DMI-40-Form-LOI-Letter-of-Intent_SLBE.pdf
PDF 149 KB Posted
- Attached to
- I-4 Interstate and Downtown Interchanges Grounds Maintenance (Bid Discount) State and local contract opportunity
- Solicitation number
- 26-P-00055
- Issued by
- Hillsborough County, Florida
About this file
The DMI-40 Form is an Official Letter of Intent document issued by the City of Tampa for use in the I-4 Interstate and Downtown Interchanges Grounds Maintenance contract opportunity. This form is required for each Small Local Business Enterprise (SLBE) listed on the Schedule of Subcontractors to be Utilized (DMI-20 Form). The letter of intent must be executed by both the prime bidder/service provider and the SLBE firm and submitted to the soliciting department within ten (10) workdays following the notice of intent to award. The mandatory pre-bid meeting and site inspection occur on January 8, 2026, at 9:00 a.m., with sealed bids due by 3:00 p.m. on January 22, 2026. The contract involves comprehensive grounds maintenance for 15 designated sites along I-4 and downtown interchanges in Hillsborough County, Florida, including turf mowing, landscape bed maintenance, and amenity upkeep with 22 annual cuts. The contract duration is one year with options for three additional one-year renewals by mutual written agreement.
The DMI-40 Form requires completion of specific sections identifying the bidder information, SLBE firm details, scope of work to be performed by the SLBE, cost of work, and cost as a percentage of the total City contract amount. Both parties must certify the accuracy of the work description and agree to the stated compensation. The bidder must provide the City with a copy of the executed subcontract agreement and/or purchase order prior to the commencement of the SLBE's work. A pre-qualified vendor pool of 55 SLBE-certified vendors is available for this contract, which includes a 5% bid discount set-aside not to exceed $10,000 exclusively for certified local businesses. The estimated contract value is $400,000, with pricing structured to include base maintenance services and optional additional tasks such as mulch application, herbicide treatment, tree pruning, and debris removal. Required insurance includes Commercial General Liability ($1 million per occurrence), Automobile Liability ($500,000 to $1 million), and Workers' Compensation. Price escalation is permitted annually after the first year, limited to the Consumer Price Index for All Urban Consumers (CPI-U).
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Text version
City of Tampa Official Letter of Intent
(DMI-40 Form) A Letter of Intent is required for each SLBE listed on the Schedule of Subcontractors to be Utilized form (DMI 20 Form). Letter of Intent must be signed by both the Bidder/Service Provider and SLBE firm.
Bid/Proposal/Contract Number: __________________________________________________
Bid/Proposal/Contract Name: ___________________________________________________
A. To be completed by the Bidder/Service Provider
Name of Bidder: ___________________________________________________________ Address: _________________________________________________________________
Contact Person: ____________________________________________________________ Telephone: _____________________________ Fax: ______________________________ Email: ___________________________________________________________________
B. To be completed by SLBE
Name of SLBE: ___________________________________________________________ Address: _________________________________________________________________
Contract Person: ___________________________________________________________ Telephone: _____________________Fax: _______________________________________ Email: ____________________________________________________________________
C. Identify the scope of work to be performed or item(s) to be supplied by the SLBE. On unit price bids, identify to which bid line item the SLBE's work scope or supply corresponds:
D. Cost of work to be performed by SLBE: _________________________________________ E. Cost of work to be performed by SLBE as a percentage of total City contract amount: _______
Bidder/Proposer certifies that it intends to utilize the SLBE listed above, and that the work described above is accurate. Bidder/Proposer will provide the City with a copy of the related subcontract agreement and/or purchase order prior to the commencement of SLBE’s work. The SLBE firm certifies that it has agreed to provide such work/supplies for the amount stated above.
Bidder/Proposer: ____________________________________ Date: _______________ Signature and Title
SLBE Firm: _______________________________________ Date: ___________________ Signature and Title
1 | P a g e Rev. 8/25/25 DMI 40
Official Letter of Intent Instructions City of Tampa
Equal Business Opportunity Program
The Official Letter of Intent must be submitted to the soliciting department within ten (10) workdays after the notice of intent to award is posted. Not providing all letters of intent within the prescribed timeframe may cause a delay in the award or declare the bid to be non-responsive.
Bid/Proposal/Contract Number- Please record the bid/proposal/contract number provided by the City of Tampa's procuring department.
Bid/Proposal/Contract Name – Please record the bid/proposal/contract name provided by the City of Tampa's procuring department.
To be Completed by the Bidder/Service Provider: Please record the prime contractor or main bidder's detailed company information as indicated.
To be completed by the SLBE – Please record the SLBE subcontractor's detailed company information as indicated.
The bidder is to identify the scope of work to be performed or the item(s) to be supplied by the SLBE. On unit price bids, indicate the bid line item that the SLBE’s scope of work or supply corresponds to. – Please record the details of the services or supplies the SLBE will provide.
Cost of work to be performed by SLBE – Provide an agreed-upon estimate of the total price of work or supplies. (Unit prices are accepted if specific quantities have yet to be determined).
Bidder/Proposer—The signature of an authorized agent for the prime contractor or main bidder, with the date signed.
SLBE firm – Signature of an authorized agent for the SLBE subcontractor or supplier with the date signed.
Contract Confirmation – A copy of the executed subcontract agreement and/or purchase order with the SLBE must be filed with the City of Tampa immediately upon execution and/or prior to the commencement of work by SLBE.
2 | P a g e Rev. 8/25/25 DMI 40
| BidProposalContract Number: |
| BidProposalContract Name: |
| Name of Bidder 1: |
| Name of Bidder 2: |
| Address: |
| Contact Person: |
| Telephone: |
| Fax: |
| Email: |
| Name of SLBE 1: |
| Name of SLBE 2: |
| Address_2: |
| Contract Person: |
| Telephone_2: |
| Fax_2: |
| Email_2: |
| identify to which bid line item the SLBEs work scope or supply corresponds 1: |
| identify to which bid line item the SLBEs work scope or supply corresponds 2: |
| identify to which bid line item the SLBEs work scope or supply corresponds 3: |
| Cost of work to be performed by SLBE: |
| Cost of work to be performed by SLBE as a percentage of total City contract amount: |
| BidderProposer: |
| Date: |
| SLBE Firm: |
| Date_2: |
File details come from the government source that posted it. Updated .