0041808102 0041808105 0041808101 0041800020 0041808104 0041800018 0041808100 0041808099 0041808103 0041808097

Asset Number

Building Building Building Building Building Building Building Building Structure Structure Structure Structure Structure Structure Structure Structure Structure Structure Land

Type

Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned Owned

Own/ Lease

9,675 24,430 11,855 20,460 23,280 13,425 17,235 11,870

Size

100%

100% 100%

Utilization Percent

$49,474.10 $136,860.59

$73,017.30 $126,010.48 $107,629.01 $103,443.11

$96,554.16 $17,442.10

$326.76 $1,990.08 $4,692.67 $2,730.21 $1,980.25

$688.92 $358.22 $230.33 $307.10 $570.85

$14,781.76

Annual Op Cost

94% 99% 99% 99% 93% 98% 99% 91%

100% 100% 100% 100% 100% 100% 100% 100% 100% 100%

0%

FCI

MDNC

MC

MC

MC

MC

MC

MC

MDNC

MDNC

MDNC

MDNC

MDNC

MDNC

MDNC

MDNC

MDNC

MDNC

MDNC

MC

Mission Dependency Restrictions

Totals:

i Job C orps C enter

Federal Real Property Asset Management Performance Measures

Center: MIAMI (00418) Page: 2 of

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Building Mission Dependency Summary

Buildings Mission Critical

Buildings Mission Dependent Not Critical

Buildings Not Mission Dependent

GSF Mission Critical

GSF Mission Dependent Not Critical

GSF Not Mission Dependent of of of

110,685

21,545

(75%)

(25%)

(0%)

(83.7%)

(16.3%)

Facilities Not Meeting Facility Condition Index (FCI) Target (90%)

0 of 8 Buildings FCI < 90% (0%)

0 of 10 Structures FCI < 90% (0%)

GSF FCI < 90% (%)

Miami Job Corps Center27

DEFICIENCIES

Defi ciencies are categorized into program, site, and building defi ciencies. Program defi ciencies address issues such as square footage shortages or the omission of amenities required or standard for the proper operation of a particular Job Corps function. Site defi ciencies indicate adverse site and infrastructure conditions which nega-tively impact operations and environment. Building defi ciencies indicate adverse conditions at the building level.

CLASSIFICATIONS

Defi ciency classifi cations are defi ned as follows:

Class IA - Defi ciencies which address imminent life safety and health hazards.

Class II - Defi ciencies which address code violations, however, do not represent imminent life safety and health hazards.

A - Defi ciencies which violate code (Federal, State or Local) and may result in an interruption of center operations if not corrected.

B - Defi ciencies which violate code (Federal, State or Local) and have no immediate impact on center operations if not corrected.

Class III - Defi ciencies which address facility repair, replacement or maintenance.

A - Defi ciencies which if not corrected may result in an interruption of center operations.

B - Defi ciencies which if not corrected will have minimal impact on center operations or can be miti-gated through temporary measures until the defi ciency is corrected.

Class IV – Defi ciencies which address programmatic needs.

A - Defi ciencies which if corrected produce substantial improvements in the quality of the learning and living environment.

B - Defi ciencies which if corrected are desirable enhancements.

COST ASSIGNMENT

Costs shown include material and labor costs plus mark-ups for: tax and labor burden; general contractor’s over-head and profi t; permits, bonds and insurance. In addition, a location factor is applied and a construction contin-gency is added. Design costs are not applied at this time, however, they will be applied at the project level (see Project Data Sheets). All defi ciency costs shown are based on current year (year of this document) prices and are escalated annually and refl ected in the annual Inventory of Needs.

DEFICIENCY IDENTIFICATION

Other information provided on defi ciency charts includes the following:

The year the defi ciency was identifi ed, the offi ce or organization responsible for correcting the defi ciency

(National, Regional, Lessor, or as part of Operation & Maintenance by the center); if National, the project number to which the defi ciency is assigned.

The status of the defi ciency:

Funded defi ciencies report indicates the funding year for funded Regional projects, which have dollar amounts shown, or defi ciencies assigned to funded National and major Regional projects without dollar amounts.

Proposed defi ciencies have been assigned to a National project.

Unfunded defi ciencies are Regional projects unless or until they are assigned to a National project.

Any Environmental (A106) Projects identifi ed at the center.

DEFICIENCY ANALYSIS

i Job C orps C enter 29 Funded But Not Corrected Deficiencies by Classification

Miami (00418)Center:

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Building A - Admin. & Medical/Dental

B - Educ/Voc/Day Care Center

Fire alarm system is struck by lightning and not functional

Windows are old and leak

Office admin classroom need rehabilitation

Exit sign type inadequate

90066

78071

88988

88999

$17,500

$10,158

$7,000

$2,785

Deficiency Total Numbers by Classification

Deficiency Description ProjYr Fund IA IIA IIB IIIA IIIB IVA IVB TotalsDef ID Off.

R

R

R

R

$27,658 $7,000 $2,785 $37,443Totals by Classification:

$17,500

$10,158 $7,000 $2,785

$17,500

$19,943

0 1 0 2 1 0 0 4

Summary

Subtotal:

Subtotal:

Deficiency Total Costs by Classification $0 $2,785 $0 $27,658 $7,000 $0 $0 $37,443 i Job C orps C enter

Unfunded Deficiencies by Classification Miami (00418)Center:

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Site Site lighting inadequate88995 2012 $4,749

Deficiency Total Costs by Classification

Deficiency Description Proj IDID Year IA IIA IIB IIIA IIIB IVA IVB TotalsDef ID Off.

R

Summary

Site Total: $4,749 $4,749

$0 $0 $0 $0 $0 $0

$0 $0 $9,405 $185,484 $45,710 $38,699

$0

$571,919 Cost of Deficiencies Linked to National (or Major Agency) Projects

Cost of Deficiencies not Linked to Projects

$0

$292,621

$0 $185,484 $0 $9,405 $292,621 $45,710 $38,699 $571,919

Deficiency Total Numbers by Classification 0 0 5 12 7 5 1 30

IIC

$0 i Job C orps C enter 31 Unfunded Deficiencies by Classification

Miami (00418)Center:

2Page:

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Building

A - ADMIN. & MEDICAL/DENTAL

B - EDUC/VOC/DAY CARE CENTER

C - FEMALE DORMITORY

D - MALE DORMITORY

E - RECREATION BUILDING

Security check point location is inconvenient Weather vestibule is desirable Roof is near the end of its life Refrigerant piping insulation is deteriorated

Window caulking is deteriorated Refrigerant piping insulation is deteriorated Air-cooled condensing unit inoperable

Window caulking is deteriorated Egress detection not provided at dormitory side exits Walls at the raised dome portion of the roofs are leaking

Refrigerant pipes not adequately insulated Egress detection not provided at dormitory side exits Pipes are not adequately insulated Walls at the raised dome portion of the roofs are leaking

Gym has excessive echo Window is in poor condition Window caulking is deteriorated Packaged rooftop units are deteriorated and maintenance intensive Water heaters past end of useful life

54070 78196 88949 89038

88952 89040 89048

88957 89001 91183

78396 89002 89054 91182

78056 88965 88966 89064

89065

$1,219

$4,399

$3,235

$552

$357

$2,885

$595

$21,246

$28,705

$298 $76,088

$5,456

$104,744

$1,436

$27,852 $6,124

$3,195

$3,790

$38,699

Deficiency Description Proj IDID Year IA IIA IIB IIIA IIIB IVA IVB TotalsDef ID Off.

R R R R

R R R

R R R

R R R R

R R R R

R

$1,219

$4,399

$3,787

$3,242

$21,841

$28,705

$81,842

$104,744

$1,436

$33,976

$3,195

$3,790

$38,699

$139,939

$7,642

$25,036

$36,281

$121,976

Subtotal:

Subtotal:

Subtotal:

Subtotal:

Subtotal:

IIC

i Job C orps C enter

Unfunded Deficiencies by Classification Miami (00418)Center:

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Building

F - CAFETERIA/CULINARY ARTS

G - VOCATIONAL SHOPS BUILDING

H - MAINTENANCE/WAREHOUSE

One of two domestic water heaters has failed Chemical storage door is deteriorated Hot water heater room doors are deteriorated Packaged rooftop unit is deteriorated and maintenance intensive Gas convection oven and cooking range do not function adequately Walk-in refrigerator door deteriorating and damaged

Roof underside paint is flaking and peeling Two wall-mounted transfer fans are old, burned out or damaged Refrigerant piping insulation is deteriorated

Roof is near the end of its life

78389 88960 88961 89066

89068

89073

41842 78410

89145

88963

$17,767

$21,008

$8,716

$2,363

$2,023 $2,023

$23,567 $1,712

$157,115

Deficiency Description Proj IDID Year IA IIA IIB…