ROUND_2_All_QUESTIONS_ _Responses_.docx

ATTACHMENT I - QUESTIONS AND ANSWER TEMPLATE

TSC FACILITY O&M RFP # DJF-15-4400-PR-0023541

AMENDMENT #4, MAY 7, 2015

SOW

a) Is Data Center cleaning the responsibility of the contractor?

b) If so, please provide description of the level of service, number of areas, total square foot, and frequency

a) Yes. Cleaning of the data center is within scope of this RFP the same as mechanical and electrical rooms that are also not cleaned by the separate cleaning contract which is not associated with this RFP.

b) Industry standard for data center cleaning is above and beyond mechanical or electrical rooms. This should be understood within the SOW however additional clarification is provided below.

1. Subfloor and Surface Full Clean:

· Surface Decontamination:

· Vacuum underneath of all PDU’s, Pump Stations, Server Cabinets, etc. Use compressed air with 3-Stage HEPA Filtration vacuums within immediate proximity to collect dislodged contaminants to eliminate risk to fire system

· Wipe clean safely accessible exterior surfaces of Fire Extinguishers, STS/PDU Cabinets, Server Cabinets, doors, sills, CRAC Units, handrails, etc. using anti-static solution and microfiber cloths

· Remove all scuff marks, tape and grime restoring the flooring to like “new” condition

· Mop entire floor surface using a mild solution of cleaning solution specifically designed to decontaminate HPL floor tiles and water

· Subfloor Decontamination:

· Remove all floor panels to gain access to subfloor

· Removal of tiles to be limited to 4-6 at a time to mitigate safety hazard. Safety barricades will be utilized

· Perform intense HEPA vacuuming of under-floor plenum to remove contaminants

· Remove all debris from plenum floor surface

· Vacuum and wipe down all stringers, pedestals, cable tray, piping, etc.

· Mop subfloor slab surface to further aid in the removal of imbedded contaminants (will need to disarm water detection)

· Wipe edges of floor panels with damp cloth before reseating

· Ensure all floor panels are properly seated and inline

· Special care to be taken around smoke and fire suppression detectors

· Special care to be taken around refrigerant lines entering pump station

· Report any issues related to structure or poor conditions to client

2. Panduit Cable Duct:

· Wipe interior and exterior of entire duct system which includes the fiber duct, copper duct and power

· Ensure all covers are closed and secure upon completion Areas to be included for this level of attention to be performed annually are:

Data Center Staging Area- 672 SF Data Center- 10,000 SF MDF 1 & 2 (560 SF each) - 1,120 SF

SF 33 Box 12 &

RFP L.27.7

RFP

L.27.9 Labor Hours

a) Please explain the intent of this paragraph as Offorers are not required to provide any ‘HOURLY RATES” pricing on the Section B pricing sheets that would allow for evaluation based on this statement - “The Government will take the hourly rates provided for the direct labor categories and then multiply each of them by 1,880 hours per year (anticipated number of hours) for evaluation purposes.”

b) Should this statement be deleted ?

Section L.27.8 is hereby deleted in its entirety.

RFP

L.27.10 Direct Labor

L.27.10 DIRECT LABOR

a) Please review the requirement for offerors to provide all of proprietary internal bid codes and burden centers corresponding to the labor categories in the price volume and consider this information be required of the successful offerer?

b) Will this be requirement be deleted?

The first paragraph, beginning with “This section of the price proposal” through “provide the date of the source”, is hereby deleted.

RFP

L.27.2 General Info.

RFP

Pag3 48 L.22

RFP

L.30 Vol VI Contract Documentation Please confirm that VOLUME VI – CONTRACT DOCUMENTATION shall be submitted back to the Government in only one Original Hard Copy Volume?

The Government requires only one Original hard Copy of Volume VI, but the offeror shall also submit this Volume VI via e-mail by the proposal submission date and time.

RFP B.2

Page 2;

And RFP Section F, 5.2, page 31

b) Please confirm that Contractors CAN include their G&A and Profit/FEE on these estimated amounts in the line items provided on the Section B sheets for those elements?

c) Is the budgeted amount for Government Required Monthly Materials estimates of $144,000.00 per year inclusive of ALL mechanical, etc. materials/supplies for Clins 0001 and 0002?

d) If actual spending exceeds any of the Government estimates on Section B, what will be the method to increase funding?

a) All offerors shall insert the exact dollar amounts listed in CLIN 003 into their FFP proposal.

b) All contractors are to include their G&A and Profit/Fee on the CLIN 003 prices.

c) The $144K/year does not include all mechanical, etc. materials and supplies for CLIN 001 and 002. The offerors are to determine the prices for these within their CLIN 001 and CLIN 002 FFP submission.

d) If actual spending exceeds any of the CLIN 003 estimates listed in Section B.3, which is not expected, then a contract modification would be issued by the Contracting Officer to increase the dollar amount for that CLIN.

SOW Section A Paragraph 1 bullet n

RFP

L.9(i) (3)