RFP_DJOOAR13001_PACS_FBO.pdf

Acquisition Management Division

DOJ, Office of Justice Programs, 810 7th Street, NW Washington, DC 20531

810 7th St. N.W, Washington, DC 20531 2:00 pm

James Canady III James.Canady@usdoj.gov

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED

6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY CODE AMD 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and __3_(three)__________________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until local time _______________________ (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE NUMBER EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A X SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 26

B X SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C X DESCRIPTION/SPECS./WORK STATEMENT 2 X J LIST OF ATTACHMENTS 1

D X PACKAGING AND MARKING 1 PART IV - REPRESENTATIONS AND INSTRUCTIONS

E X INSPECTION AND ACCEPTANCE 1 X

F X DELIVERIES OR PERFORMANCE 2

G X CONTRACT ADMINISTRATION DATA 4 X L INSTR., CONDS., AND NOTICES TO OFFERORS 10

H X SPECIAL CONTRACT REQUIREMENTS 6 X M EVALUATION FACTORS FOR AWARD 5

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS 6

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the

SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified) 10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33

Previous edition is unusable Prescribed by GSA-FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

N/A 1

DJOOAR13001 11/08/2012

X

12/07/2012

Table of Contents

PART I - THE SCHEDULE ............................................................................................................................................ A-1

SECTION A - SOLICITATION/CONTRACT FORM ................................................................................................. A-1

SF 33 SOLICITATION, OFFER AND AWARD ................................................................................................. A-1

PART I - THE SCHEDULE ............................................................................................................................................. B-1

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS ................................................................................ B-1

B.1 GENERAL .................................................................................................................................................. B-1

B.2 BASE AND OPTION PERIODS ................................................................................................................ B-1

B.3 CONTRACT PRICING ............................................................................................................................... B-1

B.3.1 TIME AND MATERIALS/LABOR HOUR/FIRM FIXED PRICE RATES .............................................. B-1

B.3.1.1 FIRM FIXED PRICED (FFP) TASK ORDERS .........................................................................................B-2

B.3.1.2 TIME AND MATERIALS (T&M) AND LABOR HOUR (LH) TASK ORDERS ....................................B-2

B.4 LABOR CATEGORY RATE TABLE ........................................................................................................B-2

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK ...................................................... C-1

C.1 STATEMENT OF WORK .......................................................................................................................... C-1

SECTION D - PACKAGING AND MARKING ............................................................................................................ D-1

D.1 OJP 2852.242-70 PRESERVATION, PACKING AND PACKAGING (MAR 2001) .............................. D-1

SECTION E - INSPECTION AND ACCEPTANCE ..................................................................................................... E-1

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE ............................... E-1

SECTION F - DELIVERIES OR PERFORMANCE ..................................................................................................... F-1

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE ............................... F-1

F.2 OJP 2852.242-72 PERIOD OF PERFORMANCE OPTION CONTRACTS (MAR 2001) ........................ F-1

F.3 OJP 2852.242-73 PLACE OF PERFORMANCE (FEB 2012) ................................................................... F-1

F.4 OJP 2852.212-70 NOTICE OF GOVERNMENT DELAY (FEB 2012) .................................................... F-1

F.5 OJP 2852.242-74 REPORTS (APR 2012) .................................................................................................. F-1

SECTION G - CONTRACT ADMINISTRATION DATA ........................................................................................... G-1

G.1 CONTRACT MANAGEMENT REQUIREMENTS ................................................................................. G-1

G.2 OJP 2852.242-91 CONTRACT COMMUNICATION/CORRESPONDENCE (MAR 2001) ................... G-1

G.3 OJP 2852.242-76 CONTRACTING OFFICER (FEB 2012) ..................................................................... G-1

G.4 OJP 2852.242-77 CONTRACTING OFFICER’S REPRESENTATIVE (COR) (FEB 2012) ................... G-2

G.5 OJP 2852.242-78 CONTRACT ADMINISTRATION (MAR 2001) ......................................................... G-2

G.6 OJP 2852.242-79 MODIFICATION AUTHORITY (MAR 2001) ............................................................ G-2

G.7 OJP 2852.242-80 WITHHOLDING OF PAYMENTS (MAR 2001)......................................................... G-2

G.8 TASK ORDER (TO) PROCEDURES ....................................................................................................... G-3

G.8.1 UNAUTHORIZED WORK ....................................................................................................................... G-3

G.8.2 TASK ORDER FUNDING RESTRICTIONS ........................................................................................... G-3

G.9 OJP 2852.232-72 INVOICES/PAYMENTS (APR 2012) .......................................................................... G-3

G.10 OJP 2852-204-72 FACILITY ACCESS (MAR 2001) .............................................................................. G-3

G.11 OJP 2852.242-81 KEY PERSONNEL LABOR CATEGORIES/HOURS (MAR 2001) ........................... G-4

G.12 OJP 2852.242.87 METHOD OF PAYMENT (MAR 2001)....................................................................... G-4

G.13 OJP 2852.232-70 DEBT COLLECTION (APR 2001)............................................................................... G-4

SECTION H - SPECIAL CONTRACT REQUIREMENTS ........................................................................................ H-1

H.1 OJP 2852.216-75 ORDERING ACTIVITY (MAR 2001) ......................................................................... H-1

H.2 OJP 2852.222-70 WAGE DETERMINATION (APR 2012) ..................................................................... H-1

H.3 OJP 2852.222-71 NONDISPLACEMENT OF QUALIFIED WORKERS (JAN 2000) ............................ H-1

H.4 OJP 2852.228-70 INSURANCE (MAR 2001) ........................................................................................... H-1

H.5 OJP 2852.245-70 PROPERTY/EQUIPMENT ACQUISITION AND REPORTS (MAR 2001) ............... H-2

H.6 OJP 2852.204-73 INDEMNIFICATION (MAR 2001) .............................................................................. H-2

H.7 OJP 2852.224-70 DISCLOSURE OF DATA UNDER THE FREEDOM OF INFORMATION ACT

(FOIA) (MAR 2001) .................................................................................................................................. H-2

H.8 OJP 2852.209-72 ORGANIZATIONAL CONFLICT OF INTEREST (MAR 2012) ................................ H-3

H.9 OJP 2852.242-83 ACCESS TO DOJ INFORMATION TECHNOLOGY (IT) SYSTEMS BY NON-U.S.

CITIZENS (NEW CONTRACTS) (MAR 2002) ....................................................................................... H-4

H.10 OJP 2852.242-92 IDENTIFICATION/BUILDING PASS (APR 2012) .................................................... H-4

H.11 OJP 2852.242-93 STANDARDS OF CONDUCT AT GOVERNMENT INSTALLATION

(APR 2012)................................................................................................................................................. H-4

H.12 OJP 2852.242-94 CONTRACTOR DRESS AND DEPORTMENT (APR 2012) ..................................... H-5

H.13 OJP 2852.242-95 CONTRACTOR PARKING (APR 2012) ..................................................................... H-5

H.14 OJP 2852.242-96 EATING, DRINKING, SMOKING AND ILLEGAL SUBSTANCE (APR 2012) ...... H-5

H.15 OJP 2852.242-97 SUPERVISION OF CONTRACTOR EMPLOYEES (APR 2012) ............................... H-5

H.16 OJP 2852.242-98 SAFETY PRECAUTIONS (APR 2012) ....................................................................... H-5

H.17 OJP 2852.242-89 PAST PERFORMANCE EVALUATIONS (APR 2012) .............................................. H-5

H.18 OJP 2852.204-71 ADMINISTRATIVELY RESTRICTED INFORMATION (MAR 2001) .................... H-5

H.19 OJP 2852.204-77 NON-DISCLOSURE AGREEMENTS (NOV 2012) .................................................... H-6

PART II - CONTRACT CLAUSES ................................................................................................................................. I-1

SECTION I - CONTRACT CLAUSES .......................................................................................................................... I-1

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE ................................ I-1

I.2 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY

MATTERS (FEB 2012) ............................................................................................................................... I-2

I.3 52.216-7 ALLOWABLE COST AND PAYMENT (JUN 2011) ................................................................. I-3

I.4 52.216-18 ORDERING (OCT 1995) ............................................................................................................ I-6

I.5 52.216-19 ORDER LIMITATIONS (OCT 1995) ........................................................................................ I-6

I.6 52.216-22 INDFINITE QUANTITY (OCT 1995) ....................................................................................... I-6

I.7 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995) ..................................................................... I-7

I.8 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) ........................................................................ I-7

I.9 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ................................. I-7

I.10 52.219-11 SPECIAL 8(a) CONTRACT CONDITIONS (FEB 1990) .......................................................... I-7

I.11 52.219-12 SPECIAL 8(a) SUBCONTRACT CONDITIONS (FEB 1990) .................................................. I-7

I.12 52.219-14 LIMITATIONS ON SUBCONTRACTING (DEC 1996) ........................................................... I-8

I.13 52.219-17 SECTION 8(a) AWARD (DEC 1996) ........................................................................................ I-8

I.14 52.219-18 NOTIFICATION OF COMPETITION LIMITED TO ELIGIBLE 8(a) CONCERNS

(JUN 2003) .................................................................................................................................................. I-9

I.15 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (APR 2012) ....... I-9

I.16 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999) ............................ I-10 I.17 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS

ACT (DEC 2010) ....................................................................................................................................... I-10

I.18 52.222-42 STATEMENT OF EQUIVALENT FOR FEDERAL HIRES (MAY 1989) ............................. I-11

I.19 52.232-99 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (DEVIATION) (AUG 2012) ................................................................................ I-11

I.20 2852.223-70 UNSAFE CONDITIONS DUE TO THE PRESENSE OF HAZARDOUS MATERIAL

(JUN 1995) ................................................................................................................................................. I-11

I.21 OJP 2852.209-71 REPRESENTATION REGARDING FELONY CONVICTION UNDER ANY

FEDERAL LAW OR UNPAID DELINQUENT TAX LIABILITY (DEVIATION 2012-02)

(JAN 2012) ................................................................................................................................................. I-12

I.22 OJP 2852.216-70 ADVANCE COST OF UNDERSTANDING (TIME AND MATERIAL AND

LABOR HOUR CONTRACTS) (MAR 2012) ........................................................................................... I-12

I.23 OJP 2852.233-70 PROTESTS FILED DIRECTLY WITH THE DEPARTMENT OF JUSTICE

(JAN 1998) ................................................................................................................................................ I-13

I.24 OJP 2852.239-70 SECTION 508 COMPLIANCE (MAR 2001) ............................................................... I-14

I.25 OJP 2852.239-71 COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990

(42.U.S.C. SECTION 12101) (MAR 2001) ............................................................................................... I-14

I.26 OJP 2852.204-75 SECURITY REQUIREMENT FOR CONTRACTOR PERSONNEL (OCT 2005) ..... I-15

I.27 OJP 2852.204-74 SECURITY SCREENING PROCESSING REQUIREMENTS AND SUTITABILITY

DETERMINATION FACTORS FOR CONTRACTOR PERSONNEL PURSUANT TO

HOMELAND SECURITY PRESIDENTIAL DIRECTIVE (HSPD-12) (OCT 2007) .............................. I-16

I.28 OJP DOJ/OJP SECURITY OF SYSTEMS AND DATA, INCLUDING PERSONALLY

IDENTIFIABLE DATA (NOV 2003)........................................................................................................ I-19

I.29 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) ................................................. I-26

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS ................................................. J-1

SECTION J - LIST OF ATTACHMENTS ..................................................................................................................... J-1

PART IV - REPRESENTATIONS AND INSTRUCTIONS ....................................................................................... K-1

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS .... K-1

K.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2012) ............................. K-1

K.2 52.209-7 INFORMATION REGARDING RESONSIBILITY MATTERS (MAY 2012) ........................ K-3 K.3 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (APR 2011) .................................... K-4

K.4 OJP 2852.209-70 REPRESENTATION REGARDING FELONY CONVICTION UNDER AND

FEDERAL LAW (JAN 2012) OR UNPAID DELINQUENT TAX LIABILITY

(DEVIATION 2012-02)………………………………………………………………………….………..K.6

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS ................................................ L-1

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ................... L-1

L.2 52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER

THAN CERIFIED COST OR PRICING DATA (OCT 2010) – ALT IV (OCT 2010)............................... L-1

L.3 52.216-1 TYPE OF CONTRACT (APR 1984) ........................................................................................... L-2

L.4 52.233-2 SERVICE OF PROTEST (SEP 2006) ......................................................................................... L-2

L.5 PROPOSAL SCHEDULE ........................................................................................................................... L-2

L.5.1 COMMUNICATIONS AND QUESTIONS ............................................................................................... L-2

L.5.2 SUBMISSION INSTRUCTIONS ............................................................................................................... L-3

L.6 SOLICITATION COPIES AND ENCLOSURES ...................................................................................... L-3

L.7 AMENDMENTS TO PROPOSAL ............................................................................................................. L-3

L.8 EXCLUSION OF LATE PROPOSAL ........................................................................................................ L-3

L.9 SMALL BUSINESS CLASSIFICATION CODE ....................................................................................... L-3

L.10 GENERAL INSTRUCTIONS ..................................................................................................................... L-4

L.10.1 PROPOSAL INTEGRITY .......................................................................................................................... L-4

L.10.2 GENERAL FORMAT INSTRUCTIONS ................................................................................................... L-4

L.11 FORMAT AND INSTRUCTIONS FOR PROPOSAL SUBMISSION – PHASE I ................................... L-5

L.12 FORMAT AND INSTRUCTIONS FOR PROPOSAL SUBMISSION – PHASE II .................................. L-6

L.12.1 VOLUME II – TECHNICAL/MANAGEMENT PROPOSAL ................................................................... L-6

L.12.2 VOLUME III – CONTRACT BUSINESS/PRICE PROPOSAL – PHASE II ............................................ L-9

L.13 ALTERNATE PROPOSAL INFORMATION ......................................................................................... L-10

L.14 OFFEROR ACCEPTANCE PERIOD ....................................................................................................... L-10

SECTION M - EVALUATION FACTORS FOR AWARD ........................................................................ ……….….M-1

M.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE .................. M-1

M.2 GENERAL ................................................................................................................................................. M-1

M.3 BASIS FOR AWARD ................................................................................................................................ M-2

M.4 EVALUATION FACTORS ....................................................................................................................... M-2

M.4.1 EVALUATION FACTORS – PHASE I .................................................................................................... M-2

M.4.1.1 FACTOR 1: PROGRAM MANAGER QUALIFICATIONS ................................................................... M-2

M.4.1.2 FACTOR 2: EXPERIENCE ...................................................................................................................... M-2

M.4.2 EVALUATION FACTORS – PHASE II ................................................................................................... M-3

M.4.2.1 FACTOR 3: PROGRAM MANAGEMENT AND QUALITY CONTROL ............................................. M-3

M.4.2.2 FACTOR 4: PAST PERFORMANCE ...................................................................................................... M-3

M.4.2.3 FACTOR 5: ABILITY TO PROVIDE EFFECTIVE SOLUTIONS ......................................................... M-4

M.4.2.4 FACTOR 6: ABILITY TO RECRUIT, TRAIN, AND RETAIN HIGH QUALITY PERSONNEL ........ M-4

M.4.2.5 PRICE ......................................................................................................................................................... M-4

M.4.2.5.1 PRICE EVALUATION OF OPTIONS .................................................................................................... M-4

M.5 EVALUATION .......................................................................................................................................... M-4

SECTION B

B-1

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 General

The resulting contract from this solicitation is titled Program Management, Administrative, and Clerical Services or PACS and is available for use by all Bureaus and Offices of the Department of Justice, Office of Justice Programs (OJP). PACS is designated as a competitive 8(a) set-aside.

The Contractor shall provide, in accordance with issued Task Orders (TOs), all management, supervision, labor, facilities, and materials necessary to perform PACS support services on an Indefinite Delivery Indefinite Quantity (IDIQ) basis. TOs will be issued as Time &

Materials (T&M), Labor Hour (LH), or Firm Fixed Price (FFP) in accordance with FAR Part 16. TOs will be issued in accordance with the procedures set forth in Section G of this contract.

B.2 Base and Option Periods

This contract consists of one (1) base year and four (4) one (1) year option period(s). This is not a multi-year contract as defined in FAR 17.1.

TOs will be issued with specific performance periods. The period of performance is described below:

YEAR BEGINNING ENDING

Base Period January 22, 2013 January 21, 2014

Option Period I January 22, 2014 January 21, 2015

Option Period II January 22, 2015 January 21, 2016

Option Period III January 22, 2016 January 21, 2017

Option Period IV January 22, 2017 January 21, 2018

B.3 Contract Pricing

B.3.1 Time and Materials/Labor Hour/Firm Fixed Price Rates

All task orders issued for services to be performed in the United States will be priced in accordance with the hourly rates set forth in Section

B.4 Labor Category Rate Table. The labor rates in this section reflect fully-burdened rates for each labor category and will apply to all direct labor hours. The labor categories, hourly rates, and indirect administrative cost rates are detailed in Section B.4, Labor Category Rate Table.

The Fully burdened hourly rates are ceiling price rates and the Contractor may, at its discretion, elect to propose lower hourly rates for individual task orders.

(a) Labor. Section B.4 Labor Category Rate Table, represents fully-burdened hourly rates for each labor category. The fully-burdened labor rates include all direct, indirect, general and administrative costs, and profit associated with providing the required skill. The fully-burdened labor rates include all labor and labor-related costs, such as, but not limited to, the following list of representative labor-related costs: salaries, wages, bonuses to include stock bonuses, incentive awards, employee stock options, stock appreciation rights, employee stock ownership plans, employee insurance, fringe benefits, contributions to pension, other post-retirement benefits, annuity, employee incentive compensation plans, incentive pay, shift differentials (if applicable), overtime (for applicable wage determination labor categories), vacation time, sick pay, holidays, and all other allowances based upon a comprehensive employee compensation plan. If overtime is required for Wage Determination applicable labor categories at the TO level, overtime will be compensated in accordance with the Service Contract Act. The use of uncompensated overtime is not encouraged. All hourly rates are based on a 40-hour work-week (ex. 1,920 hours per year or in accordance with the Contractor’s accounting practices).

(1) Government Site Rates. When performing at Government sites within the United States, the Contractor shall provide services at or below the fully-burdened labor rates indicated in Section B.4 Labor Category Rate Table. The Government will provide office space, furniture, and office equipment and supplies, as described in Section H.5 and H.6 and as specified in the individual Task

Orders.

(2) Contractor Site Rates. When performing at a Contractor site within the United States, the Contractor shall provide services at or below the fully-burdened labor rates included in Section B.4 Labor Category Rate Table which include loads for office space and all normal supplies and services required to support the work. This includes, but is not limited to, telephones, faxes, copiers, personal computers, postage (to include courier services such as Federal Express), ordinary business software (e.g., word processing, spreadsheets, graphics, etc.), normal copying and reproduction costs.

SECTION B

B-2

(b) Program Management (Contract-Level) Support Costs. Contract-level program management support costs shall not be billed as a direct charge to the PACS base contract or task orders. Program management support costs encompass support for contract-level management, reporting requirements (see Section F) and related travel and meeting attendance costs associated with the Contractor’s program management staff, as it relates to the overall management of the PACS program.

(c) Project Management (Task Order-Level) Support Costs. Contract-level program management support costs are differentiated from individual task order project management support costs. TO Project Management support costs may be billed as hourly labor rates against individual task orders for direct support of the effort performed under those task orders. This will result in direct billings at the task order-level for labor hours in “Project Manager” category, to specifically support program or project management for the task order.

(d) ODCs. ODCs consist of materials, subcontractor (other than labor) and task order-related travel costs. These percentages are indicated in the Section B.4 Labor Category Rate Table under the ODC rates. T&M and LH type TOs will include hours at the proposed rates herein for each skill category, plus material (ODCs) and the indirect rate burden (i.e. percentages applied to travel, materials or subcontracts). The cost of general purpose items required for the conduct of the Contractor’s normal business operations will not be considered an allowable ODC in the performance of task orders under this contract. Profit is not allowed on ODCs under a T&M or LH type task order.

B.3.1.1 Firm Fixed Price (FFP) Task Orders

For FFP task orders, the quantity of each item or labor category ordered will be multiplied against the rate negotiated at the contract level, or as negotiated for TO, and the cumulative extended total of all items ordered will define the fixed price for the TO. Travel and ODCs, if applicable, may be estimated for each TO, burdened with the indirect administrative cost rates negotiated at the contract level, or as negotiated for the TO. Any total rate negotiated for travel and ODCs will be added to the extended price of all ordered items to arrive at the fixed price for the TO. Partial payment for FFP TOs may be negotiated based on the completion of milestones.

B.3.1.2 Time and Materials (T&M) and Labor Hour (LH) Task Orders

For T&M and LH task orders, the quantity of hours ordered from each labor category will be specified as deliverable hours billable at the ceiling rates specified in Section B.4 Labor Category Rate Table or as negotiated, if lower rates are proposed for the TO. If applicable, travel and ODCs will be estimated for each TO and burdened with the indirect administrative cost rates specified in Section B.4. Profit on travel and

ODCs is not allowable. The cumulative extended total of all labor categories ordered plus travel and ODCs will define the ceiling price. TOs may authorize adjustments between labor category quantities of up to 10%, within the established task order ceiling price, without a formal modification. The Government will not reimburse the Contractor for costs incurred beyond the ceiling price, for hours not delivered, for hours delivered but in excess of the quantities ordered for a particular labor category or for travel and ODCs exceeding the ordered amount. Labor dollars will not be used for ODCs nor ODC dollars used to pay for labor without a contract modification.

B.4 Labor Category Rate Table

The Labor Category Rate Table represents all labor category rates for performance of the requirements as specified in individual Task Orders for performance within the United States. Fully loaded hourly rates are included for each labor category both at the Contractor site and at

Government sites. These fully-loaded hourly labor rates are the ceiling rates representing the maximum rates allowable for Prime and

Subcontractors. The years cited in Attachment J-3, Pricing Templates, represent contract years. Only Government-required labor categories are included in this table. Additional labor categories may be proposed after contract award, in accordance with G.8.

Labor Category Rate Table (To be completed at time of award)

Labor Category Functional

Category

Contractor Site Rate Government Site Rate

This table will be completed at time of award. See Attachment J-7 for Labor

Categories.

TBD (to be inserted at contract award)

(to be inserted at contract award)

TBD (to be inserted at contract award)

(to be inserted at contract award)

SECTION C

C-1

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 Statement of Work

PROGRAM MANAGEMENT, ADMINISTRATIVE, AND CLERICAL SERVICES (PACS)

Objective

The primary goal of this acquisition is to establish a suite of indefinite delivery indefinite quantity contracts for non-IT services that will enable

OJP to accomplish mission objectives. The acquisition and resulting multiple award contracts will collectively be referred to as PAC (Program

Management, Administrative, and Clerical Services) and are designed to offer a broad range of services and solutions to fulfill the majority of departmental service’s needs. This Statement of Work is comprised of three (3) Functional Categories (FC): Program Management – FC1, Administrative – FC2, and Clerical – FC3. Specific requirements will be further identified and defined at the task order level.

Scope of Work

The Contractor shall provide the full range of program management, administrative, and clerical services in one (1) or more of the Functional

Categories to meet the mission needs of OJP. As identified in individual Task Orders (TOs), the services provided under PACS will support

OJP on an agency-wide basis. The Contractor shall furnish the necessary personnel, materials, equipment, facilities, travel, and other services required to satisfy the TO requirements. While the Statement of Work (SOW) identifies three (3) Functional Categories, the suite of resulting contracts are intended to satisfy a full range of related requirements. The scope of each individual IDIQ contract will be based upon the functional categories for which the Contractor proposed and is selected.

All prime Contractors awarded IDIQ contracts under PACS must be an 8(a) concern. The North American Industry Classification System

(NAICS) Codes and size standard for each Functional Category are as follows:

Functional Category (FC) Description NAICS Code Size Standard

FC1 Program Management

Services

541611 $14M

FC2 Administrative Services 561110 $7M

FC3 Clerical Services 561410, 561421, and

561431

$7M

Period of Performance

The period of performance shall comprise of one (1) base year and four (4) one (1) year option periods.

Contract and Task Order Management

Contract and TO management is a mandatory element for all TOs issued under the PACS contract. The objective of contract and TO management is to provide the program management, project control and contract administration necessary to manage a high volume, multiple contract type TO process for a large, diversified team so that the cost, schedule and quality requirements of each order are tracked, communicated to the Government, and ultimately attained. The use of commercially available automated tools and the application of expertise on processes and metrics that support task order management are encouraged to achieve the above objectives. The objective of the tools is to provide quicker access, improved accuracy, and enhanced accessibility for Contractors/clients. Additionally, they will promote timely monitoring of status/deliverables, facilitate the tracking of the quality of work products, and gauging overall customer satisfaction.

Functional Categories

The Contractor shall furnish the full range of solutions and services necessary to meet the scope of the requirement of this contract and individual TOs as related to the functional categories as described in this section. All solutions and services must meet OJP policies, standards, and procedures as identified by individual TOs.

Functional Category 1 – Program Management

The Contractor shall provide advisory and assistance services on administrative management issues, such as financial planning and budgeting, equity and asset management, records management, office planning, strategic and organizational planning, site selection, and business process improvement. Services under this Functional Category may also include, but are not limited to, that of general management consultants that

SECTION C

C-2 provide a full range of administrative; human resource; marketing; process, physical distribution and logistics; or other management consulting services.

Functional Category 2 – Administrative Services

The Contractor shall provide day-to-day office administrative services, such as financial planning; billing and recordkeeping; personnel; and physical distribution and logistics.

Functional Category 3 – Clerical Services

The Contractor shall provide the full range of clerical services to include (1) letter drafting; (2) document editing or proofreading; (3) typing, word processing or desktop publishing; and (4) stenography (except court reporting or stenotype recording), transcription and other secretarial services, (5) answering telephone calls and relaying messages to clients, (6) postal and mailing services and (7) one or more other office support services, such as facsimile services, and word processing services.

SECTION D

D-1

SECTION D - PACKAGING AND MARKING

D.1 OJP 2852.242-70 Packing and Marking (MAR 2001)

Preservation, packaging, and packing for all items delivered hereunder shall be in accordance with commercial practice and adequate to ensure acceptance by common carrier and safe arrival at destination. The contractor shall place the contract number on or adjacent to the exterior envelope shipping label.

SECTION E

E-1

SECTION E - INSPECTION AND ACCEPTANCE

E.1 Notice Listing Contract Clauses Incorporated by Reference

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE AUG 1996

52.246-6 INSPECTION– TIME-AND-MATERIAL AND LABOR-HOUR MAY 2001

SECTION F

F-1

SECTION F - DELIVERIES OR PERFORMANCE

F.1 Notice Listing Contract Clauses Incorporated by Reference

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

52.242-15 STOP-WORK ORDER AUG 1989

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

F.2 OJP 2852.242-72 Period of Performance Option Contracts (MAR 2001)

All work called for under this contract, including submission of all reports, shall commence on the effective date of this contract and shall continue for a 12 month Base Period and 12 month option periods, if extended under the clause entitled “Option to Extend the Term of

Contract.” The anticipated period of performance for the base period is December 28, 2012 through December 27, 2013.

F.3 OJP 2852.242-73 Place of Performance (FEB 2012)

The effort required under this contract shall be performed at:

Office of Justice Programs

810 7 th Street, NW

Washington, DC 20531

F.4 OJP 2852.212-70 Notice to the Government of Delays (FEB 2012)

In the event the Contractor encounters difficulty in meeting the performance requirements, or when he anticipates difficulty in complying with the contract delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the Contracting Officer and the COR, in writing, giving pertinent details; provided, however, that this data shall be informational only in character and that this clause shall not be construed as a waiver by the Government or any delivery schedule or date, or any rights or remedies provided by law or under this contract.

F.5 OJP 2852.242-74 Reports (APR 2012)

In addition to providing all services required by this order, the Contractor shall prepare and submit the following reports:

(a) Contract Status Report

The Contractor shall provide a monthly task order activity report, organized by the OJP component, to the PACS Contracting Officer and the

PACS Contracting Officer's Representative (COR). The sample format is provided in Attachment J-1, Sample Monthly Contract Status Report.

The report is due by the 15 th calendar day of each month via email, one copy to AMD_Reports@usdoj.gov, and one copy to the COR. This report is a required deliverable for all Contractors, even if there is no activity to report.

(b) Monthly Technical Progress Reports

A monthly technical progress report shall be submitted via email, one copy to AMD_Reports@usdoj.gov, and one copy to the (COR), not later than the tenth (10) day of the month following the month being reported. The Monthly Technical Progress Report shall cover the period beginning with the first of the month and continuing through the end of the month, except for the partial period of the months the order begins and ends. These reports shall be in narrative form; shall cover progress during the reporting period; and shall contain, at a minimum, the following information:

(1) Progress made to date on the specific work to be accomplished (including statistical data on calls received).

(2) A summary of the work in progress.

(3) Problems and difficulties encountered.

(4) Previous problems and difficulties solved, including late assignments.

mailto:AMD_Reports@usdoj.gov

SECTION F

F-2

(5) Assistance or guidance required of the COR or the Contracting Officer.

(6) Next work scheduled to be undertaken.

(c) Monthly Financial Reports

(1) The Contractor shall submit a Monthly Financial Report via email, one copy to AMD_Reports@usdoj.gov, and one copy to the COR, not later than the fifteenth (15) day of the month following the month being reported. The Monthly Financial

Report shall cover the period beginning with the first of the month and continuing through the end of the month, except for the partial period of the months the order begins and ends. The financial report shall show "Monthly Expenditures," "Expenditures to Date," and the "Balance Remaining."

(2) Monthly Technical Progress Reports which are required to address each item or task that has been accomplished to date in accordance with paragraph (b)(1) of this clause shall be accompanied by a Monthly Financial Report pertaining to the work covering the same categories of expenditures enumerated in paragraph (c)(1) of this clause.

(d) Prime Contractor Performance Requirements/Subcontracting Report

In accordance with FAR 52.219-14, Limitations on Subcontracting, at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. In order to ensure that the required percentage of costs on this Indefinite Delivery

Indefinite Quantity (IDIQ) award are performed by the Contractor, the Contractor must demonstrate semi-annually that it has successfully met this requirement during that six (6) month period. Meeting this requirement is defined as spending at least 50 percent of the cost of personnel for contract performance for employees of the Contractor for the combined total of all task orders issued to date.

This requirement need not be met on task orders issued during the first six months of the base contract award. However, by the time of the second semi-annual submission, the requirement must be met for the combined total of all task orders issued to date.

A separate report shall be completed for each awarded functional area and included in the submission. The submission is due to the PACS

Program Manager, and shall be submitted via email no later than 30 days after the end of each six month period. The start of the first six month period is the date of contract award. The Contractor shall use the form found in Attachment J-2, Sample Subcontracting Report, when providing their submission.

Contract options for contractors not in full compliance with FAR 52.219-14 may not be exercised. Willful failure or refusal to furnish the required reports, or gross negligence in managing the subcontracting limitation, or falsification of reports constitutes sufficient cause to terminate the Contractor for default.

SECTION G

G-1

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Contract Management Requirements

The following general principles shall be applied in the conduct of activities under this procurement.

1. Regular contact will be held monthly or at other designated frequencies between the Contractor and the COR. Distance from D.C.

will be considered in establishing the frequency of face-to-face meetings.

2. The technical assistance provided must be responsive to the directions, as represented by the COR.

3. The contractor must interact with technical personnel to support the goals and objectives of the Office of Justice Programs.

4. All consultants and employees of the Contractor providing services under the order must have their rates approved by the COR and the Contracting Officer.

5. The Contractor shall be responsible for the effective management of all training provided under this procurement. The management plan must specifically address the special requirements and project tasks indicated in this proposal request.

6. The Contractor shall demonstrate in the management plan procedures and policies to assure fiscal integrity of the contract and maximum cost effectiveness of all contract expenditures.

7. The contractor must submit all reports and written products resulting from this contract to the COR for review and comment prior to publication. The contractor must submit to the COR for approval any reports or written products or services that the contract will develop and publish using contract funds.

8. The Contractor shall contact the COR within 10 working days after the award of the order to discuss the overall conduct of the order, the project design, and the proposed work plans. Any revisions required by the COR must be submitted for approval within 10 working days of this meeting.

G.2 OJP 2852.242-91 Contract Communications/Correspondence (MAR 2001)

The Contractor shall identify all correspondence, reports, and other data pertinent to this order by imprinting thereon TBD.

G.3 OJP 2852.242-76 Contracting Officer (FEB 2012)

(a) The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds.

No person other than the Contracting Officer or the Contracting Officer's duly authorized representative can make any changes to the terms, conditions, general provisions, or other stipulations of this contract. Furthermore, such changes may be made only to the extent that they are within the scope of the contract and are within the written scope of the authority delegated to the individual initiating or approving the change.

(b) The Contracting Officer may designate one or more representatives for the purpose of discharging prescribed duties and authorities in the name of the Contracting Officer during the performance of work. The authorities and duties of the representative(s) are delineated in the clause titled "Contracting Officer's Representative (COR).

(c) The Contractor will not accept any instructions issued by any person other than the Contracting Officer, or the Contracting

Officer's representative(s) acting within the limits of his authority. No information, other than that which may be contained in an authorized modification to this contract, duly issued by the Contracting Officer, which may be received from any person employed by the U.S.

Government, or otherwise, will be considered grounds for deviation from any stipulation of this contract or referenced scope/statement of work.

(d) The CO assigned cognizance of this order is:

Katona Bryan

U.S. DEPARTMENT OF JUSTICE

Office of Justice Programs

810 7 th St, N.W. Rm. 3628

Washington, D.C. 20531

Telephone No.: __________

G-2

G.4 OJP 2852.242-77 Contracting Officer’s Representative (COR) (FEB 2012)

(a) The performance of work required herein shall be subject to the technical direction of the cognizant Contracting Officer's

Representative (COR) or his designee with respect to technical matters pertaining hereto. As used herein, "Technical Direction" is direction to the Contractor which fills in details, suggests possible lines of inquiry, or otherwise supplements the scope of work. "Technical Direction" must be confined to the general scope of work set forth herein and shall not constitute a new assignment, nor supersede or modify any other

Clause of this contract. To be valid, Technical Direction:

(1) Must be issued in writing consistent with the general scope of work set forth in the order;

(2) Shall not change the expressed terms, conditions, or specifications incorporated into this order; and

(3) Shall not constitute a basis for extension to the order delivery schedule or order price.

(b) The COR is authorized to:

(1) Act as liaison and to coordinate Contractor/Government activities;

(2) Arrange for and coordinate the use of Government resources (personnel, space, documents, etc.);

(3) Provide technical guidance in the performance of the order; and

(4) Receive, review and approve (but not reject or deny) progress reports, selected invoices and final reports or other functions of a technical nature. The authority to reject performance and deny associated invoices is expressly reserved for the

Contracting Officer.

(c) The COR does not have the authority to alter the Contractor's obligations under the order; direct changes that fall within the purview of the clause entitled "Changes" and/or modify any of the expressed terms, conditions, specifications, or price of the contract. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the Specification/Work Statement, the Contracting

Officer shall issue such changes in writing and signed.

(d) The COR assigned cognizance of this order is: TBD

U.S. DEPARTMENT OF JUSTICE

Office of Justice Programs

Telephone No.: __________

(e) A copy of all written communications shall be concurrently mailed or otherwise furnished to the Contracting Officer.

G.5 OJP 2852.242-78 Contract Administration (MAR 2001)

(a) This contract will be administered by James Canady III.

(b) All written communications shall make reference to the contract and shall be mailed to the Contracting Officer at the following address:

Department of Justice/Office of Justice Programs

Office of Administration/Acquisition Management Division

810 7th Street, NW, Room 3618

James.Canady@usdoj.gov

G.6 OJP 2852.242-79 Modification Authority (MAR 2001)

This contract and all task orders may be reevaluated at any time, at the request of either party, to…