Solicitation.Draft.doc

United States Department of Justice

RFP No. DJJA-06-RFP-0384

United States Department of Justice

Request for Proposals No. DJJA-06-F-0384

Lease of Jet Aircraft

For the

Justice Prisoner and Alien Transportation System

Table of Contents

Section I – Schedule

A.

General

B.

Term of Lease (Period of Performance)

C.

Option to Extend the Term of the Contract

D.

Small and Large Business Information

E.

Pricing

F.

Other Direct Costs (ODCs)

G.

Unallowable Costs

Section II – Statement of Work A.

Background

B.

Overview of the JPATS Operating Environment

C.

Purpose and Objectives

D.

Scope

E.

Contractor Responsibilities

F.

Government Responsibilities

G.

Aircraft Utilization

H.

Aircraft Requirements/Configuration

I.

Aircraft Departure and Return Locations

J.

Training

K.

Maintenance and Logistics Supports

L.

Flight Scheduling

M.

Deliverables

N.

Substitution of Aircraft

O.

Additional Aircraft

P.

Personnel Requirements

Q.

Key Personnel

Section III – Contract Administration

A.

Contract Type

B.

Indefinite Quantity (OCT 1995) (FAR 52.216-22)

C.

Ordering

D.

Guaranteed Minimum and Contract Maximum

E.

Administrative Contracting Officer (ACO)

F.

Contracting Officer’s Technical Representative (COTR)

G.

Assistant COTRS

H.

Contractor’s Representative

I.

Security Programs Manager

J.

Release of Claims

Section IV – Terms and Conditions A.

Contract Terms and Conditions – Commercial Items (SEP 2005) (FAR 52.212-4)

B.

Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (NOV 2006) (FAR 52.212-5)

C.

Addendum to Contract Terms and Conditions – Commercial Items (SEP 2005) (FAR 52.212-4)

D.

Indemnification

E.

Insurance

F.

Government Furnished Equipment and Facilities

G.

Contractor Furnished Equipment and Supplies

H.

Personnel Security

I.

Facility Access

J.

Proprietary Rights

K.

Subcontractor Substitution

L.

Liquidated Damages – Supplies, Services, or Research and Development (SEP 2000) (FAR 52.211-11)

M.

Freedom of Information Act (FOIA) Requests

N.

Organizational Conflict of Interest – General

O.

Confidentiality of Data

P.

Electronic Subcontracting Reporting System (ESRS) – Interim Procedures

Q.

Clauses Incorporated by Reference (JUN 1988) (FAR 52.252-2) Section V – List of Attachments

A.

Attachments

Section VI – Commercial Item Representations and Certifications A.

Offeror Representations and Certifications – Commercial Items (NOV 2006) (FAR 52.212-3)

Section VII – Instructions to Offerors A.

Instructions to Offerors – Commercial Items (SEP 2006) (FAR 52.212-1)

B.

Addendum to 52.212-1, Instructions to Offerors – Commercial Items (SEP 2006) (FAR 52.212-1)

C.

Proposal Submission Instructions

D.

Inquiries

E.

Proposal Submission

F.

Disposition of Proposals

G.

Protests Filed Directly with the Department of Justice (JAN 1998) (JAR 2852.233-70)

H.

Provisions and Clauses Incorporated by Reference (JUN 1988)

(FAR 52.252-2)

Section VIII – Evaluation of Offers A.

General

B.

Evaluation – Commercial Items (JAN 1999) (FAR 52.212-2)

C.

Technical Evaluation Factors D.

Price Evaluation Factor

E.

Award Determination Section I – Schedule A.

General

A.1.

SEQ CHAPTER \h \r 1The Justice Prisoner and Alien Transportation System (JPATS) requires the lease of narrow-bodied (single aisle), large passenger/transport jet aircraft and associated maintenance and logistical support under this Indefinite Delivery/Indefinite Quantity (IDIQ) Firm-Fixed-Price Contract (hereinafter referred to as the contract or lease). Under this brand name or equal long-term lease, the Contractor shall furnish aircraft that meet all of the salient characteristics as described in the Statement of Work.

A.2.

Delivery orders for aircraft under this contract will be issued on a firm-fixed price basis. The aircraft supplied at an individual site must be of the same aircraft type and must have common standardized avionics suites. Additional aircraft may be leased for these sites or for additional sites that may be created during the life of the contract.

A.3.

The Contractor shall provide two (2) aircraft for the Oklahoma City operational site, three (3) aircraft for the Mesa, Arizona operational site, and three (3) aircraft for the Alexandria, Louisiana Operational site. (See the Contract Line Item Numbers (CLIN) 0001, 0002, and 0003, respectively, in the attached pricing table – Attachment No. 1).

A.4.

In addition to the eight (8) aircraft mentioned above, Offerors shall propose four (4) aircraft under the Optional Aircraft CLIN (0004) in the pricing table.

A.5.

It shall be assumed that the monthly lease price for each aircraft also covers the maintenance and logistical support services described herein, which shall not be charged separately.

A.6.

The aircraft specified in Table No. 2 below at the operational locations are the aircraft for which USMS JPATS pilots are type-rated and certificated. Offerors that propose aircraft that are not identified in the CLINs at each location will be evaluated "or equal" aircraft.

B.

Term of Lease (Period of Performance) B.1.

The Contractor shall provide leased aircraft and associated maintenance and logistics support for the exclusive use of JPATS for the period of performance delineated in Table No. 1 below.

Table No. 1. Term of the Contract

Base Period

C.

Option To Extend The Term Of The Contract

C.1.

This contract may be extended, at the option of the Government, upon the same terms and conditions for a period of one (l) year or fractions thereof by the Contracting Officer giving written notice of the Government's exercise of such option to the Contractor at any time during the term of this contract. Such exercise shall not have effect unless the Contracting Officer has given preliminary written notice of an intent to exercise such option at least thirty (30) days prior to the last day of the term of the contract. Such preliminary notice shall not be construed as an exercise of the option, and will not bind the Government to exercise the option. If the Government exercises such option, the contract period shall commence running on the next day following the expiration of the contract term which was in effect prior to the Government's exercise of such option, and the contract, as extended, shall be deemed to include this option provision; provided, however, that the total duration of this contract, including the exercise of any options under this clause, shall not exceed (94) months after the effective date of the contract.

D.

Small and Large Business Information D.1.

This competition is being conducted on an unrestricted, full and open basis. However, large businesses are required to submit a small business subcontracting plan, and the solicitation includes a HUBZone price adjustment (see Section ?) ; therefore an North American Industry Classification System (NAICS) Code and Size Standard have been assigned.

D.2.

SEQ CHAPTER \h \r 1NAICS Code and Size Standard. The NAICS code assigned to this procurement is 532411 – Aircraft Rental and Leasing. The corresponding small business size standard is $6.5 million in average annual receipts over the past three years. This means that if the average annual receipts for a prime contract offeror exceeds this amount, the offeror must certify itself as a “Large” business under this procurement (see Section VI, Paragraph A.(c)(1) and submit a Small Business Subcontracting Plan, even if it is SEQ CHAPTER \h \r 1otherwise considered a “small business” under other federal contracts, or under other NAICS codes.

E.

Pricing

E.1 As indicated above SEQ CHAPTER \h \r 1, attached is a Microsoft Excel pricing table spread sheet that offerors are to complete for this contract. The Contractor’s completed pricing table will be incorporated into the contract. See Instructions for completing the pricing table in Section VII.

F.

Other Direct Costs (ODC) (CLIN 0005) F.1.

Travel Expenses (CLIN X005A in the Pricing Table) 1.

SEQ CHAPTER \h \r 1Local Travel Expenses: As a general rule, local travel expenses will not be reimbursed under this contract. Examples of local travel that will not be subject to reimbursement are: 1) travel to and from normal job site (i.e. Commuting costs); and 2) supervisory personnel traveling to a government site or alternative facility to oversee operations. Personnel assigned to a temporary government site or alternate facility will consider such facility his/her normal job site.

2.

Non-local travel expenses: SEQ CHAPTER \h \r 1All non-local travel shall be approved in advance by the Contracting Officer’s Technical Representative (COTR). Reimbursement for actual (approved) travel costs incurred during the performance of support services shall be in accordance with part 31 of the Federal Acquisition Regulations and the Federal Travel Regulations (FTR). Travel requirements under this contract shall be met using the most economical form of transportation available. If economy class transportation is not available, the contractor must submit (to the COTR) a request for advance approval to utilize higher class travel. All travel should be scheduled sufficiently in advance to be able to take advantage of offered discount rates. Individual ‘travel authorization letters’ may be provided to the contractor (for all contractor personnel who are required to travel) which may allow contractor personnel to receive government rates when on long distance travel. The federal travel regulations and per diem rates can be accessed at: www.gsa.gov and type “FTR” in their search box.

F.2.

Unscheduled Maintenance (CLINs X005B and X005C in the pricing table)

1.

The following maintenance events will be classified as unscheduled maintenance. The Contractor will be reimbursed for actual labor and/or material costs incurred, as indicated, in accomplishing these actions, with approval of the Contracting Officer Technical Representative (COTR).

a.

Pilot Reported Discrepancies: Materials - As Required.

b.

Non Routine Maintenance Items Identified During a Scheduled Inspection: Labor and Materials - As Required.

c.

Airworthiness Directives: Labor and Materials - As Required.

d.

Manufacturer Mandatory/Alert Service Bulletins: Labor and Materials – As Required.

e.

Customer Requested Alterations/Manufacturer Recommended Service Bulletins: Labor and Materials - As Required.

f.

Repair/Replacement of Cabin Equipment and Furnishings due to Abuse: Materials - As Required.

g.

Industrial Interior/Exterior Aircraft Cleaning as Directed by COTR - As Required.

G. SEQ CHAPTER \h \r 1

UNALLOWABLE COSTS

G.1.

Hours expended by contractor personnel working on delivery order proposals are not allowable as items of direct cost and not reimbursable under this contract.

G.2.

Proposal preparation costs incurred to seek a contract are not payable nor reimbursable to the offerors or contractors.

Section II- Statement of Work

A. Background A.1.

The Justice Prisoner and Alien Transportation System supports the Federal judiciary through its scheduling and transportation responsibilities. JPATS transports sentenced prisoners who are in the custody of the Federal Bureau of Prisons (BOP) as well as the Bureau of Immigration and Custom Enforcement (ICE) criminal/administrative aliens to hearings, court appearances and detention facilities. JPATS also provides regular international flights for the removal of deportable aliens. Military and civilian law enforcement agencies use JPATS to shuttle their prisoners between different jurisdictions at a fraction of what commercial sources would charge.

A.2.

JPATS operates a fleet of aircraft that moves prisoners and aliens over long distances more economically and with higher security than commercial airlines. Most air movements are done aboard large and small jets that JPATS owns or leases. On average JPATS completes over 213,000 prisoner/alien movements per year by aircraft.

A.3.

JPATS is the only government-operated, regularly scheduled passenger airline in the nation. JPATS routinely serves approximately 40 domestic and international cities, plus other major cities in the United States on an as-required basis.

A.4.

To continue to fulfill this critically important mission, JPATS requires the lease of U. S. registered, narrow-bodied, large passenger/transport jet aircraft. This long-term aircraft lease will replace short-term (three-year) aircraft leases that are expiring.

B. Overview of the JPATS Operating Environment B.1.

JPATS is headquartered in Kansas City, Missouri with air fleet operations centered in Oklahoma City, Oklahoma, and hubs in Alexandria, Louisiana and Mesa Arizona. Currently at these sites JPATS utilizes six leased aircraft comprising of two (2) B-737-400 aircraft, two (2) Boeing 737-300 aircraft and two (2) MD-83 aircraft, respectively.

Table No. 2. JPATS Current Jetliner Fleet

B.2.

The Government desires to replace these aircraft with a standardized fleet of eight (8) aircraft for all JPATS main operating sites (ref. to Section I, Paragraph A.3). These aircraft shall be of the same category, class, type, and series/model. At this time, it is not anticipated that the number of aircraft at these locations will increase or that aircraft will be needed at other locations. However, the Government reserves the right to obtain additional aircraft for these and other JPATS locations under this contract, as circumstances dictate.

C. Purpose And Objectives C.1.

The purpose of this procurement is for JPATS to have the flexibility to lease eight (8) jetliners for its aircraft operations with main operating sites in Oklahoma City, Oklahoma; Mesa, Arizona; and Alexandria, Louisiana. The Government reserves the right to add or delete JPATS operational sites and to increase or decrease the number of jet aircraft during the life of this lease, as circumstances dictate.

C.2 The objective of this procurement is to obtain jetliners that meet the needs of the JPATS program in the most cost effective manner possible.

D. Scope

D.1.

The Contractor shall provide to JPATS the jet aircraft and all associated maintenance and logistics support described herein.

E. Contractor Responsibilities E.1.

In addition to the aircraft, the Contractor shall provide maintenance, logistics, positioning/de-positioning, and all maintenance ferry flights. Other functions at each of the operational sites that shall be the responsibility of the Contractor include, but are not limited to: push backs, lavatory servicing, potable water servicing, interior and exterior cleaning, positioning and operation of ground power units (GPUs), external air carts (“huffers”), air conditioning carts, and air stairs. All of these services and associated supplies shall be the responsibility of the Contractor and shall be included in the lease prices.

E.2 Ground Support Equipment (GSE) listed in Attachment No. 2 will be available to the Contractor. The Contractor shall be responsible for GSE maintenance at the Alexandria, LA and Mesa, AZ operational sites. JPATS will retain maintenance responsibility of GSE positioned at the Oklahoma City operational site. Powerbacks/Powerouts are not permitted in any location.

E.3.

The Contractor shall provide the COTR a logistics inventory for each JPATS main operating site, to include aircraft “Fly Away Kits,” with updates as requested by the COTR. These inventories shall be provided at the time of delivery of the aircraft to each JPATS operational site. Minimum requirements for the Fly Away Kits are identified in Attachment No. 3.

E.4.

The Contractor shall consider each of the three JPATS main operating sites as “main operating bases” (MOB), as opposed to “out stations,” and staff accordingly with appropriate levels of mechanics and support staff and schedule and perform maintenance accordingly. Main operating bases may be added or deleted at the discretion of the Government.

E.5.

The Contractor shall be responsible for performing daily housekeeping, cleaning, and general maintenance activities on three operating sites, to include hangar bays in Oklahoma City and Alexandria, and back shops, logistics storage rooms, and maintenance offices at all USMS operational sites.

E.6 The Contractor shall be responsible to clear ice and snow from the JPATS aircraft parking ramps at the main operational sites during periods of inclement weather to include the aircraft parking ramp and adjacent taxi way at the Federal Transfer Center (FTC) at the Oklahoma City operational site. JPATS will make snow removal equipment available to the Contractor at the Oklahoma City operation site F.

Government Responsibilities F.1.

JPATS will be responsible for operational ground handling fees including landing fees and aircraft de-icing.

F.2.

JPATS will operate the leased aircraft as Public Use Aircraft. All aircraft shall be operated in compliance with mandatory requirements contained within Title 14 CFR Part 91, FAA Advisory Circular 00-1.1, Government Aircraft Operations, and the policies and procedures as detailed in the JPATS Flight Operations Procedure Manual (FOPM) and General Maintenance (GMM) (Attachment No. 4). To facilitate conflict resolution, the referenced JPATS manual shall have precedence over the Contractor’s manuals while the aircraft is in the possession of, and being operated by, JPATS. Daily decision on the aircraft airworthiness and “dispatchability” are the responsibility of the JPATS Chief of Flight Operations and the JPATS Chief of Maintenance.

G.

Aircraft Utilization G.1.

Based on current mission flying schedules, JPATS’ utilization rate for the present fleet of six aircraft, as detailed in paragraph B.1. of Section II, is approximately 12,600 flight hours and 6,900 landings (cycles) total per year. The estimated hours and cycles identified above are representative of the current usage and as such actual hours may vary due to scheduling demands.

H.

Aircraft Requirements/Configuration H.1.

The Contractor shall provide aircraft that are transport category aircraft of U.S. registry with a valid FAA issued standard Certificate of Airworthiness at time of delivery to JPATS.

H.2.

Specific minimum requirements for the types of airframes to be supplied are as follows:

1. As specified in Section II, B.2., replacement aircraft offered to the government shall be of the same category, class, type and series/model, thereby constituting a standardized fleet. Aircraft offered that are not of the same category, class, type and series/model as the current leased aircraft identified in Section II, B.1., must be equal as defined below.

H.3.

Brand Name or Equal. The Contractor must provide a Boeing 737-400, MD 83, or equal aircraft. In accordance with FAR 11.104(b), the following are the required Salient Features of the aircraft at the time of delivery:

1. Aircraft must be large, passenger/transport category, turbine powered jet aircraft that meet all specifications of its original Type Certificate in accordance with Title 14 CFR Part 25 and at the time of delivery possess a valid FAA issued standard Certificate of Airworthiness.

2. Aircraft must be certified for day, night, VFR, IFR operations and flight into known icing conditions.

3. Aircraft must be equipped with emergency equipment and equipment for over water passenger operations in accordance with Federal Aviation Regulations: 121.309 and 121.339.

4. Documentation from contractor that aircraft must not have sustained any substantial damage as defined by National Transportation Safety Board Subpart A, General 830.2.

5. Aircraft must have a minimum gross takeoff weight of 143,500 pounds.

6. Aircraft must be equipped with an APU (auxiliary power unit) suitable for providing ground power, self contained engine starts, and ground heating and cooling of the aircraft. The unit must be capable of supplying pressurization to the aircraft and electrical power to the aircraft’s electrical system while airborne.

7. Aircraft must be equipped with a minimum of three lavatories configured for external servicing.

8. Aircraft must be of a narrow body (single aisle) configuration.

9. Aircraft must have a standard 2 and 3 configuration, or 3 and 3 seating configuration.

10. Aircraft must have a manufacture date no earlier than 1991 with cycles not to exceed 33,000.

11. If an offeror proposes an aircraft “equal” to the aircraft identified above, the offeror must provide detail on how the proposed aircraft meets the salient features.

H.4.

In addition to the requirements of Section II, H.3, all leased aircraft shall have, as a minimum, the following at the time of delivery to JPATS:

1. General A.

All documentation and manuals for the operation of the aircraft flight systems.

B.

All cockpit and cabin instrumentation, avionics, placards, gages and any additional required documentation, must be labeled and readable in the English language and US measuring system. Metric system not acceptable.

C.

An approved electronic system for calculating and determining the aircraft center of gravity prior to flight. The system must be readily useable by flight crew members on a per flight basis. The system must be compatible with Microsoft Windows XP Tablet PC Edition 2005 operating system as installed on Motion Computing Tablet Model LS800.

D.

An approved paper (non-electronic) system for calculating and determining the aircraft center of gravity prior to flight. The system will serve as a backup to the electronic system.

E.

Compliance with all published FAA Airworthiness Directives and manufacturer Mandatory/Alert Service Bulletins.

F.

Compliance with all calendar, flight hour, flight cycle maintenance inspections/events from either a manufacturer or FAA approved maintenance program.

G.

High bypass engines individually rated at 23,500 lbs sea level static thrust or greater for the 737 series aircraft.

H.

Engines individually rated at 21,000 lbs sea level static thrust or greater for the MD-80 series aircraft.

I.

Aircraft must have a minimum fuel capacity of 5,311 U.S. gallons. Fuel capacities above manufactures standard capacities are desired.

2. Avionic/Navigation/Auto Flight System A. Single or dual FMS (Flight Management System) with a navigational data base storage capacity capable of containing and accessing, as a minimum, all high and low altitude airways, terminal and enroute waypoints, holding , approach and missed approach procedures, navaids including ADF beacons, and all airports with a runway greater than or equal to 5,000 feet in length. Geographically the data base area is defined as all of the continental United States, Alaska, Canada, Latin America and South America. A data base storage capacity capable of containing and accessing a world wide data base, with the features described above is desired.

B.

The FMS software version must be the same for each aircraft and should represent the most recent version for the respective FMS system.

C. The FMS must be fully integrated with and receive navigational data / inputs from a minimum of two IRS (Inertial Reference Systems), a minimum of one GPS (Global Positioning System) and a minimum of two radio navigation systems. The system must be FAA certified and capable of conducting GPS / RNAV approaches.

D. A Flight Guidance / Autopilot System.

E. Three (3) digital VHF transceivers communication systems with a minimum of 760 channels with 8.33 KHZ spacing.

F. Two (2) digital VHF, VOR/LOC navigation receivers.

G. Two (2) glide slope receivers with a minimum of 40 receive channels.

H. One (1) marker beacon receiver systems.

I. Two (2) digital ADF navigation systems.

J. Enhanced GPWS system with low level wind shear detection and TAWS capability.

K. TCAS II system incorporating revision 7.

L. Two (2) Air Data Computers.

M. Two (2) Radio Altimeter systems.

N. One (1) Digital Flight Data Recorder.

O. One (1) Digital Cockpit Voice Recorder.

P. One (1) digital HF communication system.

Q. One (1) VHF and HF SELCAL system.

R. Two (2) mode S Transponders.

S. Two (2) DME systems, with Nav-1 and Nav-2 channeling.

T. One (1) Altitude Pre-select/Alerter system.

U. All aircraft equipment and components necessary for certification for flight operations in RVSM airspace.

V. One (1) wiring system/coax and antenna capable of supporting a cockpit mounted, U.S. Marshals Service provided, AirCell ST 3100 Iridium Telecommunication System (satellite communication system).

W. An EFIS (Electronic Flight Instrument System) consisting of both pilot and copilot:

i. EADI (electronic attitude director indicator) with integrated airspeed format display.

ii. EHSI (electronic horizontal situation indicator) utilizing a heading up and not track up display format.

iii. Note: Engine instrument/hydraulic displays may be either EFIS or analog displays.

X. Digital auto throttle system.

Y. Standardized cockpit presentations and associated navigational equipment and instruments.

3. Equipment A.

Operational forward self-contained and powered air stairs (except for aircraft with ventral air stairs).

B.

An operational Class C fire detection and suppression system in all cargo compartments.

C.

Operational thrust reversers.

D. Compliant with noise level requirements established in Title 14 CFR Part 36, stage three.

E. Have single point refueling capability

4.

Cabin Configuration/Furnishing/Equipment/Storage. Each plane shall:

A.

Have a minimum of 156 forward facing coach seats installed with the maximum pitch possible. Passenger seats shall be “Tourist Class” Triple or Triple and Double configuration and meet Title 14 CFR Part 121 standards for the carriage of passengers, such as the Weber Tourist Class Triple Passenger Seat Configuration, Part number 834685-XXX, or equivalent.

B.

Have the required minimum number of flight attendant seats required by part 121.

C.

Have all cabin class partitions removed.

D. Be compliant with Title 14 CFR Part 121 burn criteria.

E. Have a reinforced Flight Deck Door meeting the standards for a Title 14 CFR Part 121 commercial air carrier.

F. Have standard “airline” type / style galleys installed.

G. Have interior windows, metal surfaces, paint, seats, carpet and interior appointments in good condition with no damage or excessive wear.

H. Have all seat-back trays removed.

I. Have all ashtrays removed with appropriate blanking plates installed in their place.

J. Have all seat backs locked in the full upright position, with the exception of the first two forward seat rows and the emergency exit seat rows.

K. Have all galley service carts including cabin and galley provisions such as food, alcohol, soft drinks, etc. removed, and the cabin shall be clean and suitable for flight operations.

L. Have provisions for storage of JPATS ice chest and bottled water in galley(s) with appropriate tie downs or reinforced web strapping.

M. The cargo bay shall have provisions for securing a maintenance “Fly Away Kit” and other stored supplies.

5.

Exterior A.

Each plane shall have a fresh (within the last 18 months) white or light colored paint scheme, with or without contrasting stripping, not representative of any commercial carrier.

B.

Metal surfaces, exterior windows and paint shall be in good condition with no damage or excessive wear.

C.

Each plane shall have an appropriately assigned U.S. registration number applied to the aircraft in accordance with Title 14 CFR requirements.

I. Aircraft Departure and Return Locations I.1.

The leased aircraft will generally be required to depart from and return to a JPATS main operational site, including but not limited to Oklahoma City OK, Alexandria LA, or Mesa AZ. Operational sites may be added or deleted, as required.

J. Training

J.1.

If an offeror proposes an “equal” aircraft, the offeror must include in its price per month the following:

1. Type rating training, recurrent training or transition training as appropriate for USMS pilots not already typed, current and transitioned in offered “equal” aircraft prior to aircraft delivery. [Note: The table shown in Section II, B.1. indicates that the pilots assigned in Oklahoma City and Alexandria are NOT currently qualified in MD-83 aircraft, while the pilots assigned in Mesa are NOT currently qualified in 737 aircraft.] Training will be conducted at a domestic FAA approved training facility. Qualifications for presently assigned JPATS pilots are identified in Attachment No. 5 by location. The offeror will provide a training plan for accomplishing the pilot training. Training expenses are to include all travel and per diem costs.

2. The cost of contract co-pilots to fly the “equal” aircraft while the USMS pilots are being trained to fly the “equal” aircraft. Contract pilots will only be allowable in a co-pilot (first officer) position.

J.2.

The Contractor shall implement a maintenance training program for assigned mechanics that meets the standard for a Title 14 CFR Part 121 commercial air carrier.

K.

Maintenance and Logistics Support K.1.

The Contractor is responsible for Aircraft Maintenance and Logistics Support in providing full Line Servicing, Line Maintenance, and Heavy Maintenance at each of the JPATS’ main operational sites.

K.2 Aircraft must be maintained, inspected, repaired, and altered to the standards of an FAA approved continuous airworthiness maintenance program applicable to a Title 14 CFR Part 121 operator.

K3.

The Contractor shall provide all parts, materials, supplies and equipment needed for unscheduled maintenance and repairs, to include “non-routine” maintenance discovered and performed in conjunction with a scheduled inspection or event; non-routine maintenance performed by a subcontractor, materials and labor, as approved by the CO; avionic component repairs, in-flight mechanic travel expenses, as approved by the CO, Government requested alterations; FAA Airworthiness Directives; manufacturer Service Bulletins; repair or replacement of passenger seats due to reasons other than normal “wear and tear,” and exterior or interior aircraft cleaning more frequent than described in Items K.15 and K.16, will be considered reimbursable expenses and the Contractor will be reimbursed at cost for these expenses under the contract’s Other Direct Cost line item..

K.4.

Contractors must perform maintenance and inspections in accordance with the policies and procedures contained within the manuals applicable to that program.

K.5.

The Contractor is responsible to provide the following manuals /documents, in electronic media or hardcopy, as appropriate, to the on-site COTR, at each of the JPATS main operational sites, at time of aircraft delivery:

1.

All documentation and manuals for the operation of the aircraft flight systems (e.g. FMS, GPS, TAWS, TCAS).

2..

Manufacturers Airplane Flight Manual (AFM) with Performance Specifications and Systems Description and Operation for each leased aircraft.

3.

Minimum Equipment List (MEL) for each leased aircraft 4.

Aircraft Operating Manuals – quantity of three per each leased aircraft 5.

Quick Reference Handbooks (QRH) or equivalent - quantity of three per each leased aircraft 6.

Weight and Balance Manual for each leased aircraft 7.

Latest weighing data for each leased aircraft – must be within the twelve months prior to delivery 8.

Weight and Balance system – electronic - to be utilized by the JPATS flight crews prior to flight to calculate center of gravity (CG) for each leased aircraft (Ref. Section II, H.4.1.C) 9.

Weight and Balance system – paper backup- to be utilized by the JPATS flight crews prior to flight to calculate center of gravity (CG) for each leased aircraft (Ref Section II, H.4.1.D) 10.

Refueling Manual 11.

De-Ice Manual 12.

General Maintenance Manual 13.

Safety Manual 14.

Hazardous Materials Manual 15.

Ground Handling/Station Operations Manual 16.

Aircraft Maintenance Manuals (AMM) for leased aircraft 17.

Illustrated Parts Catalogs (IPC) for assigned leased aircraft 18.

Automated Maintenance Tracking Program (CAMPS, Daniels, Flight Doc, or equivalent) 19.

Aircraft List of Passenger Accommodations (LOPA) for each assigned lease aircraft 20.

Valid and current aircraft Equipment List for each assigned lease aircraft 21.

Logistics (Spares) Inventory for each JPATS main operating site, and

22.

Inventory for each Fly Away Kit

NOTE: JPATS manuals shall have precedence over the Contractor’s manuals while the aircraft are in the possession of, and being operated by JPATS.

K.6.

A JPATS-provided aircraft flight log book, with daily flight log sheets, will be utilized by the JPATS flight crews to record daily flight data and maintenance discrepancies. These daily flight log sheets will be managed and retained in accordance with policies and procedures contained in the JPATS General Maintenance Manual, Chapter IV as they are considered to be part of the aircraft’s permanent historical record. A white copy of each complete daily flight log sheet will be released to the Contractor upon completion of each flying day. The Contracting Officer and COTR shall have free and unrestricted access to these log books at all times.

K.7.

The Contractor is responsible for ensuring that no leased aircraft enters service with JPATS that has “scheduled” Heavy Maintenance or a “scheduled” Major Inspection that comes due within the first twelve (12) months following aircraft delivery to JPATS based on aircraft utilization as stated in Section II, G1. When leased aircraft experience Heavy Maintenance during the life of the lease (base plus option periods), the Contractor shall furnish a substitute dry leased aircraft that conforms to all requirements of the contract and the approval of the CO is first obtained in writing. Wet leased aircraft may be considered in lieu of dry leased aircraft only at discretion of the Contracting Officer.

K.8.

The Contractor is responsible for ensuring that each leased aircraft that is flown out of country on a JPATS mission or flown on a JPATS mission involving a Remain Over Night (RON) shall have a properly trained and certificated in-flight Airframe & Power plant (A&P) mechanic on board the aircraft and a spare parts “Flyaway Kit” complete with typical no-go components. The Contractor may also be required to provide an in-flight mechanic for domestic missions as directed by the Primary COTR. Travel expensed for the in-flight mechanics will be reimbursable under the contract’s cost reimbursable CLIN.

K.9.

The Contractor is responsible for providing Aircraft Maintenance and Logistics Support that offers JPATS “dispatchable” aircraft based on the following typical Monday through Saturday flying schedule:

Table No. 3. Typical Weekly Flying Schedule Local Time

The Contractor shall be responsible to provide appropriate levels of maintenance and logistic support at lease one (1) hour prior to the scheduled departure time of each aircraft.

K.10. The Contractor is responsible for providing Aircraft Maintenance and Logistics Support that provides “dispatchable” aircraft 24 hours a day, 7 days a week and on an “as needed basis” for emergency missions with a two hour notice from the COTR. Dispatchability of an aircraft will be based on the Minimum Equipment List (MEL) for that aircraft as well as the JPATS supplemental MEL (Attachment No. 6); however, final dispatchability of an aircraft will be determined by the JPATS Chief of Flight Operations and the JPATS Chief of Maintenance as defined in Section II, F.2. If an aircraft is not dispatchable due to maintenance, or takeoff is delayed more than two hours due to a maintenance delay, or a mission is aborted during any leg of the mission due to a maintenance problem, this shall be considered a lost mission. Failure to provide an aircraft for a scheduled mission that follows a lost mission shall result in the assessment of liquidated damages as defined in Section IV. If an aircraft completes a mission and arrives back at the operational site with a grounding write up against it, the contractor shall have the aircraft repaired and ready for the next scheduled mission or provide a replacement aircraft for the next scheduled mission. The Contractor must formally notify the on-site COTR not-later-than 2200 (local time) when any of the leased aircraft is unable to fly its next scheduled mission. Failure to have the aircraft repaired or to provide a replacement aircraft for that mission shall also result in the assessment of liquidated damages.

K.11 It is JPATS preference that replacement aircraft are “dry” lease aircraft. The use of “wet” lease aircraft, including crew, as a replacement aircraft will be limited to those situations that do not exceed fourteen (14) calendar days.

K.12. Should the Contractor elect to provide a Wet Lease Aircraft as a replacement aircraft, (at no additional cost to the government), for any of the above lost mission situations, the crews of the Wet Lease Aircraft shall be subject to NCIC background checks, and the requirements established in Section II, paragraph G. Wet lease aircraft shall come from appropriately certificated Title 14 CFR Part 121 or Part 125 commercial operators and will be operated in accordance with established policies and procedures contained in FAA approved operational specifications for that particular air carrier. Additionally, the flight crews must become familiar with the unique JPATS mission requirements and they must coordinate mission activities closely with the on board JPATS Flight Officer in Charge (FOIC) to ensure these requirements are met.

K.13.

JPATS reserves the right to test-fly a leased aircraft after correction of a maintenance discrepancy that caused the aircraft to be unairworthy to determine if the aircraft is in fact airworthy prior to boarding passengers. When these test flights are performed at the request of the Contracting Officer, the cost of fuel will be the responsibility of the Government.

K.14.

The Contractor is responsible for aircraft “push-backs” at all JPATS main operational sites with a “dual-pushback” requirement at the Oklahoma City operational site; one pushback from the JPATS hangar on the northeast end of the airport and one pushback from the Federal Transfer Center (FTC) on the southwest corner of the airport. “Power-backs” or “Power-Outs” are not authorized at any of the JPATS main operating sites.

K.15.

The Contractor shall be responsible to perform a complete exterior aircraft wash on each of the leased aircraft, as a minimum, once per calendar quarter. More frequent cleaning of the aircraft’s exterior may be directed at the discretion of the on-site COTR and will be reimbursable under the terms of the contract.

K.16.

The Contractor shall be responsible to perform an extensive (heavy) cleaning of each leased aircraft interior, to include steam cleaning the carpets and seats, seatback pockets, windows, window shades, etc as a minimum, once per calendar quarter. More frequent cleaning of the aircraft’s interior may be directed at the discretion of the on-site COTR and will be reimbursable under the terms of the contract. When JPATS aircraft fly more than one mission per day (e.g., two day missions with the same tail number or a day and night mission with the same tail number), the Contractor shall be responsible to clean the interior of the aircraft between missions.

K.17.

The Contractor shall be responsible to hangar the leased aircraft at the discretion of the JPATS Primary COTR.

K.18.

The Contractor shall be responsible to ensure all leased aircraft are parked and secured each night to include the installation of wheel chocks, engine intake and exhaust covers, pilot covers, and other covers and plugs as recommended by the manufacturer for the type, model, and series of aircraft being offered under this lease.

K.19.

The Contractor shall notify the on-site COTR and Contracting Officer or his/her designee immediately when the status of any assigned lease aircraft changes.

K.20.

The Contractor shall notify the on-site COTR immediately when there is an intention to MEL an inoperative piece of equipment, or when the MEL has been appropriately cleared. The on-site COTR will be the final approval authority for MEL actions.

K.21.

The Contractor shall notify the on-site COTR when aircraft parts have been ordered, the estimated time of arrival (ETA) of the parts on order, and immediately when the parts are received.

K.22.

The Contractor’s Maintenance Supervisor/Manager at each JPATS’ operational site will communicate directly with the on-site COTR concerning all maintenance and logistics matters.

K.23.

The Contractor must employ mechanics with valid FAA mechanics certificates with airframe and power plant ratings who have held the certificate with both ratings for a period of not-less-than 5 years. The mechanics must have been actively engaged in aircraft maintenance as a certified mechanic for at least 12 months out of the last 24 month period immediately preceding the start of the operation. The mechanics must have completed a manufacturer’s, or equivalent, maintenance training course and have a minimum of six (6) months experience for the type, model, and series of aircraft being offered under this lease.

K.24.

The Contractor shall ensure a daily inspection is performed on each leased aircraft utilizing the Daily Inspection Checklist for the applicable maintenance and inspection program. If the program offered does not have provisions for a daily inspection, the Contractor shall develop such a checklist and have it approved for use by the JPATS Primary COTR.

K.25.

The Contractor shall dump and replace potable water at least once a week and sterilize the system per the aircraft maintenance manual or at least once each quarter.

K.26.

The Contractor shall instill and implement an Aircraft Inspection Program that meets the standard for a Title 14 CFR Part 121 commercial air carrier to include a Required Inspection Item (RII) program, Designated Inspectors, and a Continuous Airworthiness Surveillance System.

L.

Flight Scheduling

L.1.

Flight schedules shall be performed as directed by JPATS Flight Following. Flight schedules shall be provided to the Contractor on a weekly basis or other frequencies as determined by JPATS Flight Following. Under certain conditions there may be requirements to make schedule changes with a very short lead – time, or even while the leased aircraft is in flight. There are also times when JPATS shall schedule flights on short notice when in support of national emergencies or contingencies.

M.

Deliverables

Table No. 4. Deliverables

N.

Substitution of Aircraft N.1.

At the discretion of the Government, the Contractor may substitute aircraft/engines during the performance of the contract with aircraft/engines of the same make, model, series, and age provided each substitution complies with the requirements of this lease and is inspected and accepted by the Government. Inspection costs may be charged to the Contractor. Substitute aircraft shall be at no cost to the government.

O.

Additional Aircraft

O.1.

If requested by the Government, the Contractor may provide additional aircraft at the prices quoted herein.

P.

Personnel Requirements – The Contractor shall provide properly qualified and cleared personnel to successfully perform the maintenance and logistical services described herein.

P.1.

General Personnel -- The Contractor’s employees shall be proficient in reading, writing, communicating, and understanding the English language. The Contractor’s employees shall comply with rules, regulations, laws, directives, and requirements that are in place or issued during the period of performance that relate to proper conduct, time and attendance, safety, and security.

P.2.

Program Management – The Contractor shall provide the following program management positions for this contract. Individuals filling these positions shall have the ability to read, speak, and write English fluently.

1. Program Manager – The Program Manager, who has the ability and authority to make performance and technical decisions on behalf of the Contractor, shall provide on-site management and supervision to all Contractor employees working under the contract to ensure that all technical requirements of the contract are satisfactorily met. This individual shall be available to the Government on a 24-hour basis, by way of a telephone, or cellular phone, to ensure appropriate Contractor response in the event of an emergency or other exigent circumstance. The Program Manager shall have the ability to carry out all performance and technical functions efficiently, effectively, and in a timely fashion.

2. Director of Maintenance – The Director of Maintenance shall be responsible for on-site management and supervision of the Contractor’s on-site Maintenance Supervisors/Managers and the Logistics Supervisor in accordance the policies and procedures set forth in the GMM. The Director of Maintenance shall receive and execute, on behalf of the Contractor, such technical direction as the COTR and/or the Contracting Officer may issue in accordance with the terms and conditions of the Contract. The Director of Maintenance shall be available to the Government 24 hours per day by cellular phone. Qualifications for the position of Director of Maintenance must meet the standard set forth in Title 14 CFR Part 119.67.

3. Maintenance Supervisor/Manager – A Contractor Maintenance Supervisor/Manager shall be assigned to each JPATS operational site. The Maintenance Supervisor/Managers shall report to the Director of Maintenance and shall be the responsible for the performance of maintenance services at his or her respective operational site. Each Maintenance Supervisor/Manager shall have decision making authority with respect to all matters of a technical nature at his or her operational site. The Maintenance Supervisor/Manager shall receive and execute, on behalf of the Contractor, such technical direction as the COTR and/or the Contracting Officer may issue in accordance with the terms and conditions of the Contract.

4. Chief Inspector – The Chief Inspector is responsible for managing the continuing airworthiness program for referenced leased aircraft operated by the JPATS. The Chief Inspector, on behalf of the Contractor, ensures all maintenance programs and procedures meet the minimum requirement of applicable parts of Title 14 CFR, policies and procedures detailed in the GMM, and the JPATS policies and procedures applicable under the terms of the contract. In this regard, the Chief Inspector shall: 1) develop, maintain, and administer a quality control system; 2) establish procedures for all inspection functions, including buy-back of routine, non-routine, and RII discrepancies; and 3) maintain a complete, current, and valid technical data library applicable to the leased aircraft. The Chief Inspector shall be available to the Government 24 hours per day by cellular phone. Qualifications for the position of Chief inspector must meet the standard set forth in Title 14 CFR Part 119.67.

5. Logistics Supervisor – The Logistics Supervisor shall be responsible for all logistics functions associated with the maintenance support of all leased aircraft and Ground Support Equipment (as applicable) referenced under the terms of this contract to include: material requisitioning in appropriate quantities, receiving inspection, material handling and storage, inventory control, shipping and receiving, calibration and certification, warrantee program, equipment rental/lease, and shelf life control.